Loading...
HomeMy WebLinkAbout08-19-1987I f117 August 19, 1907 REGULAR MEETING 5:00 P.M. The Regular Meeting of the Town Board of the Town i of Cortlandville, was held at the Town Hall, 15 Terrace Road, Cortland, New York, with Supervisor Pierce presiding. Members present: Supervisor, Melvin Pierce Councilman, Warren Manning Councilman, Edwin O'Donnell Councilman, Ronal Rocco Town Clerk, Pauline Parker absent: Councilman, Raymond Thorpe Others present were Attorney, Phillip Rumsey; Engineer, Hayne Smith; Zoning Officer, Bruce Weber; Assessor, David Briggs; Highway Sup't, Carl Bush; Homer Mayor, Mary Alice Bellardini; Horner Trustee, Donald Ferris; Newsreporter, Kevin Conlon; and Town residents Gordon Darling and Mr. & firs. Ted Palmer. The meeting was called to order by Supervisor Pierce at 5:00 P.M. He requested that all those in y, attendance rise and pledge allegiance to the flag. RESOLUTION #142 AWARD BID TO R.P. MYERS - HIGHLAND ROAD WATER IMPROVEMENT PROJECT Motion by Councilman Manning Seconded by Councilman O'Donnell VOTES: ALL AYE ADOPTED WHEREAS, on July 17 1987 the Town Engineer- was authorized to let out bids for the Highland Road Water Improvement Project, Phase II, and WHEREAS, on August 5, 1987 submitted sealed bids were opened and given to the Town Engineer for review, and WHEREAS, the lowest bid submitted was received from R.F. Myers in the amount of aE85,236.75, and such bidder has met all the requirements, therefore BE IT RESOLVED, that the Town Board of the Town of Cortlandville does hereby award the Highland Road Water Improvement Project, Phase II to R.P. Myers of Rochester, N.Y. in the amount of $285,236.75. Supervisor Pierce offered the floor to Homer Mayor, Mary Alice Bellardini. Mayor Bellardini asked if this Town Board would consider working together with the Village of Homer to extend the sewer lines to customers on Route #11 from the Village limits down to the business known as the Circus House Restaurant. She further explained that the Riverside Motel has recently been purchased by new owners and the County Health Dept. has limited the number of rooms that they are allowed to use at one time. If sewer services were available to them, this problem would be corrected. This situation is causing an economic hardship to them. award bid Highland Road Improvement Phase II Mayor Bellardini extend sewer Rt. #11 Wednesday August 19, 1987 Page 2 There is a gravity sewer line which is on the other side of the road which connects to the City of Cortland lines. The Village is also providing sewer service, by contract, to some business located in the Town. It would not be economically feasible to bore under the highway to provide service to those businesses across -the road. Mayor Bellardini stated that possibly the Village and Town could jointly submit an application to the Federal Appalachian Regional Commission for a grant for economic development. If the grant were approved, the funds would not be available until 1989. A discussion was held whereby it was the consensus of the Town Board that the Engineer representing the Village of Homer should work with Town Engineer, Hayne Smith, and submit a proposal to the Town Board for review. Gordon Darling flooSupervisor Pierce Offered the privilege of the r- to Mr. Gordon Darling of the Tower Road. dust problem Mr. Darling stated that the dust problem at his residence on the Tower road has become intolerable. He has contacted the Highway Sup't., Carl Bush, and was advised that it was the responsibility of the Town of Virgil to work on that section of the Tower Road. He attended a meeting of the Virgil Town Board and was advised that they would take care of it, however, they have done nothing. Because he is a resident of the Town of Cortlandville and pays taxes to us, he attended our meeting today to see if we would assist him. Supervisor Pierce apprised the Town Board that an agreement was made with the I -own of Virgil several years aco that the Town of Cortlandville would maintain this end of the Town Line Road and they would maintain the other as the road is the dividing line between the -two. RESOLUTION #143 AUTHORIZE SUPERVISOR TO CONTACT TOWN OF VIRGIL REGARDING THE TOWN LINE ROAD Authorize Supervisor Motion by Councilman Rocco to contact Town of Seconded by councilman O'Donnell Virgil - Town Line Rd. VOTES: ALL AYE ADOPTED WHEREAS, a request was heard by a Cortlandville resident, Gordon Darling of the Town Line Road -to perform proper maintenance on the road in front of his residence to control the dust there, and WHEREAS, per agreement with the Town of Virgil they are required to do the maintenance work at that location, therefore, BE IT RESOLVED, that the Supervisor is hereby authorized and requested to write a letter to the Town Board of the -town of Virgil and advise him of the request of Gordon Darling, and also request that he reply by letter, to the town, to advise of their intent, and further RESOLVED, that a copy of the letter be sent to the Highway Sup't. of the Town of Virgil. 11 Wednesday August 19, 19B7 Page 3 Supervisor Pierce offered the privilege of the floor to Town Engineer, Hayne Smith. Engineer, Hayne Smith, recommended that we establish some kind of protocol for reviewing subdivision plans that include extending water and sewer lines in the Town. There are no established rules at the present time for this procedure. Because of this, confusion is occurring for both Town personnel and the residents or contractors. Zoning Officer, Bruce Weber, apprised the Town Board that there are Health Dept. requirements for larger subdivisions. The Planning Board is only approving a subdivision in concept or layout. They do not approve the roads nor the water and sewer. The subdivision on Ridgeview Ave. was given as an example. Concern was expressed that there is no ordinance in effect at the present time to address this problem. A discussion was held whereby it was the consensus of the Town Board that the Water and Sewer Ordinances need to be updated. We also need to adopt a procedure for inspecting roads that will be dedicated to the Town upon completion. RESOLUTION #144 AUTHORIZE ENGINEER AND ZONING OFFICER TO PREPARE A PROPOSAL OF PROCEDURES FOR NEW WATER & SEWER LINES & ROADS FOR NEW CONSTRUCTION Motion by Councilman Manning Seconded by Councilman Rocco VOTES: ALL AYE ADOPTED WHEREAS, it has been brought to the Town Board's attention that rules are needed to properly enforce the installation of water and sewer lines for new construction that is not governed by the County Health Dept., and WHEREAS, the installation of roads by independent contractors should have procedural guidelines, therefore BE IT RESOLVED, that the Town Engineer and the Zoning Officer are hereby authorized and directed to prepare a proposal to implement an orderly progression of guidelines for installing roads or extending water & sewer lines by a contractor, which the Town will b2 expected to accept, and submit to the Town Board for review and approval. RESOLUTION #145 AUTHORIZE SUPERVISOR TO ADVISE JAMES STEVENS OF PROCEDURES Motion by Councilman Manning Seconded by Councilman O'Donnell VOTES: ALL AYE ADOPTED WHEREAS, James Stevens is extending water & sewer lines, and will be constructing a new road in his subdivision on Ridgeview Ave, and Hayne Smith establish protocol for subdivisions Authorize ZO and Engineer to prepare proposal of procedures for new water & sewer lines Authorize Mel to advise Mr. Stevens of procedures 410 Audit of Vouchers Wednesday August 19, 1987 Page 4 WHEREAS, the City of Cortland will be supplying the water to his subdivision, however the Town will be asked to accept and maintain the extended lines, therefore BE IT RESOLVED, that Supervisor Pierce is hereby authorized and directed to forward a letter to James Stevens regarding the procedure and requirements necessary to have his projects approved during construction, and approved upon completion. RESOLUTION #146 AUTHORIZE PAYMENT OF VOUCHERS - AUG. Motion by Councilman Rocco Seconded by Councilman O'Donnell VOTES; ALL AYE ADOPTED BE IT RESOLVED that the vouchers submitted have been audited and shall be paid as follows: General Fund Vouchers #411 - #443 $11,309.11 Highway #223 - #235 27,334.18 Water Fund #127 - #133 735.43 Sewer- Fund # 51 - # 53 178.48 Councilman O'Donnell made a motion, seconded by Councilman Manning, to receive and file the notification receive & file received from Frank A. Cicci, Jr., owner of Bargain letter from Beverage located at 126 West Road, Cortland, N.Y. , Frank Cicc:i advising that he is renewing his liquor license. All Bargain Bev. voting aye, the motion was carried. liquor license RESOLUTION 147 AUTHORIZE HISTORIAN TO ATTEND CONFERENCE IN WASH I NGTON , D. C. Authorize Historian Motion by Councilman O'Donnell to attend conference Seconded by Councilman Manning VOTES; ALL AYE ADOPTED WHEREAS Congressman Boehlert has invited the Town Historian, Alice Bl.atchiey, to take part in a "Women's Day in Washington" Conference, and WHEREAS the conference will give insight into policy - making and firsthand exposure to current thinking in Washington on topics of national concern, therefore BE IT RESOLVED that the Town Historian, Alice Biatchley, is hereby authorized to attend a conference in Washington D.C. on September 305 1987, as a representative of the Town of Cortlandville, and RESOLVED, that the expenses incurred shall be reimbursed, subject to audit by the Town Board. RESOLUTION #148 AUTHORIZE HIRING 2ND DEPUTY TOWN CLERK Authorize hiring Motion by Councilman Manning 2nd Deputy Tn. Clerk Seconded by Councilman O'Donnell VOTES; ALL AYE ADOPTED WHEREAS per Town Board Resolution #120, adopted July 1, 1987, a study was made regarding the needs of personnel. changes in the offices of the Town, therefore 1 1 Wednesday August 19, 1997 Page BE IT RESOLVED that the Town Clerk is hereby authorized and directed to hire a full time employee as the 2nd Deputy/ Town Clerk, at an annual salary of $10,200. Such position shall be performing the billing and collection of Water & Sewer receipts, and further RESOLVED that the salary shall be paid from both Water F3310.1 and Sewer 68110.1, and also RESOLVED, that the personnel policy for the Town of Cortlandville shall be revised to include the position of 2nd Deputy Town Clerk;. RESOLUTION #t149 AUTHORIZE HIRING 3RD DEPUTY TOWN CLERK Motion by Councilman O'Donnell Seconded by Councilman Manning VOTES: ALL AYE ADOPTED WHEREAS, per Town Board Resolution ##120, adopted July 1, 1987, a study was made regarding the needs of personnel changes in the offices of the Town, therefore BE IT RESOLVED, that the Town Clerk is hereby authorized and directed to hire a full time employee as the 2rd Deputy Town Clerk, at an annual salary of $9,500.00. Such position shall be shared with the Town Clerk: and the Town Assessor, and -Further RESOLVED, that the salary shall be paid from both Town Clerk A1410.1 and Assessor A1355.4, and also RESOLVED, that the personnel policy of the Town of Cortlandville shall be revised to include the position of 3rd Deputy Town Clerk. RESOLUTION 4150 AUTHORIZE HIRING LONNA L. MAXSON 3RD DEPUTY TOWN CLERK Motion by Councilman O'Donnell Seconded by Councilman Rocco VOTES: ALL AYE ADOPTED BE IT RESOLVED, that the Town Clerk is hereby authorized to hire Lonna L. Maxson, 2835 Ridge Rd., McGraw, NY as 3rd Deputy Town Clerk, effective August 311 1587 at a salary of $9,500.00 annually RESOLUTION #151 AUTHORIZE PURCHASE OF NECESSARY OFFICE EQUIPMENT FOR NEW PERSONNEL Motion by Councilman Manning Seconded by Councilman O'Donnell VOTES: ALL AYE ADOPTED WHEREAS, due to hiring of additional personnel in the Town Clerk's and the Assessor's offices, it will be necessary to purchase additional office furnishings to accommodate this personnel, therefore Authorize hiring Ad Deputy Tn. Clerk Authorize hiring Lonna Maxson Authorize new office equipment Wednesday August 19, 1987 Page 6 BE IT RESOLVED, that the Assessor, Town Clerk, and the Budget Officer are hereby authorized and directed to review prices and to purchase the necessary equipment RESOLUTION #152 ADOPT INVESTMENT POLICY FOR THE TOWN OF CORTLANDVILLE Adopt Investment Policy Motion by Councilman O'Donnell Seconded by Councilman Rocco VOTES: ALL AYE ADOPTED BE IT RESOLVED, that the Town Board does hereby adopt an Investment Policy of the Town of Cortlandville, which policy shall read as follows: The objectives of -the investment policy of the Town of Cortlandville are to minimize risk, to insure that investments mature when the cash is required to finance operations, and to insure a competitive rate of return. In accordance with this policy, the chief fiscal officer is hereby authorized to invest all funds including proceeds of obligations and reserve funds in: Certificates of Deposit issued by a bank or trust company authorized to do business in New York State. Time Deposit Accounts in a bank or trust company authorized to do business in New York State. Obligations of New York State. Obligations of the United States Government. All other Town of Cortlandville officials receiving money in their official capacity must deposit such funds in negotiable order of withdrawal accounts. All investments made pursuant to this investment policy shall comply with the following conditions: 1. COLLATERAL a. Certificates of Deposit shall be fully secured by insurance of the Federal Deposit Insurance Corporation or by obligations of the United States or obligations of federal agencies the principal and interest of which are guaranteed by the United States, or obligations of New York State local governments. Collateral shall be delivered to the Town of Cortlandville or to a Custodial Bank with which the Town of Cortlandville has entered into a Custodial agreement. The market value of collateral shall at all times equal or exceed the principal amount of the certificate of deposit. b. Collateral shall not be required with respect to the direct purchase of obligations of New York State, obligations of the United States, and obligations of federal agencies the principal and interest of which are guaranteed by the United States government. 1 1 1 Wednesday August 14, 1487 2. DELIVERY OF SECURITIES Payment shall be made by or on behalf of the Town of Cortlandville for obligations of New York State, obligations the principal and interest of which are guaranteed by the United States, United States obligations, certificates of deposit, and other purchased securities upon the delivery thereof to the custodial bank, or in the case of a book -entry transaction, when the purchased securities are credited to the Custodial Bank's Federal Reserve System account. All transactions shall be confirmed in writing. 3. WRITTEN CONTRACTS Page 7 Written contracts are required for certificates of deposit and custodial undertakings. With respect to the purchase of obligations of the United States, New York State, or other governmental entities in which monies may be invested, the interests of the Town of Cortlandville will be adequately protected by conditioning payment on the physical delivery of purchased securities to the Town of Cortlandville or it's custodian, or in the case of book --entry transactions, on the crediting of purchased securities to the Custodian's Federal Reserve System account. All purchases will be confirmed in writing to the Town of Cortlandville. It is therefore the policy of the Town of Cortlandville to require written contracts as follows: a. Written contracts shall be required for the purchase of all certificates of deposit. b. A written contract shall be required when using the services of a custodial bank. 4. OPERATIONS, AUDIT, AND REPORTING The chief fiscal officer or the deputy chief fiscal officer shall authorize the purchase and sale of all securities and certificates of deposit on behalf of the Town of Cortlandville. Oral directions concerning the purchase or sale of securities shall be confirmed in writing. The Town of Cortlandville shall pay for purchased securities upon delivery or book -entry thereof. The Town of Cortlandville will encourage the purchase and sale of securities and certificates of deposit through a competitive or negotiated process. For the second Town Board meeting of each month, the chief fiscal officer shall prepare and submit to the Board a report showing the cash positions of the General, Water, Sewer, and any other funds which the Board may request. This report shall include an inventory of all time deposit accounts, certificates of deposit, and United States Treasury securities in which Town monies are invested. II Wednesday August 19, 1987 Page 8 An annual investment report, recommendations for changes in the investment policy, the results of an independent audit, an investment income record, a list of fees, charges, or commissions paid to a Custodial Bank, or any other financial findings or statements as the Town Board may request shall be presented to such Board within thirty (30) days of such a request. The Town Board shall periodically review and, if necessary, amend this investment policy. It shall be the duty of the chief fiscal officer to review this investment policy with newly elected or appointed Supervisors or councilmen. The provisions of this Investment Policy and any amendments shall take effect prospectively, and shall not invalidate the prior selection of any Custodial Bank or prior investment. Adopted on August 19, 1987 by unanimous vote of the Town Board of the Town of Cortlandville. RESOLUTION #153 APPOINT 111ORCIA HICKS DEPUTY CHIEF FISCAL OFFICER FOR THE TOWN OF CORTLANDVILLE Appoint Marcia Hicks Deputy Fiscal Officer Motion by Councilman O'Donnell Seconded by Councilman Manning VOTES: ALL AYE ADOPTED WHEREAS, Local Finance Law Section 2.00 (5) provides that the "chief fiscal officer" shall be the Town Supervisor, N0I111, THEREFORE, BE IT RESOLVED, that the Town Supervisor, as chief fiscal officer, shall have available to him assistance from the Town Bookkeeper, Marcia Hicks, who is hereby appointed deputy chief fiscal officer. Supervisor Pierce offered the floor to Ted Palmer, of Highland Road. Mr. Palmer voiced concern for the contamination of the wells on Highland Road. He wanted to know how far Ted Palmer the water lines for the Town of Cortlandville would be Highland extended with the Highland Road Water Improvement water conccee rns Project Phase I I . Much discussion followed involving Supervisor, Melvin Pierce; Town Attorney, Phillip Rumsey; Town Engineer, Hayne Smith; and Highland Road residents regarding the expansion of the water lines. There was concern about water pressure; who would be added to the water system; what should Highland Road residents do in the Future if they wished to sell their property; and the cost of hooking up to the water system. Supervisor Pierce explained the process for hooking into Town water lines. Attorney Phillip Rumsey explained that if it hadn't been for The Town's foresight two years ago, the Town would not be in a position to alleviate the problem which now exists. The Town Board should be commended for their actions taken two years ago, to begin the process needed to obtain water for Highland Road. r-- 15 Wednesday August 19, 1987 Page 4 A motion was made by Councilman O'Donnell, seconded by Councilman Manning to adjourn the regular meeting and recess to executive session to discuss personnel problems. All voting aye, the motion was carried. The following was received from the Supervisor's office: Councilman Manning made a motion, seconded by Councilman O'Donnell, to adjourn the executive session and reconvene the regular meeting. All voting aye, the motion was carried. No action was taken. Councilman Rocco made a motion, seconded by Councilman Manning, to adjourn the meeting. All voting aye, the motion was carried. The meeting was adjourned at 6:00 P.M. i Respe tfully submitted, Pauline H. Parker C.M.C. Town Clerk Town of Cortlandville 11