HomeMy WebLinkAbout05-07-1986Award Bid
Crushed
Limestone
Wednesday, May 7, 1986
REGULAR MEETING
Page 1
The Regular Meeting of the Town Board of the Town
of Cortlandville was held at the Town Hall, 15 Terrace
Road, Cortland, New York, with Supervisor Pierce presiding.
Members present: Supervisor Melvin Pierce
Councilman Warren Manning
Councilman Raymond Thorpe
Councilman Edwin O'Donnell
Councilman Ronal Rocco
Town Clerk Pauline H. Parker
Others present were Deputy Town Clerk, Beth O'Gorman;
Assessor, David Briggs; Zoning and Code Enforcement Officer,
Bruce Weber; Highway Superintendent, Carl Bush; Attorney,
Phillip Rumsey; Bookkeeper, Susan Weatherby; Dog Control
Officer, Holly Helwig; Cortland County S.P.C.A. managers
Nancy Hayford and Karen Haight, and Cortlandville Recreation
Director, Ken Andrews.
The meeting was called to order by Supea:risor Pierce
at 7:30 p.m. He requested that those in attendence rise
and pledge allegience to the flag.
RESOLUTION #115 AWARD BID - CRUSHED LIMESTONE MATERIAL
FOR THE HIGHWAY DEPARTMENT
Motion by Councilman Manning
Seconded by Councilman Thorpe
VOTES: ALL AYE ADOPTED
WHEREAS, on Wednesday, March 19, 1986, authorization was
granted to advertise for bids for crushed limestone material
for the Highway Department, to be opened on Wednesday, April
14, 1986, at 4:30 p.m., and
WHEREAS, due to the illness of the Highway Superintendent,
bid opening was extended until May 5, 1986, at 4:30 p.m.,
in the Cortlandville Town Clerks office, and
WHEREAS, sealed bids were received and read aloud by the
Town Clerk, and .
WHEREAS, two bids were received, one of which did not include
delivery of said materials as required, therefore
BE IT RESOLVED, that the Town Board of the Town of
Cortlandville does hereby award the bid for crushed
limestone material for the Highway Department to Case
Trucking of Groton, New York, in accordance with the
bid list provided, to be paid from the Highway fund.
Councilman O'Donnell made a motion., seconded by
Councilman Thorpe, to accept as written, the minutes
of April 2, 1986, and April 19, 1986. All voting aye,
the motion was carried.
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Wednesday, May 7, 1986
Page 2.,
Councilman Thorpe made a motion, seconded by
Councilman Manning, to receive and file the April 22,
1986, and April 29, 1986, minutes of the Cortlandville
Planning Board. All voting aye, the motion was carried.
RESOLUTION #116 AUTHORIZE PAYMENT OF VOUCHERS
Motion by Councilman Thorpe
Seconded by Councilman O'Donnell
VOTES: ALL AYE ADOPTED
BE IT RESOLVED, that
the vouchers
submitted
have been
® audited and shall be
paid as follows:
General Fund
Vouchers #181
- 197
9,717.96
Highway
72
- 82
14,079.62
Water Fund
44
- 54
15,824.98
Sewer Fund
17
- 21
21,139.26
Supervisor Pierce offered the privilege of the
floor to those in attendence.
Payment of
Vouchers
Nancy Hayford, Manager of the Cortland County S,11'.C.A.
introduced herself and current staff. She provided copies
of their April report to those in attendence.
A discussion was held concerning the increased activity
and volume of animals cared for at the S.P.C.A., and a
higher successful conviction rate.
The advantages of a periodic enumeration were
discussed in relation to dog licensing violations.
Of particular concern,,was the future threat of rabies
spreading from Southern Pen'sylvania via common wildlife
to stray and o med-Jomestic animals. Residents were urged
to report incidents of unusual animal behavior.
A discussion was held concerning the Cortlandville
Lighting Commission and information was provided to the
board members of the status of the current system.
Supervisor Pierce advised that Mr. Noel Phillips of Niagara
Mohawk has offered to accompany and advise interested
peroons on evening inspections of the lighting and has
stated that any light which has been in operation over
fifteen years will be replaced,on request'by Niagara
Mohawk with modern effeciency lights at no cost to the town.
RESOLUTION #117 TABLE DISCUSSION OF WATER AND SEWER Table
BILLING PROCEDURE Discussion
Water/Sewer
Motion by Councilman O'Donnell Billing
Seconded by Councilman Manning Procedure
VOTES: ALL AYE ADOPTED
WHEREAS, questions and comments have arisen concerning
the current water and sewer billing procedure and the
application of penalty for late payment, therefore
BE IT RESOLVED that discussion of the water and sewer
billing process and application of penalty is hereby
tabled for further review and legal counsel.
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Wednesday, May 7, 1986
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Add telephone RESOLUTION #118 AUTHORIZE ADDITION OF TELEPHONE LINE
line - Engineer
Motion by Councilman O'Donnell
Seconded by Councilman: -Manning
VOTES: ALL AYE ADOPTED
WHEREAS the Supervisor and the Engineer have shared
one telephone line for several years, and
WHEREAS, this can be inconvenient for all parties
involved, therefore
BE IT RESOLVED, that authorization is hereby granted for
addition of a telephone line for the engineer at a
total cost, not to exceed $360.00 to be paid from
A1620.4, and further
RESOLVED, that the.Supervisors office will maintain the
old telephone line and number.
No Request for RESOLUTION #119 ACKNOWLEDGE CERTIFICATE OF NO REQUEST
Referendum FOR REFERUNDUM-WATER IMPROVEMENT PROJECT
Water Improv. FOR 1986 GROTON AVE. AND N.Y.S. RT . 222/281
1986 Groton Rt. 222/281
Motion by Councilman Thorpe.
Seconded by Councilman O'Donnell
VOTES: ALL AYE ADOPTED
WHEREAS, a Public Hearing was held on April 2,, 1986,
in regard to the Cortlandville Water Improvement Area
of 1986, Groton Avenue and N.Y.S. Route 222/281 and
heard all persons desiring to be heard, and
WHEREAS, the Town Board duly authorized the water system
improvement project and bonding per Resolution #108, on
April 2, 1986, subject to permissive refendum, and
WHEREAS, no petion or request for a referendum was
received, therefore
BE IT RESOLVED, that the Town Board does hereby acknow-
ledge, no petition was received by -the Town Clerk for
a referendum relating to the Water System Improvement
Project for 1986, Groton Avenue and N.Y.S. Rt., 222/281.
Liquor Lic. RESOLUTION #120 ACCEPT NOTICE OF LIQUOR LICENSE-
Petr-All Corp PETR-ALL CORP. RT. 281 MOBIL STATION
281 Mobil Station Motion by Councilman Thorpe
Seconded by Councilman O'Donnell
VOTES: ALL AYE ADOPTED
BE IT RESOLVED, that notice his been received from the •
Petr-All Corp. Mobil Station, located at the corner of
N.Y.S. Route 281 and McLean Road, Cortland, that they
are renewing their liquor license in accordance with the
Alcoholic Beverage Control Law.
Town Clerk RESOLUTION #121 AUTHORIZE TOWN CLERK TO ATTEND THE
International INTERNATIONAL MUNICIPAL TOWN CLERKS
Conference ASSOCIATION CONFERENCE
Motion by Councilman Thorpe
Seconded by Councilman O'Donnell
VOTES: ALL AYE ADOPTED
Wednesday, May 7, 1986
BE IT RESOLVED, that Pauline
to attend the International
Association Conference to be
May 18 - 22, 1986, and
Page 4
Parker is hereby authorized
Municipal Town Clerks
held in Boston Mass. on
RESOLVED, that the expenses incurred by same be reimbursed
subject to audit by the Town Board.
RESOLUTION #122 AUTHORIZE HIRING RICHARD PHILLIPS- Hire Richard
_ M.E.O. HIGHWAY DEPARTMENT Phillips-MEO
Highway Dept.
Motion by Councilman Manning
Seconded by Councilman Rocco
VOTES: ALL AYE ADOPTED
WHEREAS, a vacancy has occured in the Highway Depa:7tma .t
due to the resignation of Dennis Bilodeau, therefore
BE IT RESOLVED, that the Highway Superintendent is
hereby authorized to hire Richard Phillips of McGraw,
New York, for the position of Machine/Equipment Operator
at a salary of $5.80 per hour, after reviewing all
applications received and in compliance with the residency
requirements.
A discussion was held relating to the improvements
and expansion of the Cortlandville Town Hall. The
desirability of zone over central heating and air
conditioning was discussed in detail. Zone climate
control was prefered for office temperature control
by department and initial cost and energy effeciency.
Further information will be'obtaihed before a decision
is made.
Supervisor Pierce reported that the schedule allows
for the awarding of bids for early July for the expansion
project.
Supervisor Pierce advised the Board that the potential
site for the new Cortlandville well, located west of the
Luker Road, has been surveyed and a description is being
written. Shortly thereafter, Attorney Rumsey will write
up a proposal to present to the county to be followed by
the drilling of a test well.
RESOLUTION #123 AUTHORIZE THE SUPERVISOR TO PURCHASE Author. Supv®
LAWN MOWER - WATER. DEPARTMENT Purchase
l�m�,vaaa� .4,vp Dawn Mower
Motion by Councilman Manning 0,+i�!'ec•��,t�
Seconded by Councilman Thorpen
VOTES: ALL AYE ADOPTED
WHEREAS, the tractor/lawn mower used to maintain the
grounds of town hall has been in service for many years
® and is subject to decreased effeciency, and
WHEREAS, the Supervisor has evaluated the need''requirements
and cost of new yard equipment based on the trade in value
of the old equipment, therefore
BE IT RESOLVED, that the Supervisor is hereby authorized
and directed to purchase a 1986 Ford Lawn and Garden
Tractor from DeVeau For Tractor, Cortland, of Cortland,
New York, a a cost.. of �1,800.00 including trade, to be
paid from F 310.2.
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Wednesday, May 7, 1986
Page 5
Salary Increase RESOLUTION #124 AUTHORIZE SALARY INCREASE - DEPUTY
Deputy T.C® TOWN CLERK BETH 0"GORMAN
Beth O'Gorman Motion by Councilman Thorpe
Seconded by Councilman Rocco,
VOTES: ALL AYE ADOPTED
WHEREAS, Beth P. O'Gorman has completed the probationary
six month period in the position of Deputy Town Clerk
in compliance with the personnel policy of the: Town
of Cortlandville, therefore
BE IT RESOLVED that a salary increase shall.be:
granted to Beth O.'Gorman from $9,537.09 to $10,100
annually, to be paid from A1410.1.
A discussion was held regarding the current hook-up
charge for water service in relation to the current cost
of materials, equipment, and labor. It was the concensus
of the Town Board that these expenses for a hookup need
to be reviewed and an amendment will be made to the water
ordinance to reflect current costs.
Councilman Rocco commented that he felt recognition
was well earned by Fred Walker Jr. while acting as Highway
Superintendent during Carl Bushes medical leave. The
Town Board was in agreement and wished toexpress their
appreciation for a job well done.
A discussion was held among the Board members and
Assessor, David Briggs, relating to the purchase of micro-
computers and software for Town Hall. It was the concensus
of the Town Board that Mr. Briggs should proceed with
securing price information.from the state bid in accordance
with the recommendations of computer consultants,Buttino
and Wheeler for the actual computer units. Decisions
on software and training packages can be made later.
The state bid list will probably offer the most
competative price for the equipment suggested.
A motion was made by Councilman Manning, seconded
by Councilman Thorpe, to recess the regular meeting and
convene to an executive session on a matter of litigation.
All voting aye, the motion was carried.
The fallowing information was received from the
Supervisors 'office.
Councilman O'Donnell made a motion, seconded by
Councilman Thorpe, to adjourn the executive session and
reconvene the regular meeting. All voting aye, the
motion was carried.
No action was taken.
Councilman Thorpe made a moti.onr seconded. by Council-
man Rocco, to adjourn the regular meeting. All voting
aye, the motion was carried.
The meeting adjourned at 9:20 p.m.
ectfu Zmitted,,
Pauline H. Parker
Town Clerk
Town of Cortlandville