HomeMy WebLinkAbout2010-12-01Dryden Recreation Conunission
12 -01 -2010 Minutes
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Dryden Recreation Commission
(DRC) Monthly Meeting Minutes
Wednesday,December 1 , 2010, 7:00 pm; Dryden Community Center Cafe
Members of Commission: Sharon Todd (chair), exp 10, Don Scutt (secretary), exp 10, Dan Schmohe,exp
Vicki Akins, exp 11, Wendy Martin, exp 11, Eric Hicks, exp 12, 9i6ie- Goi!Ghess, exp 12
Community Association Member: Merisa- Knight, exp 10
Town Board Representative: Steve Stelick, Jr., & Jasan- Lei€ex
Town Rec. Director: Melissa Bianconi
Dryden CSD Liaison: Billie Downs
Business Meeting called to order at 7:04 p.m,
1. Reading of the Commission's Meeting Minutes:
A motion to approve the minutes of the last regular meeting of 10127110 was made by Eric Hicks and
seconded by Vicki Wilkins. The motion carries.
2. Adoption of agenda
3. Recognition of guests and community communications
Jeff Humphrey, potential Commission member
Larry Hinkle, potential Commission member
Jeff Humphrey and Larry Hinkle shared interests in joining the DRC. Members asked and
fielded questions. Applications will go to the Town Board for appointment.
4. 2011 Commission membership
Openings and terms
• End of 3 -year terms (Dan Schmohe, Don Scutt, Sharon Todd)
■ End of 1 -year community association member term (Monica Knight)
■ Resignation (Eric Hicks, term ending 2012)
Recommendation process requested by Town Board
There are currently five openings on the DRC at the start of the new year. Sharon explained the
process for recommendation. The Town Board would like input from every current member of
the DRC to submit personal recommendations for each seven applications via e-mail
communication. The applicants include Monica Knight for Community Association
Representative, and Larry Hinkle, Jeff Humphrey, Steve Meyer, Dan Schmohe, Don Scutt, and
Sharon Todd for three -year terms (3) and an unexpired two-year term (1),
- Re- applications of current members
■ Monica Knight
■ Sharon Todd
• Dan Schmohe
5. Recreation Department's monthly update — M. Bianconi
Winter youth sports are up to 115 participants, which seems to be on track according to last year
numbers. Request for qualified instructors to provide winter activities was sent out with a
good response. Contract with winter instructors is under negotiation — fixed amount or 60140
split where town receives 40% of monies collected.
6. Town Board monthly update — S. Stelick & J. Leifer
Currently working on zoning. Henry Slater is retiring and the personnel committee is working on a
replacement, which will be announced at the second December board meeting, Steve
attended a joint town meeting to deal with a water situation.
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Dryden Recreation Commission
2-01 -2010 Minutes
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7. Dryden Central School District Liaison monthly update — B. Downs
Update on Youth Development meetings and plan to invite Chris Xav iar to speak to high school
students on March 4 14 day to kick off the "40 Assets" program, Try to secure
promotionallinformation material to provide cornmunity members and organizations. Monica
Knight is working on transcribing brainstorming notes from the S urn mit in October_ Larry
shared more de tails on the history of the Youth Development Task Force and the philosophy
behind the 40 Assets and ways to build these assets in our community,
Looking for fun, interactive half -time prornotions for basketball games so athletic department is
open to ideas and suggestions,
8. Community Centers monthly update — M. Knight
None.
9. Old Business
- Ertl of year items
Grant process will be reviewed and revised by Melissa_ Commission should review how monies
granted were spent and if they were spent in accordance with request, Discussion took place
about adding a performance clause to ensure that recipients spend the awarded funds in the
time frame allotted so that all available monies are fully utilized and unspent monies do not end
up in the general fund_ Based on the information the commission should make a r8port to the
board. Commission should also take this information into consideration for following years'
applications_ Discussion about whether the sub - committee or the entire commis
m sion should be
reviewing the grant applications. The date for the deadline application was discussed
(applications are distributed in January),
Sub- committee structure was discussed to be more efficient. The commission as a whole should
decide on the tasks of each sub -committee to provide those specific members with more focus,
members discussed memorable achievements of the commission; the establishment of the
capital reserve fund, the infrastructure grant process; support and participation in the Dryden
Lake Festival; positive reputation of the commission in the eyes of the community,
relationships between commission members, board, and recreation department;
10. Sub- committee Reports
Areas & Facilities (W_ Martin, V.Wlkins, D_ Schmohe)
Park assessment updates were added to NYS Inclusive Recreation Resource Center web
site (www.nysirro,org)
programs (E. Hicks, 6. Downs, E. tautchess)
- Polioies & Procedures (M. Bianceni, S, Todd)
11. New Business
- Ji nuary 26, 2011 will be the next meeting
Next QRQ Meeting-,Date, Time, and Location to be determined
Next Town Me dung: Wednesday, 12115114, 7100 PM; Dryden Town Hail
PLE,4SE 11+l. 0f iii* YOUR CALENDARS: 2010 DRC Meetin a Schedule (subject to change):
41h Wed nesd a y1mon th - 7 =00 pm - Dryden Town Hall unless otherwise noted;
Motion 10 Adjour I= Too, Second: D Scutt Approved Yes Time = 0 _m.