HomeMy WebLinkAbout12-04-1996DECEMBER 04, 1996
TOWN BOARD MEETING
7:00 P.M.
The Regular Meeting of the Town Board of the Town
of Cortlandville was held at the Town Hall, 3577 Terrace
Road, Cortland, New York, with Supervisor Raymond Thorpe
presiding.
Members present: Supervisor, Raymond Thorpe
Councilman, Theodore Testa
Councilman, Edwin O'Donnell
Councilman, Ronal Rocco
Councilman, John Pilato
Town Clerk, Pauline Parker
Others present were: Town Attorney, John Folmer;
Highway Supt, Carl Bush; Consultant Richard Kobor of
Street Lighting Alternatives; Consultant Ed Fostveit of
Troy &. Banks, Inc. and News Reporter, Pat Lewis.
Councilman O'Donnell made a motion, seconded by
Councilman Testa, to receive and file the Cortlandville
Planning Board Minutes of October 29, 1996. All voting
aye, the motion was carried.
Councilman Pilato made a motion, seconded by
Councilman Testa, to receive and file the Cortlandville
Zoning Board of Appeals Minutes of October 29, 1996.
All voting aye, the motion was carried.
RESOLUTION #201 AUTHORIZE PAYMENT OF VOUCHERS
DECEMBER
Motion by Councilman O'Donnell
Seconded by Councilman Rocco
VOTES: ALL AYE ADOPTED
BE IT RESOLVED, that the vouchers submitted have been
audited and shall be paid as follows:
General Fund A
Vouchers# 629-652
$11,430.50
General Fund B
163-166
$ 4,431.19
Highway Fund DB
487-499
$64,603.38
Water Fund
285-291
$ 3,630.45
Sewer Fund
179-183
$ 430.49
Capital Projects
29- 30
$18,854.96
Privilege of the floor was offered to Richard
Kobor, a consultant for Street Lighting Alternatives of
• Fayetteville.
He presented information and a proposal of his
services. He would audit the current street lighting
program of the Town and make recommendations where
lights are needed or suggested changes. Also included
would be a. review of the payments made by the Town for
the last six years. If problems were found, and
confirmed, the Town would receive a refund.
Alternatives of paying for these services were
explained. If no mistakes are uncovered, there would be
no charge to the Town.
Highway Supt, Carl Bush stated that the Town's
annual spending for street lighting is between $85,000
and $90,000.
Mr. Kobor recommended that the Town have its street
lighting system audited every six years.
No action was taken.
DECEMBER 04, 1996 TOWN BOARD MEETING PAGE 2
Ed Fostveit, Senior Consultant for Troy & Banks
Inc. of Buffalo, was given privilege of the floor.
He explained that his company offers a service to
the Town to audit: the Town's heating, telephone and
electric bills to check for irregularities. If no
errors are found, the audit would not cost the Town
anything. Otherwise, his commission would be 50 percent
of the refund.
No action was taken.
Reports for the Month of November 1996, from the
Town Clerk and Zoning Officer, are on the table for
review, and filed in the Town Clerk's Office.
RESOLUTION #202 RECEIVE NOTICE FROM NYS BOARD OF
REAL PROPERTY SERVICES FOR THE 1996
ASSESSMENT ROLL EQUALIZATION RATE
Motion by Councilman O'Donnell
Seconded by Councilman Pilato
VOTES: ALL AYE ADOPTED
BE IT RESOLVED, the Town Board does hereby acknowledge
the notice received from the NYS Board of Real Property
Services advising that the Equalization Rate for the
1996 Assessment Roll. is 71.29, and further
RESOLVED, such notice shall be received and filed.
RESOLUTION #203 DENY REQUEST TO PLOW PARKING LOT
OF FINGERLAKES ADVENTIST SCHOOL
Motion by Councilman Testa
Seconded by Councilman Pilato
VOTES: ALL AYE ADOPTED
WHEREAS, a letter was received from the Fingerlakes
Adventist School located at 1304 Fisher Ave. requesting
that the Town consider snowplowing their small parking
lot on Fairground Ave, and
WHEREAS,. the Town is not allowed to have municipal
personnel perform functions on private property,
therefore
BE IT RESOLVED, the Town Board hereby denies the request
of Fingerlakes Adventist School and direct the
Supervisor to send a, letter of explanation.
RESOLUTION #204 ACCEPT ANNUAL REPORT OF TOWN RMO AND
AUTHORIZE DISPOSAL OF RECORDS IN
ACCORDANCE WITH RECORDS RETENTION
AND DISPOSITION SCHEDULE
Motion by Councilman Testa
Seconded by Councilman O'Donnell
VOTES: ALL AYE ADOPTED
WHEREAS, records stored within the files of the Town
Clerk have been received and determined eligible for
disposal in accordance with the Records Retention and
Disposition schedule MU-1, therefore
BE IT RESOLVED, the Town Board does hereby accept the
Annual Report of the Records Management Officer of the
Town and does hereby authorize disposal of records, per
list submitted, dated December 4, 1996.
0
1
•
1
DECEMBER 04, 1996 TOWN BOARD MEETING PAGE 3
Attorney Folmer reported that he has prepared, as
directed, the necessary documents to proceed with the
new Sewer Improvement Project, Hillside & Meadow Lane.
RESOLUTION #205 DECLARE NEGATIVE IMPACT FOR HILLSIDE
DR. & MEADOW LANE COLLECTION SEWER
IMPROVEMENT PROJECT - 1996
Motion by Councilman O'Donnell
Seconded by Councilman Rocco
VOTES: ALL AYE ADOPTED
WHEREAS, an order was presented for adoption of Hillside
& Meadow Lane Collection Sewer Improvement Project, and
WHEREAS, the Town Board reviewed and completed the Short
Environmental Assessment Form, therefore
BE IT RESOLVED, the Town Board, as Lead Agent, does
hereby declare the proposed Hillside & Meadow Lane
Collection Sewer Improvement Project-1996 shall have no
significant environmental impact.
RESOLUTION #206 AUTHORIZE SUPERVISOR TO SIGN SEQRA
APPLICATION FOR THE HILLSIDE DR. &
MEADOW LANE COLLECTION SEWER
IMPROVEMENT PROJECT - 1996
Motion by Councilman Rocco
Seconded by Councilman O'Donnell
VOTES: ALL AYE ADOPTED
BE IT RESOLVED, the Supervisor is hereby authorized and
directed the sign the SEQRA form for the Hillside Dr. &
Meadow Lane Collection Sewer Improvement Project - 1996.
RESOLUTION #207 ADOPT ORDER PURSUANT TO TOWN LAW
SECTION 209-q(3) FOR THE "HILLSIDE
Dr. & MEADOW LANE COLLECTION SEWER
PROJECT - 1996 AND SET DATE FOR A
PUBLIC HEARING ON DECEMBER 18, 1996
Motion by Councilman O'Donnell
Seconded by Councilman Pilato
VOTES: ALL AYE ADOPTED
WHEREAS, there were filed and made available for
public inspection in the Office of the Town Clerk of the
Town of Cortlandville, Cortland County New York, general
plans relating to the Hillside Drive & Meadow Lane
Collection Sewer Project 1996", as required by
Sections 209-q and 209-c of the Town Law; and
WHEREAS, the proposed improvement consists of the
construction of a collection sewer serving 19 existing
homes to alleviate on -site sewerage disposal problems.
The constructed line will extend from a manhole located
on the west side of New York State Route #281, such
project to be constructed in accordance with the plan
and report now on file in the Office of the Town Clerk
of the Town of Cortlandville: and
WHEREAS, the maximum amount proposed to be expended
for said improvement is $202,125.00; and
WHEREAS, the proposed method of financing of said
improvement is by the issuance of bonds of the Town of
Cortlandville in the principal sum of $202,125.00; all
future costs including the repayment of the principal
and interest of such bonds shall be borne by the lands
.3 %g
DECEMBER 04, 1996 TOWN BOARD MEETING PAGE 4
benefitted by such improvement and such costs shall be
assessed, levied and collected from the several lots or
parcels of land within said Town of Cortlandville in
just proportion to the amount of benefit which the
improvement shall confer upon such lots or parcels; it
is hereby proposed that all lots or parcels of the Town
of Cortlandville outside of Villages, capable of being
serviced by the "Sewer Article 12-C" Sewer Improvements
heretofore and hereafter provided, are lots or parcels
benefitted by the proposed water improvement; and the
cost of the proposed sewer project and all previous
improvements shall be spread upon and over the enlarged
benefitted area, all of such improvements constituting
one sewer system.
WHEREAS, it is further proposed that the costs of
management, maintenance, operation and repair of said
improvement shall be a charge upon the area of the Town
of Cortlandville outside of Villages and shall be levied
and collected in the same manner and at the same time as
other Town charges, provided that it is the intention of
the Town Board that such costs will be raised in the
first instance from sewer rates, charges and fees upon
all lots or parcels heretofore and hereafter serviced
by Town Law Article 12-C Sewer Improvements: and
WHEREAS, a short form Environmental Assessment Form
has been prepared pursuant to the State Environmental
Quality Review Act, and is available for review by the
public at the Cortlandville Town Hall;
IT IS HEREBY ORDERED, that a meeting of the Town
Board of the said Town of Cortlandville shall be held at
the Town Hall, 3577 Terrace Road, Cortland, New York on
the 18th day of December, 1996 at 5:00 pm o'clock in
the afternoon that day to hear all persons interested in
the proposed sewer improvement, and for such other
action of said Town Board with relation to the said
sewer improvement as may be required by law or be deemed
proper.
Attorney Folmer reported that information was
received from the State regarding their proposed bridge
project located on Route 11 near Homer at the viaduct.
The state has estimated a cost to us to be $33,000.
They need to have a resolution from us to proceed with
their plans. A sample resolution was presented.
RESOLUTION #208 AUTHORIZE NYS DOT TO INCORPORATE A
WATERLINE FOR THE TOWN WITHIN THEIR
PLANS (BIN 1008390) FOR THEIR BRIDGE
REPLACEMENT PROJECT ON ROUTE 11
Motion by Councilman Testa
Seconded by Councilman Rocco
VOTES: ALL AYE ADOPTED
WHEREAS, Section 10, subdivision 27 of the New York
Highway Law provides, in part, that the Commissioner of
Transportation shall. have power, upon the request of
the municipality, to perform for and at the expense of
such municipality, any work of construction and
reconstruction, including the removal and relocation of
facilities, provided the Commissioner of Transportation
deems it practicable to perform such work in connection
with the performance of any work of construction,
reconstruction, or improvement, and
WHEREAS, the State of New York is presently preparing
contract plans for the construction of a temporary
railroad crossing, which involves construction within
the route which the Town of Cortlandville contemplated
for the crossing of the railroad tracks with their 8"
waterline, and
i
•
1
1
3 )3
DECEMBER 04, 1996 TOWN BOARD MEETING PAGE 5
WHEREAS, said construction, reconstruction, or
improvement can be undertaken in conjunction with the
aforesaid temporary railroad crossing for the Town of
Cortlandville, now therefore
BE IT RESOLVED, the Town of Cortlandville in regular
meeting convened, petitions the New York State
Department of Transportation as follows:
1. The State of New York is hereby authorized.to
proceed with the necessary arrangements to incorporate
the proposed improvements to the 8" waterline in the
contract for the construction, reconstruction, or
improvement of the temporary railroad crossing project
with the cost of said construction and necessary work in
connection therewith to be borne by the Tow --I of
Cortlandville.
2. The Town of Cortlandville will maintain the 8"
waterline subsequent to the construction thereof.
3. This resolution shall take effect immediately.
BE IT FURTHER RESOLVED, the Clerk of this Board is
hereby directed to transmit three (3) certified copies
of the above to the New York State Department of
Transportation.
Town Clerk, Pauline
Parker, reported that
a Notice
was received from NYS
Hearing will be held on
DOT reporting that
Tuesday, December 10,
a Public
1996 at
7:30 p.m. in the meeting
room of the Town and Village of
Homer offices at 31 North
Main Street, Homer,
regarding
the bridge replacement project
at the viaduct.
Attorney Folmer reported:
1997 Contracts: he has received several of the 1997
contracts 'to review. A list was also provided and he
will contact those not yet received to attempt to have
them for approval at the Dec. 18th meeting.
1996 Bond Project: This has been accomplished and
will assist in getting the invoices from all involved to
complete this.
Purchase of properties: The Purchase Offer for
property on Fairview Drive is complete, except for
Supervisors signature.
A proposed purchase offer has been prepared and
will be submitted for review of the pending rail road
site.
Railroad crossing in Blodgett Mills: Talked with
staff at Judge Loomis's office. They had received our
request but confusion occurred because they were not
aware that we had two crossings. He will resubmit a
request for us.
RESOLUTION #209 APPROVE CHANGE ORDER NO. 1 FOR THE
TOMPKINS & PLEASANT ST. WATER
IMPROVEMENT PROJECT
Motion by Councilman O'Donnell
Seconded by Councilman Testa
VOTES: ALL AYE ADOPTED
3/
DECEMBER 04, 1996 TOWN BOARD MEETING PAGE 6
WHEREAS, Change Order No. 1 has been submitted by the
Town Engineer for the Tompkins & Pleasant St. Water
Improvement Project for itemized changes, therefore
BE IT RESOLVED, the Town Board does hereby approve
Change Order No. 1, in the amount of $17,634.06 and the
contract with Bat -Con, Inc is hereby amended
accordingly.
RESOLUTION #210 AUTHORIZATION TO RELEVY DELINQUENT
WATER AND SEWER ACCOUNTS TO THE
1997 TAX ROLL OF THE TOWN
Motion by Councilman Rocco
Seconded by Councilman O'Donnell
VOTES: ALL AYE ADOPTED
WHEREAS, the list of delinquent accounts of the Water &
Sewer Dept. of the Town was submitted, as required,
therefore
BE IT RESOLVED, the Town Board does hereby receive and
forward the list of delinquent water and sewer accounts
of the Town of Cortlandville to the Cortland County Real
Property Tax Office, to be relevyed onto the 1997 tax
roll of the Town.
Highway Supt, Carl Bush, reported that he continues
to receive requests from town residents for a night
deposit box.
A discussion was held. It would be utilized for
many departments of the Town such as tickets, Water &
Sewer payments, Town Clerk and Tax Collection. Concerns
of the best location were heard. Should it be attached
to the building or not. The Town Clerk requested that it
not be placed next to her office. The Town Attorney
cautioned that proper procedures be established
concerning handling of the contents.
RESOLUTION #211 AUTHORIZE THE PURCHASE OF A NIGHT
DEPOSIT BOX AT THE TOWN HALL
Motion by Councilman Testa
Seconded by Councilman Rocco
VOTES: ALL AYE ADOPTED
BE IT RESOLVED, the Highway Supt, Carl Bush, is hereby
authorized and directed to purchase a night deposit box
for use of Town Residents at the Town Hall.
There being no further business, Councilman •
O'Donnell made a motion, seconded by Councilman Testa,
to adjourn the Regular Meeting. All voting aye, the
motion was carried.
The Regular Meeting was adjourned at 8:20 p.m.
Respectful l ubmitted,
Pauline H. Parke CMC
Town Clerk
Town of Cortlandville