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HomeMy WebLinkAbout05-07-1986Award Bid Crushed Limestone Wednesday, May 7, 1986 REGULAR MEETING Page 1 The Regular Meeting of the Town Board of the Town of Cortlandville was held at the Town Hall, 15 Terrace Road, Cortland, New York, with Supervisor Pierce presiding. Members present: Supervisor Melvin Pierce Councilman Warren Manning Councilman Raymond Thorpe Councilman Edwin O'Donnell Councilman Ronal Rocco Town Clerk Pauline H. Parker Others present were Deputy Town Clerk, Beth O'Gorman; Assessor, David Briggs; Zoning and Code Enforcement Officer, Bruce Weber; Highway Superintendent, Carl Bush; Attorney, Phillip Rumsey; Bookkeeper, Susan Weatherby; Dog Control Officer, Holly Helwig; Cortland County S.P.C.A. managers Nancy Hayford and Karen Haight, and Cortlandville Recreation Director, Ken Andrews. The meeting was called to order by Supea:risor Pierce at 7:30 p.m. He requested that those in attendence rise and pledge allegience to the flag. RESOLUTION #115 AWARD BID - CRUSHED LIMESTONE MATERIAL FOR THE HIGHWAY DEPARTMENT Motion by Councilman Manning Seconded by Councilman Thorpe VOTES: ALL AYE ADOPTED WHEREAS, on Wednesday, March 19, 1986, authorization was granted to advertise for bids for crushed limestone material for the Highway Department, to be opened on Wednesday, April 14, 1986, at 4:30 p.m., and WHEREAS, due to the illness of the Highway Superintendent, bid opening was extended until May 5, 1986, at 4:30 p.m., in the Cortlandville Town Clerks office, and WHEREAS, sealed bids were received and read aloud by the Town Clerk, and . WHEREAS, two bids were received, one of which did not include delivery of said materials as required, therefore BE IT RESOLVED, that the Town Board of the Town of Cortlandville does hereby award the bid for crushed limestone material for the Highway Department to Case Trucking of Groton, New York, in accordance with the bid list provided, to be paid from the Highway fund. Councilman O'Donnell made a motion., seconded by Councilman Thorpe, to accept as written, the minutes of April 2, 1986, and April 19, 1986. All voting aye, the motion was carried. 1 • 1 • 1 Wednesday, May 7, 1986 Page 2., Councilman Thorpe made a motion, seconded by Councilman Manning, to receive and file the April 22, 1986, and April 29, 1986, minutes of the Cortlandville Planning Board. All voting aye, the motion was carried. RESOLUTION #116 AUTHORIZE PAYMENT OF VOUCHERS Motion by Councilman Thorpe Seconded by Councilman O'Donnell VOTES: ALL AYE ADOPTED BE IT RESOLVED, that the vouchers submitted have been ® audited and shall be paid as follows: General Fund Vouchers #181 - 197 9,717.96 Highway 72 - 82 14,079.62 Water Fund 44 - 54 15,824.98 Sewer Fund 17 - 21 21,139.26 Supervisor Pierce offered the privilege of the floor to those in attendence. Payment of Vouchers Nancy Hayford, Manager of the Cortland County S,11'.C.A. introduced herself and current staff. She provided copies of their April report to those in attendence. A discussion was held concerning the increased activity and volume of animals cared for at the S.P.C.A., and a higher successful conviction rate. The advantages of a periodic enumeration were discussed in relation to dog licensing violations. Of particular concern,,was the future threat of rabies spreading from Southern Pen'sylvania via common wildlife to stray and o med-Jomestic animals. Residents were urged to report incidents of unusual animal behavior. A discussion was held concerning the Cortlandville Lighting Commission and information was provided to the board members of the status of the current system. Supervisor Pierce advised that Mr. Noel Phillips of Niagara Mohawk has offered to accompany and advise interested peroons on evening inspections of the lighting and has stated that any light which has been in operation over fifteen years will be replaced,on request'by Niagara Mohawk with modern effeciency lights at no cost to the town. RESOLUTION #117 TABLE DISCUSSION OF WATER AND SEWER Table BILLING PROCEDURE Discussion Water/Sewer Motion by Councilman O'Donnell Billing Seconded by Councilman Manning Procedure VOTES: ALL AYE ADOPTED WHEREAS, questions and comments have arisen concerning the current water and sewer billing procedure and the application of penalty for late payment, therefore BE IT RESOLVED that discussion of the water and sewer billing process and application of penalty is hereby tabled for further review and legal counsel. 2i (; Wednesday, May 7, 1986 Page 3 Add telephone RESOLUTION #118 AUTHORIZE ADDITION OF TELEPHONE LINE line - Engineer Motion by Councilman O'Donnell Seconded by Councilman: -Manning VOTES: ALL AYE ADOPTED WHEREAS the Supervisor and the Engineer have shared one telephone line for several years, and WHEREAS, this can be inconvenient for all parties involved, therefore BE IT RESOLVED, that authorization is hereby granted for addition of a telephone line for the engineer at a total cost, not to exceed $360.00 to be paid from A1620.4, and further RESOLVED, that the.Supervisors office will maintain the old telephone line and number. No Request for RESOLUTION #119 ACKNOWLEDGE CERTIFICATE OF NO REQUEST Referendum FOR REFERUNDUM-WATER IMPROVEMENT PROJECT Water Improv. FOR 1986 GROTON AVE. AND N.Y.S. RT . 222/281 1986 Groton Rt. 222/281 Motion by Councilman Thorpe. Seconded by Councilman O'Donnell VOTES: ALL AYE ADOPTED WHEREAS, a Public Hearing was held on April 2,, 1986, in regard to the Cortlandville Water Improvement Area of 1986, Groton Avenue and N.Y.S. Route 222/281 and heard all persons desiring to be heard, and WHEREAS, the Town Board duly authorized the water system improvement project and bonding per Resolution #108, on April 2, 1986, subject to permissive refendum, and WHEREAS, no petion or request for a referendum was received, therefore BE IT RESOLVED, that the Town Board does hereby acknow- ledge, no petition was received by -the Town Clerk for a referendum relating to the Water System Improvement Project for 1986, Groton Avenue and N.Y.S. Rt., 222/281. Liquor Lic. RESOLUTION #120 ACCEPT NOTICE OF LIQUOR LICENSE- Petr-All Corp PETR-ALL CORP. RT. 281 MOBIL STATION 281 Mobil Station Motion by Councilman Thorpe Seconded by Councilman O'Donnell VOTES: ALL AYE ADOPTED BE IT RESOLVED, that notice his been received from the • Petr-All Corp. Mobil Station, located at the corner of N.Y.S. Route 281 and McLean Road, Cortland, that they are renewing their liquor license in accordance with the Alcoholic Beverage Control Law. Town Clerk RESOLUTION #121 AUTHORIZE TOWN CLERK TO ATTEND THE International INTERNATIONAL MUNICIPAL TOWN CLERKS Conference ASSOCIATION CONFERENCE Motion by Councilman Thorpe Seconded by Councilman O'Donnell VOTES: ALL AYE ADOPTED Wednesday, May 7, 1986 BE IT RESOLVED, that Pauline to attend the International Association Conference to be May 18 - 22, 1986, and Page 4 Parker is hereby authorized Municipal Town Clerks held in Boston Mass. on RESOLVED, that the expenses incurred by same be reimbursed subject to audit by the Town Board. RESOLUTION #122 AUTHORIZE HIRING RICHARD PHILLIPS- Hire Richard _ M.E.O. HIGHWAY DEPARTMENT Phillips-MEO Highway Dept. Motion by Councilman Manning Seconded by Councilman Rocco VOTES: ALL AYE ADOPTED WHEREAS, a vacancy has occured in the Highway Depa:7tma .t due to the resignation of Dennis Bilodeau, therefore BE IT RESOLVED, that the Highway Superintendent is hereby authorized to hire Richard Phillips of McGraw, New York, for the position of Machine/Equipment Operator at a salary of $5.80 per hour, after reviewing all applications received and in compliance with the residency requirements. A discussion was held relating to the improvements and expansion of the Cortlandville Town Hall. The desirability of zone over central heating and air conditioning was discussed in detail. Zone climate control was prefered for office temperature control by department and initial cost and energy effeciency. Further information will be'obtaihed before a decision is made. Supervisor Pierce reported that the schedule allows for the awarding of bids for early July for the expansion project. Supervisor Pierce advised the Board that the potential site for the new Cortlandville well, located west of the Luker Road, has been surveyed and a description is being written. Shortly thereafter, Attorney Rumsey will write up a proposal to present to the county to be followed by the drilling of a test well. RESOLUTION #123 AUTHORIZE THE SUPERVISOR TO PURCHASE Author. Supv® LAWN MOWER - WATER. DEPARTMENT Purchase l�m�,vaaa� .4,vp Dawn Mower Motion by Councilman Manning 0,+i�!'ec•��,t� Seconded by Councilman Thorpen VOTES: ALL AYE ADOPTED WHEREAS, the tractor/lawn mower used to maintain the grounds of town hall has been in service for many years ® and is subject to decreased effeciency, and WHEREAS, the Supervisor has evaluated the need''requirements and cost of new yard equipment based on the trade in value of the old equipment, therefore BE IT RESOLVED, that the Supervisor is hereby authorized and directed to purchase a 1986 Ford Lawn and Garden Tractor from DeVeau For Tractor, Cortland, of Cortland, New York, a a cost.. of �1,800.00 including trade, to be paid from F 310.2. 218 Wednesday, May 7, 1986 Page 5 Salary Increase RESOLUTION #124 AUTHORIZE SALARY INCREASE - DEPUTY Deputy T.C® TOWN CLERK BETH 0"GORMAN Beth O'Gorman Motion by Councilman Thorpe Seconded by Councilman Rocco, VOTES: ALL AYE ADOPTED WHEREAS, Beth P. O'Gorman has completed the probationary six month period in the position of Deputy Town Clerk in compliance with the personnel policy of the: Town of Cortlandville, therefore BE IT RESOLVED that a salary increase shall.be: granted to Beth O.'Gorman from $9,537.09 to $10,100 annually, to be paid from A1410.1. A discussion was held regarding the current hook-up charge for water service in relation to the current cost of materials, equipment, and labor. It was the concensus of the Town Board that these expenses for a hookup need to be reviewed and an amendment will be made to the water ordinance to reflect current costs. Councilman Rocco commented that he felt recognition was well earned by Fred Walker Jr. while acting as Highway Superintendent during Carl Bushes medical leave. The Town Board was in agreement and wished toexpress their appreciation for a job well done. A discussion was held among the Board members and Assessor, David Briggs, relating to the purchase of micro- computers and software for Town Hall. It was the concensus of the Town Board that Mr. Briggs should proceed with securing price information.from the state bid in accordance with the recommendations of computer consultants,Buttino and Wheeler for the actual computer units. Decisions on software and training packages can be made later. The state bid list will probably offer the most competative price for the equipment suggested. A motion was made by Councilman Manning, seconded by Councilman Thorpe, to recess the regular meeting and convene to an executive session on a matter of litigation. All voting aye, the motion was carried. The fallowing information was received from the Supervisors 'office. Councilman O'Donnell made a motion, seconded by Councilman Thorpe, to adjourn the executive session and reconvene the regular meeting. All voting aye, the motion was carried. No action was taken. Councilman Thorpe made a moti.onr seconded. by Council- man Rocco, to adjourn the regular meeting. All voting aye, the motion was carried. The meeting adjourned at 9:20 p.m. ectfu Zmitted,, Pauline H. Parker Town Clerk Town of Cortlandville