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Home My WebLink About1989-01-091989 1.57 MINUTES OF TOWN BOARD MEETING HELD MCUDAY,_ JANUARY 9, � 1989, AT 700- P.M. Those pxesentr Teresa Ellard Gordon Carl E. Jack F5 Absent: Donald M. Robinson, Supervirtox L. Sovocool, Councilman C. VanBenschoten, CounciIJlkr�n Haynes, Councilman tzgerald, Attorney E. Cummings, Oouncil,nan Also present: Leland Coxzielius, Gaxy Woad, Robert Dempsey, Gary Cotterzll Oath of office was administered to all officials present. Moved by Mr. Sovoccal, seconded by Ea . VanBensohoten, to approve minutes of December 12th and 29th mectings as presented. Ayes - Sovocool, Vaaenschoten, Haynes, Robinson. Clain Nos. 1 to '17 of the Highway Fund in the amount of $15,66Z.66 and Claim Nos. 1 to 39 of the General Fund in the amount of 107,841.19 were presented fox audit. Moved by Mr. VariBenscho'ten, seconded by FIT. Haynes, that the bills be approved for pay'men't. ayes Sovocool, VanBenschoten, Haynes, Robinrzan. RESOLUTION NO. 1 1989 ORGAId:I: ATIONAL ITE' S Moved by Mr. Sovocool, seconded by Mr. VanBenschoten Ayes - Sovocool, VanBenschoten, Haynes, Robinson RESOLVED, that the F'irst National Bank of Groton be designated as The depository for all monies coding in the hands of the Supervisor and Town Clerk of the Town of Groton, RESOLVED, that the Republican Register be designated as the official newspaper of the Town of Groton. RESOLVED, that the law firm of Fitzgerald, Taylor, Pomeroy and Armstrong be retained as Attorneys for the Town of Groton. RESOLVED, that Gary E. Wood.be appointed Zoning Officer and Building & Fire Code Inspector for the Town of Groton. RESOURD, that Gordon C. VanBenschoten be appointed ,Deputy Supervisor for the Toi?m of Groton. RESOLVED, that Kenneth H. MarkE - be appointed Deputy Highway Superin tcndent for the Town of Groton. RESOLVED, that Carol G. Ma ks be appointed Deputy Town Clerk for the `,'own of Groton, RESOLVED, that Leonax:d Proper and Gordon Lockwood be appointed as Election Custodians for the Take of Groton. RESOLVED, that Edwin Dow be appointed as Constable for the Town of Groton, RESOLVED, that small tool expenditures of up to $-500.00 by the Highway Superintendent be authox zed. RESOLVED, that Blue Gross -Blue Shield Health Insurance for Supervisor and Town Clerk be paid by the To L% n of Groton. Moved by Mf % VanBenschoten, seconded by Mr. Haynes Ayes - Sovocaol, VanBenschoten, Haynes, Robinson RE OLVEDP that the 'down Boar does hereby fix the annual salaries of the following Town Officers and employees at 'the amounts respectfully stated and that such salaries ahall be paid at the time respectfully specified: a Teresa M. Robinson, Supervisor $11,580.00 Semimonthly b Colleen D. Fierson, Town Clerk $17P365.00 Semimonthly c Leland E. Cornelius, Highway Supt. $27,960.00 Semimonthly d) Arlstid L. Heffron, Town Ju�5 Lice $ 4,305-00 Semimonthly e) Robert F. Walpole, Town Justice $ 4,095.00 Semimonthly f) Ellasd L. Sovocool, Councilman $ 1,260.00 Quarterly 158 g Gordon C. VanBenschoten, Councilman $ 110260.00 Quarterly h� Donald E. Cummings, Councilman $ 10260.00 Quarterly i) Carl E. Haynes, Councilman $ 19260.00 Quarterly j) Gary L. hood, Zoning•& Bldg. & Fire Code $12,000.00 Semimonthly k) Attorney for Town $ 6,000.00 Quarterly Moved by Mr. Sovocool, seconded by Mr. VanBenschoten Ayes - Sovocool, VanBenschoten, Haynes, Robinson RESOLVED, to appoint the following as representatives to Town and County programs: County Youth Recreation Programs - John Gaines Environmental Management Council - Lyle Raymond Route 13 Task Force - Transportation - Carl Haynes Tompkins County CATV Commission - Colleen Pierson Tompkins County Planning Board - George Tatman Local Youth Group - Teresa Robinson, Teresa Donlick & Local Group Moved by Mr. Haynes, seconded by Mr. Sovocool Ayes - Sovocool, VanBenschoten, Haynes, Robinson RESOLVED, to approve appointments of Supervisor Robinson's committee members as follows: Finance - Carl Haynes Machinery - Gordon VanBenschoten Building - Don Cummings and Teresa Robinson Fire Department - Lewis Sovocool Personnel - Carl Haynes Zoning, Building & Fire Code - Lewis Sovocool Light Districts - Teresa Robinson Fixed Assets - Teresa Robinson Senior Citizens - Lewis Sovocool Planning Board - Don Cummings Appeals Board - Don Cummings Highway - Gordon VanBenschoten Moved by Mr. Sovocool, seconded by _Mr ;`1 VanEenschoten Ayes - Sovocool, VanBenschoten, Haynes, Robinson RESOLVED, that fees for Town services be set as follows: 1 Master List for Excavating Purposes $2. 21 e e for Certification of Taxes $30 3 Photocopies $ . 4 Verified Transcripts of Marriage $5. 5 Marriage Certificates $5. 5 Marriage License $59 7 Town and Village Maps $ . 8 County Maps $ . 9 Mileage for Town Officials $ . 10) Dog Licenses $100 $ 5• 00 00 1st yr, $1.00 ea. addn. yr. 25 00 00 00 25 50 20 00 - unneutered & unspayed 00 - neutered & spayed Moved by Mr. Sovocool, seconded by Mr. VanBenschoten, to set Town Board Meeting night for the second Monday of each month at 7:30 P.M. to be held at the Town Hall. Ayes - Sovocool, VanBenschoten, Haynes, Robinson. Moved by Mr. VanBenschoten, seconded by Mr. Sovocool, to set hourly rate of Custodian at $5.00 per hour and Deputy Town Clerk at $6.00 per hour. Ayes - Sovocool, VanBenschoten, Haynes, Robinson. Discussed Deputy Town Clerk receiving paid vacation and holidays since she works in the dual position of Deputy Clerk and Zoning and Planning Secretary which makes her position full time. Other hourly employees of the Town receive these benefits. RESOLUTION N0. 2 - DEPUTY TOYRJ CLERK TO RECEIVE PAID BENEFITS Moved by Mr. Haynes, seconded by Mr. VanBenschoten AYES - Sovocool, VanBenschoten, Haynes, Robinson RESOLVED, that the Deputy Town Clerk shall receive paid benefits in accordance with other full time hourly employees of the Town. • LJ RESOLUTION NO. - TOW CLERK AND DF.',PUTY T4 ATTEND 1100 PROCESSING SCHOOL Moved by ,Mr. Sovoccol, seconded by Mx. Haynes Ayes - Sovocool, VanBenschoten, Haynes, Robinson RESOLVED, that the Town Board does hereby authorize the Thwn Clerk and Deputy Town Clerk to attexid TC 'Word Perfect classes commencing on Janua2' y 25 for 10 weeks. RESOLUTION NO. 4 - PAYMENT FROM CAPITAL RESERVE MJND Moved by 1%ir. VariBenschaten, seconded by Hr. Sovocool Ayes Sovocool, VanBenschoten, Haynes, Robinson Resolved, that Clain Ro. , 12 from McFarland /Johnson for bid document reproduction in the amount of $3,698.83 be paid less the sales tax of $182. jl.,for a total payment of $3,5154924 8;00 P,m. - Insurance Proposals (Dempsey & Cotterill) Ga.rX Catterill presented his proposal and explained coverage. His is a one million per opeurrence policy. Basically same coverage he provided for the Town in 1988, Pxoperty, Liability, Business Auto, Public employees Bond, nton y &Securities, Owners C Contractors Protective lriability Total Package Annual Premium - $29,,287 plus Public Officials Liability Premium of $5,500 ^ $34P767,D0Y Robert, Degsey presented his proposal iihich has an aggregate with 2 or options of coverage. Lowest coverage quote without i P' blic Officials is $ 4t7 0.?C. Highest coverage quote without Public Officials is $28,485-70. blic Officials EhYiors & OamissionF; Option f'1 is $2080 and Option #Z is $,00. Uninsured/Underinsured option is $361,00. Total package with yhi +h+e�yys•]t%J"+ 1co1Fv4, 1ier1 a�}a�ey'�ils $2, 8,�kyy8p�jj�%.'J570 }y 1}''41p pus $2,480 pUblic Offieials E`=ors & Omissions Boarrd discussed two proposals. If uninsured is for property damage, it is worth keeping. If it is for personal injury we should drop the additional $361.00 from Dempsey's quote. RESOLUTION NO. — 5 - ACCEPT DaIPSEY INSURANOT PROPOO,L 'MR 1989 Moved by Mr. VanBenschoten, seconded by Mx, Sovocool Ayes - Sovocool, VanBenschaten, Haynes, Fobinson RESOLVED, that the ToTein Board does hereby accept Dempsey's Insurance Proposal as follows: Property - N:'T -' s 1,088.70 Inland Marine � Oontaraeto:rs Equipment, etc, - $ 37209.00 Phoney & Securities - $ 222.00 Commercial General Liability Option /`3 - $2,000,000 $3t0oo,0D0 - 1?22.00 Business Auto Option *Z - $2PO00,000 - $13,a83.00 Uninsured Underinsured - Option to $100,000 (Consider if for p2ogpexty &Linage $361.40 Public Officials Errors & Ommisaions Option #1 - $1, OOO , OOO $1, OOO , 000 - $ 2,080= Total 0 , 2044 ?C) Discussed Gary Wood's proposal fox CleA o#' the Works on Town Hall Renovations Addition. Board asked who Twould be doing the inspections. Gary stated George Totman is not a technical person and he does not have qua.11f1cations for inspections and therefore would not be doing them. Gary stated either himself or Jack Fitch ox Burr Phelps would be doing inspecting approximately five hours per week. Gary will be responsible for any decisions and will woxk with Mc0larland ,7ohnsan on the project. Jack and Burr are both qualified to do in4pections and could wozk in with zoning inspections for the town. G�xy Wood, Zoning Officer, reported two building permits have 'been issued in January. Sherry O'Brian has applied for a building pexrait and they are also limiting him to 20 cars on his special permit. r � - 1-6.0 Discussed recyclebles (Paper &.Bottles) being dropped off by Town residents at one location. We can't have a receptacle at the Town since we're under construction. Consensus was that any such drop vauZd have to 'be manned to prevent garbage fron being deposited. Also discus ;ed metal garbage containers being used instead of plastic bags for residents to put at curb side for garbage pickup to prevent animals and-i,Tind from strewing it around the neighborhood. Gary Wood will contact Ben Hill regarding receptacles. Engineers and Contractors intend to meet at the Thwn Hall on Wednesday morning to discuss starting. date. It has been proposed to park a tzlailer I n the Highway Shop Bay for office pe7nonnel to wog* from. Tarn Clerk stated it was not feasible to run her office out of a trailer. It is extremely busy now with taxes and it, would be very diffiouJ.t for the eldexly to get in and out of a trailer. Also, a, trailer would not provide enough room for all office personnel and equipment necessary to ca,r)�y on business. Discussed partitioning off a section of shop foar tempo7rary offices. A boiindry census has been submitted for ToTegn's review and approval. The Talbot annexation in 1984 is not on the map and will be added. Moved by Mr. Sovocool, seconded by Mr. VanBerir5cho'ten, to appoint Teresa. M. Robinson" as :Delegate to the annual Association of Towns Meeting to be held in NjrG on February i9 -2 , 1989, and to appoint Donald E. Cummings as an Alternate. Ayes - Sovocool., VanBenschoten, Haynes, Robinson. Moved by Mr. VanBenschoten, seconded by [fir. Haynes, to authorize the _ following to attend the Association of Towns Meeting in NYC 'on February J } 22, 1989,# Teresa Robinson, Colleen D. Pierson, Robert Walpole, Arland Heffron, Donald Cummings, Ullard Sovocool, George Totman, Cecil Twigg, Bill Casolara, David Chatterton, Vera Rankin, Gary Wood, 'David Ofner, Mary Deckex, Monica Carey, Leland Cornelius. Ayes - Sovocool, VanBenschaten, Haynes, Robinson. Leland Cornelius, Highway Superintendent, would like to purchase a new txactor. mower. Ford has the state bid, Kqr. Cornelius will have more L nformation at February meeting. It takes approximately three to four months to get machine, Supex'visor Robinson would like to request by letter to our new Assemblyman, Martin Cortex, that he look into getting a flashing stop and caution light at the intersection. of Routes 38 & 34B. A copy of the Town Board's pxevious resolution requesting this light will be included with corx'es:Pondence. RESOLUTION N O . � - RETAIN GARY WOOD, P . E . AS CLERK{ OF THT WORKS �. C.N TOWPT HALL REM OVATION/ ADDITIC14 PROJECT Moved by Mr. VanBenschoten, seconded by Syr. Haynes Ayes - Sovocool, VanBenschoten, Haynes, Robinson RESOLVED, that the Town Board does hereby retain the professional services of Gary E, Wood, B.B. to act as Clark of the Works foz the Town Hall Renovations /Addition .Project for a fee not to exceed $3000.00. Mr. Haynes requested the Supervisor to provide the Town Board with a. monthly treasurers report beginning in 1989, It is understood that this report will be one month behind. 'Ih re being no Further business, Mr. Sovocool moved to adjourn meeting, seconded by !jr. VanBenschoten, at 10:10 P.M. Unanimous, Colleen D. Pierson Town Clerk 0