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HomeMy WebLinkAbout12-04-1996DECEMBER 04, 1996 TOWN BOARD MEETING 7:00 P.M. The Regular Meeting of the Town Board of the Town of Cortlandville was held at the Town Hall, 3577 Terrace Road, Cortland, New York, with Supervisor Raymond Thorpe presiding. Members present: Supervisor, Raymond Thorpe Councilman, Theodore Testa Councilman, Edwin O'Donnell Councilman, Ronal Rocco Councilman, John Pilato Town Clerk, Pauline Parker Others present were: Town Attorney, John Folmer; Highway Supt, Carl Bush; Consultant Richard Kobor of Street Lighting Alternatives; Consultant Ed Fostveit of Troy &. Banks, Inc. and News Reporter, Pat Lewis. Councilman O'Donnell made a motion, seconded by Councilman Testa, to receive and file the Cortlandville Planning Board Minutes of October 29, 1996. All voting aye, the motion was carried. Councilman Pilato made a motion, seconded by Councilman Testa, to receive and file the Cortlandville Zoning Board of Appeals Minutes of October 29, 1996. All voting aye, the motion was carried. RESOLUTION #201 AUTHORIZE PAYMENT OF VOUCHERS DECEMBER Motion by Councilman O'Donnell Seconded by Councilman Rocco VOTES: ALL AYE ADOPTED BE IT RESOLVED, that the vouchers submitted have been audited and shall be paid as follows: General Fund A Vouchers# 629-652 $11,430.50 General Fund B 163-166 $ 4,431.19 Highway Fund DB 487-499 $64,603.38 Water Fund 285-291 $ 3,630.45 Sewer Fund 179-183 $ 430.49 Capital Projects 29- 30 $18,854.96 Privilege of the floor was offered to Richard Kobor, a consultant for Street Lighting Alternatives of • Fayetteville. He presented information and a proposal of his services. He would audit the current street lighting program of the Town and make recommendations where lights are needed or suggested changes. Also included would be a. review of the payments made by the Town for the last six years. If problems were found, and confirmed, the Town would receive a refund. Alternatives of paying for these services were explained. If no mistakes are uncovered, there would be no charge to the Town. Highway Supt, Carl Bush stated that the Town's annual spending for street lighting is between $85,000 and $90,000. Mr. Kobor recommended that the Town have its street lighting system audited every six years. No action was taken. DECEMBER 04, 1996 TOWN BOARD MEETING PAGE 2 Ed Fostveit, Senior Consultant for Troy & Banks Inc. of Buffalo, was given privilege of the floor. He explained that his company offers a service to the Town to audit: the Town's heating, telephone and electric bills to check for irregularities. If no errors are found, the audit would not cost the Town anything. Otherwise, his commission would be 50 percent of the refund. No action was taken. Reports for the Month of November 1996, from the Town Clerk and Zoning Officer, are on the table for review, and filed in the Town Clerk's Office. RESOLUTION #202 RECEIVE NOTICE FROM NYS BOARD OF REAL PROPERTY SERVICES FOR THE 1996 ASSESSMENT ROLL EQUALIZATION RATE Motion by Councilman O'Donnell Seconded by Councilman Pilato VOTES: ALL AYE ADOPTED BE IT RESOLVED, the Town Board does hereby acknowledge the notice received from the NYS Board of Real Property Services advising that the Equalization Rate for the 1996 Assessment Roll. is 71.29, and further RESOLVED, such notice shall be received and filed. RESOLUTION #203 DENY REQUEST TO PLOW PARKING LOT OF FINGERLAKES ADVENTIST SCHOOL Motion by Councilman Testa Seconded by Councilman Pilato VOTES: ALL AYE ADOPTED WHEREAS, a letter was received from the Fingerlakes Adventist School located at 1304 Fisher Ave. requesting that the Town consider snowplowing their small parking lot on Fairground Ave, and WHEREAS,. the Town is not allowed to have municipal personnel perform functions on private property, therefore BE IT RESOLVED, the Town Board hereby denies the request of Fingerlakes Adventist School and direct the Supervisor to send a, letter of explanation. RESOLUTION #204 ACCEPT ANNUAL REPORT OF TOWN RMO AND AUTHORIZE DISPOSAL OF RECORDS IN ACCORDANCE WITH RECORDS RETENTION AND DISPOSITION SCHEDULE Motion by Councilman Testa Seconded by Councilman O'Donnell VOTES: ALL AYE ADOPTED WHEREAS, records stored within the files of the Town Clerk have been received and determined eligible for disposal in accordance with the Records Retention and Disposition schedule MU-1, therefore BE IT RESOLVED, the Town Board does hereby accept the Annual Report of the Records Management Officer of the Town and does hereby authorize disposal of records, per list submitted, dated December 4, 1996. 0 1 • 1 DECEMBER 04, 1996 TOWN BOARD MEETING PAGE 3 Attorney Folmer reported that he has prepared, as directed, the necessary documents to proceed with the new Sewer Improvement Project, Hillside & Meadow Lane. RESOLUTION #205 DECLARE NEGATIVE IMPACT FOR HILLSIDE DR. & MEADOW LANE COLLECTION SEWER IMPROVEMENT PROJECT - 1996 Motion by Councilman O'Donnell Seconded by Councilman Rocco VOTES: ALL AYE ADOPTED WHEREAS, an order was presented for adoption of Hillside & Meadow Lane Collection Sewer Improvement Project, and WHEREAS, the Town Board reviewed and completed the Short Environmental Assessment Form, therefore BE IT RESOLVED, the Town Board, as Lead Agent, does hereby declare the proposed Hillside & Meadow Lane Collection Sewer Improvement Project-1996 shall have no significant environmental impact. RESOLUTION #206 AUTHORIZE SUPERVISOR TO SIGN SEQRA APPLICATION FOR THE HILLSIDE DR. & MEADOW LANE COLLECTION SEWER IMPROVEMENT PROJECT - 1996 Motion by Councilman Rocco Seconded by Councilman O'Donnell VOTES: ALL AYE ADOPTED BE IT RESOLVED, the Supervisor is hereby authorized and directed the sign the SEQRA form for the Hillside Dr. & Meadow Lane Collection Sewer Improvement Project - 1996. RESOLUTION #207 ADOPT ORDER PURSUANT TO TOWN LAW SECTION 209-q(3) FOR THE "HILLSIDE Dr. & MEADOW LANE COLLECTION SEWER PROJECT - 1996 AND SET DATE FOR A PUBLIC HEARING ON DECEMBER 18, 1996 Motion by Councilman O'Donnell Seconded by Councilman Pilato VOTES: ALL AYE ADOPTED WHEREAS, there were filed and made available for public inspection in the Office of the Town Clerk of the Town of Cortlandville, Cortland County New York, general plans relating to the Hillside Drive & Meadow Lane Collection Sewer Project 1996", as required by Sections 209-q and 209-c of the Town Law; and WHEREAS, the proposed improvement consists of the construction of a collection sewer serving 19 existing homes to alleviate on -site sewerage disposal problems. The constructed line will extend from a manhole located on the west side of New York State Route #281, such project to be constructed in accordance with the plan and report now on file in the Office of the Town Clerk of the Town of Cortlandville: and WHEREAS, the maximum amount proposed to be expended for said improvement is $202,125.00; and WHEREAS, the proposed method of financing of said improvement is by the issuance of bonds of the Town of Cortlandville in the principal sum of $202,125.00; all future costs including the repayment of the principal and interest of such bonds shall be borne by the lands .3 %g DECEMBER 04, 1996 TOWN BOARD MEETING PAGE 4 benefitted by such improvement and such costs shall be assessed, levied and collected from the several lots or parcels of land within said Town of Cortlandville in just proportion to the amount of benefit which the improvement shall confer upon such lots or parcels; it is hereby proposed that all lots or parcels of the Town of Cortlandville outside of Villages, capable of being serviced by the "Sewer Article 12-C" Sewer Improvements heretofore and hereafter provided, are lots or parcels benefitted by the proposed water improvement; and the cost of the proposed sewer project and all previous improvements shall be spread upon and over the enlarged benefitted area, all of such improvements constituting one sewer system. WHEREAS, it is further proposed that the costs of management, maintenance, operation and repair of said improvement shall be a charge upon the area of the Town of Cortlandville outside of Villages and shall be levied and collected in the same manner and at the same time as other Town charges, provided that it is the intention of the Town Board that such costs will be raised in the first instance from sewer rates, charges and fees upon all lots or parcels heretofore and hereafter serviced by Town Law Article 12-C Sewer Improvements: and WHEREAS, a short form Environmental Assessment Form has been prepared pursuant to the State Environmental Quality Review Act, and is available for review by the public at the Cortlandville Town Hall; IT IS HEREBY ORDERED, that a meeting of the Town Board of the said Town of Cortlandville shall be held at the Town Hall, 3577 Terrace Road, Cortland, New York on the 18th day of December, 1996 at 5:00 pm o'clock in the afternoon that day to hear all persons interested in the proposed sewer improvement, and for such other action of said Town Board with relation to the said sewer improvement as may be required by law or be deemed proper. Attorney Folmer reported that information was received from the State regarding their proposed bridge project located on Route 11 near Homer at the viaduct. The state has estimated a cost to us to be $33,000. They need to have a resolution from us to proceed with their plans. A sample resolution was presented. RESOLUTION #208 AUTHORIZE NYS DOT TO INCORPORATE A WATERLINE FOR THE TOWN WITHIN THEIR PLANS (BIN 1008390) FOR THEIR BRIDGE REPLACEMENT PROJECT ON ROUTE 11 Motion by Councilman Testa Seconded by Councilman Rocco VOTES: ALL AYE ADOPTED WHEREAS, Section 10, subdivision 27 of the New York Highway Law provides, in part, that the Commissioner of Transportation shall. have power, upon the request of the municipality, to perform for and at the expense of such municipality, any work of construction and reconstruction, including the removal and relocation of facilities, provided the Commissioner of Transportation deems it practicable to perform such work in connection with the performance of any work of construction, reconstruction, or improvement, and WHEREAS, the State of New York is presently preparing contract plans for the construction of a temporary railroad crossing, which involves construction within the route which the Town of Cortlandville contemplated for the crossing of the railroad tracks with their 8" waterline, and i • 1 1 3 )3 DECEMBER 04, 1996 TOWN BOARD MEETING PAGE 5 WHEREAS, said construction, reconstruction, or improvement can be undertaken in conjunction with the aforesaid temporary railroad crossing for the Town of Cortlandville, now therefore BE IT RESOLVED, the Town of Cortlandville in regular meeting convened, petitions the New York State Department of Transportation as follows: 1. The State of New York is hereby authorized.to proceed with the necessary arrangements to incorporate the proposed improvements to the 8" waterline in the contract for the construction, reconstruction, or improvement of the temporary railroad crossing project with the cost of said construction and necessary work in connection therewith to be borne by the Tow --I of Cortlandville. 2. The Town of Cortlandville will maintain the 8" waterline subsequent to the construction thereof. 3. This resolution shall take effect immediately. BE IT FURTHER RESOLVED, the Clerk of this Board is hereby directed to transmit three (3) certified copies of the above to the New York State Department of Transportation. Town Clerk, Pauline Parker, reported that a Notice was received from NYS Hearing will be held on DOT reporting that Tuesday, December 10, a Public 1996 at 7:30 p.m. in the meeting room of the Town and Village of Homer offices at 31 North Main Street, Homer, regarding the bridge replacement project at the viaduct. Attorney Folmer reported: 1997 Contracts: he has received several of the 1997 contracts 'to review. A list was also provided and he will contact those not yet received to attempt to have them for approval at the Dec. 18th meeting. 1996 Bond Project: This has been accomplished and will assist in getting the invoices from all involved to complete this. Purchase of properties: The Purchase Offer for property on Fairview Drive is complete, except for Supervisors signature. A proposed purchase offer has been prepared and will be submitted for review of the pending rail road site. Railroad crossing in Blodgett Mills: Talked with staff at Judge Loomis's office. They had received our request but confusion occurred because they were not aware that we had two crossings. He will resubmit a request for us. RESOLUTION #209 APPROVE CHANGE ORDER NO. 1 FOR THE TOMPKINS & PLEASANT ST. WATER IMPROVEMENT PROJECT Motion by Councilman O'Donnell Seconded by Councilman Testa VOTES: ALL AYE ADOPTED 3/ DECEMBER 04, 1996 TOWN BOARD MEETING PAGE 6 WHEREAS, Change Order No. 1 has been submitted by the Town Engineer for the Tompkins & Pleasant St. Water Improvement Project for itemized changes, therefore BE IT RESOLVED, the Town Board does hereby approve Change Order No. 1, in the amount of $17,634.06 and the contract with Bat -Con, Inc is hereby amended accordingly. RESOLUTION #210 AUTHORIZATION TO RELEVY DELINQUENT WATER AND SEWER ACCOUNTS TO THE 1997 TAX ROLL OF THE TOWN Motion by Councilman Rocco Seconded by Councilman O'Donnell VOTES: ALL AYE ADOPTED WHEREAS, the list of delinquent accounts of the Water & Sewer Dept. of the Town was submitted, as required, therefore BE IT RESOLVED, the Town Board does hereby receive and forward the list of delinquent water and sewer accounts of the Town of Cortlandville to the Cortland County Real Property Tax Office, to be relevyed onto the 1997 tax roll of the Town. Highway Supt, Carl Bush, reported that he continues to receive requests from town residents for a night deposit box. A discussion was held. It would be utilized for many departments of the Town such as tickets, Water & Sewer payments, Town Clerk and Tax Collection. Concerns of the best location were heard. Should it be attached to the building or not. The Town Clerk requested that it not be placed next to her office. The Town Attorney cautioned that proper procedures be established concerning handling of the contents. RESOLUTION #211 AUTHORIZE THE PURCHASE OF A NIGHT DEPOSIT BOX AT THE TOWN HALL Motion by Councilman Testa Seconded by Councilman Rocco VOTES: ALL AYE ADOPTED BE IT RESOLVED, the Highway Supt, Carl Bush, is hereby authorized and directed to purchase a night deposit box for use of Town Residents at the Town Hall. There being no further business, Councilman • O'Donnell made a motion, seconded by Councilman Testa, to adjourn the Regular Meeting. All voting aye, the motion was carried. The Regular Meeting was adjourned at 8:20 p.m. Respectful l ubmitted, Pauline H. Parke CMC Town Clerk Town of Cortlandville