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Home My WebLink About1988-11-07MLiUTES OF T 9JN BOARD MMTING HELD? MONDAY, NOVk}7 R1 R 7, 1988 AT 7:30 F.M. Those present: Teresa. M. Robinson, Supervisor Ellard. L. Sovocool, Counc5lman Carl E. Haynes, Councilman Donald E. Cuiurriings, Councilman Absent: Gordon C. VaaBensohoten, Cou�lcllman Absent* Jack Fitzgerald, Attorney Also present: Leland Cornelius, Glenn Munson Moved by Mr. Haynes, seconded by Mr. Dmmings, to ,approve minutes of Septembex 19, October 10, and October 17 meetings as mailed. Ayes - Sovocool, Cummings, Haynes, Robinson. Claim Nos, 291 to 315 of the Highway Fund Claim Mos, 49_5 to 555 of the General, Fund P:cesented for audit, Moved, by Mr. Haynes, the bills be approved fcr payment. Ayes Robinson. V n the amount of $13,441.46 and in the amount of $41,613.19 were seconded 'by Mr. Savocool, that 50voco01, Cummings, Haynes, 7:45 PM - Clerk read legal notice to bidders for sale of Town 1970 Austini Western Grader. published in the Republican Register on October 2 , 198$1 Two bids xeceived. 1) ywacus,8 Supply Company 2909 Vestal Road Vestal, M.Y, 138-50 Bid: $7,513.00 Robert Holley 0 Halseyville Road, D.D. # - Ithaca, New York 14850 Bid: $8,651464 RESOLUTION NO. 41 ACCEPT HIGH BID FOR 1970 AUSTIN] - WESTERN GRADER Moved by Mr. Sovocool, seconded by Mx. Cummings Ayes - Sovocool, Cummings, Haynes, Robinson RESOLVED, that the Town Board hereby ac' oepts bias from Robert Holley in the amount of $8,651.60 for the Towns 1970 Austin - Western Grader Super 300 with wing tower and, 14 foot, wind., Serial No. 366 - 17246, and FURTMR RESOLVED, that paynLent in full rust be made by cextified check, RESOLUTION 440. 42 - AUTHORIZATION TO PAY MCFARLAND /JOHNSON MR PROFESSIONAL SERVICES Gloved by Mr. Sovocool, seconded by fir. Cummings, Ayes - Sovocool, Cummings, Haynes, Robinson RESOLVED, that dill No. 88- 4148.0 3 from McFarland /Johnson in the amount of $3,125,40 for professional. services rendered in connection with renovation and addition to Town Hall be approved for payment. Annual Association of Towns meeting will be held in New York City on February 1 - 22, 1989. Cleric will make reservations for all attending. 8:00 FM - Town Board Meeting recessed for budget hearing, Clerk xead, legal notice of budget hearing published in the Republican Register on October 26, 19886 T. Robinson: Glenn as here to explain fire budget. As far as l can see fire rate is f. Is that - what you figured Glennie? G. Munson. Underneath equipment - 4,160. We also mill absorb fire consultant in some other account. That whittles it down to $6400 increase on the fire budget which reduces it to $45,000 and adds $2004 to ambulance ox $38,500, E. Sovocool; Glenni e, what is a fire consultant anyways? How long have they had that? G. Nun son This is the first time. We're txying to look at -- Right now our trucks are on a 20 year` replacement. hooks +.ruck is pretty much due k'or replacement . PumPar, you "re looking at in the early 0 's and we've gat a considerable amount of growth in the Village and Town. Also looking at possibility of replacing Ya.ddex' truck and pumper. /. • 0 B. Sovocooli This is someone outside the department then? G. Munson; Yes. Somebody like George Proper. T. Robinson: is the way the budget ].woks. Contingency has gone up. ,'his Some salaxy inr,x7ease in genera.l acid some of the contractual expense. part town planning and zoning has gone up. We hope to sometime this ne %x t year increase zoning fees so we have an income coming in, 149w45 C. Haynes; Did increase estimated revenue figUre? IS that a larger i un$:er than last year? T. Robinson: No. not really - Expla ned source of revenues, unexpended balances and the amounts to be rai�,cd by taxes. Haynes; How do you get.. $160,000 unexpended balance? 'I'. Robinson, C. Haynes and other board members discussed unexpended balances and estimated revenues in depth. Final consensus of board was to increase DA estimated revenues to more accurately reflect monies coming into the w To wn . Mr. Glenn Munson moved that the Board adopt budget with change in esti�la.ted revenues. Seconded by Leland Cornelius. Hoaxing closed at 10:10PM. Board meating.re con von ed at 10:IOPM. RESGLUTION NO, 4 - ADOPT PRELIMEI ARY BUDGET WITH CHANGE IN ESTIMATED ROVAINUES AS 1989 TOWN BUDGET rloved, by ItT. Sovocool, seconded, by Mr. 0ulnbaings Ayes - Sovocool, Cummings, Haynes, Robinson (Absent - VanBenschoten) RESOLVED, that the Groton Town Board does hereby adopt preliminazy budget az amended at hearing held. on November 7, 1988, as the Town Budget Sor 1989. APPRGPRIATIONS AND PROVISIONS FUND FOR OTHM USES GER ERAL GE12RAL OUTSIM VILLAGE HrGHWAY, TOWN WIDE, HIGHWAY- OUTISE VILLAGE GR0TON FIRE DEPARTHEiT MOLEM FIRE DISTRICT MCLEAN LIGHT ;DISTRICT ;I ERUVILLE LIGHT DIST, TOTALS $33p535 0 35 9p400 37D,aoo 186,000 43,000 29,564-45 564.45 P 700 1,+50 $1x098p 149w45 LESS ESTIMATED REVENUES 72,500 0 35 7.600 63,000 .75Y948 $219,048 LESS UNEXPENDED BALANCE 40 , 000 25,000 1 o , om 25,000 $250,000 LAY s. AMODUT TO BE RAISED BY TAX $251 P 0 35 66,800 14'7P500 85,052 45,000 9,, 564.45 2p ?00 1,450 $629 , io x . 45 Reviewed proposal submitted by Ciaschi, Dieters- Hagen, Scha.ufler & Michelson, Certified Publio Accountants, to audit town records as follows: 1988 $ - 0; 19$9 - $ D0; 1990 - $2,700. Consensus of board was that they do not rant to bind a, later board for a serv7 Ce. RESO:LUTICN MO. 44 - MTAIN CIASCHI, DIETRR -HAGEN TO AUDIT ALL 1988 TOKI RECORDS Moved. by 11 -r. Cummings, seconded by Tyr, Haynes Ayes - Sovocool, Cummings, Haynes -, Robinson RESOLVED, that the Form Board hesleby seta n-'k.the services of Ciaschi, Dieters- HHagen, Schaui`ler & Michelson, 0ertified Public Accountants to perform an annual audit of all town records for 1988 at the proposed fee of $2,300400. Discasised estimate submitted by Simplex Corp, for life safety and secuxity systefn for town buildings. SyF3teb1L can be tie] in with village buildings next door. Can do in conjunction with new -building. Mr. Cummings moved that ..action be tabled, seconded -by Mr. ka.ynes, 1.48 Reviewed proposal submitted by Sunstream Construction and Energy Systems of Endicott, N.Y. to remove asbestos from Hallway A thru Highway Dept. mens bathroom (7 locations) for a total sum of $6,40.00. RESOLUTION NO 45 - APPROVE ASBESTOS R91OVAL CCNTRACT Moved by Mr. Cummings, seconded 'by Mr. Sovocool Ayes - Sovocool, Cummings, Haynes, Robinson WHEREAS, asbestos can 'be potentially hazardous situation affecting the life, health, safety and welfare of people occupying the Town Hall, and WHEREAS, the removal of asbestos requires immediate action, THEREFORE IT IS RESOLVED, that the Toym Board does hereby authorize Sunstream Construction and Energy Systems, Inc. to proceed with the removal of asbestoso per their proposal for a total sum of $6,440.00. Discussed County snow and ice contract for 1989. Increase for 1989 should be included in Agreement. RESOLUTION N0. 46 - APPROVAL OF 1989 SNOW RRIOVAL CONTRACT Proved by Mr. Cummings, seconded by Mr. Sovocool Ayes - Sovocool, Cummings, Haynes, Robinson RESOLVED, that the Town of Groton enter into an agreement with the County of Tompkins for removal of snow from County roads and sanding of same for the period January 1, 1989 through December 31, 1989, with payment for same Bing $2856 per two -lane mile for a total amount of $930219s849 Supervisor Robinson had a discussion with George Tbtman regarding Cortland Paving's application for mining permit. Planning Board and Town Board were going to hold a joint hearing but DEC notified this office that the application was not complete. Supervisor instructed Town Clerk not to run legal notice of hearing. Town should have a completed application before holding a hearing. Supervisor will write Cortland Paving and Empire Soils requesting additional information prior to scheduling any hearing. Reviewed zoning fee increases as recommended by the Planning Board. Town Board would like explanation from Gary Wood on the $100 fee for Certificate of Compliance or Conformance or Flood Zone Certification. It seems like a more reasonable fee would be $25.00. Colleen is to check with Gary and if he agrees, change fee to $25.006 Proved by Mr. Haynes, seconded by Mr. Cummings to schedule hearing to amend local Law - Land Use and Development Code - Schedule of Fees to.be held on December 12, 1988, at 8:00 P.M. Ayes - Sovocool, Cummings, Haynes, Robinson. (ton Fire Departments Citizen's Hook & Ladder Company is celebrating their 100th anniversary. It would be appropriate for the Town to recognize them. Moved by Mr. Sovocool, seconded by Mr. Cummings, that the Town present them with a plaque. Ayes - Sovocool, Cummings,-Haynes, Robinson. Proved by Mr. Sovocool, seconded by Mr. Haynes to appoint David Chatterton to the Planning Board to fill the unexpired term of Gary Ballou through March 1995• Ayes - Sovocool, Cummings, Haynes, Robinson. RESOLUTIai NO 47 - NOTICE TO BIDDERS - ADDI7I0I11/REiVOVATIONS GROTON TO111N HALL Moved by Mr. Cummings, seconded by Mr. Sovocool Ayes - Sovocool, Cummings, Haynes, Robinson RESOLVED, that the Town Board does hereby authorize the publication of Notice to Bidders for sealed bids for the •construction of Addition /Renovations to the Groton Town Hall to be received at the Groton Town Hall at 101 Conger Boulevard, Groton, N.Y., at 10&00 A. Pr. on December 23, 1988, at which time all bids will be publicly opened and read. i • i I - . - -r. F, . .• Moved by Mr. Cummings, seconded by Mr. Sovocool, that the Town will reimburse Margaret Palmer up to $250.00 for expenses incurred while attending the Association of Towns Meeting in NYC on February 19 -22, 1989. Ayes - Sovocool, Cummings, Haynes, Robinson. Leland Cornelius would like authorization to purchase two sander boxes and controls. Cost of each is approximately $4800. Would like to .use money Town just received from sale of grader. P,ESOLUTIQV N0. 48 - PURCHASE TWO SANDER BOXES AND CONTROLS Moved by Mr. Sovocool, seconded by Mr. Haynes Ayes - Sovocool, Cummings, Haynes, Robinson RESOLVED, that the Highway Superintendent be authorized to purchase two sander boxes and controls for approximately $4800 each. There being no further business, Mr. Sovocool moved to adjourn meeting, seconded by Mr. Haynes, at 11:30 P.M. Unanimous Colleen D. Pierson Town Clerk MINUTES OF TOIJN BOARD ME I'ING HELD MONDAY, DECEMBER 12, 1988, AT 7:30 Pam* Those present: Teresa M. Robinson, Supervisor Gordon C. VanBenschoten, Councilman Ellard L. Sovocool, Councilman Donald E. Cummings, Councilman Carl E. Haynes, Councilman Jack Fitzgerald, Attorney Also present: Leland Cornelius, Gary Wood, Jack Little of Ciaschi, Dieters - Hagen, and Don Tagarone of McFarland /Johnson Moved by Mr. Haynes, seconded by Mr. Sovocool, -to approve minutes of November 7th meeting as mailed. Ayes - Sovocool, VanBenschoten, Cummings, Haynes, Robinson. Claim Nos. 319 to 346 of the Highway Fund in the amount of $20,444.67 and Claim Nos. 573 to 611 of the General Fund in the amount of $15,761.02 were presented for audit. Moved by Mr. VanBenschoten, seconded by Mr. Cummings, that the bills be approved for payment. Ayes - Sovocool, VanBenschoten, Cummings, Haynes, Robinson. Don Tangarone of McFarland /Johnson was present to update Town Board on status of construction project. Originally, probable cost estimate was $395,000 to $410,000. Their estimate at the completion of construction documents is now $430,000 to $442,000 including contractor's overhead and profit plus an allowance of 5% construction contingency. Primary reason for increaseis 'the need to replace existing chimney and increase boiler combustion air intake grill size and related controls to accomodate new boiler. Also the addition of the secure storage room and open warehouse area increased the roof runoff necessitating the addition of a dry well. ® The remaining increase is the result of a more accurate material takeoff at the completion of•the design phase. In order to provide options should the total bid exceed the allocated funds, 14FJ will be including in their addendum package various alternative designs generally consisting of items which can be deffered.. Specifically, these are: Roof, Drywall, Chimney - $8000; Painting - $3000; Vinyl 'Floor Tile - $3000; Roofing - $2500; Soffitt in. Court Room - $1200; Landscaping - $600; Kitchenette - $3500; Suspended Ceiling - $2000; Toilet Partitions $1000; Exterior Brick - $2000. Total Savings - $27,000. Town Board does not want to skimp on the roof. Mr. Tangarone discussed fee situation. Current contract fee is $38,750. Incurred cost through Nov. 28 is $60,169. Reasons for over expenditure are chimney and related items - 20/; Roof Drainage and Dry Well - 30 %; Technical Efficiency - 50%. Variance total is $23,750. Mr. Tangarone is just asking for boards consideration tonight. 14.`+ {