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Dryden Recreation Commission
(DRC) Monthly Meeting Minutes
• Wednesday, May 25, 2011 7:00 pm; Dryden Community Center Cafe
Members Present Wendy Martin
(chair),
exp 11;
Vicki Wilkins,
exp 11; Larry Hinkle, exp 13; Steve Meyer,
exp 12; Jeff Humphrey, (7.30 pm)
exp 13,
Monica
Knight, exp 11
AbsentlExcused. Sharon Todd (secretary), exp 13; Elsie Gutchess, exp 12; Steve Stelick, Jr., Jason
Leifer, Billie Downs, exp 6111; Melissa Bianconi
Business Meeting called to order at 7:00 pm.
1. Infrastructure grant discussion. (There were a couple of corrections to the email sent out
. the committee suggestion for Ellis Hollow was to award $1500 for a new security system
and signs, not security system and doors.) The other change requested is that the language
be cleaned up to indicate that Varna Is full request was not approved. Varna 's roof extension
project was approved for an amount not to exceed $17,000 and they were asked to submit 2
additional quotes. The DRC requests that the Town Board have them obtain additional
quotes prior to actually awarding the grant.
a. V Wilkins made a motion to approve infrastructure grants with the changes
discussed. L Hinkle seconded the motion. Unanimously approved.
2. Discussion of changes to propose for next year's infrastructure grants:
a. Change the grant from community center to not - for - profit community association.
Possibly reserving a portion of the funds for centers who own their building (50 %)
and opening up the other 50 %. Redefine community association.
b. Request the Town Board up the amount of funding to $40,000 next year. Possibly
split whatever is awarded 50150 between program and infrastructure.
c_ Change the deadlines? They have to spend the money by 12131 of the year, so it
seems the deadlines do match the town's fiscal year_
d. Establish fund for unexpended grant funds: any money not spent (projects that end
up costing less) could be used as an emergency fund for the remainder of the year to
help with things like a stove dying or a plumbing emergency and then be put in to
reserves at the end of the year.
e. Associations that own their property: should require an assessment by the town's
planning department to assess infrastructure needs. We could help them with
planning what they might need to have done over the next few years.
f. Does an association need to own their own facility to be eligible for infrastructure
funds? Two categories of infrastructure funds. One is physical, the other is
operational. If physical infrastructure assistance is requested, it must be an owned
building IF it is a repair or upgrade that will improve the value of the building_ Those
types of projects need to be done by the building owner, not the tenant.
g. Do associations have to follow the town's procurement policy for infrastructure? Not
directly, but a tiered requirement for # of quotes is a good idea. The discussion was
that $2500 required 1 quote, $7500 or $10K 2 quotes, and anything over $10K
required 3 quotes.
h. Requiring participation numbers for program grants for previous year's grant awards.
We have asked for list of programs held but not necessarily participation numbers for
those. Discussed the fact the Tompkins County Celebrations grant reporting form for
Dryden Lake Festival. Something similar to that might be good.
i. Do we dissolve the whole program? NO!
j. Future agenda items: Pick 1 or 2 items from this list to flush out completely in an
effort to have final recommendations for the Town Board for changes to the 2012
grant program by the end of August. A funding request change will be first on the list
® so that any recommendation the DRC makes can be requested by the end of July,
3. Inclusion U training
DRC 05 -25 -201 1
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a. September 9, SUNY Cortland, 12:30 — 9:00
b. September 13, TC3, 8:00 — 4:30
c. We need to decide who is interested, willing and able to go.
Thought it
might be best
to stagger people so that not everyone is taking it this
year.
Will add to
agenda for
June.
4. Emergency fund for 2011
a. L Hinkle made a motion to request the Town Board to
make
available any
unawarded funds from this year's infrastructure grants
to be
used for a
contingency
fund for emergency purposes for community centers for the
remainder
of the 2011
fiscal year. The motion was seconded by S Meyer. All
voted
in favor.
PLEASE MARK YOUR CALENDARS: 2011 DRC Meeting Schedule (subject to change):
4"' Wednesday /month - 7:00 pm — Dryden Community Center Cafe unless otherwise noted.
Motion to Adjourn: M Knight Second: V Wilkins Approved: Yes Time: 9:02 p_m