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HomeMy WebLinkAbout2010-05-26DRC 05 -26 -2010 Page 1 of 3 Dryden Recreation Commission (DRC) Monthly Meeting Minutes Wednesday, May 26, 2010, 7:00 pm; Dryden Community Cafe Members of Commission: Sharon Todd (chair), exp 10, Wendy Martin, exp 11, Elsie Gutchess, exp 12, Eric Hicks, exp 12 Community Association Member: Monica Knight, exp 10 Town Board Representative: Jason Leifer Town Rec. Director: Melissa Bianconi Dryden CSD Liaison: Billie Downs Excused: Don Scutt (secretary), exp 10, Dan Schmohe, exp 10, Steve Stelick, Jr. Absent: Vicki IMlkins, exp 11 Business Meeting called to order at 7:00 pm. I. Reading of the Commission's Meeting Minutes: A motion to approve the minutes of the last regular meeting of 4/28110 was made by Eric Hicks and seconded by Monica Knight. The motion passed. 2. Adoption of agenda: Accepted with addition of Community Fireworks and Minutes procedure discussion 3. Recognition of guests and community communications: DRC contact list: A list Don put together was passed around and everyone was asked to make any necessary changes Minutes discussion: Procedure had been discussed earlier in the year. Patty has been sharing them with Sharon first to be reviewed. She will begin sending them to the entire DRC for this initial review. Once the minutes are approved, Monica will share them with the community centers and Don will distribute them to everyone else in the community that they need to be shared with such as the school district. Reminders of membership protocol: The membership protocol was handed out again. It is not always easy to voice your opinion as a taxpayer and Town Resident at functions such as a school board meeting while serving on committees andlor boards like the Dryden Recreation Commission. The line is not necessarily clear. Some guidance or clarification is needed. There was a discussion regarding a specific instance that came up recently and how it was handled and whether it could or should have been handled differently. While there are times where roles can be blurred, as long as members are not representing themselves as speaking for the DRC when an issue has not come before the DRC or that is not the opinion of the DRC, this is what the guidelines are speaking to. There have been situations that have come up that have caused problems and 1 or uncomfortable situations for the Dryden Recreation Department and DRC members in general. What is the method for removing someone from the Board? The Local Law has a procedure for removal and it has to be done by the Town Board. We have membership protocols that everyone has agreed to, but there don't seem to be any repercussions. There need to be repercussions. There could be levels of warning just like an employer: verbal warning, written warning, recommendation to the Town Board for removal, and the rest of the procedure is in the Local Law, Billie Downs made a motion to include in our membership protocol consequences for violation of the ® membership protocols. The first violation would result in a verbal warning (recorded in the minutes), the second a, written warning (recorded in the minutes), the third a call to vote for a recommendation to the town board for official removal of the party (recorded in the minutes). Violations are for a term. Sharon Todd seconded the motion. All voted in favor with one abstention (E Gutchess). £]IBC 05= 6 -2010 Pa9c 2 of 3 4. Recreation Department's monthly update — M. Blancon1 Brought a ma with Dryden Recreation Partnership numbers. We are the P highest in terms of who uses the Rec Partnership. The numbers are from 2007. The person who is in charge of this data is out of the country and these were the most recent numbers until she return s_ Spring programs are going realty well Adult softball started last night_ Saturday league has enough teams but not afl teams can get enough women to follow the co-ed rules. Working on an under 98 women's league for the summer. Surrmer and fall brochure will be ready in another week or so. we 'Will be doing movie in the park for the first time in August. It will be the week after Musir; in ttie Park ends, "How to Train a Dragon" is scheduled. Hadl a meeting with Chris Applegate from Virgil. She runs the Saturday market in Virgil. We will be partnering with them and Sharing vendors between the Music in the Park farmer's market and the Saturday Vigil farmers market_ Sharon and Melissa went to a Conservation Board meeting last night. It turned in to a discussiori of the Recreation Department and the Recreation Commission and what their role fs in the Town. It was a good discussion and helped members see where these groups meet and overlap. S. Town Board monthly update � J, Leiter Approved the MQLis with the VjIlage for Montgomery Parkk and Wall Street Ball Field, Melissa reported that the Village has asked for some changes. It is scheduled to be on the Village agenda again in June_ B. Dryden Central School District Liaison monthly update — B. Downs August 28: Search Institute Youth Development Summit — waiting for more information. A website has been put up for team schedules, etc. Lacrosse goals — looking for a place to store them. May put them all together including the ones that belong to the Town_ If youth football wants to do more night garner, let Ralph know_ Softball Fields 1, 3 and 5 are in pretty bad shape_ Looking for passible community help to restore these fields, May be able to have adult softball league assist with this. Halftime show ideas for basketball or football would be appreciated. iPooliwiII not be available for use this summer Batting cages will be taken down at DES for the summer_ High school one will remain up, If there is standing water on the fields, please do not push it in to the grass, Push it around the field_ This moves some gravel off the field and in to the grass. WiII be reviewing and updating the wellness policy for the school, This is required every 3 years. Will be reviewing booster clubs as well this summer, Note: E Downs term is up in June. Todd asked if she was willing to fill another term and she is. All present were in favor of asking the Town Board to reappoint B Dawns to another term, 7. Commu lity Centers monthly update — M. Knight Steve and Lisa Stelick were the recipients of the Dryden Grange Annual Community Service Award this year. The' Stelicks divided the monetary award they received ($1,200) and distributed it among the Montgorrieryl Park Restoration Fund, Dryden Community CenterCaf6, Ellis Hollow Community Center, Etna Community Center, Varna Community Center, and the Southworth Library Monica gave a rundown of upcoming events at the Community Cafe, Ellis Hallow will be holding a pool grand opening. Old Business: I I DRC 05- 26-2010 Page 3 of 3 Community gardens (M, Knight) — finishing up the lease agreement, waiting on a final piece of information from J Simmons. M Bianconi reported that once the lease agreement is finished, the Rec Dept will act as a liaison to officials if necessary, but will be self- managed. Community Fireworks (S Todd) — followed up with TC3. Their point is they don't want this to be a TC3 event, they want it to be a Community event. They are just offering a location. Staff is not being used to host the event. The next meeting is June 81h at 2 pm in the TC3 board room. Anyone is welcome to attend these meetings. Discussion of money to be raised and where it should go. Agree with the DCSD keeping part of the money for parking to cover costs but not all, If the fireworks happen next year, regardless of where they happen, the money raised at the fireworks should go to the fireworks wherever they happen to end up_ If the fireworks program dissolves, which has been suggested by Fran as a possibility, then the money raised would stay with the Town and support a local fireworks program, possibly the Dryden Lake Festival. Eric will attend the meeting and share the DRC's perspective. Dryden Lake Festival (M. Knight) — planning notes were handed out listing details and programs that have been confirmed to date. Any questions, let Monica know. There was a question of it being a town owned event vs. it being a town sponsored event, The committee would prefer it stay a town sponsored event. The biggest concern was insurance. Bailey's has been very helpful in this regard. This allows the Village to participate as well where it being town owned might hinder that relationship. The DRC agrees that town sponsored is the better option. It's wonderful to see another instance of the Town and Village working together. We will likely be meeting every two weeks for the time being. M Knight made a motion that the DRC recommend to the Town Board that this be a town sponsored event, not a town owned event. S Todd second the motion. All in favor. Motion passed. 9. Sub - committee Reports Areas & Facilities (W. Martin) — working on scheduling going to the parks in the Town with Vicki and Melissa Montgomery Park update — moving along nicely. Showed sign at beginning of the meeting that will be displayed. It is wonderful. D Cutter drew an entrance at the easement that was well received. Has been asked to put information out for Dairy Days. Not sure we will be far enough along yet. Wendy has a blog going with information. There are still important details to hammer out, but things are moving along well, Programs — will meet next month at 6:30 prior to the main meeting Policies & Procedures (S. Todd) — there will be a meeting on June 2n° at 6 pm — a public meeting for input on volunteer policies, S Todd gave Melissa some information she received regarding pricing. 10. New Business Eric thanked. Melissa on behalf of the lacrosse program for purchasing the new goals. Next DRC Meeting: Wednesday 6123110; 7 p.m.; Dryden Community Cafe Next Town Board Meeting: Wednesday, 6/16/10, 2010; 7:00 PM; Dryden Town Hall PLEASE MARK YOUR CALENDARS: 2010 DRC Meeting Schedule (subject to change): 4`h Wednesday /month - 7:00 pm -Dryden Town Hall unless otherwise noted; 6/23110,7/28/10, 8/25/1019/221/100 10/27/100 11/24/10 Motion to Adjourn: Sharon Todd Second: Billie Downs Approved Yes Time: 8:30 p.m