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HomeMy WebLinkAbout1988-12-124 . Y Ar nC Moved by Mr. Cummings, seconded by Mr. Sovocool, that the Town will reimburse Margaret Palmer up to $250.00 for expenses incurred while attending the Association of Towns Meeting in NYC on February 19 -22, 1989. Ayes - Sovocool, Cummings, Haynes, Robinson. Leland Cornelius would like authorization to purchase two sander boxes and controls. Cost of each is approximately $4800. 'dould like to use -money Town just received from sale of grader. RESOLUTION NO. 48 - PURCHASE TWO SANDER :BOXES AND CONTROLS Moved by Mr. Sovocool, seconded by Mr. Haynes Ayes - Sovocool, Cunvnings, Haynes, Robinson RESOLVED, that the Highway Superintendent be authorized to purchase two sander boxes and controls for approximately $4800 each., ® There being no further business, Mr. Sovocool moved to adjourn meeting, seconded by Mr. Haynes, at 11:30 P.1q. Unanimous Colleen D. Pierson Town Clerk MINUTES OF TOWN BOARD MEETING HELD MONDAY, DECEMBER 12 1988, AT 7:30 P-1#10 Those present: Teresa M. Robinson, Supervisor Gordon C. VanBenschoten, Councilman Ellard L. Sovocool, Councilman Donald E. Cummings, Councilman Carl E. Haynes, Councilman Jack Fitzgerald, Attorney Also present; Leland Cornelius, Gary Wood, Jack Little of Ciaschi, Dieters - Hagen, and Don Tagarone of McFarland /Johnson Moved by Mr. Haynes, seconded by Mr. Sovocool, to approve minutes of November 7th meeting as mailed. Ayes - Sovocool, VanBenschoten, Cummings, Haynes, Robinson. Claim Nos. 319 to 346 of the Highway Fund in the amount of $20,444.67 and Claim Nos. 573 to 611 of the General Fund in the amount of $15,761.02 were presented for audit. Moved by Mr. VanBenschoten, seconded by Mr. Cummings, that the bills be approved for payment. Ayes - Sovocool, VanBenschoten, C=mings, Haynes, Robinson. Don Tangarone of McFarland /Johnson was present to update Town Board on status of construction project. Originally, probable cost estimate was $395,000 to $410,000. Their estimate at the completion of construction documents is now $430,000 to $442,000 including contractor's overhead and profit plus an allowance of 5% construction coiiti-ngency. Primary reason for increasers the need to replace existing chimney and increase boiler combustion air intake grill size and related controls to accomodate new boiler. Also the addition of the secure storage room and open warehouse area increased the roof runoff necessitating -the addition of a dry well. ® The remaining increase is the result of a more accurate material takeoff at the completion of'the design phase. In order to provide options should the total bid exceed the allocated funds, MFJ will be including in their addendum package various alternative designs generally consisting of items which can be deffered. Specifically, these are: Roof, Drywall, Chimney - $8000; Painting - $3000; Vinyl Floor Tile - $3000; Roofing - $2500; Soffitt in. Court Room - $1200; Landscaping - $600; Kitchenette:- $3500; Suspended Ceiling - $2000; Toilet Partitions $1000; Exterior Brick - $2000. Total Savings - $27,000. Town Board does not want to skimp on the roof. Mr. Tangarone discussed fee situation. Current contract fee is $38,710. Incurred cost through Nov. 28 is $60,169. Reasons for over expenditure are chimney and related. items - 20 %; Roof Drainage and Dry Well - 30 %; Technical Efficiency - 509. Variance total is $23,750. Mr. Tangarone is ,just asking for 'boards consideration tonight. 1.5(l Town has option of retaining our own Clerk of the Works or MFJ will provide one. McFarland/Johnson will provide final phase inspector for $7500 which includes on site inspector 8 hrs. per *.reek for 16 weeks of construction. Moved by Mr. Haynes, seconded by Mr. Sovocool, to hold a Special Town Board Fleeting on December 29th, 1988, at 10:00 A.M. to award bids and close out year -end business and perform annual accounting of all Town records. Ayes - Sovocool, VanBenschoten, Cummings, Haynes, Robinson. Jack Little of Ciaschi, Dieters -Hagen was ,present to clarify monies Town currently has available for Capital Fund and procedure to establish such fund for building project. According 'to Mr. Little the Town had a reserve of $700,000+ at the beginning of 1988. Board asked that Mr. Little assist Supervisor in setting up Capital Reserve Fund and to do a preliminary review of 1988 expenses so as to have a fairly accurate dollar figure as of December 1988. Discussed amending Junkyard Ordinance and Schedule of Zoning Fees. Attorney Fitzgerald recommended that the fee schedule be sent back to the Planning Board since footnotes are not allowed in a local law. Mr. Cummings moved to table any action at this time. Gary Wood, Zoning Officer, reported that Ed Miller pleaded guilty to zoning violation and is awaiting sentencing. Still waiting on Jim Jenson & Marie Preston cases. Fir. ?flood has issued 84 building permits to date for a 'total of 2.3 million dollars construction costs. Discussed Cortland Paving Mining Permit application. Reviewed SMQR law and determined involved agency and lead agency should be the Planning Board. Planning Board should hold SDQR and Site .Plan Review hearings. Correspondence to DEC and Cortland Paving was on behalf of Town for the Planning Board. Supervisor explained that County Youth has $2500 rollover funds available. We have to ask for funds paid to Family .&& Children's Service by us and State will reimburse Town. Our 1988 contract has to be amended, RESOLUTION N0. 49 - AMEND RESOLUTION N0. 11 - AGREEME:dT WITH FAMILY PLANNING SERVICE OF ITHACA Moved by Air. Haynes, seconded by Mr. VanBenschoten Ayes.- Sovocool, VanBenschoten, Cummings, Haynes, Robinson RESOLVED, that the Agreement with Family Planning Service of Ithaca, Resolution No. 11 of 1988, be amended to include an additional $2500 of rollover funds available for youth commission. RESOLUTION N0. _ r _ - ENTER INTD AGRFO?EIT WITH FAMILY & CHILDREN'S SERVICE OF ITHACA FOR 1989 Moved by Mr. Sovocool, seconded by Mr. Cummings Ayes - Sovocool, VanBenschoten, Cummings, Haynes, Robinson RESOLVED, that the Torn of Groton enter into Agreement with Family & Children's Service of Ithaca to implement and supervise Torn and Village of Groton Youth Commission, RESOLUTIONF NO. 51 - PROVIDE A NON - CONTRIBUTORY RETIREMENT PLAN WITH GUAR.uNTEED BENEFITS UNDER SECTION 75-e; A CAREER RETIREMENT PLAN UNDER SECTION 75 -9; AND A NEW CAREER RETIREFENT PLAN UNDER SECTION 7 ;-i Moved by Air. Haynes, seconded by Mr. VanBenschoten Ayes - Sovocool, VanBenschoten, Cummings, Haynes, Robinson (See next page) :7 • New York State Employees' Retirement System Policemen's and Firemen's Retirement System Edward V. Regan, State Comptrolloi Gov. Smith State Office Building, Albany, New York 12244 .. Resolution Providing a Non - Contributory Benefits Under Section 75 -e; a Career Section 75 -g; and a New Career Retirement Location Code: 30445 Plan with Guaranteed Retirement Plan Under Plan Under Section 75 —i At a meeting of the * Town Board of the Town of Groton held at Groton New York, on Decern er 12 19 Be , Mr_. Carl E. Haynes offered the following resolution: "BE IT RESOLVED:. that the * Town Board or the Town of Groton does hereby elect to provide the additional, pension benefits of Section 75 -e; Section 75 -g; and Section 75 -i of the Retirement and Social Security La`-r, as presently or hereafter amended. "BE IT FURTHER RESOLVED: that this effective on the 1st , ** day STATE OF NE11%, YORK, COUNTY OF Tompkins SS: election shall become of January 19 89 " I, Colleen D. Pierson clerk of the * Town, oar of the Town of Groton of the State of New York, do hereby certify that I have compared the foregoing with the original resolution passed by such Town Board at a legally convened meeting held on the - t day of December , 19 88 on file as part of the minutes of such meeting, and that same is a true copy thereof and the whole of such original. I further certify that the full `.Gown Board consists of 5 members, and that 5 of such members were present at such meeting and that 5 of such members voted in favor of the above resolution. IN WITNESS WHEREOF, I have hereunto set my hand and the seal of, the Town of Groton (name of employer) on this 12th day of December 1988 RESOLUTION NO. 52 - BOND ANTICIPATION NOTE Moved by Air, VanBenschoten, seconded by Mr. Cummings Ayes - Sovocool, VanBenschoten, Cummings, Haynes, Robinson BOND ANTICIPATION NOTE RESOLUTION DATED DECEMBEJt 12, 1988, III A RESOLUTION AUTHORIZING THE ISSUANCE OF AN $20,000.00 BOND ANTICIPATION NOTE OF THE TOWN OF GRO'T'ON, NEW YORK, FOR THE PURCHASE OF APPROXIMATELY 41 ACRES OF LAND FRO14 HERBERT TICHENER TO BE USED AS A TOWN GRAVEL SOURCE THE TOWN BOARD OF THE 'TOWN OF GRO'T'ON I IN THE COUNTY OF TOMPKINS, NEW YORK, HERESY RESOLVES AS FOLLOWS: SECTION 1. For the purposes of paying a portion of the cost oz the purchase of approximately 41 acres of land from Herbert Tichener to be used as a Town gravel source in accordance with proceedings heretofore talon by the Town Board of said Town, there is hereby authorized to be issued Serial Bond Anticipation Notes of said Town in the,total,;sum of $20.,0006006 SECTION 2. Specific reference is hereby made to a Resolution entitled: "BOND RESOLUTION DATED DECEMBER 12, 1988, A RESOLUTION AUTHORIZING THE ISSUANCE OF $20,000.00 SERIAL BONDS OF THE TOWN OF' GROTON, NEW YORK, TO FINANCE THE PURCHASE OF APPROXIMATELY 41 ACRES OF LAND FROM HERBERT TICHENER TO BE USED AS A TOWN GRAVEL SOURCE" which Resolution authorized the bonds in anticipation of the sale of which the notes hereby authorized are to be issued. SECTION 3. The amount of bonds to be issued for the aforesaid object or purpose is $20,000.00. Such bonds will be serial bonds. SECTION 4. The amount of the first Bond Anticipation ® Note to be issued is $20,000.00. Such note shall be dated December 27_, 1988, and shall be numbered one and shall mature December 27, 1989, bearing interest at a rate not exceeding SIX and THREE- QUARTERS per centum (6 -3/4$) per annum, payable at 15 ?4 New Yoi% State and Local Retirement Systems Employees' Retirement System Police and Fire Retirement System Gov, 5mt1h SInln 0111co 1301dinq, P.lWtoy, r4ow Ynrk 12244 .Location Code: 30445 Affidavit of Chief Fiscal Officer of the Town of Groton pursuant to Section 430, Retirement and Social Security Law. STATE OF NEW YORK COUNTY OF Tompkins Teresa M. Robinson SS: being duly sworn, deposes and says: 1. That5'he is the chief fiscal officer of Town of Groton 2. That the regular Fiscal Year of said employer begins on January 1 and Ends on December 31 3. That the governing body of said participating employers had elected to make the follov;ing retirement benefit(s) available to its employees: Section 75 -e section 75 -g Section 75 -i. 4, Tha Sys the cre is t ;'he ha tem tha System ated by $ 2r.22 s been advised by the Retirement t the initial actuarial payment to of all, additional obligations such benefit(s) or improvement(s) 2 5. That said sum has been appropriated in the budget for said Fiscal Year, and is available for such payment. 0� (Chie Svrorn lg 88 That payment of such sum will be made to the Retirement System during said Fiscal Year. seal Officer to before me this 12th day of December Notary Public, State of Neve? Fork (Please of =ix stamp or seal) COLLEEN 0. PIERSON NOTARY PUW::IN THE STATE CF rCJV YOF.K QUALIr"ISD IN TOMPKLNS COull'; IdYCOI+t \IISS?ON [XFIn�:� "u:•.�Y �, � • i matuzzty. Such note shall be signed by the Supei�vasors of said Town and attested by the 'Down Clerk of said Town; and bond Principal of and interest on said note shall be payable in lawful money of the United States of America at. The FirS.t Mational Bank of protonf Groton, New York 13073. Such rote shall be in the form prescribed by the Local Finance Lacy of the State of New York. Said note shall be payable from the proceeds derived from the, sale of said bonde oa: otherwise iredeem(� A in the mannez• provided by Section 3.O0r LOCal rinance Law, The faith and crcchit of said Town are hereby irrevocably pledged fog the payment of said note and interest thereon. SECTION 5. Thera ale no bond anticipation notes outstanding which have been previously issued in anticipation of the sale of said bands. Oezther is. the note hereby authorized a renewal note. The period of maturity of suc�:s3 note is herein above set forth. Such note is not issued in anticipation of bonds for an assessable improvement, SECTION 6. The Supervlsor of the Town of Groton is I ereby authprized to sell said note at private sale at not less than par, and accrued interest; and when said note shall have been duly executed and sold, the sarne shall be del)'vered -to the purchasez upon payinent of the purchase price to the Supervisor and the receipt of the Supervisor shall be a full aQgui.ttance to said purchaser who shall, not be obliged to see to the application o the purchase money. SECTION 74 This ' resolution shall, take effect at the same time as the Serial Bond Resolution zeterred to above shall take effect. RESOLUTION NO. 0_ - CU41MACT ti[ITH SPCA FOR 1989 DOG CONTROL SERVICES Moved by Mr. Sovocool, seconded by Mr. Haynes Ayes - Sovocool, VanBenschoten, Cummings, Haynes, Robinson RESOLVED, that the Town of Groton will contract with the SPCA for 1989 Dog Control Services in accordance with Article I through IV in the amount of $6,227.52. RESOLUTION NO. r! - CAPITAL RESERVE FUND CLAIMS Moved by I41r. Haynes, seconded by 1%1r. Sovocool Ayes - Sovocool, VanBenschoten, Cummings, Haynes, Robinson RESOLVED, that Claim Nos. 6 to 11 of the Capital Reserve Fund in the amount of $2,157.62 be approved for payment. Names mentioned for Clerk of the Works: Al Basso, Al Bibbins, Phil Donohue Gary Cotterill requested that insurance proposals for 1989 all be received and reviewed at the same time. Board agreed to accept insurance proposals in sealed envelopes on January 9, 1989, at 8:00 P.M. Each agency submitting proposal will be given a few minutes to answer questions, etc. There being no further business, Mr. Sovocool moved to adjourn meeting, seconded by Mr. VanBenschoten, at 10:45 P.M. Unanimous Colleen D. Pierson Town Clerk MINUTES OF SPECIAL TONY BOARD MEETING HELD THURSDAY, DDCE111BER 29, 1988, Ce 10AM Those present: Teresa 1o1. Robinson, Supervisor Ellard L. Sovocool, Councilman Gordon C. VanBenschoten, Councilman Carl E. Haynes, Councilman Jack Fitzgerald, Attorney Absent: Donald E. Cummings, Councilman Also presente Leland Cornelius, Donald Tangarone of McFarland/Johnson Purpose of meeting was to award bids for addition/renovations to Town Hall and closeout yeas -end business and perform annual accounting of all Town records. Claim Nos. 352 to 364 of the Highway Fund in Claim Nos. 632 to 653 of the General Fund in presented for audit. Moved by Mr. Sovocool, that the bills be approved for payment. Ayes Haynes, Robinson the amount of $11,538.04 and the amount of $31,0S3.21 were Seconded. by Mr. VanBenschoten, Sovocool, VanBenschoten, Discussed installing two insulated overhead doors for the Highway Department ® Shop. Some time ago the Town decided to use Federal Revenue Sharing monies for these doors and we want to get monies off the books this year, RESOLUTION N0. 55 - ACCEPT GENSON OVE111HEAD LOOR PROPOSAL Moved by Mr. VanBenschoten, seconded by Mr. Sovocool Ayes - Sovocool, VanBenschoten, Haynes, Robinson RESOLVED, that the Town Board hereby accepts proposal from Genson Overhead Door in the amount of $6,975.00 for the installation of two overhead doors for the Town Highway Department shop.