HomeMy WebLinkAbout2011-10-26DRC 10 -26 -2011
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• Dryden Recreation Commission
Meeting Minutes
October 26, 2011
Members Present: Wendy Martin; Billie Downs, Monica Knight, Melissa Bianconi (Recreation
Director), Steve Meyer, Jeff Humphrey, Sharon Todd
Others Present: Patty Millard (Recording Secretary)
Meeting called to order at 7:00 pm.
Billie has been appointed for another terrn to the DRC.
W Martin made a motion to accept the September minutes as is, J Humphrey seconded, all voted
in favor.
Billie — update from DCSD - On Monday, for Halloween, the Student Council is going to be
running a trick or treat event from 5 -7 p.m. for grades K. -5 at the Middle School.
As mentioned last month, the budget request to the Town Board has been increased to $30,000
and has been suggested to be split 50/50 between Programming and Infrastructure.
® Suggestions for changes to the grant process.
Redefine conununity association. There are a lot of little groups that could use funding. This
money would not be available to other municipalities, but could be opened up to groups like
Sertoma, Kiwanis, school groups, etc. M Bianconi and W Martin are going to refine the ideas
that were given at the meeting and come up with some wording for the next meeting.
Melissa spoke to the Planning Department about doing inspections for the community
associations as discussed at the last DRC meeting. Their suggestion was to do a codes inspection
- as well as an energy audit. They also thought they could arrange to have these done before the
end of the year.
501(c)3 status — should we require this? For infrastructure grants, yes. For programming grants,
no.
The DRC would like to change the grant money to be all one pool of money and then disburse
according to grant applications and where the committee decides to award. M Biancom will ask
the Board to make this change to the budget. it will not change the allocation requested.
50/50 match — Infrastructure grants — all grants for this type of funds : if you don't owri your
building, the item must be movable and end up belonging to you and not stay in the rental unit—
refrigerator or freezer but not construction to the building itself that would improve the value of
0 the building. If they do own their building, requiring a 50150 match — this seemed more of an
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idea because we've been giving the same groups money repeatedly. If we open the grant up to
other groups, and we require an inspection, the 50150 match doesn't seem to make as much
sense.
Another change could be to make three categories. Building, Equipment and Programming. This
would make some of the other changes moot. Building funds would only be available to those
who own their buildings, Equipment & Programming could be available to community
associations under the new definition.
Emergency Fund — Could part of the $30K be used for emergency projects? The suggestion is to
use $1 OK for this type of request. Another idea is to ask for any funds remaining at the end of the
year to go in to the Recreation Reserve fund if it's not used that year. Maybe if there was a
limit... only $SK or $1 OK could go in to the Reserve fund.
Next Meeting: November 30"'. There will be no December meeting.
Merger Youth Commission and Recreation Commission. The DYC has been informed of this
possibility and have discussed this with the Villages who have representation on this board.
Dryden is all for it. Freeville has some questions but Melissa is talking to them. M Bianconi
handed out some information that she put together showing the Benefits,
Cons iderations /ConcernslCIarifications and future Discussion items in regards to the merger. M
131anconi went over and expanded on the information.
® M Bianconi '
merger expressed to the DYC that even if a er doesnt happen, she would like to see
P g PP
the DRC and DYC work together more.
W Martin suggested a meeting o1'2 members of each commission plus M Bianconi to discuss
what a merger would look like and some recommendations in favor of this or not depending on
what the discussions meets out. M Bianconi will try to schedule a meeting in the upcoming
weeks.
There are
3 people whose terms are
up this
year
and Elsie has
resigned. W Martin will touch
base with
those who are up and see
if they
want
to continue.
.Jim Schug Trail — the weather has not allowed any progress since the semester started.
Community Center Connection — ideas for connecting better with the centers. There is a much
better connection now that there is a Community Center Representative to the DRC (M Knight).
This might be a good time to let centers know about the upcoming suggested changes. W Martin
will request that Monica invite them to a meeting early next year, possibly February.
Table goals discussion to next month.
Elsie's retirement — W Martin shared her letter. Discussion of vacancy and whether to pursue
® filling it right now with the potential of the merger and whether or not to ensure the position is
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filled with a senior member of the commimity. Discussed some possible candidates in the
com- munity to ask. W Martin and B Downs will send out some feelers.
Reminder: Dryden Recreation Plail public meeting is on November 3 "' at the Town Hall at 7 p.m.
Does the Recreation Department have an Emergency Action Plan? We informally use the one
from the SUNY Institute that our coaches receive during training. S Meyer would be interested
in helping M 13ianconi review the SUNY EAP and help modifv it for the Town's use.
Motion to Adjourn: W Martin
Seconded: S Meyer
Time: 8:20 p.m.
Respectfully Submitted,
Pattv Millard
Recording Secretary