Loading...
HomeMy WebLinkAbout2010-01-27DRC 01 -27 -2010 Page 1 of 2 i Dryden Recreation Commission Minutes of the January 27, 2010, Meeting Members Present: Wendy Martin, Sharon Todd, Don Scutt, Eric Hicks, Vicki Akins, Elsie Gutchess, Dan Schmohe, Billie Downs, Monica Knight Town Board: Jason Leifer, Steve Stelick Others: Melissa Bianconi (Recreation Director), Patty Millard (Recording Secretary)., Jeff Humphrey 1. The meeting was called to order at 7:05 p.m. 2. Introductions were made. New member Billie Downs from DCSD was present. 3. Approval of November Minutes. E Hicks made a motion to accept the minutes as corrected. W Martin 2 "d 1 nay (D Scutt), no abstentions. Motion carried, The change made was the final paragraph — time of motion to adjourn and who made and 2nd that motion. 4. Recognition of Guests. Jeff Humphrey 5. 2010 Membership. a) Secretary: Our chair was elected at the last meeting. D Scutt nominated himself for secretary. E Hicks 2' the nomination. There were no other nominations. All voted in favor with one dissention (V Wilkins) and one abstention (S Todd). D Scutt was elected as Secretary for 2010. b) Membership expectations: Reviewed documents handed out — Local Law defining the DRC; Mission and Goals statements; Membership Guidelines and By -Laws; excerpt from May 2009 Minutes vdth extra information and direction given to the DRC. i) Chair S Todd handed out a new document (Member Protocol) taken from one that had been shared with her professionally that she adapted for possible use with the DRC. She went through the document asking for feedback_ E Hicks made a motion to accept the document as the DRC 2010 Member Protocol. B Downs 2nd the motion. Discussion ensued. Some changes were made to the document. The last sentence of 3.1 was changed as follows: When commission members serve as representatives of the DRC, their roles shall be defined by the commission. E Hicks amended his motion to adopt the Membership Protocol as amended. B Downs 2nd the motion. There was one nay (D Scutt); all others voted in favor. The protocol was adopted. ® 6. Recognition of Larry Hinkle. S Todd made a motion to present L Hinkle with a plaque for his service and dedication to the DRC. E Hicks 2n`' the motion. All members voted in favor. Town Board members agreed to present the plaque to him at the next Town Board meeting. M Bianeoni will take care of ordering it. 7. Recreation Department's monthly update — M Blanconi a) Handed out and reviewed Recreation Department report for the month of January. Programs are going well. Unable to secure the field house at TC3 for Friday night Family nights. One big highlight is a possible grant through the Human Services Coalition: Work Hard Play Hard. Coming up: The Father - Daughter Dance, Red Cross Gasses, Youth Basketball Tournament, Egg Hunt, Dryden Dairy Day. The head of the bunny suit cannot be fixed again, so we will be buying a new one. Music In The Park dates are 6128 — 8111. Music In The Hollow will run 6127- 8110. 8_ Participation in recreation events: D Scutt stated that the Local Law says we have to participate in 4 events minimum each year. Asked if Melissa could do a calendar of some kind for people to sign up. Tammy used to do this, so now that Don is the Secretary, that role would fall to him. He'll be in contact with Melissa to get events into a list and bring to the meetings for people to sign up. 9. Town Board Update: The comments for the Recreation Master Plan are on the Town Board's February agenda. The meeting will be February 17'h. There won't be a vote on it that evening — it's still too early for that. The DRC will add this discussion as an agenda item for our February meeting as well. There was a joint Village and Town meeting this evening. The first agenda item was Montgomery Park, The Memorandum of Understanding regarding the Park between the Village and Town is being updated as well. There was a public presentation last night to share the work done to date on the zoning Update. Well over 100 people were in attendance. Some very good feedback was received. The Task Force meets again on the 22nd. 10. DCSD update: B Downs reported on the two Task Forces: The Special Committee for Youth Development and Extracurricular Activities has a presentation coming up; and the Advisory Committee on the Scope and Funding of Athletics in the Dryden Central School District is focusing on restructuring Dryden Booster clubs. 11. Community Centers update: M Knight shared updates received from the community centers this month. A suggestion has been made to have music events in Varna and Etna. M Knight took that to the community centers and asked them to let her know 0 they would be interested. Varna reported back that they did not feel they had the outdoor structure to handle this type of event but thanked her for thinking of them. Bethel Grove may be (re)creating their organization. Dryden Community Caf6 had their elections last night. The C06 was recognized by Sustainable Tompkins this year. DRC 01 -27 -2010 Page 2 of 2 M Bianconi announced that the Recreation Department was recognized by Sustainable Tompkins this year as well, largely in part for the farmer's market, and B Downs noted that the School District was also honored for its "green" efforts. 12. Master Recreation / Open Space Plan: Does anyone need a copy of this material? It has been sent out, but we need to make sure everyone has the final version. A final update of the map will be emailed to make sure everyone has the most recent copy. Members will check their copies and let M Bianconi know if they need it. 13. Draft of 2009 Annual Report: This was in the handouts given. S Todd drafted an initial brainstorming list of 2009 highlights and asked for feedback from commission members. Removed Opening Day ceremony at Wall St, Ballfield. Other items were discussed. 14. Community Center Grant Program 2010 Grant Guidelines and Procedures: Last year, we discussed the DRC searing as reviewers of grant applications this year. The Town Board has handed this important piece of work to the DRC. The program grants will be handled by the Recreation Department. The infrastructure grants will be reviewed by the DRC. This is the more competitive grant and the one that will need more time taken. There are members that serve on organizations that apply for this money and they may have to recues themselves from this duty. There is $10,000 for Program money. Bethel Grove has not applied for money the past couple of years. If they do apply this year, the maximum would be $2000, not $2500 as stated in the packets. February 26"' is the application deadline. a) Some members felt there was a little ambiguity in regards to who is eligible to apply, It was explained that the intent of the Town Board is that there are 5 eligible community centers with associations eligible to apply. The Comprehensive Plan lists 4 community centers and the Town Board added one new one to that list since it was created after the Comprehensive Plan was adopted: the Dryden Community Center Cafib. These centers are on the eligible list. If other centers and /or organizations are created, they could request to be added to the list of eligible list of Community Centers/Organizations. There have been no requests made for additional organizations to be added to this list. 15. Goals for 2010 a) Subcommittee structure proposal i) There seem to be themes around our goals. Rather than having a committee for each goal, having a few goals assigned to each committee seems more appropriate, (1) Facilities - Parks ® (2) Policy (3) Programs B Downs made a motion to designate the 3 subcommittees as listed. E Hicks 2M that motion. Discussion ensued_ The subcommittees will each work on defining their role. Joining a subcommittee is encouraged, but not required_ A chair will be designated for each subcommittee. The committee is required to report back to the DRC each month that they meet with an update. These committees may not meet each month. There will be a minimum of 2 people with no upper limit. At this time, membership is limited to DRC members only. Subcommittees are allowed to obtain outside advice when appropriate. Staff time will need to be utilized sparingly for these committees, 8 Downs amended her motion with the changes noted. E Hicks 2"d the motion as amended. All voted in favor. Motion passed. Tentatively, the following people expressed interest in serving on a committee: E Hicks, B Downs, and M Knight were interested in Programs; W Martin, D. Scutt, and V. Wilkins were interested in Facilitieslparks; and S Todd was interested in Policy. 16. Community Center Grant Program a) This will be a separate meeting. DRC Members who are also members of a community center that applies for funding have agreed to reques themselves from this review process. 17. New Business: a) Goals for 2010 i) Pricing Policies — Melissa had asked for some assistance with this in 2010. This will be given to the Policy Committee. ii) A resident interested in helping with the Etna Derby proposal inquired about the status of this proposed program. This will be given to the Program Subcommittee_ iii) Inclusion and Accessibility — this would actually fall under all of the committees. This will be an overarching goal for all of the committees. V Wilkins could arrange for each of the facilities to be assessed in terms of accessibility. She will work with the Recreation Department to coordinate this_ iv) Discuss further inclusion in the Recreation Partnership. Need to come up with a recommendation. b) Agenda items — goal is to have the agenda out the week prior to the meeting. If you would like an item added, please email your request to Sharon. We will have a new item at the beginning of each meeting to approve the agenda and make additions if necessary, ® 18. Motion to adjourn made by B Downs and V Wilkins 24. All in favor. Motion adjourned at 8:55 pm. Respectfully Submitted, Patty Millard