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HomeMy WebLinkAbout2004-04-124' Dryden Recreation Commission (DRC) Regular Meeting Minutes Monday, April 12, 2004 — 6:30pm — Recreation Dept. Office (in the Dryden &pool temporary District Office dotirnstairs conference room) ®Members Present: Malty Hamel- Chair, Jim Wood, Ron Space, Lisa Stelick, Tracy Kurtz Members Absent: Ann Grant, Ralph Boettger, Bill Finnerty, Russ Kowalski Town Board Rep Present: Steve Stelick, Jr. Town Rec. Coord. Present: Jennifer Glaab Guests: Paul Streeter, President of Dryden Youth Opportunity Fund (DYOF) Meeting called to order at 6:33pm I . Welcomed Paul Streeter who discussed what the Dryden Youth Opportunity Fund is about and reviewed the grant application process. Lisa distributed packet of pages she printed from the DYOF website to DRC members_ 2, Approved 3/8/2004 minutes with change to 2.d. as follows: "...DRC and Rec's. website... and to 3.e as follows: "remove the work "fundraiser" Moved by Jim, Ron seconded. Vote unanimous 3. Status reports of 2004 Goals a. Lisa handed out organization chart - I change recommended to put DYC on same line as all others that report directly to the Town Board. b. Facilities Report is on hold pending the Town's needs assessment with grant writing group Thoma Development whom the Town just hired C. Wall Street Ball Park: Steve reported that in a telephone conversation lie had with Senator Seward, Steve mentioned our need for funds to complete this ballpark. Senator Seward requested Steve to send a letter to him on Dryden Village letter head by the nest day itemizing the project and costs. That evening Jeri put together some estimated figures (using magazines for approx. fencing costs) and Lisa wrote the letter to the Senator that was from Steve, Jennifer and Village of Dryden Mayor Reba Taylor, Lisa got a clean copy to Reba who had it printed on Dryden Village letterhead and was fax'd to Senator Seward's office with the original copy mailed. NOTE: Lisa called Senator Seward's office for a status report and was told that a response will not be received until the State budget is passed. Jim handed out a brochure from Turface he was given regarding dirt, fencing, etc. Jim spoke with Alan Tallman, Manager of Facilities K Planning at the Dryden School District. Alan extended the offer of possible joint purchasing of product for price deals. Alan also offered possible services the school could help with (i.e., digging, equipment, etc.) Jeri reported that the scheduled dig days didn't happen. She is not aware of a new dig day. d. Tompkins County Recreation Partnership participation. Dryden is staying in -no action needed. e. Financial Report: no news/updates received from Russ f. The Town Board received a resignation from Ann Grant as a DRC member. No DRC member has heard from or received Ann's resignation letter. According to her letter, for medical reasons she does not feel she can contribute regularly. However, she would still like to help with events as she is able to. g. Attendance: Steve spoke to the Town's Local Law regarding committee member attendance. He further elaborated on the DRC's need for active membership, as things are not getting done in a timely manner. He and Jennifer should not be relied on to do the research and leg work. Matte will contact Ann to confirm her resignation as well as contact Bill and Russ to determine their intent in continuing their term. If they're not interested, resignation letters should be submitted to the DRC who will present it to the Town Board. NOTE: as of 4/14/04 Matty reported to DRC Secretary Lisa that Ann has resigned, Bill wants to remain -his work schedule is changing to days, and Russ will think about it and get back to Matty in a couple of days. Page 1 of 3 4/1212004 DRC Minutes continued h- Membership: Discussion ensued about the DR.0 local law membership containing a permanent slot foe the Dryden School Atliletie Director- Again the DRC needs active membership and Ralph has not committed to this need. Lisa moved, Tracy seconded that the bylaws be rewritten to remove the AD slat as a permanent position and instead mare it another tz cd slot- Motion carried unanimous- Lisa will infornn the school superintendent and Ralph of the DRC request, - Matty will contact Jolene Lyon to see if she is still interested in serving on the DR. Other DRC members will solicit for active members, Interested persons should submit a written Ictti�sr of interest to the DRC who will review & interview if necessary before making recommendation to the Town Board. 4. 2004 DRC Gc, al Area Updates -Roundtable Tracy agreed to take over the 2004 Goals .inn vas ass igrted to. Tracy wiI I contact Ann for status, 5. a. grant Opportunity: Jen shared a Tompkins County Grant opparturtity she received from County Rep. Michael Lane who presented it at die 418104 Town Board Meeting, b- May Town Board M eeti rig on 311312004 - DRC Rep.: Tracy Kurtz Topics: I . Rewrite DRC Bylaws (send DRO resolution to Tracy and also to Bamb1 to place on agenda) Lisa moverd, .Tracy s€!c'ortded: The DRC supports ihcaf the bylaws he rewritten Icy remove the Oryden C'enercd &hool Athletic Director slol as a permanent posifOn and instead make ILe another ferined sloe, Motion carrried J�naplrM OM- 2, Summer Recreation He (send DRC resolution to Tracy and also to Bambi to place on agenda) Lisa moved, ,Jim seconded: The DRC supporis the Town nfDryden Revrwaon Coordinator ator to hire r. lyric blq {l on a., a full -ring -• summer recreation as,sivani effective approximalelv.fune 1 - Augav 24.. 2004. F nds are in the 2004 'f own recreation budgel to support ehi,s po iiion. Molron carried unanirnous. c- DRC Dairy+ Day Booth: Jennifer presented the idea of running a mechanical bull ride, `r ac r has information from a rental company for this and will make the contact. Tracy will also contact .inn Grant to cionfirm our booth reservation and needs (location, electricity, etc,), d, Bathrooms at Montgornery Park - waiting to hear from Dryden pillage (Reba to meet with M r- Bradley the Tillage parks superintendent) e. Fundraisers: Concessions at Music -ln- The -Park (every Wednesday beginning after school lets out through summer) RE; 'Hamburgers, Hotdogs, Pizza, soda, water, candy, chips, Ice Cream Social, etc- We will need to get a grill, someone from DRC w iii need to take care oft io ordering (perhaps we can order through DC S Sports Boaster Club), Len will advertise there will be food available for purchase on the summer concert series flyerObcokmarks. f. Jim said he couldn't find the canoes racks at TC3- Math will check ith T03. Jim said he could pursue the DRC building the racks via the welding students at 'MT BO US. Jim will discuss this possibility with Randy Jackson the TST BOLES Welding teacher. psis could also be a possible summer project for the youth conservation carp, students- Organized events during school breaks - good Idea, need manpower h- TC3 pool use - Jeri will check and report next month, Page 2 of 3 DRC 4/12/04 minutes continued 6. Recreation Coordinator Report (request made to move this report back to the top of the agenda) a. Summer Recreation Help - Jen gave summary and rationale for the need for part-time summer help. Motion moved by Ron, seconded by Jim that the DRC supports the Town Recreation Coordinator's decision to hire her student intern Eric Hoffinan as a part-time (15 -20 hrs /wk) summer recreation assistant. Approved unanimous. NOTE: The DRC received an email request from Jennifer on Tuesday, 4/13/04 requesting that the motion be revised requesting a full -time not part time summer recreation assistant. After talking with Eric she had forgotten that they had decided that the need was for a full time assistant. Therefore, through email the following action took place: Lisa moved, Jim seconded: The DRC supports the Town of Dryden Recreation Coordinator to hire Mr. Eric Hoffinan as a full -time summer recreation assistant effective approximately June 1 - August 24, 2004. Funds are in the 2004 Town recreation budget to support this position. Approved Unanimous b. Jen reviewed student intern Carlo 's report on the Town wide recreation surveys that he presented to the Town Board at their 4/8/04 meeting. C, Contra Dancing series final report d_ 2004 Egg Hunt. (2nd annual) Report - believes over 150 children age 8 & under participated. e. Shanty Band Concert - excellent event, however low turnout (only 5 showed) bad timing as most of Dryden had already left for their spring break vacations. f. Music -In - The -Park Concert Series - status report g. Pepsi Pitch -Hit -Run (baseball) scheduled for Sat., 4/24/04, 9am, Dryden High School. Kiwanis is co- sponsoring. h. Sierra tilist Dribble- Pass -Score (soccer) scheduled for Sat., 5/22/04, 9am, Dryden High School. Dryden Soccer Club is helping to promote and will run the event. i. Track and Field competition: hoping to schedule i.n June j. Walmart Fishing Derby scheduled for July 17, 2004. k. Lacrosse Programs: Youth: over 40 participating. Modified: Coach Kevin Scott has been hired. 1. Kiwanis Baseball Program scheduled to begin April 15, 2004 M. Archery at Klein's starts tomorrow (4113/04) n. Jen will be attending the NYS Recreation & Parks Society Conference from 4/254/28/2004. o. 3/25/2004 Recreation Conference held in Syracuse. Jen attended with Eric one of her student intems. Main topics were Insurance and National Alliance for Youth Sports. 7. Signage: Jim was asked to unvestigate signage at Dryden Lake. 8. Town Comprehensive Plan: Steve reported that this plan may go back out to the Community for more input. Jen was going to be attending a Town Planning Board meeting regarding DRC input on this plan. Meeting Adjourned: 9pm Respectfully Submitted, Lisa H. Stelick, Secretary Page 3 of 3 0 Members: Town Board Rep, Town Rae. Coord Oaes[s: Menibcrs Atbseut: DRYDEW RECREATION COMMISSION MEETING AGENDA - Monday, May [1), 211114 0130pm • Recreation L7Mp1. Office (DCS District Offiac downstairs conforcncc roam -park and cntcr rear of building,) Malty Hamel - Chair, Jim Wood -Vice Chair, 13iIi Finner y, Ron Space IL Lisa Steiick_ Tracy Kc Vactuncy (A. Grant slot), Ralph Boq Lugcr (pending by] aw change), Russ Kowalski (pending resig Steve SLOidlc ar. Jennifer C,IMb C;aII To Order Time. April Bu4inem 1. Approve 4/12/2004 Mceiing Minutes 2. 7tecreation 1 oUrduIti[or Monthly Report 3, 2OW ORO Goal Area Updates - Roundtable 4_ Follow -up on 4 }12/04 meeting itcnms, a. Wa1I S tract Ballfi Id Report b_ .Resignation - Huss 1cowLilski (need letter - it wasn't attached to email Russ sent Lisa) c_ Menibership'Orive d, Dairy tray (Sit,: 6/12104) - DRS: Booth e. Canoe Ruck 1. Status of where TC3's rack is (Marry) 2, Status of DRC possibly building racks (Jim) C TC3 Pool Use (Jen) 91 Sigttage. at Dryden Lake Re find (Jim) S. May Town Board Itir I& DRC Rep: '['racy at 5/1312004 mg. 1. Topic: Rewrite DRC Bylaws 2. Topic: Summer Recreation Assistant 3_ 'Topic; Other... Future Reps.: Jun 14: Jinn Jul 8: Aug 12: v Sep[_ 9: Oct 14: _ Nuv 1.1 ; _ Dec 1). 6_ Other New Ideas {community sharing of new offerinM, services., etc.l Future rlVwla items dune DRC boats. Ne,€t RejuIslr Mectifig. Monday, Julie 14, 2004, 6,,3Opm, Town Recreation Office - Iower confCrence room of District OfFwc l•uture Rrguiar Monthly h' gcdngsm (2nd hloradav each mon[h a16,30 pin) Jai }' 12; August 9; Sept. [3; Oct_ I I, Noy, 8: Dec_ 13 Meeting Adjourned Time.