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Home My WebLink AboutTB Minutes 2018-01-29 Meeting of the Ithaca Town Board Monday, January 29, 2018 at 4:30 p.m. Agenda 1. Call to Order 2. Presentation by Nick Goldsmith—Update on Green Building Policy Grant 3. Discuss NYSERDA Grant options 4. Discuss Coddington Road Community Center request for park change 5. Discuss fee schedule for the Operating Permit Program 6. Committee Reports Budget P&O Planning Public Works Codes and Ordinances Other 7. Consider Consent Agenda items a. Approval of Town Board Minutes b. Town of Ithaca Abstract c. Ratify permanent appointment of Maintenance Supervisor—Hulbert 8. Board Comments, Official's Reports and review of Correspondence 9. Adjournment Please join us at 6:00 p.m. for the Economic Development Committee—Report on the Inlet Valley Study in the Town Boardroom Meeting of the Ithaca Town Board Monday, January 29, 2018 at 4:30 p.m. Minutes Board Members Present: Bill Goodman, Supervisor; Rod Howe, Deputy Town Supervisor; Pat Leary, Eric Levine, Rich DePaolo, and Pamela Bleiwas Absent: Tee-Ann Hunter Staff Present: Susan Ritter, Director of Planning, Bruce Bates, Director of Code Enforcement; Mike Solvig, Director of Finance, Judy Drake, Director of Human Resources; Paulette Rosa, Town Clerk; and Jim Weber, Highway Superintendent 1. Call to Order —Mr. Goodman called the meeting to order at 4:34 p.m. 2. Presentation by Nick Goldsmith—Update on Green Building Policy Grant (Attachment 1 - slides) Members of the STREAM Collaborative were present. Mr. Goldsmith went through a slide presentation giving an update on the Green Building Policy. The Town of Ithaca has been a leader in green-initiatives and it is part of our identity and we have received many awards for it. The Town's stated goal is to reduce emissions by 80%by 2060 and local climate action is now more important than ever given the federal government pulling back from commitments they have had. In the Town, 50% of our carbon footprint is from our buildings and this grant looks at that. Our real estate market isn't too competitive so builders lack the motivation to build more efficiently than code. There is a lot of development right now and if we want to meet our reduction goals we need to focus on efficiency in the building sector. The Town has taken some actions to look at existing buildings but this new project focuses on new construction and major renovations. The goal is to adopt a building policy that addresses efficiency in new construction and this phase of the project is to do a study on the impacts of potential green building policies. We are looking at environmental, economic and social impacts and we have come up with some recommendations that are being drafted now and will be presented in the next few months. Mr. Goldsmith continued with the presentation showing what they have done in this phase to gather information to base the forthcoming recommendations on. Noah Demerest went through the recommendations as they are now and test buildings that are in the works right now as a way to see how the policy would affect those developments. There is a scoring mechanism where a building can "earn"points; the challenge is to make things FAIR; Flexible-Affordable-Impactful-Reachable because we need to develop a policy that isn't TBS 2018-01-29 Pg. 1 too much of a burden on property owners but yet still actually accomplishes the ultimate goal of reduced energy and reduced greenhouse emissions. (see attachment) Preliminarily is that in order to build or do a major renovation, there would be two paths to reach a certain level of points to receive a certification, either by an outside source or our own evaluation. There can be incentives but those are still being discussed. Mr. Demerest went through some scenarios for getting the points and board members asked about different scenarios and pieces of the scoring system. Mr. Goldsmith again said that comments are welcome and the final draft will go out in the next couple of months. Mr. Goodman added that there will be public meetings on this and the points for location and density will be available in some locations that are designated in the Comp Plan but not yet built out. The next phase would be to implement the recommendations and look at how that can be done and the possible incentives to do so. Mr. DePaolo thought an analysis on the upfront costs and payback would be very useful since the assumption is that building green is more expensive, but that is not necessarily true. 3. Discuss NYSERDA Grant options —Pulled due to timing 4. Discuss Coddington Road Community Center request for parkland change (Attachment 2) Mr. Goodman explained that the Center would like to build an addition which would encroach into the ballpark portion of the Town's parkland. The idea is to move the town park easement from there back into the wooded area where it wouldn't impact the Center as much and add a gazebo or something similar. There are trails back there for passive recreation. There would still be some ballfield area behind the new addition which they would use for recreation and we would move the easement so we would not be maintaining it any longer. The Board discussed the area and a couple of members stated that they had used the area in the past with their children and thought that the open space for practices was used but woods wouldn't be unless there is some potential connectivity to the South Hill Trail at some point. There could be a small part of the field left with the backstop that could be left in the easement. Some members thought that access to the parking lot is important to retain, otherwise, the use of the trail and wooded area for whatever purpose is difficult and it will not be used. The other option would be to de-park the town park through the State Legislature. Mr. Schoch didn't think there was a lot of non-Coddington Road usage there and Mr. Levine added that many people probably do not know it is a town park and can be used. Maybe a license to use the remaining field while moving the actual park easement will cover all concerns. Mr. Goodman will discuss the concerns with the Center and see what options there are. TBS 2018-01-29 Pg.2 5. Discuss fee schedule for the Operating Permit Program Mr. Goodman reviewed the existing Operating Permit fees for 3+units. The suggestion is $150 per parcel. Mr. Bates noted that this fee will be all-inclusive and is a fair estimate of what it will cost. Some discussion followed and Mr. Goodman noted that if we find that we have to go out to inspect a lot more than we think, we can raise the fee. Mr. Bates explained that billing for inspections is time consuming when it is done that way so his suggestion is somewhat self- serving and he would rather wait and see how it rolls out. TB Resolution 2018-023: Amend the Town of Ithaca Fee Schedule - Operating Permit for 1 & 2-Unit Residential Rentals Whereas, TB Resolution 2009-227 adopted the establishment and setting of fees by town board resolution, and Whereas, the Director of Code Enforcement has reviewed the fees established for the Code Enforcement Department and made recommended changes based upon the new legislation relating to Operating Permits for one and two unit residential rentals, now, therefore, be it Resolved, that the Town Board of the Town of Ithaca does hereby approve the amendment of the Code Enforcement Fee Schedule by adding a fee of$150.00 per parcel for the issuance of an Operating Permit for one and two unit residential rentals, and directs the Director of Code Enforcement to amend the Town of Ithaca Fee Schedule to show these changes effective February 1, 2018. Moved: Rod Howe Seconded: Pamela Bleiwas Vote: Ayes —Howe, Bleiwas, Goodman, Leary, Levine and DePaolo 6. Committee Reports —Pulled due to time constraints Brief discussion on P&O regarding noise permits which was pushed to the next meeting. 7. Consider Consent Agenda items TB Resolution 2018-024: Adopt Consent Agenda Resolved, that the Town Board of the Town of Ithaca hereby approves and/or adopts the following Consent Agenda items: a. Approval of Town Board Minutes of January 8, 2018 and November 13, 2017 b. Town of Ithaca Abstract c. Ratify Appointment of permanent Maintenance Supervisor—Hulbert Moved: Rod Howe Seconded: Rich DePaolo Vote: Ayes —Howe, DePaolo, Goodman, Leary, Levine and Bleiwas TBS 2018-01-29 Pg. 3 TB Resolution 2018-024a: Approval of Minutes of November 13, 2017 and January 8, 2018 Whereas, the draft Minutes of the November 13, 2017 and January 8, 2018 meetings of the Town Board have been submitted for review and approval, now therefore be it Resolved, that the Town Board hereby approves the submitted minutes as the final minutes of the meetings on November 13, 2017 and January 8, 2018 of the Town Board of the Town of Ithaca. TB Resolution 2018-024b: Town of Ithaca Abstract Whereas the following numbered vouchers have been presented to the Ithaca Town Board for approval of payment; and Whereas the said vouchers have been audited for payment by the said Town Board; now therefore be it Resolved that the governing Town Board hereby authorizes the payment of the said vouchers in total for the amounts indicated. VOUCHER NOS. 38 - 168 General Fund Townwide 104,664.45 General Fund Part-Town 18,234.05 Highway Fund Part-Town 109,545.85 Water Fund 125,515.01 Sewer Fund 355,698.10 Risk Retention Fund 652.24 Fire Protection Fund 255,000.00 Forest Home Lighting District 242.21 Glenside Lighting District 83.89 Renwick Heights Lighting District 106.20 Eastwood Commons Lighting District 209.67 Clover Lane Lighting District 25.04 Winner's Circle Lighting District 73.63 Burleigh Drive Lighting District 85.62 West Haven Road Lighting District 277.23 Coddington Road Lighting District 164.14 TOTAL 970,577.33 TB Resolution 2018-024c: Ratification of Highway Superintendent's Permanent Appointment of Maintenance Supervisor Whereas, Jim Weber, Highway Superintendent/Director of Public Works,provisionally promoted Joseph Hulbert as Maintenance Supervisor, effective December 25, 2016; and TBS 2018-01-29 Pg.4 Whereas, Joseph Hulbert is a reachable candidate from the civil service exam for said title; and Whereas, Jim Weber, Highway Superintendent/Director of Public Works, permanently appointed Joseph Hulbert as Maintenance Supervisor, effective January 14, 2018, therefore be it Resolved, the Town Board of the Town of Ithaca does hereby ratify the appointment made by the Highway Superintendent/Director of Public Works, of Joseph Hulbert as Maintenance Supervisor, effective January 14, 2018; and be it further Resolved, there is no further action needed by the Town Board if there is successful completion of the probationary period as determined by the Highway Superintendent/Director of Public Works. Executive Session Mr. Goodman moved to enter executive session to discuss the employment history of a particular person; seconded by Mr. DePaolo—unanimous. 5:52 p.m. Mr. Levine moved to reenter open session at 5:58 p.m.; seconded by Ms. Bleiwas—unanimous. 8. 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In 1986,the center began to grow as achi ld care , i ` i sic i Clarissa Cr��roinissu c.r t ir' partnershipsith others that would allowto better serve area residents.As I am sure Liebe Meller- ve in, "T"reasurer aware,one of our most Important cl Ithaca. For many designatedyears,our a.64 acrdeveloped Maim Wheeler while we facilitated Its use. I am writingintent to begin the next chapter . CII°oris svirucro childgrowth at Coddington Our 's i r youth programs. In addition, little Carrie Sci°WIbner over a year ago we added a communityprogram r i r who Is i tdevelopment and oversight of our neighborhood outreach. in keeping with our mission,we have continually sought Input from the commu'nity as to their wants and needs related to family programminging or changing programming. I phase of growth we intend to Increase the size of our facility,Including bathrooms acc i IndoorExecutin Dirwtor the outside,so we can permanently house our expanding also Intend it can be used for and by the community variety of ways. Lastly,we are developingtrail system throughout our,z acres 11-leather i' OUrit woods that will enhance our existingr to our property. C ddiin too n Ilei.C irnrirnn,unity i s t c exists.Cirntr The first hurdle po Cow d[i� i ton IRoad designated area Includes our large ballfleldthat are locatedright Ithaca,N.Y.1481 0 edge of our property line.in order to develop a constructionill include space (607)277"11 '1 building,additional i tic spaces, asking (6W)277-0873(tax) the Town to considerI ing us to adjust the locationcurrent easement.Withi Tax Illf;��s • • „ flexibility I i plans, is iInclude ballfield pavilion ,and move throughiplanning and approval cw-cc@coddiiingtir)irirood,,oirg process. I have Included i Indicates is ill be needed www.coddilngtonroad.orgalternativeso a proposed r . Throughout Coddington's history programmingand childcare i I needs of the community. i i request ill improve our abilityi . I am happy to provideadditional information as needed and/or to attend a meeti . Sincerely, �� ««�� 'w,�iV(rr�((�� „m�l��,ly�Jliaadl�lJ '� m r�ima � e �� ather Mount Executive Director ...a nonprofit organization dedicated to supportIng families by provIdIngchildren i exceptional care In accepting, i nment.We are committedproviding nrii educational experiences In i children learn to carry i responstbliftles,make decisions,express themselves creatively,and d1scover friendships. w°°.a Mom gill leiw e m y 19T lip l w 13 q . y I 0,Cdr V �u q s ILI ft ,,, ......°, I M I10i01r t aAf71f�IlCfidAB MNAW �PC" VJf 17-1-1!AM NCL / 1 POW tl ., 2. few 4 !!A* �6jw ^ Ole A Al FPff N Lrooe � �.. 1-40 0 #o o PAWft- op ♦ pa w yy � FULWM pw jini, �OI�ID / mm 02 axym tam, MM 14FM ME OF RAWM A AM 7. • N E d~ww. ea�o - ® 1"-4A H rngm ML aw awn If�.47Y'IJ�1 + + 0 NNW mu am 1 17-1 IKi µ WX MP M $?6.1- J n y i� g� NO m of M %f Q. �� N O D � r ri' py I N p i T i ' 1 yr r T.