HomeMy WebLinkAboutTB Packet 2017-12-28 Meeting of the Ithaca Town Board
Thursday, December 28, 2017. at 1 ; h p.m.
215 North Tioga Street, Ithaca, NY 14850
I. Call to order
2. 11:30 a.m. Public Hearing Regarding Engineering and Final Design Services for a
Proposed Sewer Improvement for the Town of Ithaca, Tompkins County, New York,
pursuant to Article 12-C of"the Town Law, to be known as the Town of Ithaca Grit
Removal, Concrete Restoration, Emergency Generator Replacement, and Miscellaneous
Plant Improvements Engineering and Final Design. Services Sewer Improvement at the
Ithaca Area Wastewater Treatirnent Facility, and establishing the Town of Ithaca grit
Removal, Concrete Restoration, Emergency Generator Replacement, and Miscellaneous
Plant Improvements Engineering and Final Design. Services Sewer Improvement Area
3.. Discuss and consider approval of funding for Maps,. Plans Viz. Reports and conti-act for
Engineering Services Agreement among City of Ithaca, Town of Ithaca„ Town of Dryden
and GHD Consulting Services, Inc, for Crit Removal Project, Concrete Restoration
Project, Emergency Generator Replacement, and Miscellaneous Plan Improvements at
the Ithaca Area Wastewater Facility
4. Discuss Inlet Valley Study and authorization for the Supervisor to sign a supplemental
agreement to extend the term date
5. Discuss Interceptor Agreement
6. Consent
a.. Town Abstract
b. Approval of Town. Board Minutes
MEETING OF THE ITHACA TOWN BOARD
Thursday, December 28, 2017
TB Resolution 2017 - : Approve Funding for Maps,Plans and Reports and Approve
Contract for Engineering Services Agreement among City of Ithaca,Town of Ithaca,Town
of Dryden and GHD Consulting Services,Inc.for Grit Removal Proiect, Concrete
Restoration Pro.iect,Emergency Generator Replacement,and Nliscellaneous Plant
Improvements at the Ithaca Area Wastewater Facilitv
Whereas,the Ithaca Area Wastewater Treatment Facility(IAWTF) is in need of certain capital
improvements,and
Whereas,IAWTF staff in association with the IAWTF's consulting engineers, GHD Consulting
Services,Inc. (GHD) have estimated the cost for the engineering services for the final design of projects
for grit removal,concrete restoration, emergency generator replacement,and miscellaneous plant
improvements to be as follows,as detailed in GHD's letter and Scope of Services Schedule A dated
October 9,2017:
1-Concrete Restoration and Leak Repairs(final design) $22,900
2-Grit Removal and Miscellaneous Repairs(final design)
2.1-Grit System $200,700
2.2-Influent Building Improvements $28,700
2.3-Stair Tower Improvements $37,400
2.4-Structural Improvements $10,200
2.5-Miscellaneous Improvements $56,700
2.6-Instrumentation and Control $15,100
3-Emergency Generator Replacement $41,800
Total Design Fees $413,500
Contingency 5% $20,675
Total $434,175
Whereas,at its November 8, 2017 meeting,the Special Joint Committee(SJC)approved a
resolution recommending to the City of Ithaca,Town of Ithaca, and Town of Dryden(Municipal Owners)
that the final design engineering services agreement with GHD be authorized and funded in an amount
not to exceed$434,175,and
Whereas,the final design engineering services will form part of the maps,plans and reports for
any proposed capital project for the above-listed sewer improvements,now,therefore,be it
Resolved,that pursuant to Town Law§209-q(2),the Town Board of the Town of Ithaca hereby
approves an amount not to exceed$434,175 to pay for GHD's final design engineering services that will
form part of the maps, plans and reports for the above-listed sewer improvements,with funds to be
utilized from the Capital Reserve Account,and be it further
Resolved,that each Municipal Owner's share of the cost according to each municipality's
percentage of ownership interest in the IAWTF is as follows:
Municipality Percentage Project Cost
City of Ithaca 57.14 $248,088
Town of Ithaca 40.88 $177,491
Town of Dryden 1.98 $8,596
$434,175
Pg. 1
and be it further
Resolved,that the Town Board of the Town of Ithaca approves entry into a contract among the
City of Ithaca,Town of Ithaca,Town of Dryden and GHD Consulting Services,Inc. in an amount not to
exceed$434,175 for final engineering design of the above-listed sewer improvements,and pursuant to
General Municipal Law§ 119-o and the December 31, 2003 Joint Sewer Agreement among the
Municipal Owners,authorizes the City of Ithaca to execute the contract through its designated signatory
on behalf of the Municipal Owners,contingent upon approval of the contract by all IAWTF owners and
subject to the approval of the Attorney for the Town.
Moved: Seconded:
Vote:
2
MEETING OF THE ITHACA TOWN BOARD
Monday,December 28,2017
TB Resolution 2017- : Supplemental agreement to extend the term date with ConsultEcon,
Inc. for the Inlet Valley/Elmira Road corridor study
Whereas, on April 10, 2017 the Town Board authorized the Town Supervisor to execute
a contract with ConsultEcon for the Inlet Valley/Elmira Road corridor study, a grant funded
project that included a recommended award from the Empire State Development of$30,000 and
a Town match of$30,000, and
Whereas, on October 16, 2017 the Town Board authorized the Town Supervisor to
execute a supplemental agreement with ConsultEcon, to include additional funding (not to
exceed $5400), for the purposes of gathering additional field work and holding individual
interviews with several property owners, and to change in the end date of the term to December
31, 2017, and
Whereas, there is now a need for additional time to complete the final project elements,
estimated to take no more than 2 months, now therefore be it
Resolved, that the Town Board approves, authorizes and directs the Town Supervisor to
execute a supplemental agreement with ConsultEcon, to change the end date of the term of
agreement from December 31, 2017 to February 28, 2017.
Moved: Seconded:
Vote: