HomeMy WebLinkAbout08-19-1987I f117
August 19, 1907
REGULAR MEETING
5:00 P.M.
The Regular Meeting of the Town Board of the Town
i of Cortlandville, was held at the Town Hall, 15 Terrace
Road, Cortland, New York, with Supervisor Pierce
presiding.
Members present: Supervisor, Melvin Pierce
Councilman, Warren Manning
Councilman, Edwin O'Donnell
Councilman, Ronal Rocco
Town Clerk, Pauline Parker
absent: Councilman, Raymond Thorpe
Others present were Attorney, Phillip Rumsey;
Engineer, Hayne Smith; Zoning Officer, Bruce Weber;
Assessor, David Briggs; Highway Sup't, Carl Bush; Homer
Mayor, Mary Alice Bellardini; Horner Trustee, Donald
Ferris; Newsreporter, Kevin Conlon; and Town residents
Gordon Darling and Mr. & firs. Ted Palmer.
The meeting was called to order by Supervisor
Pierce at 5:00 P.M. He requested that all those in
y,
attendance rise and pledge allegiance to the flag.
RESOLUTION #142 AWARD BID TO R.P. MYERS - HIGHLAND
ROAD WATER IMPROVEMENT PROJECT
Motion by Councilman Manning
Seconded by Councilman O'Donnell
VOTES: ALL AYE ADOPTED
WHEREAS, on July 17 1987 the Town Engineer- was
authorized to let out bids for the Highland Road Water
Improvement Project, Phase II, and
WHEREAS, on August 5, 1987 submitted sealed bids were
opened and given to the Town Engineer for review, and
WHEREAS, the lowest bid submitted was received from R.F.
Myers in the amount of aE85,236.75, and such bidder has
met all the requirements, therefore
BE IT RESOLVED, that the Town Board of the Town of
Cortlandville does hereby award the Highland Road Water
Improvement
Project,
Phase
II to R.P. Myers of
Rochester,
N.Y. in the
amount of
$285,236.75.
Supervisor Pierce offered the floor to Homer Mayor,
Mary Alice Bellardini.
Mayor Bellardini asked if this Town Board would
consider working together with the Village of Homer to
extend the sewer lines to customers on Route #11 from
the Village limits down to the business known as the
Circus House Restaurant.
She further explained that the Riverside Motel has
recently been purchased by new owners and the County
Health Dept. has limited the number of rooms that they
are allowed to use at one time. If sewer services were
available to them, this problem would be corrected.
This situation is causing an economic hardship to them.
award bid
Highland Road
Improvement
Phase II
Mayor Bellardini
extend sewer
Rt. #11
Wednesday August 19, 1987 Page 2
There is a gravity sewer line which is on the other
side of the road which connects to the City of Cortland
lines. The Village is also providing sewer service, by
contract, to some business located in the Town. It
would not be economically feasible to bore under the
highway to provide service to those businesses across
-the road.
Mayor Bellardini stated that possibly the Village
and Town could jointly submit an application to the
Federal Appalachian Regional Commission for a grant for
economic development. If the grant were approved, the
funds would not be available until 1989.
A discussion was held whereby it was the consensus
of the Town Board that the Engineer representing the
Village of Homer should work with Town Engineer, Hayne
Smith, and submit a proposal to the Town Board for
review.
Gordon Darling flooSupervisor Pierce Offered the privilege of the
r- to Mr. Gordon Darling of the Tower Road.
dust problem Mr. Darling stated that the dust problem at his
residence on the Tower road has become intolerable. He
has contacted the Highway Sup't., Carl Bush, and was
advised that it was the responsibility of the Town of
Virgil to work on that section of the Tower Road. He
attended a meeting of the Virgil Town Board and was
advised that they would take care of it, however, they
have done nothing. Because he is a resident of the Town
of Cortlandville and pays taxes to us, he attended our
meeting today to see if we would assist him.
Supervisor Pierce apprised the Town Board that an
agreement was made with the I -own of Virgil several years
aco that the Town of Cortlandville would maintain this
end of the Town Line Road and they would maintain the
other as the road is the dividing line between the -two.
RESOLUTION #143 AUTHORIZE SUPERVISOR TO CONTACT TOWN OF
VIRGIL REGARDING THE TOWN LINE ROAD
Authorize Supervisor Motion by Councilman Rocco
to contact Town of Seconded by councilman O'Donnell
Virgil - Town Line Rd. VOTES: ALL AYE ADOPTED
WHEREAS, a request was heard by a Cortlandville
resident, Gordon Darling of the Town Line Road -to
perform proper maintenance on the road in front of his
residence to control the dust there, and
WHEREAS, per agreement with the Town of Virgil they are
required to do the maintenance work at that location,
therefore,
BE IT RESOLVED, that the Supervisor is hereby authorized
and requested to write a letter to the Town Board of the
-town of Virgil and advise him of the request of Gordon
Darling, and also request that he reply by letter, to
the town, to advise of their intent, and further
RESOLVED, that a copy of the letter be sent to the
Highway Sup't. of the Town of Virgil.
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Wednesday August 19, 19B7 Page 3
Supervisor Pierce offered the privilege of the
floor to Town Engineer, Hayne Smith.
Engineer, Hayne Smith, recommended that we
establish some kind of protocol for reviewing
subdivision plans that include extending water and sewer
lines in the Town. There are no established rules at
the present time for this procedure. Because of this,
confusion is occurring for both Town personnel and the
residents or contractors.
Zoning Officer, Bruce Weber, apprised the Town
Board that there are Health Dept. requirements for
larger subdivisions. The Planning Board is only
approving a subdivision in concept or layout. They do
not approve the roads nor the water and sewer. The
subdivision on Ridgeview Ave. was given as an example.
Concern was expressed that there is no ordinance in
effect at the present time to address this problem.
A discussion was held whereby it was the consensus
of the Town Board that the Water and Sewer Ordinances
need to be updated. We also need to adopt a procedure
for inspecting roads that will be dedicated to the Town
upon completion.
RESOLUTION #144 AUTHORIZE ENGINEER AND ZONING OFFICER
TO PREPARE A PROPOSAL OF PROCEDURES FOR
NEW WATER & SEWER LINES & ROADS FOR
NEW CONSTRUCTION
Motion by Councilman Manning
Seconded by Councilman Rocco
VOTES: ALL AYE ADOPTED
WHEREAS, it has been brought to the Town Board's
attention that rules are needed to properly enforce the
installation of water and sewer lines for new
construction that is not governed by the County Health
Dept., and
WHEREAS, the installation of roads by independent
contractors should have procedural guidelines, therefore
BE IT RESOLVED, that the Town Engineer and the Zoning
Officer are hereby authorized and directed to prepare a
proposal to implement an orderly progression of
guidelines for installing roads or extending water &
sewer lines by a contractor, which the Town will b2
expected to accept, and submit to the Town Board for
review and approval.
RESOLUTION #145 AUTHORIZE SUPERVISOR TO ADVISE JAMES
STEVENS OF PROCEDURES
Motion by Councilman Manning
Seconded by Councilman O'Donnell
VOTES: ALL AYE ADOPTED
WHEREAS, James Stevens is extending water & sewer lines,
and will be constructing a new road in his subdivision
on Ridgeview Ave, and
Hayne Smith
establish
protocol for
subdivisions
Authorize ZO
and Engineer
to prepare
proposal of
procedures for
new water &
sewer lines
Authorize Mel
to advise Mr.
Stevens of
procedures
410
Audit of
Vouchers
Wednesday August 19, 1987
Page 4
WHEREAS, the City of Cortland will be supplying the
water to his subdivision, however the Town will be asked
to accept and maintain the extended lines, therefore
BE IT RESOLVED, that Supervisor Pierce is hereby
authorized and directed to forward a letter to James
Stevens regarding the procedure and requirements
necessary to have his projects approved during
construction, and approved upon completion.
RESOLUTION #146 AUTHORIZE PAYMENT OF VOUCHERS - AUG.
Motion by Councilman Rocco
Seconded by Councilman O'Donnell
VOTES; ALL AYE ADOPTED
BE IT RESOLVED that the
vouchers
submitted have been
audited and shall be paid
as follows:
General Fund Vouchers
#411 -
#443
$11,309.11
Highway
#223 -
#235
27,334.18
Water Fund
#127 -
#133
735.43
Sewer- Fund
# 51 -
# 53
178.48
Councilman O'Donnell made a motion, seconded by
Councilman Manning, to receive and file the notification
receive & file received from Frank A. Cicci, Jr., owner of Bargain
letter from Beverage located at 126 West Road, Cortland, N.Y. ,
Frank Cicc:i advising that he is renewing his liquor license. All
Bargain Bev. voting aye, the motion was carried.
liquor license
RESOLUTION 147 AUTHORIZE HISTORIAN TO ATTEND
CONFERENCE IN WASH I NGTON , D. C.
Authorize Historian Motion by Councilman O'Donnell
to attend conference Seconded by Councilman Manning
VOTES; ALL AYE ADOPTED
WHEREAS Congressman Boehlert has invited the Town
Historian, Alice Bl.atchiey, to take part in a "Women's
Day in Washington" Conference, and
WHEREAS the conference will give insight into policy -
making and firsthand exposure to current thinking in
Washington on topics of national concern, therefore
BE IT RESOLVED that the Town Historian, Alice Biatchley,
is hereby authorized to attend a conference in
Washington D.C. on September 305 1987, as a
representative of the Town of Cortlandville, and
RESOLVED, that the expenses incurred shall be
reimbursed, subject to audit by the Town Board.
RESOLUTION #148 AUTHORIZE HIRING 2ND DEPUTY TOWN CLERK
Authorize hiring Motion by Councilman Manning
2nd Deputy Tn. Clerk Seconded by Councilman O'Donnell
VOTES; ALL AYE ADOPTED
WHEREAS per Town Board Resolution #120, adopted July 1,
1987, a study was made regarding the needs of personnel.
changes in the offices of the Town, therefore
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Wednesday August 19, 1997 Page
BE IT RESOLVED that the Town Clerk is hereby authorized
and directed to hire a full time employee as the 2nd
Deputy/ Town Clerk, at an annual salary of $10,200. Such
position shall be performing the billing and collection
of Water & Sewer receipts, and further
RESOLVED that the salary shall be paid from both Water
F3310.1 and Sewer 68110.1, and also
RESOLVED, that the personnel policy for the Town of
Cortlandville shall be revised to include the position
of 2nd Deputy Town Clerk;.
RESOLUTION #t149 AUTHORIZE HIRING 3RD DEPUTY TOWN CLERK
Motion by Councilman O'Donnell
Seconded by Councilman Manning
VOTES: ALL AYE ADOPTED
WHEREAS, per Town Board Resolution ##120, adopted July 1,
1987, a study was made regarding the needs of personnel
changes in the offices of the Town, therefore
BE IT RESOLVED, that the Town Clerk is hereby authorized
and directed to hire a full time employee as the 2rd
Deputy Town Clerk, at an annual salary of $9,500.00.
Such position shall be shared with the Town Clerk: and
the Town Assessor, and -Further
RESOLVED, that the salary shall be paid from both Town
Clerk A1410.1 and Assessor A1355.4, and also
RESOLVED, that the personnel policy of the Town of
Cortlandville shall be revised to include the position
of 3rd Deputy Town Clerk.
RESOLUTION 4150 AUTHORIZE HIRING LONNA L. MAXSON 3RD
DEPUTY TOWN CLERK
Motion by Councilman O'Donnell
Seconded by Councilman Rocco
VOTES: ALL AYE ADOPTED
BE IT RESOLVED, that the Town Clerk is hereby authorized
to hire Lonna L. Maxson, 2835 Ridge Rd., McGraw, NY as
3rd Deputy Town Clerk, effective August 311 1587 at a
salary of $9,500.00 annually
RESOLUTION #151 AUTHORIZE PURCHASE OF NECESSARY OFFICE
EQUIPMENT FOR NEW PERSONNEL
Motion by Councilman Manning
Seconded by Councilman O'Donnell
VOTES: ALL AYE ADOPTED
WHEREAS, due to hiring of additional personnel in the
Town Clerk's and the Assessor's offices, it will be
necessary to purchase additional office furnishings to
accommodate this personnel, therefore
Authorize hiring
Ad Deputy
Tn. Clerk
Authorize hiring
Lonna Maxson
Authorize new
office equipment
Wednesday August 19, 1987 Page 6
BE IT RESOLVED, that the Assessor, Town Clerk, and the
Budget Officer are hereby authorized and directed to
review prices and to purchase the necessary equipment
RESOLUTION #152 ADOPT INVESTMENT POLICY FOR THE TOWN
OF CORTLANDVILLE
Adopt Investment
Policy
Motion by Councilman O'Donnell
Seconded by Councilman Rocco
VOTES: ALL AYE ADOPTED
BE IT RESOLVED, that the Town Board does hereby adopt an
Investment Policy of the Town of Cortlandville, which
policy shall read as follows:
The objectives of -the investment policy of the Town
of Cortlandville are to minimize risk, to insure that
investments mature when the cash is required to finance
operations, and to insure a competitive rate of return.
In accordance with this policy, the chief fiscal officer
is hereby authorized to invest all funds including
proceeds of obligations and reserve funds in:
Certificates of Deposit issued by a bank or trust
company authorized to do business in New York
State.
Time Deposit Accounts in a bank or trust company
authorized to do business in New York State.
Obligations of New York State.
Obligations of the United States Government.
All other Town of Cortlandville officials receiving
money in their official capacity must deposit such funds
in negotiable order of withdrawal accounts.
All investments made pursuant to this investment
policy shall comply with the following conditions:
1. COLLATERAL
a. Certificates of Deposit shall be fully secured
by insurance of the Federal Deposit Insurance
Corporation or by obligations of the United
States or obligations of federal agencies the
principal and interest of which are guaranteed
by the United States, or obligations of New
York State local governments. Collateral
shall be delivered to the Town of
Cortlandville or to a Custodial Bank with
which the Town of Cortlandville has entered
into a Custodial agreement. The market value
of collateral shall at all times equal or
exceed the principal amount of the certificate
of deposit.
b. Collateral shall not be required with respect
to the direct purchase of obligations of New York
State, obligations of the United States, and
obligations of federal agencies the principal
and interest of which are guaranteed by the
United States government.
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Wednesday August 14, 1487
2. DELIVERY OF SECURITIES
Payment shall be made by or on
behalf of the Town of Cortlandville
for obligations of New York State,
obligations the principal and
interest of which are guaranteed by
the United States, United States
obligations, certificates of
deposit, and other purchased
securities upon the delivery thereof
to the custodial bank, or in the
case of a book -entry transaction,
when the purchased securities are
credited to the Custodial Bank's
Federal Reserve System account. All
transactions shall be confirmed in
writing.
3. WRITTEN CONTRACTS
Page 7
Written contracts are required for certificates of
deposit and custodial undertakings. With respect to the
purchase of obligations of the United States, New York
State, or other governmental entities in which monies
may be invested, the interests of the Town of
Cortlandville will be adequately protected by
conditioning payment on the physical delivery of
purchased securities to the Town of Cortlandville or
it's custodian, or in the case of book --entry
transactions, on the crediting of purchased securities
to the Custodian's Federal Reserve System account. All
purchases will be confirmed in writing to the Town of
Cortlandville.
It is therefore the policy of the Town of
Cortlandville to require written contracts as follows:
a. Written contracts shall be required for the
purchase of all certificates of deposit.
b. A written contract shall be required when using
the services of a custodial bank.
4. OPERATIONS, AUDIT, AND REPORTING
The chief fiscal officer or the deputy chief fiscal
officer shall authorize the purchase and sale of all
securities and certificates of deposit on behalf of the
Town of Cortlandville. Oral directions concerning the
purchase or sale of securities shall be confirmed in
writing. The Town of Cortlandville shall pay for
purchased securities upon delivery or book -entry
thereof.
The Town of Cortlandville will encourage the
purchase and sale of securities and certificates of
deposit through a competitive or negotiated process.
For the second Town Board meeting of each month,
the chief fiscal officer shall prepare and submit to the
Board a report showing the cash positions of the
General, Water, Sewer, and any other funds which the
Board may request. This report shall include an
inventory of all time deposit accounts, certificates of
deposit, and United States Treasury securities in which
Town monies are invested.
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Wednesday August 19, 1987 Page 8
An annual investment report, recommendations for
changes in the investment policy, the results of an
independent audit, an investment income record, a list
of fees, charges, or commissions paid to a Custodial
Bank, or any other financial findings or statements as
the Town Board may request shall be presented to such
Board within thirty (30) days of such a request.
The Town Board shall periodically review and, if
necessary, amend this investment policy.
It shall be the duty of the chief fiscal officer to
review this investment policy with newly elected or
appointed Supervisors or councilmen.
The provisions of this Investment Policy and any
amendments shall take effect prospectively, and shall
not invalidate the prior selection of any Custodial Bank
or prior investment.
Adopted on August 19, 1987 by unanimous vote of the
Town Board of the Town of Cortlandville.
RESOLUTION #153 APPOINT 111ORCIA HICKS DEPUTY CHIEF
FISCAL OFFICER FOR THE TOWN OF
CORTLANDVILLE
Appoint Marcia Hicks
Deputy Fiscal Officer Motion by Councilman O'Donnell
Seconded by Councilman Manning
VOTES: ALL AYE ADOPTED
WHEREAS, Local Finance Law Section 2.00 (5) provides
that the "chief fiscal officer" shall be the Town
Supervisor,
N0I111, THEREFORE, BE IT
RESOLVED, that the Town Supervisor, as chief fiscal
officer, shall have available to him assistance from the
Town Bookkeeper, Marcia Hicks, who is hereby appointed
deputy chief fiscal officer.
Supervisor Pierce offered the floor to Ted Palmer,
of Highland Road.
Mr. Palmer voiced concern for the contamination of
the wells on Highland Road. He wanted to know how far
Ted Palmer the water lines for the Town of Cortlandville would be
Highland extended with the Highland Road Water Improvement
water conccee rns Project Phase I I .
Much discussion followed involving Supervisor,
Melvin Pierce; Town Attorney, Phillip Rumsey; Town
Engineer, Hayne Smith; and Highland Road residents
regarding the expansion of the water lines. There was
concern about water pressure; who would be added to the
water system; what should Highland Road residents do in
the Future if they wished to sell their property; and
the cost of hooking up to the water system.
Supervisor Pierce explained the process for
hooking into Town water lines. Attorney Phillip Rumsey
explained that if it hadn't been for The Town's
foresight two years ago, the Town would not be in a
position to alleviate the problem which now exists. The
Town Board should be commended for their actions taken
two years ago, to begin the process needed to obtain
water for Highland Road.
r--
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Wednesday August 19, 1987
Page 4
A motion was made by Councilman O'Donnell, seconded
by Councilman Manning to adjourn the regular meeting and
recess to executive session to discuss personnel
problems. All voting aye, the motion was carried.
The following was received from the Supervisor's
office:
Councilman Manning made a motion, seconded by
Councilman O'Donnell, to adjourn the executive session
and reconvene the regular meeting. All voting aye, the
motion was carried.
No action was taken.
Councilman Rocco made a motion, seconded by
Councilman Manning, to adjourn the meeting. All voting
aye, the motion was carried.
The meeting was adjourned at 6:00 P.M.
i
Respe tfully submitted,
Pauline H. Parker C.M.C.
Town Clerk
Town of Cortlandville
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