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HomeMy WebLinkAbout2018-05 Financial Report c ?
TOWN OF ITHACA
FINANCIAL REPORTS
FOR THE MONTH ENDED
MAY 319 2018
REPORTS:
BALANCE SHEET
REVENUE & EXPENSE SUMMARY
and CASH & CASH EQUIVALENTS
DETAILED CASH LISTING
FOR FIDUCIARY FUNDS
SUMMARY OF BANK COLLATERAL
TOWN OF ITHACA
BALANCE SHEET
FOR THE MONTH ENDED MAY 31, 2018
GENERAL GENERAL HIGHWAY HIGHWAY WATER SEWER
DESCRIPTION TOWNWIDE PART-TOWN TOWNWIDE PART-TOWN FUND FUND
FUND FUND FUND FUND
ASSETS
UNRESERVED CASH:
CASH $ 5,364,218 $ 1,070,477 $ 548,456 $ 2,882,482 $ 594,273 $ 2,493,142
INVESTMENTS -
PETTY CASH 700 200
TOTAL-UNRESERVED CASH $ 5,364,918 $ 1,070,477 $ 548,456 $ 2,882,682 $ 594,273 $ 2,493,142
RESERVED CASH:
PARKS&OPEN SPACE PLAN $ 828,004 $ - $ - $ - $ - $
GENERAL PURPOSE BENEFIT 165,499 69,413 79,348 23,819 12,038
HIGHWAY EQUIPMENT 256,683 - -
PRESERVE MAINTENANCE 40,142
LAND STEWARDSHIP 9,847 -
INVESTMENTS -
FIDUCIARY FUNDS 4,422 -
TOTAL-RESERVED CASH $ 1,047,913 $ 69,413 $ - $ 336,031 $ 23,819 $ 12,038
OTHER ASSETS:
ACCOUNTS RECEIVABLE $ - $ - $ - $ - $ - $ 2,259
WATER&SEWER RECEIVABLES - - 11,027 32,624
DUE FROM OTHER FUNDS - 1,985,305
STATE&FEDERAL AID RECEIVABLE
DUE FROM OTHER GOV'TS 48,000 59,400 24,737 -
PREPAID EXPENSES 7,104 (374) - (374) (187) (187)
TAXES RECEIVABLE-CURRENT -
TOTAL-OTHER ASSETS $ 55,1041 $ 59,026 $ - $ (374)1 $ 2,020,881 $ 34,695
TOTAL ASSETS 6 467 935 1,198,915 648,456. 3 218 339 2,638,973 2,639875
LIABILITIES and FUND BALANCE
ACCOUNTS PAYABLE $ - $ - $ - $ - $ - $ _
ACCRUED LIABILITIES 228,668 194,262 103,934 - 24,000
DUE TO OTHER FUNDS
RETAINAGE -
DEFERRED REVENUE
RESERVED FUND BALANCE 1,047,913 69,413 336,031 23,819 12,038
UNRESERVED FUND BALANCE 5,191,354 935,241 548,456 2,778,374 2,615,154 2,503,837
TOTAL LIABILITIES&FUND BALANCE 6,467.935 1.198,915 548.4561 $ 3,218.339 2,-6378 973 2 539 875
ESTIMATED FUND BALANCE
FUND BALANCE-01/01/2018 $ 3,997,002 $ 1,072,768 $ - $ 2,267,511 $ 2,820,416 $ 2,763,256
ADD: REVENUE 3,796,008 542,258 958,477 1,984,114 1,676,228 807,023
LESS: EXPENSE 1,553,744 610,373 410,021 1,137,220 1,857,671 1,054,404
FUND BALANCE-06/31/2018 65,239.267 1,004.6631 $ 648,4561 $ 3114 405 2 638,973 2,5g&75
Page t of 4
T ,
TOWN OF ITHACA
BALANCE SHEET
FOR THE MONTH ENDED MAY 31, 2018
CAPITAL RISK FIRE LIGHTING DEBT TRUST&
DESCRIPTION PROJECTS RETENTION PROTECTION DISTRICT SERVICE AGENCY
FUNDS FUND FUND FUNDS FUND FUND
ASSETS
UNRESERVED CASH:
CASH $ 553,630 $ 146,977 $ 4,474,324 $ 23,871 $ 1,153,468 $
INVESTMENTS
PETTY CASH -
TOTAL-UNRESERVED CASH $ 553,630 $ 146,977 $ 4,474,324 $ 23,871 $ 1,153,468 $
RESERVED CASH:
PARKS&OPEN SPACE PLAN $ - $ - $ - $ - $ - $
GENERAL PURPOSE BENEFIT
HIGHWAY EQUIPMENT -
PRESERVE MAINTENANCE
LAND STEWARDSHIP - -
FUNDS FOR BOND REFUNDING
FIDUCIARY FUNDS - 436,883
TOTAL-RESERVED CASH $ - $ - $ - $ - $ - $ 436,883
OTHER ASSETS:
ACCOUNTS RECEIVABLE $ - $ - $ - $ _ $ _ $
CUSTOMER RECEIVABLE
DUE FROM OTHER FUNDS
STATE&FEDERAL AID RECEIVABLE
DUE FROM OTHER GOV'TS
PREPAID EXPENSES -
TAXES RECEIVABLE-CURRENT -
TOTAL-OTHER ASSETS $ - I $ - Is - Is - $ - Is
TOTAL ASSETS 553,630T$ 146 977 $ 4,474,324 23 871 1,153.468 436,883
LIABILITIES and FUND BALANCE
ACCOUNTS PAYABLE $ - $
ACCRUED LIABILITIES - 436,883
DUE TO OTHER FUNDS 1,985,305 -
RETAINAGE 23,098
DEFERRED REVENUE
RESERVED FUND BALANCE -
UNRESERVED FUND BALANCE (1,454,773) 146,977 4,474,324 23,871 1,153,468
TOTAL LIABILITIES&FUND BALANCE S 553 630 146,9771 $ 4.474.324 23.871 1,153.468 $ 436,883
ESTIM4TED FUND BALANCE
FUND BALANCE-01/01/2018 $ (1,454,426) $ 151,706 $ 2,078,828 $ 81809 $ 228,128 $
ADD: REVENUE 183 50 3,252,378 19,007 1,208,187
LESS: EXPENSE 404 4,778 856,883 3,945 282,847
FUND BALANCE-05/31/2018 1 $ (1,454,647)1 $ 146,9771 $ 4.474.3-24 23,871 1,153.468
Page 2 of 4
TOWN OF ITHACA
BALANCE SHEET for CAPITAL PROJECTS
FOR THE MONTH ENDED MAY 31, 2018
ACTIVE CAPITAL PROJECTS. I I L I CLOSED CAPrrALPROJECTS
FUND"7 1 FUND 118 FUND H9 I FIND HI I FUND 1111 FUND H12 FUND H73 FUND H21
TOTAL
DESCRIPTION Route 96B Gateway Trall Trumansburg Ellis Hollow Perk Lane Sapsucker Wds Chdstopher Cir Sand Bank Rd CAPITAL
Sidewalk (Grant Funding) Water Tank Water Tank Water Main Water Main Water Mein Im memento PROJECTS
UNRESERVED CASH:
CASH $ 95,537 $ 72,445 $ 1,238 S 4,597 S 12,023 S 4,745 S 2,464 $ 380,582 $ - $ - S 553,630
INVESTMENTS
TOTAL-UNRESERVED CASH S 95,637 $ 72,445 $ 1,238 $ 4,597 S 12,023 $ 4,745 $ 2,464 $ 360,582 S - $ S 553,630
OTHER ASSETS:
ACCOUNTS RECEIVABLE S - S - S - S - S - $ - S - S - $ - S - S
CUSTOMER RECEIVABLE
DUE FROM OTHER FUNDS
STATEIFEDERAL RECEIVABLE
DUE FROM OTHER GOV'TS - 126 _ _ _ _ _ _ _ 146
PREPAIDEXPENSES
BAN LOANS
TOTAL-OTHER ASSETS S - S 125 S - $ - S - 5 - 5 - S - 5 - S - $ 126
TOTAL ASSETS $ 95,537 7&570 S 1 238 S 4 597 $ 12 023 5 4,745 S 2,464 S 360,582 - $ - $ 653 756
LIABILITIES&FUND BALANCE
ACCOUNTS PAYABLE $ - $ - $ - S - S $ $ - S - $ - S - S -
ACCRUED LIABILIITES _ _ -
DUE TO OTHER FUNDS - - 700,024 5,000 454,542 460,877 364,862 - - - 1,985,305
RETAINAGE - .- - - 23,098 - - _ _
BAN PAYABLE _ - - - - - 23,098
RESERVED FUND BALANCE
UNRESERVED FUND BALANCE 95,537 72,570 (698,785) (403) (465,617) (456,132) (362,398) 360,582 - - (1,454,647)
TOTAL UAB A FUND BALANCE S 9S.537 $ 72,570' S 1 8 $ 4.597 S 12,023 $ 4,745 S 2,464 S 360,S82 S - S - $ 653 756
ESTIMATED FUND BALANCE
FUND BALANCE-01/01/2018 $ 95,S05 $ 72,546 $ (698,786) S S (465,621) S (456,134) $ (362,399) S 360,462 S - $ - S (1,454,426)
ADD:REVENUE 32 24 0 1 4 2 1 119 - - 183
LE65:EXPENSE _ _ _ 404 _ _ - - - 404
FUND BALANCE-05K;1h018 S 95,537t 72,570 S 698785 $ 403 48581 $ 458132 S 362 98 360,592 S - $ - $ 145q 4
Page 3 of 4
TOWN OF ITHACA
BALANCE SHEET for LIGHT DISTRICTS
FOR THE MONTH ENDED MAY 31, 2018
FUND SL-1 FUND SL-2 FUND SL-3 FUND SL-4 FUND SL-5 FUND SL-6 FUND SL-7 FUND SL-B FUND SL-9 TOTAL
DESCRIPTION Forest Glenelde Renwick Eastwood Clover Lane Winner's Burlelgh Weathaven Coddington LIGHT
Home Heights Commons Circle Drive Road Road DISTRICTS
ASSETS
UNRESERVED CASH:
CASH $ 7,351 $ 1,639 $ 1,623 $ 3,016 $ 391 $ 1,017 $ 1,524 $ 4,393 $ 2,917 $ 23,871
INVESTMENTS
TOTAL-UNRESERVED CASH $ 7,351 $ 1,639 $ 1,623 $ 3,016 $ 391 $ 1,017 $ 1,524 $ 4,393 $ 2,917 $ 23,871
OTHER ASSETS:
ACCOUNTS RECEIVABLE $ $ _ $ _ $ _ $ $ $ $ $ $
CUSTOMER RECEIVABLE
DUE FROM OTHER FUNDS
STATE&FEDERAL AID RECEIVABLE
PREPAID EXPENSES .
TAXES RECEIVABLE-CURRENT 6.300 1,000 1,200 2,600 300 900 1 100 3,500 2,100 19,000
TOTAL-OTHER ASSETS $ 6,300 $ 11000 $ 1,200 $ 2,600 $ 300 $ 900 $ 1,100 $ 3,500 $ 2,100 $ 19,000
TOTAL ASSETS $ 13,651 2,639 $ 2 823 $ 5 616 c 691 $ 1,917 $ 2,624 $ 7,893 $ 5,017 42 871
LIABILITIES and FUND BALANCE
ACCOUNTS PAYABLE $ - $ _ $ $ $ $ $ $ $ $
ACCRUED LIABIUITES
DUE TO OTHER FUNDS
DEFERRED REVENUE
RESERVED FUND BALANCE -
UNRESERVED FUND BALANCE 13,651 2,639 2,823 5,616 691 1,917 2,624 7,893 5,017 42,871
TOTAL LIABILITIES&FUND BALANCE 13,651 2,639 2,823 5,616 691 1,917 $ 2,624 7,893 $ 5,017 42 871
ESTIMATED FUND BALANCE
FUND BALANCE-01/01/2018 $ 1,790 $ 899 $ 757 $ 1,066 $ 168 $ 341 $ 691 $ 1,764 $ 1,331 $ 8,809
ADD: REVENUE 6,302 1,001 1,201 2,601 300 900 1,101 3,501 2,101 19,007
LESS: EXPENSE 741 261 335 651 78 225 267 872 516 3,945
FUND BALANCE-05/31/2018 7.351 1,639 1,623 $ 3,016 $ 391 1 017 1,524 $ 4,393 2-917 23,871
Page 4 of 4 .,
TOWN OF ITHACA
REVENUE and EXPENSE SUMMARY
FOR THE MONTH ENDED MAY 31, 2018
GENERAL GENERAL HIGHWAY HIGHWAY WATER SEWER
DESCRIPTION TOWNWIDE ( PART-TOWN TOWNWIDE I PART-TOWN I FUND I FUND
FUND FUND FUND FUND
REVENUE
BUDGETED REVENUE $ 4,560,781 1 $ 1,543,150 $ 810,750 $ 3,171,750 $ 7,081,208 $ 2,663,584
ACTUAL&ACCRUED 3,796,008 542,258 ! 958,477 1,984,114 1,676,2281 807,023
REVENUE OVER UNDER $ (764.773)1 $ (1,000,892)1 $ 147,727T$-(1,187,636)1 $ (5,04,980)1 $ (1,856,561
% OF BUDGET EARNED 83.2% 35.1% 118.2% 62.6% I 23.7% ( 30.3%
I
EXPENSE
BUDGETED EXPENSE $ 5,003,206 $ 1,894,070 i $ 773,185 $ 3,490,313 $ 7,040,519 $ 3,302,208
ACTUAL&ACCRUED 1,553,744 610,3731 410,021 1 1,137,2201 1,857,671 1,054,404
EXPENSE OVER UNDER (3,449,463)1 1283 697 t$ (363,164)1 $ (2,353,003)1 $ (5182 848 I $ U,247,004)
%OF BUDGET EXPENDED 31.1% i 32.2% 53.0% 32.6% 26.4% 31.9%
ESTIMATED FUND BALANCE
FUND BALANCE-01/01/2018 $ 3,997,002 i $ 1,072,768 ! $ - $ 2,267,511 ; $ 2,820,416 $ 2,763,256
ACTUAL&ACCRUED
ADD: REVENUE 3,796,008 542,258 j 958,477 1,984,114 1,676,228 807,023
LESS: EXPENSE 1,553,744 ! 610,373 410,021 1,137,220 1,857,671 1,054,404
FUND BALANCE-05/31/2018 $ 6.239,267 1 $ 1,004,65i 1 $ 548,456 3,114,405 2,638,973 $ 2,515,875
CASH and
CASH EQUIVALENTS
UNRESERVED CASH
CASH(CHECKING/SAVINGS) $ 5,364,218 $ 1,070,477 $ 548,456 $ 2,882,482 $ 594,273 ! $ 982,583
CASH-SJC OPERATING - 1,510,559
INVESTMENTS - - I
PETTY CASH 700 i - 200 -
TOTAL-UNRESERVED CASH $ 5,364,918 $ 1,070,477 ' $ 548,456 $ 2,882,682 $ 594,273 $ 2,493,142
RESERVED CASH
PARKS&OPEN SPACE PLAN $ 828,004 $ - $ - ! $ - $ - $
GENERAL PURPOSE BENEFIT 165,499 69,413 79,348 23,819 12,038
HIGHWAY EQUIPMENT - - 256,683
PRESERVE MAINTENANCE 40,142
LAND STEWARDSHIP 9,847
INVESTMENTS -
FIDUCIARY FUNDS 4,422 - -
TOTAL-RESERVED CASH $ 1,047,913 i $ 69,413 $ - $ 336,031 $ 23,819 ! $ 12,038
TOTAL CASH-05/31/2018 6,412,832 1,139,889 548,456 3,218,713 618,092 1 2,505180
Page 1 of 4
r
TOWN OF ITHACA
REVENUE and EXPENSE SUMMARY
FOR THE MONTH ENDED MAY 31, 2018
CAPITAL RISK FIRE LIGHTING DEBT TRUST&
DESCRIPTION PROJECTS RETENTION PROTECTION DISTRICT SERVICE AGENCY
FUNDS FUND FUND FUNDS FUND FUND
REVENUE
BUDGETED REVENUE $ - $ 15,000 $ 3,274,000 $ 19,000 $ 1,208,144 $
ACTUAL&ACCRUED 183 50 3,252,378 19,007 1,208,187
REVENUE OVER UNDER $ 183 (14,950)11 L21,6?? $ 71 $ 43 -
% OF BUDGET EARNED 0.0% 0.3% 99.3% 100.0% 100.0%
EXPENSE
BUDGETED EXPENSE $ - $ 15,000 $ 3,382,500 $ 17,850 $ 1,341,144 $
ACTUAL&ACCRUED 404 4,778 856,883 3,945 2829847
EXPENSE OVER UNDER $' 4041 $ (10,222) $ 2 525 617 13 905) $ (1.058,298)1 $
% BUDGET EXPENDED 0.0% 31.9% 25.3% 22.1% 21.1%
ESTIMATED FUND BALANCE
FUND BALANCE-01/01/2018 $ (1,454,426) $ 151,706 $ 2,078,828 $ 8,809 $ 228,128 $ -
ACTUAL&ACCRUED
ADD: REVENUE 183 50 3,252,378 19,007 1,208,187
LESS: EXPENSE 404 4,778 856,8831 3,945 282,847
FUND BALANCE-05/31/2018 $ 1 454 647 $ 146,977 , $ 4,474,3 4 $ 23,871 $ 1,153,4681 $
CASH and
CASH EQUIVALENTS
UNRESERVED CASH
CASH(CHECKING/SAVINGS) $ 553,630 $ 146,977 $ 4,474,324 $ 23,871 $ 1,153,468 $
CASH-SJC OPERATING _
INVESTMENTS
PETTY CASH -
TOTAL-UNRESERVED CASH $ 553,630 $ 146,977 $ 4,474,324 $ 23,871 $ 1,153,468 $
RESERVED CASH
PARKS&OPEN SPACE PLAN $ - $ - $ - $ - $ _ $
GENERAL PURPOSE BENEFIT -
HIGHWAY EQUIPMENT _
PRESERVE MAINTENANCE
LAND STEWARDSHIP
FUNDS FOR BOND REFUNDING - -
FIDUCIARY FUNDS - 436.8
TOTAL-RESERVED CASH $ - $ - $ - $ - $ - $ 436,883
TOTAL CASH-05/31/2018 653,630 IS 146.9771 $ 4,474.324 $ 23,871 1,163.468 436 883
Page 2 of 4
TOWN OF ITHACA
REVENUE and EXPENSE SUMMARY for CAPITAL PROJECTS
FOR THE MONTH ENDED MAY 31, 2018
ACTIVE CAPITAL PROJECTS ICLOSED CAPITAL PROJECTS
FAD N7 FFf1NO HQ FUND Hg FUND H70 FUND HII FUND H12 II13 FUND N21 TOTAL
DESCRIPTION Routs 988 GMeway Trall Tmmansburg Ellis Hollow Park lana Sapsucker Christopher Send Bank Rd CAPITAL
Sidewalk Grant Funding Water Tank Water Tank Water Mein Water Main Water Mein Improvements PROJECTS
REVENUE
BUDGETED REVENUE $ - $ - S - $ - S - $ - $ - S - S - S $ -
ACTUAL&ACCRUED 32 24 0 1 4 2 1 119 - - 183
REVENUE OVER(UNDER) 32 24 0 1 S 4 S 2 S 1 $ 119 - S 183
%OF BUDGET EARNED 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0%
EXP SE
BUDGETED EXPENSE $ - $ - $ - S - S - $ - S - $ - $ - $ - $ _
ACTUAL&ACCRUED - - - S 404 - _ _ _ _ _ 404
EXPENSE OVER UNDER $ 404 _ $ _ $ _ $ - $ - $ 111 404
% BUDGET EXPENDED 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0%
ESTIMATED FUND BALANCE
FUND BALANCE-01/01/2018 $ 95,505 $ 72,546 S (698,786) S - $ (465,621) S (456,134) $ (362,399) $ 360,462 $ - S - $ (1,454,426)
ACTUAL&ACCRUED
ADD:REVENUE 32 24 0 1 4 2 1 119 - - 183
LESS:EXPENSE - _ _ 404 _ _ _ _ _ _
404
FUND BALANCE-05/31/2018 S 95 37 $ 72,S70 $ (698,785) S 403 $ (465,617) $ 456132 (362,398) 360,582 1 454 647
CASH and
CASH EQUIVALENTS
CASH(CHECKINGISAVINGS) $ 95,537 S 72,445 $ 1,238 $ 4,597 S 12,023 S 4,745 S 2,464 $ 360,582 S - S - $ 553,630
INVESTMENTS
TOTAL CASH-06M=018 95,537 72,445 111 1,238 S 4,597 S 12,023 $ 4,745 2,464 360,582 $ - $ - $ 553 630
Page 3 of 4
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TOWN OF ITHACA
DETAILED CASH LISTING - FIDUCIARY FUNDS
FOR THE MONTH ENDED MAY 31, 2018
DESCRIPTION AMOUNT
TRUST&AGENCY FUND
TA200C DISBURSEMENTS CHECKING $
TA200P PAYROLL CHECKING
TA202 ON-LINE COLLECTIONS 219,762.41
TA205 ROAD USE AGREEMENTS 163.59
TA206 ITHACA TOWERS OPTION ESCROW 31,487.05
TA207 UNCLAIMED BAIL-ITHACA TOWN COURT 11,877.09
TA209 EMPLOYEE FLEXIBLE SPENDING 3,152.80
TA210 STORMWATER COALITION 8,454.71
TA211 PLANNING DEPOSITS 64,742.40
TA212 CAYUGA LAKE WATERSHED INTERMUNICIPAL ORG 39,126.64
27,189.72
TA214 LAKE VIEW CEMETERY-PERMENANT MAINT FUND
TA215 LAKE VIEW CEMETERY-FERRIS MEMORIAL FUND 19,419.92
11,506.87
TOTAL CASH:TRUST&AGENCY FUND $ 436,883.20
GENERAL TOWNWIDE FUND
A237 INLET VALLEY CEMETERY $ 4,422.03
TOTAL CASH:FIDUCIARY FUNDS $ 441,305.23
Road Use Agreements:
Conifer Realty-Cayuga Meadows RUA $ 30,436.00
Jeff Simmons-120 Maple Avenue 1,000.00
Accrued Interest-transfer to General Fund 51.05
Total-Road Use Agreements $ 31•,487.05
Unclaimed Bail-Ithaca Town Court:
TB Resolution No.2016-166,adopted 12/12/2016 $ 1,750.00 Exp. 12/26/2022
TB Resolution No.2017-075c,adopted 6/26/2017 1,400.00 Exp. 6/26/2023
Accrued Interest-transfer to General Fund 2.80
Total-Unclaimed Bail-Ithaca Town Court $ 3,152.80
Planning Deposits:
Nextel Site Lease Deposit $ 4,510.32
Wireless One Site Lease Deposit 4,601.43
Maplewood Traffic Calming Deposit (Rec.3/19/18) 30,000.00
Accrued Interest-transfer to General Fund 14.89
Total-Planning Deposits $ 39,126.64
A f
TOWN OF ITHACA
SUMMARY OF BANK COLLATERAL
FOR THE MONTH ENDED MAY 31, 2018
TOMPKINS TRUST COMPANY:
CASH&CASH EQUIVALENTS $ 20,678,685
INVESTMENTS
TOTAL CASH ON DEPOSIT $ 20,678,685
LESS: FDIC INSURANCE $ 250,000
LESS: FMV OF COLLATERAL ON DEPOSIT @ 05/31/2018
U.S.GOVERNMENT AGENCY OBLIGATIONS $ 23,646,350
OVER(UNDER)COLLATERALIZED $ 3,217,665
CASH ASSETS COLLATERALIZED @ FMV 05/31/2018 116%
Collateral Is held by the Bank of New York,pledged for the Town of Ithaca,New York,for
i all deposits and/or repurchase agreements of Tompkins Trust Company.
p Y.
NOTE:
For deposits in excess of FDIC coverage,General Municipal Law,section 10 requires that
the excess amounts are to be secured by eligible collateral.
li