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HomeMy WebLinkAboutTB Packet 2018-02-26 Meeting of the Ithaca Town Board Monday,February 26, 2018 at 4:30 p.m. Agenda 1. Call to Order 2. GHD Presentation on the South and West Hill Water Study 3. 4:30 pm Public Hearing—Permissive Referendum Proposed sewer improvement East State Street/MLK Sanitary Sewer Upgrade Sewer Improvement and establishing the sewer improvement area for same a. SEQR b. Consider adoption 4. Discuss and consider authorization for the supervisor to sign a contract for the drawing of construction documents for the King Road Park 5. Discuss and consider a budget amendment for the King Road Park drawings 6. Annual Reports of Town Management Team 7. Report of Annual Meeting of the Association of Towns 8. Committee Reports a. COC b. P&O c. Planning d. Public Works e. Budget 9. Consider Consent Agenda items a. Approval of Town Board Minutes b. Town of Ithaca Abstract c. Appoint Susan Kirby to the Ethics Board 10. Review of Correspondence 11. Adjournment No Vote but for informational purposes MEETING OF THE Pi'HACA TOWN BOARD February 26, 2018 at 5:30 p.m. 21.5 N. Tioga Street, Ithaca, NY, Tompkins County TB Resolution 2018 - : Public Interest Order In the Matter of a Proposed Sewer Improvement for the Town of Ithaca, Tompkins County, New York, pursuant to Article 12-C of the Town Law to be known as the Town of Ithaca East State Street/MLK Sanitary Sewer Upgrade Sewer Improvement,and establishing the Town of Ithaca East State Street/MLK Sanitary Sewer Upgrade Sewer Improvement Area Present: Moved: Seconded: Whereas, a map, plan and report, including an estimate of cost, have been duly prepared in such manner and in such detail as has heretofore been determined by the Town Board of the Town of Ithaca, Tompkins County, New York, relating to the establishment and construction, pursuant to Article 12-C of the Town Law, of sewer system improvements to be known and identified as the Town of Ithaca East State Street/MLK Sanitary Sewer Upgrade Sewer hnprovement, and hereinafter also referred to as the "Improvement," to provide such sewer Improvement including extensions, to the present Town sewer improvement, such sewer system Improvement to be jointly constructed and jointly owned by the Town of Ithaca and the City of Ithaca, to serve a benefitted area in said Town to be known as the Town of Ithaca East State Street/MLK Sanitary Sewer Upgrade Sewer Improvement Area (the "Sewer Improvement Area"), and Whereas, after said map, plan and report, including estimate of cost, were prepared by a competent engineer, duly licensed by the state of New York, and filed in the office of the Town Clerk, the said Town Board did, on February 12, 2018, duly adopt an Order reciting the proposed hnprovement, a description of the boundaries of the proposed benefited area, the maximum amount proposed to be expended for the Improvement, the proposed method of apportioning the costs of such Improvement, the proposed method of financing to be employed, the fact that a map, plan and report describing the same are on file in the Town Clerk's office for public inspection, and specifying that said Town Board shall meet at the Town Hall, 215 North Tioga Street, in Ithaca, New York, in said Town, on the 26`x' day of February, 2018. at 4:30 PM Prevailing 'rime, for the purposes of conducting a public hearing on such proposal to provide said Improvement, and to hear all persons interested in the subject thereof concerning the same, and Whereas, copies of said Order were duly published and posted according to law, and said Town Board did, at the time and place specified in said Order, duly meet and consider such proposal and held a public hearing in which it heard all persons interested in the subject thereof, who appeared at such time and place, concerning the same, and 1 Whereas, the Town Board now desires to authorize the Improvement based on the evidence offered at such time and place, and Whereas, at its study session on February 26, 2018,the Town Board determined approval, construction and implementation of the Improvement, which is an Unlisted Action pursuant to the regulations of the New York State Department of Environmental Conservation promulgated pursuant to the State Environmental Quality Review Act, will not result in any significant adverse environmental effects, Now, Therefore, Be It Resolved, by the Town Board that it be and hereby is determined as follows: (1)The notice of hearing was published and posted as required by law and is otherwise sufficient. _ (2) That all of the property within the proposed benefited area is benefited by the proposed Improvement. (3)That all of the property benefited is included within the proposed benefited area. (4)That the proposed method of apportioning the costs of the Improvement should not be changed. (5) It is in the public interest to authorize, establish, and make the Town of Ithaca East State Street/MLK Sanitary Sewer Upgrade Sewer Improvement as hereinafter described, and be it Further Resolved, that the Town Board does hereby approve, authorize and establish the Town of Ithaca Renzetti Place Joint Interceptor Replacement Sewer Improvement described as follows and as more particularly shown and described in said map, plan and report presently on file in the office of the Town Clerk: This project consists of replacing approximately 2,350 L.F. of existing 10" RCP sewer mains with approximately 2,350 L.F. of a new 15" SDR-35 PVC sewer main, 20 Manholes, 5 street intersection connections and 32 services, in the same general alignment, beginning at the intersection of East State Street/MLK and Seneca Way to the City/Town line on Mitchell Street, and other related ancillary facilities, in the City of Ithaca, New York, at an initially determined maximum estimated cost to said Sewer Improvement Area of 41.57% of $990,528.00 or$411,762.49, and be it Further Resolved, that the area hereby determined to be benefited by said Town of Ithaca East State Street/MLK Sanitary Sewer Upgrade Sewer Improvement is all of that portion of the Town outside of the Village of Cayuga Heights, and be it Further Resolved, that all of the allocable costs of said Improvement shall be borne wholly by property within the Town of Ithaca East State Street/MLK Sanitary Sewer Upgrade Sewer Improvement Area,being the entire area of the Town outside of the Village of Cayuga Heights, and be it 2 Further Resolved, that the maximum proposed to be expended by the Town of Ithaca for the Improvement,including costs of rights of way,construction costs, legal fees and other expenses, is$411,762.49, which shall be financed as follows: The proposed method of financing to be employed by said Town of Ithaca consists of expenditure of current revenues and surplus funds from sewer rents and charges from said Sewer Improvement Area, and be it Further Resolved, that this Order is subject to a permissive referendum in the manner provided in Town Law Article 7 and Town Law Section 209-q, and be it Further Resolved, that it is hereby determined that the estimated expense of the aforesaid Improvement does not exceed one-tenth of one per cent of the full valuation of the taxable real property in the area of said Town outside of villages and, therefore, in accordance with the provisions of subdivision 13(a) of Section 209-q of the Town Law, the permission of the State Comptroller is not required for such Improvement, and be it Further Resolved, that pursuant to subdivision 6(d) of Section 209-q of the Town Law, the Town Clerk is hereby directed and ordered to cause a certified copy of this Order to be duly recorded in the Office of the Clerk of the County of Tompkins within ten days of the date this Order becomes effective pursuant to Town Law Section 91, which when so recorded, shall be presumptive evidence of the regularity of the proceedings and action taken by the Town Board in relation to the aforesaid Improvement. The question of the adoption of the foregoing Order was duly put to a vote on roll call, which resulted as follows: The Order was thereupon declared duly adopted. 3 MEETING OF THE ITHACA TOWN BOARD Monday, February 26, 2018 TB Resolution 2018 - : Authorization for Town Supervisor to Sign Agreement for Design Services with T.G. Miller,P.C. Engineers and Surveyors for Construction Documents for the Park and Trail Project Located on East King Road Whereas, the Town of Ithaca has owned approximately 3.6 acres of vacant land on East King Road since 199811999, and Whereas, the development of a park and trail in this area of the Town is recommended in the Town of Ithaca Park, Recreation and Open Space Plan (1997), stating for South Hill that "the second park should be located within or nearby the Chase Farm development' (pg 37) and that the proposed trail would provide one section of"a network of paths connecting the vicinity of Chase Lane and East King Road, the Deer Run neighborhood, Troy Park ...." (pg 47), and Whereas, in 2010 and 2014 the Town submitted grant applications to develop this park and trail, which were not funded, and Whereas, the Town has received a commitment from a Town resident to donate funds towards the development of this park and trail, and Whereas, in 2016 the Town contracted with T.G. Miller,P.C. Engineers and Surveyors to provide preliminary designs for the project, and Whereas, the Planning Department has received a proposal from T.G. Miller, P.C. Engineers and Surveyors to prepare construction documents with a total cost of$16,200.00; now, therefore, be it Resolved, that the Town Board of the Town of Ithaca does hereby authorize the Town Supervisor to sign the agreement for services with T.G. Miller, P.C. Engineer and Surveyors to prepare construction documents for the park and trail project located on East King Road, at a cost not to exceed$16,200.00,with funds to be provided through a budget amendment scheduled for the March 12,2018 Town Board meeting, and any addendums that do not have additional obligations for the Town. Moved: Seconded: Vote: Town of Ithaca and T.G. Miller, P.C. Agreement for Services THIS AGREEMENT is made this day of February 2018 betweeIIn the TOWN OF ITHACA with offices at 215 N. Tioga St., Ithaca, NY 14850 (hereinafter referred to as the 'Town") and T.G. Miller. P.C. whose address is 203 North Aurora Street, Ithaca, NY 14850 (hereinafter referred to as the "Contractor"). The Town and Contractor agree as follows: 1. Services to be Performed. Contractor agrees to perform the following services for the Town and/or to provide the following products to the Town: Construction Document Phase Servigj-MlLTasks as outlined in the attached fee Schedule. ; { F1 2. Fees. The Contractor shall be pard StXtepn Thousand 1 yo Hundred Dollars and 00 Cents ($16,ZOQ:OQ) on a lump stlth basis for services provided, including all travel, time and epe0ses assoaaed;.with providing these services to the Town. This payment wlll;,be rUade in accortlance with the procedures in Section 5 below. 3. Term ofAoreement. The term of,this Agreement shall be from March 1. 2018 to June-= '30. 2016;, unless deaelier terminated by either party. Notwithstanding 'the term set forth abo 'this Agreement may be terminated by either pqq., at any time yj;h,6Vt cahuse upon seven (7) days prior written notice to the otgeryjpgty��jn whipfi'";cese'Stlh`e� ont7 for shall be paid pro rata for the sattsfatory worltLpefformd yto the date gfte'rmination. This Agreement may be term immediately by either patty upon the breach of any of its terms by the other prt)r. Termination, shalle;�effected by the breaching party's receipt of a written notice of termination semg forth the manner in which the party is in default. in;;the event of 'the Town's termination for Contractor's default, the Contractor will be paid ;only for services performed in accordance with this Agreement. If°it`is later;:determined by the Town that the Contractor had an excusable reason''fnr riot performing, such as a strike, fire, flood, or other events which are not the fault of or are beyond the control of Contractor, the Town may allow the Contractor to continue work, or treat the termination as a termination without cause. 4. Quality of Work. The work to be performed hereunder shall be ofgood workmanship and quality. If this Agreement is for the performance of services, the Contractor shall perform its services using that degree of skill and care ordinarily exercised under similar conditions by experienced, qualified, competent and reputable professionals practicing in the same field in the same or similar locality at the time of performance. I 5. Payment for Services. Requests for payments for services shall be submitted on the standard Town voucher, which will list the activities or products, expenses, the dates on which performed, supplied or incurred, and, if applicable, the time spent on each indicated date for which the Town is being billed. The vouchers shall be submitted to the Town on a monthly basis and shall be based upon the percentage of work satisfactorily completed through the date indicated on the voucher. The Town Board will review same and, if acceptable, pay for the services and/or products after submission of the vouchers to the Town Board and approval of same by the Board in compliance with the Town Board's statutory duties to audit claims for payment. In no eve III the total payments to Contractor exceed the lump sum stated in Section 2'above. A 6. Relationship. The Contractor is,;,for"'all purposes (including, without limitation, withholding of income tax, pay Oht of workman's compensation, and payment of FICA taxes) an independen ,,contractor and no`wemployer-employee relationship is intended, implied or created by this Agreemenf.'Contractor shall determine the times and manner of pe`r`formance of any services for the Town hereunder consistent with the overall bbllgatloris to complete'^,the work contemplated by this Agreeme)lt. Contracfor shall be free to devote such portions of its time not requiretfor the performance of services to the Town in such manner as Contractor sees and`#or,such other-persons, firms, or entities as Contractor deems advisable, provided that such'.other services do not constitute a conflict of interest with t[ie interests ofthe Town. 7. Owneeshia of Pro"ducts of Seivace'. All work products of any services to be performed hereunder shall be the property of the Town, and the Town is vested,with all,rights tharein,a,includin%g the t7ght to use, duplicate, distribute, share or se'�'sileli. r jaterials,,without 'atiy further' compensation of any nature to Contractor. If patents or`cdpyrights maybe obtained with respect to such work, the Town shall own;,sarrie and have all rights to same without further compensation to the C6ntracldr,.-,The Contractor retains the right to use the informatibnalso. 8. Insurance Requirements. A. Throughout Elie term.of'this Agreement, Contractor shall procure and maintain the insurance describddlh this Section 8. B. Notwithstanding any terms, conditions or provisions in any other writing between the parties, Contractor hereby agrees to effectuate the naming of the Town as an unrestricted additional insured on Contractor's insurance policies, with the exception of workers' compensation and professional liability. C. The policies naming the Town as an additional insured shall: 2 • Be an insurance policy from an A.M. Best rated "secured" or better, New York State admitted insurer. • Contain a 30-day notice of cancellation, non-renewal or material change. • State that the Contractor's coverage shall be primary coverage for the Town, its Boards, officers, employees, agents and volunteers. • The Town shall be listed as an additional insured by using endorsement CG 2010 or broader. The certificate must state that this endorsement is being used. If another endorsement is used, a copy shall be included with the certificate of insurance. • Be written on an occurrence basis. ;. D. The Contractor agrees to indemnify the Town fora,",y applicable deductibles. E. Required Insurance: • Commercial General Liability Inisuirance $1,000,000 per occurrence/$2,Q00,000 general and 'pt'bducts/completed operations aggregates. The gen er Al,aggregate shall apply<b a per-project basis. • Automobile Liability $1,000,000 combined single„limitforn.owned,' hired and borrowed and non- owned motor vehicles. • Workersr Qrnpensaton and N YsyGisability Statutory !/orkers' Cd tpensation,,,1 foyers' Liability and N.Y.S. Disability Benefits Insurance for'afl employees; • EXGesa LabIhty 2 000 OOOsper occurrence/$2,0001,000 aggregate, with the Town named as 11he additionahiured Ix . • Protfessional Errors and Omissions Insurance $1,6per occutrence/$2,000,000 aggregate for the professional acts of the Cgrsultant performed under this Agreement. F. The insurance"producer must indicate whether or not it is an agent for the companies providing the coverage. G. Contractor acknowledges that failure to obtain such insurance on behalf of the Town constitutes a material breach of contract and subjects it to liability for damages, indemnification and all other legal remedies available to the Town. i The Contractor is to provide the Town with a certificate of insurance, evidencing the above requirements have been met, prior to the commencement of work or use of facilities. The failure of the Town to object to the contents of the certificate or the 3 absence of same shall not be deemed a waiver of any and all rights held by the Town. H. The Town is a member/owner of the NY Municipal Insurance Reciprocal (NYMIR). The Contractor further acknowledges that the procurement of such insurance as required herein is intended to benefit not only the Town but also the NYMIR, as the Town's insurer. 9. Workers Compensation and Disability Insurance. Upon execution of this Agreement, the Contractor shall present to the,Town proof either that the Contractor provides the levels of workers' compensation and disability coverage required by the State of New York or that the':"Contractor is not required to provide such coverage. 10. Indemnity. The Contractor agrees to fully defend, indemnify and hold harmless the Town, its elected officials;ioublic officers, employees, and agents from and against all claims, actions, suits, demands, damages, liabilities, obligations, losses, settlements, judgments, costs. and expenses (including without limitation reasonable attorney's fee's and costs), whether or trot involving a third party claim, which any, or;all of them .06y incur, resulting "From bodily injuries (or death) to any person!,.damage (including,Joss of use) to any property, other damages, or contamination of be':adverse' effects on the environment, caused by the acts or omissions of Contraetor or Contractor's employees, agents or subcontractors, in connection with this Agreenrient. 1`6:the extent the Town is negligent, Contractor's duty., to ind&nnify;TJ Town,,shall not extend to the proportion of los§,attributabl"e to the To`Whilp negligence. 1,1. Contractor May Not Assign. T*Agreement may not be assigned by the Contractoriwithout the:previous vuritten` onsent to such assignment from the Tovkm,,which consent may;be,withheld"entirely at the discretion of the Town, it being', understood that the Town is making this Agreement personally with the Contractor and is not intending that,it be performed by any other person or entity. 12 Binding Nature-.of Agreement. This Agreement is binding upon the parties, their respective representatives and successors and, when assignment is permitted, assigns 13. Governind Law, Jurisdiction. and Enforcement. This Agreement is made in New York, and shall be construed under the laws of the State of New York without regard to, or the application of, New York State's choice of law provisions. Both parties consent that if any action is brought to enforce this Agreement, it shall be brought in an appropriate Court in Tompkins County, New York, and both parties consent to the jurisdiction of such court. 14. Notices. Any notices or other communications given under or in relation to this Agreement shall be deemed duly given if served personally or by 4 commercial courier service upon the other party at the address set forth above, or, if the mails are operating, mailed by certified mail to the other party at the address set forth above, return receipt requested. All notices shall be effective upon the date of receipt. Either party may change the address to which notices are sent by giving notice of such change in the manner set forth above to the other party. 15. Entire Agreement. This Agreement constitutes the entire agreement between the parties and supersedes any and all prior written or oral agreements, negotiations or understandings, existing between the;parties. This Agreement may be amended only by written instrument signed,ty each party. 16. Survival. The rights and obli atians of the respective parties under Section 10 (Indemnity), Section 12 (Binds `Nature"ot ,Ag eement), Section 13 (Governing Law, Jurisdiction, and Enfogcerrient), and Section 17 (Claims and Disputes Arbitration) shall survive the eXpir°ation or termination',(for any reason) of this Agreement and remain in full force a>rd effect. 17. Claims and Disputes Arbitration: .The Town may eleci-to subject disputes arising out of this Agreement to resolution`by mediation or arbitration or litigation. This election can beradeat any time upk until sixty (60) days after the claim or dispute arises in wntmg� If the Town does cot make an election, the dispute shall be subject only to Ii n. C alts otheFwIsp agreed by the parties at the time of such election, the rules governing.mediation' or arbitration invoked by the Town,. ll be-,tlre Comrraercia'A' Arbitration Rules and Mediation Procedures of fhg' American'Arbitration %association: "Contractor hereby Waives the right to elect th614 cethod of dispute resolution and agrees that this waiver is supported,bysufficient and appropriate consideration. 18. Severability. -If,-,any provision_ of this Agreement is deemed to be invalid.or inoperative .for any reason, that part may be modified by the parties to the extent necessary to make ifiw,al d and operative, or if it cannot be so modified, then it s{all be deemed'!severed and the remainder of this Agreement shall continue in full.force and;effect as if this Agreement had been signed with the invalid portion sq;modified or eliminated. IN WITNESS WHEREOF, the parties have executed this Agreement as of the day and year written below. TOWN OF ITHACA T.G. Miller, P.C. By: By: William Goodman, Andrew J. Sciarabba, PE Town Supervisor Vice President Date: Date: 5 Fee Schedule-Town of Ithaca King Road Park 2.2-18 Principal Project Construction Engineering Staff Engineer Engineer Administrator Technician Billing Rate $150.00 $100.00 $85.00 $66.00 Total Construction Documents(3 Months-Complete by April 30,2018) Meeting 1:CD Kickoff-Confirm Scope,Schedule,Deliverables with Owner 1.5 1,5 0 0 Prepare 75%CD Set Demolition Plan 0 1 0 1 Erosion and Sediment Control Plan 0 2 0 2 Layout Plan 1 4 0 8 Grading and Drainage Plan 1 8 0 8 Planting Plan 1 2 0 6 Details 1 2 0 2 Opinion of Probable Construction Cost 1 2 3 0 Draft SWPPP and Calculations 1.5 24 0 8 Meeting 2:Owner Review Meeting 0 1.5 0 0 Prepare 100%CD Set Demolition Plan 0 0 0 1 Erosion and Sediment Control Plan 0 1 0 1 Layout Plan 1 2 0 4 Grading and Drainage Plan 1 4 0 6 Planting Plan 1 2 0 2 Profiles 1 4 0 2 Details 1 2 0 2 Final SWPPP and Calculations 1 12 0 4 Meetings 3 and 4:Owner Review Meetings 1.5 3 0 0 Total Hours 15.5 78 3 57 Total Fees $2,325.00 $7,800.00 $255.00 $3,705.00 $14,100.00 Total Fee for Basic Services $14,100.00 Exclusions:All meetings,site plan approvals,SEAR approvals,permit Reimbursable Expenses approvals by Town.Does not Include CA services or SWPPP inspections Topographic Survey during or after construction. $2,000.00 Construction Documents $100.00 Total $2,100.00 Total Fees and Reimbursable Expenses $16,200.00 TOWN OF ITHACA 215 N. Tioga Street, Ithaca, N.Y. 14850 www.town.ithaca.ny.us CODE ENFORCEMENT-BRUCE W. BATES, DIRECTOR Phone (607) 273-1783 ■ Fax (607) 273-1704 code5q_towLti.ilLlicigD.riy,.Lis CODE ENFORCEMENT/ZONING 2017 YEAR END REPORT Quick Look • The Town of Ithaca Code Enforcement and Zoning Department enforces The NYS Fire and Building Code and The Code of the Town of Ithaca. • We hired two new Code Officials. • Monthly reports are given to the Board at their regular monthly meetings. • A total or 514 building permits issued. • We maintained an average of 18 inspections per permit. • Complaints for the second year in a row were at a record high. • We continued to struggle with current operating permits and fire safety inspections;this in part is because of the many man hrs. spent on the Maplewood project. • We continued to update the 911 addressing system. • We continued to explore the features of Municity,our data base system,and Laserfiche,the County's document repository. • The Zoning Board heard about the same number of appeal requests as the year before. • 2018 goals are a continuation of previous Items. • Anticipated projects for 2018 include ongoing development,as well as major and small projects. THE DEPARTMENT The Town of Ithaca Code Enforcement Department's task is to enforce The Code of the Town of Ithaca and The New York State Fire and Building Code, which includes the 9 series of Codes: building, residential, fire,existing, plumbing, mechanical, fuel gas,energy conservation and property maintenance code. We are also responsible for assigning 911 addresses and investigating complaints within the Town of Ithaca(excluding the Village of Cayuga Heights). Our current budgeted staff consists of(1) 37.5 hrs. /wk. Administration Assistant IV,(Lori Kofoid); (3)40 hrs./wk. Code Enforcement Officer/Electrical inspectors, Dana Magnuson, Martin Kelly and, new hire, Mark Stonier. (1)40 hrs./wk. Code E"nforcement Officer(Steven Williams); (1)New hire, Senior Code Enforcement Officer, Marty Moseley (1) Director of Code Enforcement and Zoning (Bruce W. Bates); Monthly reports are given to the Town Board at their regular Town Board meetings. This report includes the number of applications submitted, permits issued, Certificate of Occupancy(C of 0)and Certificate of compliance (C of Q issued,complaints received,and complaints closed. BUILDING PERMITS There were a total of 514 permits issued. As of Jan 1, 2018 there are 211 open permits. Reported Construction value of the 2017 permits was$110,411,098.00 PERMIT RENEWALS There were a total of 55 permits renewed. CONSTRUCTION INSPECTIONS The average number of inspections per permit was held to 18 again this year.Some permit inspections were as low as 2 per permit and some as high as 128+for some major commercial and residential permits. COMPLAINTS There were 158 complaints filed in 2017,of those 90 were closed out. FIRE/SAFETY/OPERATING PERMITS INSPECTIONS Fire Safety and Operating Permit inspections are being done by both Code Staff and the Ithaca Fire Department([FD)in the area of the town for which they are contracted to provide fire protection services.With the increased demand of our time at Maplewood fire safety inspections and Operating permits decreased this year.The total Operating Permits issued for 2017 were 33.0perating Permits are issued per section 125-8 of The Code of The Town of Ithaca;mandated by Part 1208 Rules and Regulations of NYS.Operating Permits are good for three years and are renewable upon passing a current fire safety inspection. 911 The Codes Office is assigned the responsibility of monitoring changes and assigning addresses for the 911Emergency Response System.We have been working on it like we did before;when a problem arises we deal with it.However,this year emergency management has been trying to upgrade to the new 911 enhanced program and has been finding a lot of errors in the towns addresses that need correction. Also with the upcoming 2020 census, the census bureau is not doing a door to door as they have in past years and will be using the 911 addresses,therefore,to assure we get the most accurate count we need to verify that we have all addresses listed as well as correct.To aid in this we have been working with the County on a program to assist us in the changes. ZONING BOARD The Zoning Board had 25 requests for variances,one more than 2016.20 were granted, ]withdrawn, l adjourned pending further action by the applicant,2 were cancelled before the hearing and I was denied. The Zoning Board consists of five full members who are appointed by the Town Board and they serve five year staged terms;Rob Rosen was reappointed chair(term expires 2021 ).Other members of the Zoning Board are:Bill King(term expires 2020),is acting representative to the Codes and Ordinance Committee,Chris Jung(term expires 2018),Christine Decker(term expires 2019),George Vignaux (term expired 2017),Two alternates Caren Rubin and William Highland(serve 1 year terms). STATE MANDATED REPORT(see appendix) OBJECTIVES/GOALS Our goals for 2017 were few,but a major one was to implement the Maplewood project This has taken a large number of man hrs. But the project is well under way. 2018 objectives/goals; • Finish the Maplewood Project • Continue to pursue the co-operation of NY State Office of Fire prevention and control in providing us with copies of their inspections of Cornell and Ithaca College. 2 • Implementation of the new rental registry program. • Complete updating of the 911 addressing. • Possible implementation of a contractor registration(operating permit). Current ongoing developments and major projects • Maplewood—Cornell's 27 apartment and townhouse buildings,consisting of 474 units with 872 beds-graduate and professional Housing. • Continue to refine and implement programs in Municity and Laserfiche. • Clare Bridge—Senior Care,Temporary Certificate of Occupancy(TC O)issued. • Cayuga Meadows—Senior housing,TCO issued. • Birds Eye view—development. • Southwoods—development. • West View-development. • Cayuga Medical Center-addition of 2nd story to east wing. Anticipated major projects • Sleep In Hotel(Elmira Rd.). • Ithaca Town Houses(former Holochuck development)(West Hill). • Chain Works development.(South Hill). • Cornell undergraduate housing(Jessup Rd.). • Amabel Pocket Neighborhood development.(Five Mile Dr.). • East Hill Plaza(Pine Tree Rd.). • Coddington Rd Community Center expansion(Coddington Rd.). • Several smaller projects that are on the Planning Board's schedule. CONCLUSION 2017 for the Town of Ithaca Code Enforcement and Zoning Department was a year of growth,not just in department size but also major building projects.2018 is looking like another year of exceptional growth with in the town.We are hoping the department will handle this growth as well as we did in 2017,maintaining the public safety in the building environment in a professional manner. Respectfully Submitted, Bruce Bates,Director Code Enforcement and Zoning Department 3 Uniform Code Administration and 8aforcemant Report(Reporting Yea.. httpsJ/eelmbctooibox.or&ffiYLU8 Uniform Code Administration and Enforcement Report(Reporting Year. 20M General Information We recommend using Google Chrome to fill outthis form We recommwWthatyouweGoogladuomewebtuaxsertosub_mityourformonllne.Atho you can also submit the form elecTtonlc*usngtheelin either of th&e oaAstversionsofIntemnetal3plorerorMomlaWerm4waeoohyavelearneddat e form will not print ka11�G Goono dam:rms ros. yas.Pieasseegonotretprei�wchaP Fr�rufiolyou ctronic�youuy.avu to Fatelp In your own records.If you must use Internet SOOM or MOM r t eleetronlc subn*dan. Instructions Use one form pper mhoe bow co �unid The°I�rorUng Year"tr the calendar year()enua through December)farwhich tth�e reportml data ((UUnl(o ell theTm OeallltNyBffyiou sal have questions e�revlm g�forrm nanUntWd unvucdom Rre Prevention please aMactU�on of 8u0dtng Standards and Code3 at(Stsi 4944073. Name of Man elpality provide the fu8 name of the municipality(a&-County of Albany"orMW ofAflwnyy Town of Ithaca Address 215 N Tioga St. Zip Code 13464 I of 24 1/3=18.12.11 RM Uniform Code Administration and Enforcement Report(Reporting Yea.. hgpsd/ee.kobotoolbo).orglxt#YLU8 Enforcement Services Provided to other Municipalities Does your municipality perform code enforcement acftdes for any other municipality? Do not list municipalities that have opted out pursuant Executive law 5381(2).List municipalities balowand use(+)to add space for additional entries as needed. OYes Q No i 1 "Name of Municipality Provide the full name of the municipality(e.g."County of Albany"or"City of Albany') Does false County administer and enforce the Uniform Code and Energy Code for any other municipality that has opted out pursuant to Executive Law 5381(2)? List municipalities below and use(+)to add space for additional entries as needed. Yes No I � *Name of Municipality Provide the full name of the municipality(e.g."County ofAlbany"or"City of Albany') 2 of 24 1 2018,12:11 PM Uniform Code Administration and Enforcement Report(Reporting Yea.. hupsJ/ce koboroolbox.org/x/#Y1.U8 SubmittingOfiidal Name Bruce W.Bates Phone Provide business phone number with area code. 607-273-1783 6rm8 bbatesVwwnAhaca.nyus Tide and Department Spedfyyourtitle and deparurmt. Director of Code Enforcement and Zoning Functions Spedtythe munidpal code enforcement funNonsyou are able to report on behalfofTown of Itha®.Mark ao that appiy. ❑� Bulldingand Other Permits ❑ Fire Safety Inspections Code Enforcement Are third-party contracted services used to meet the requirements of 19 Naini Part 11203? OYes O No Does the third-party meet the education requirements of 1203.2(e)(1)? OYes O No Does the Are department Pa.fat.. fire safety inspections? OYes O No Who Is responsible for fire safety Inspections? 3 of 24 1/3012018,12.11 PM Uniform Code Administration and Enforcement Report(Reporting Yea.. https:111a%oobotoolbwLorg/sWW8 legslative Authorization Please list the local Im ordinance or other appropriate regulation that provides for the administration and enforcement of the NYS Uniform Fire Prevention and Building Code and Energy Conservation Construction Code In this mtmieipailty: Enter the name and number of the local la%ordinance,and/or Iationthat pmvWesfor the administrationand enforcememof the Uniform Code In the munldpagty(e>a mple Local Law#12 of ) Chapter 125 of The Code OfThe Town Of Ithaca Bu)ldingPertn(ts Instructions for this section Enterthe number of building permits issued for each occupancy type Usted. New One-or Two fam8y dwallhW 9 New Commudalnndustrial buntings 5 Most Hazardous(N)occupancies 0 Nov Residential(W occupandes(excluding One-and Two-Family) 26 AddWon%alwmdorL%or repairs on existing dwdltngs and residential buildings or occupant 179 Additions,alterations,or repairs on existing commercial,industrial,or hazardous buildings 65230 AB other Panetta(pools,sheds,decks,plumbing,HVAC,etc) This number should Include all bulidbxg permits not included In figures reported above. 0 Certificates or occupancy or Compliance Issued for all occupancies Enter the number of cerdfdates of occupancy and/or compliance Issued here 492 4 of 24 1/3012018.12:11 PM Uniform Code Administration and Enforcement Report(Reporting Yea.. haps:lkcJ obotoolbox.orWxNY1.U5 Stop Work orders Number of Stop Wait Orders Issued In reporting year Enter the number of stop work orders IssueA,if none have been Issued,enter 0. 49 Notification of Fire or Explosion Have procedures been establWhed for notification by the chief of your fire department(s)regarding fire or ag"non invokftany structural damag%fuel burning appliance,chimney,or gas vena? OYes O No Unsafe Structures and Equipment Have procedures been established for Ider0ying and addradng unsafe structures and equipment? OYes O No 5 of 24 V30MIS,12.11 PM Uniform Code Administration and Enforcement Report(Reporting Yea... hupsJ/ealrobotoolbox org/xWMUS Operating Permits Are operating permits required by the municipality? OYes Q No Manufacturing,storing,or handling hazardous materials in quandtles exceeding those Raced in Tables 2703.1.1(1.4)of the Fire Code of New York State(see 19 NYCRR Part 1225): 1 Hazardous processes and activities,including but not limited to,commercial and industrial operations which produce combustible dust as a by product,fruit and crop ripening,and waste handling: 6 Use of pyrotechnic devices in assembly occupancies: 0 Buildings containing one or more areas of public assembly with an occupant load of 100 or more persons: 26 Buildings whose use or occupancy classification may pose a substantial potential hazard to public safety,as determined by the government or agency charged with or accountable for administration and enforementofthe Uniferm Code: 0 a Other operating permits Issued Report any other categories of operating permits issued and number of permits Issued for each such category.Use plus(+)button to add as many as needed i 1 Describe operating permit category Number of permits Issued 6 of 24 1/30/2018,12:11 PM Uniform Code Administration and Enforcement Report(Reporting Yea.. bttps:fke kobomoibox org/xf#YLUB Fire Safety and Property Maintenance Inspections Are any of the numbers reported in this section estimates? Answer`Yes'ff arty of the numbers of occupancies or Inspecdons reported were estimated rather than tabulated from electron1c records or manual countlng of mmrds. OYes O No Please describe briefly which figures are estimated and how estimates were calculated. a Areas of Public Assembly(with accapant load of 50 or more and not an accessory use) Number of occupancies 26 Number of occupancies inspected 8 D Multiple Dwelihtgs(exclude dormitories) Number of buildings containing or more dwelling units in this municipality: 170 Number of dwelling units in buildings containing 3 or more dwelling units in this municipality: 1987 Number of muitiple dwelling buildings inspected 31 a Commerciallindustrial Occupancies(not Included above) Number of occapat►das in this municipality' 3 7 of 24 1/30/!018.12:11 PM Uniform Code Administration and Enforcement Report(Reporting Yea.. htgxtl/ee kobotoolbox crg/xNYLU8 Number of occupancies Inspected In this municipality 0 Special Inspections Instructions for this section Armw questions In this section In reference to special inspections as defined In Section 1702 of the Budding Code of New York State. Dow the municipality require special inspections? OYes O No Does the municipality retain special Inspection reports? OYes 0 No Does the municipality require a statement of special Inspections required as part of a condition for permit Issuance? OYes O No Does the municplalitlr require special inspection reports to be submitted prior to issuance of certificates of compliance or campretlon? OYes O No 8 of 24 1130/2018.12:11 PM Uniform Code Administration and Enforcement Report(Reporting Yen... https-Ae kobatoo)boowraW#YLU8 Compliance Has or muuWdIngWd ity adopted more restrictive local standards(requirements)to the Uniform Fire Prevention andO Yes,rest dadentia ? I and commercial OYes,residential only OYes,commercial only O No Hasyaur municipaNU Ill d a petition with State Fire Prevention and Building Code Coundl per Ettecutive Law A e 18,Section 337799?? pYds O No OUnknown CHas o yoouurr municipalityo dep Oadopted mom restrictive local standards(requirements)to the State Energy Conservation Iles,residential and commercial O Yes,residential only OYes,commercial only O No Has the more restrictive local standard(requirements)for the Energy Code been filed with the Code Council per Energy Law Article 11,Section 1097 Yes No Unknown Has the municipality adopted Green or Sustainable Building Standards far construction? OYes,residential and commercial OYes,retkientlal only 0 Yes,commercial only O No Please Idemtty all procedures used by the municipality to ensure compliance with the Uniform Code: Field Inspections 0 Plan Reviews PEI Software Report or Printout aCompliance Checklist Other 9 of?A VxMi8,12111% Uniform Code Administration and Enforcement Report(Reporting Yea.. law. kobotoolbo org/AnUll 1 Please spadiyother stratagyto ensure cornpUanco with the Utriform Code Use plus(+)button to aril as manyas needed. Third party Inspections Please Wentify ail procedures used by the municipality to ensure complalnee with the Energy Code ,Field Inspections aPlan Reviews OSoftware Report or Printout O Compliance Cheddist no Other 1 Please specify other strategy to ensure compliance with the Energy Code: Use plus(+)button to add as many as needed. Third party Inspections,Engineees statements On average,how many site inspections are conducted for Uniform Code compliance for each new residential building? 32 On averege,how many site inspections are conducted for Uniform Code compliance for each nap commercial building? 92 On average,how many site Inspections are conducted for Energy Coda compliance for each naw residential building? 12 On average,how many she inspecdors are conducted for Energy Code compliance for each new commercial building? 20 10 of 24 IrA"18,12AI PM Uniform Code Administration and Enforcement Report(Reporting Yea... Itt"Wee.kobotoolbox ow/x/#YLU8 Energy Code The State Energy Conservation Construction Code(Energy Code)was amended and updated In its entirety,effective October 3,2016.The amended and updated version of the Energy Code Includes specific requirements relaftto construction documents,applications for building permits,approvals of applications for building permits,and Inspections and tests to be performed during constructlom The questions In this section of this Report relate to the Municipality's famfilari ywith,and ability to enforce,these naw pmvldwm In this section of this Report,the term 20IS IECC means the 2015 edition of the International Energy Conservation Code(Second Printing,May 20151 the tem 2016 Energy Code Supplement means the publication entitled 2016 Supplement to the New York State Energy Conservation Construction Code(Revised August 2016),•the term&residential buRdW is as defined in the 2016 Energy Code Supplement,and the term&tommerdai building"means any building that Is not a residential building The term&residential buRding'includes:(1)detached one-family dwellings haft not more than three stories above grade plane;(2)detached two-fam0y dwellings having not more than three stories above grade plane;(3)buildings that (n consist of three or more attached townhouse units and(0)have not more than three stories above grade plarr»(4) buildings that 0)are classified in accordance with Chapter 3 of the 2015International BuBdb%Code(as amended)in Group R 2,R-3 or R-4 and(Ip have not more than three stories above grade plane;(S)factory manufactured homes(as defined in section 372(8)of the NewYodc State Executive taw);and(6)mobile homes(as defined in section 372(13)of the New York State Executive taw).For the purposes ofthIs definition of the term Oresidential buildhWthe term "townhouse unit means a single-family dwelling unit constructed in a group of three or more attached units in which each unit()extends from the foundation to roof and(m has open space on at least two sides. 11 of 24 WW018,12:11 PM Uniform Code Administration and Enforcement Report(Reporting Ye•• https lee laobotoolbox oWxffYLU8 Does the Municipality require that construction dotarments submitted as part of an application fora building permit show the following data and features of the building in mAdent detail to allow the Municipality to determine whether the building dam or does not comply with the Energy Code: Yes No Representation of building's thermal O O envelope? Insulation materials and their O O R values? Fenestration U-factorand solar heat O O gaincoef dent(SHGC)? AreameightedU4Ktorcalculations O O and SHGC values(where applIcablo); Mechanical system design criteria O O (Manual Or and Manual"S^far residential buildings)? MaclumIcal and service water heating O O system and equlpmenttypes,shes,and eHidendes? Economber description(In the rasa of a O O commercial buildhtgpt Equipment and system cardn*On the O O care of a commercial buiMbr*? Fan motor horsepower(hp)and O O controls(in the cue of commercial building)? Duct sealtng,dud and pipe insulation O O and location? Lightingfixdrre schedule withwattage O O and control narrative on the case of commerdal buildhtg)? Location of daylight zones on floor O O plans On the case of commercial building)? Airsealingdetails? O O Where theconstuctiondoanumtsarergttredtobeprepand aNewYarkStaier�er�arcirhertor Itcottsad processional engineer,doartlre MunidpalRy 4 Wre the documents b�rihe seal or stamp and s ofsuehragarddtadorltoensadpmfwaudneerandinduda,immedlatdtrabovethe stere adatamantsubstantlaflycitnilartothefollow 'Toihebartoftlrebtoedadge,betfd,artd spproefe�ssional Judgmarrt ofthe u�d red er licensed profeslonal engineer),tire rrs acid UnifoF n and Buihtirrg Codearea�coml�nra �6re�prabCoroe Coastr�itetlon C�od�ams ro eurremly in effect'? OYes O No 12 of 24 V9oMIS,12*11 PM Uniform Code Administration and Enforcement Report(Reporting Yea... https:/fee.kebotoolbox.orglx/#YLUg When the Municipality determines the construction documents to be In compliance with the applicable requirements of the Energy Code and accept the documents does the Municipality stamp the construction ocuments-ReviewedferVergy Code Compttance"and endorse the documents InwrldfW OYes No v Are inspections completed for each of the following(where applicable): Inspections of footings and foundations to verify compliance with the Energy Code as to It-value,location, thRess,od ep Opth of burial and protection of Insulation as required by the Energy Code and approved plans and Yes Q No inspections at framing and rolh-in,made before ap IicationofInterior finishand toverify compliance with the Ener�r Code as to types of insuladon and corraspoolng R values and their correct location and proper rose don,fonestradon properties(d-factor and SHGC and,in the case of a commercial bulkling,M and ropper Installation and air leakage components as required by the Energy Code and approved plans andspeonsf OYes 0 No inspections at plumbing too��ryry.��n to verify compliance as required by the Energy Code and approved plans and ec sp (Rcations astotypesofinsuladon and corresponding Rvaluesand protection,required controls,and required heat traps on potable water heaters? O Yes O No Inspections at maehanital roughdn to verify comptianco as required by the Energy Code and approved plans and spedRwdons as to Installed HVAC equipment type ands required controls,system insulation,and corresponding Rvalue;system and dampera��leakage(in the case of a commercial buTWing)ar system air leafage control tln the case of a tresidattlal bulldin�;and required ener�r recovaryand economizers�n the case of a wmmerclalbul[dltttt��or programmable dtermostats,dampers,whoiehouse vendladan,and min mum fan eRitienty(tn the case of-a residential 6u1lditrg)T OYes O No Inspections at electrical rough-In to verily compliance as required by the En Code and approved plans and s Rtadonsasto[nataliatfttghdnRsyscams,componentsandcontrolsand, appltcable,Instailadonofan electric meter for each dwelling u O Yes 0 No 13 of 24 1/30/2018,12:11 Phl Uniform Code Adminbmition and Enforcement Report(Reporting Yea... httpsJ/ee.kobotoolbox.orglx(#YLUg A final Inspection rthat tverifies in the case of a commercial bullding,the installation and proper operation of all withhisIdin commisst�ltgr �ner�oyC egtehre�reuIcepehavebbeencconduetedvaanndi atfind6�ofa�OC�t noncompliance corrected an there pt ofthe HVAC ssystemn�certi certification required I the.EnesrygsytCode,and the eq Tprt�e Inspection conttrols�req'ulrreed ly the Enema residential th r prhopereteeradon and bt net IWtion ofthe numiim of hlgh•eHicacy lamps and fixtures required by to Energy Code? QYes O No >,In to case of residential buildings: Does to Municipality require that a permanent certificate listing to predorrdnant R•values of insulation Installed be completed W to bulider or registered design professional and posted on a wall in to space where to furnace Is located? OYes O No Does to Municipalley require that building envelope values be confirmed as code compliant at least one of to followhig methods?Irreseripthre,Trado off metodp(RESChech),Energy Rating Index(2075 IECC Section R406) OYes O No O other Specify other. In to can of detached ono-and two-family dwellln�,townhouses,and multiple family dwellings oftree stories or less,does to Munleipalley re airs thee an air f kegs test(the ACH 50 Lest"or"blower dooRirtesC be performed on to compiNed building envelope? OYes O No Does the Municipality require that the ACH 50 test verify 3 air changes or less per hour! OYes O No Does the Municipality require that written report of to results of the ACH 50 test be signed by the party conducting the tat and provided to to Municipalityt OYes O No 14 of 24 1/30!2018.12:11 PM Uniform Code Administration and Enforcement Report(Reporting Yea.. httpsJ/ee kobotoolbox. WxfffYLUS In a case where any part of the HVAC duct system located outside of the building owelope,does the Municipality require flat a ducttightrhas test be performed'! pYes 0N Does the code official receive a written report of the results of the test signed by the party conducting to tat? OYes O No a In the case of commer del buildings: Does the Munkipellty require the demonstration dcompliance with one of the following compliance paths? •ASHRAE compliance path:Compliance with the requirements ofASHRAE 90.12M3,as amended by the 2016 Energy Code Suppleme L • Proscriptive Compliance Path:Compliance with the requirements d(1)Sections ORthrough C405 of the 201S IECC,as amehhded"a 2016 Energy Code Supplament,C4 Section 0406 dthe 2015 IECQ as amended byte 2M6 Energy Cade Supplement,and(3)in the care oftenant spaces,Section[4116.1.1 cite 21VIS IECC, as amended by trte 2M6 Energy Code Supplement. • Performance CoCmpliiance Path:Compliance with the requirements of Sections 00025,0403.2,C404,0405.2, bullding energy test t485 o and to o�die 85 percent off theme standdaard rreT rent ed�b�ediIngwhlh OYes O No Does the Municipality requireconstruction documents to clearly Indicate ions foreommissioning and completion requirements in accordance with Section 0408 of the 20151 OYes O No a Project Compliance For each ofthe following project categodes,prmAde the total number of projects In each category that were completed during the year covered by this report and the number of such completed projects that compiled with ninety percent (90%)or more ofthe applicable requirements of the Energy Code: New commercial buihlingeonstructon projects completed 5 Completed new commercial building construction projects that are at least OM5 compliant 0 15 of24 1/3021118,1211 FM Uniform Code Administration and Enforcement Report(Reporting Yea... Mips Ic@ kobotoolbwL*Wk/@YLU8 New residential building construction projects completed 9 Completed new residential building conwtructon projects that are at least 90%compliant 0 Edding commercial building construction projects completed 6 Completed existing commercial building construction projects that are at least 90%compliant 0 Brisling residential building construction projects completed 71 Completed existing residential building construction projects that are at least 90%compliant 0 With respect to the response to previous question,provide a description of the methods used to verify such compliance with the ltnergy Code. review of plans and field inspecdons 16 of 24 1/308018,12:11 PM Uniform Code Administration and Enforcement Report(Reporting Yea.. httpsJ/ee kobotoolbox org/xNiYW8 complaints Are any of the numbers reported in this section estimates? Mswer'Yes'If of the numbers ofoactrWdesorimpedionsreported were estimated ratherthanmbulated from electronic recordsormaeu Irmmftofrecords. p Ye O No Please describe briefly which figures are estimated and how estimates were calculated. Total numberof all registered uniform code related complaints received for reporting year. 121 Total number of all registered uniform code rebid complaints acted upon for reporting year: 121 Total number of all registered Energy,code related complaints received for reporting year. 0 Total number of all registered Energy Code relate complaints acted upon for reporting year 0 Record Keeping Has a�sfrstam of recants of the features and allMtl u spec In 18 NVM 1203Xa4)been established and mear OYes Q No 17 of 24 1/30/2018,12:11 lit Uniform Code Administration and Enforcement Report(Reporting Yea... httpsJ/ee.kobotoolbox org/x/#YLUS Personnel Instructions for this section Idently all Code Enforcement Otfldals and Building Safety Insppectors eMorcing the Uniform Cade wlthinyour municipality.Do not include Individuals who are limited to zoning and/or planningfunctlons.Use plus(+l button to add as many as needed. 1 Name Steve Williams Tide Code Enforcement Officer E-Mail Address swilliams@town.ithaca.nyus DOS Code Enforcement Officer Certification Number Leave blank if Individual is notyet certified NY 0009109 DOS Code Enforcement Officer Expected Certification Date Only report If no certification number is available for the individual t Hours Worked Per Week 40 2 *Name Martin Kelly Title Electrical/Code Enforcement Officer E-Mail Address mkeliy@town.ithaca.nyus 18 of 24 1/302018,12:11 PM Uniform Code Administration and Enforcement Report(Reporting Yea... httpsJ/ee.kaboloolbox.org/xf#YLUB DOS Code Enforcement Officer Certification Number Leave blank If individual Is not yet certified NY 0349072 DOS Code Enforcement Officer Expected Certification Date Only report if no certification number is available for the individual t Hours Worked Per Week 40 3 Name Dana Magnuson Title Electrical/Code Enforcement Officer E-Mail Address c1magnuson@tmvn.Ithaca.ny.us DOS Code Enforcement Officer Certification Number Leave blank If Individual Is notyet certified CE 1000671 DOS Code Enforcement Officer Expected Certification.Date Only report if no certification number is available for the individual t Hours Worked Per Week 40 4 19 of 24 1/30r20118, 12-11 PM Uniform Code Administration and Enforcement Report(Reporting Yea... httpsd/ee.kobotoolbox.org/x/NYLU8 *Name Mark Stoner Title Electrical/Code Enforcement Officer E-Mail Address mstoner@town.lthace.rly us DOS Code Enforcement Officer Certification Number Leave blank If Individual Is notyet certified CE 1001134 DOS Code Enforcement Officer Expected Certification Date Only report if no certification number is available for the individual Hours Worked Per Week 40 S `Name Marty Moseley Title Senior Code enforcement Officer E-Mail Address mmoseleyllilltown.hhaca.ny us DOS Code Enforcement Officer Certification Number Leave blank If Individual Is notyet certified NY 0049140 20 of 24 1/302018,12:11 PM Uniform Code Administration and Enforcement Report(Reporting Yea... https://ce.kobotoolbox.orgtxl#YLU8 DOS Code Enforcement Officer Expected Certification Date Only report if no certification number is available for the individual *Hours Worked Per Week 40 6 'Name Bbates Title Director of Code Enforcement and Zoning E-Mail Address bbates@town.ithaca.nyus DOS Code Enforcement Officer Certification Number Leave blank if Individual Is not yet certified NY 0004426 DOS Code Enforcement Officer Expected Certification Date Only report if no certification number is available for the individual s Hours Worked Per Week 5o 7 *Name Steve Riddle 21 of 24 M30/20118, 12:11 PM Uniform Code Administration and Enforcement Report(Reporting Yea.. https://emkobotoolbox.orglx/#YLUS Tide General Manager,Bolton Point E-Mail Address sriddle@boltonpolmorg DOS Code Enforcement Officer Certification Number Leave blank if IndMdual is notyet certified W0048510 DOS Code Enforcement Officer Expected Certification Date Only report if no certification number is available for the Individual *Hours Worked Per Week 40 8 Name Gregg Weatherby Title Distribution Manager-Bolton Point E-Mail Address gregg@boltonpointarg DOS Code Enforcement Officer Certification Number Leave blank If individual Is notyat certified CE 1000419 DOS Code Enforcement Officer Expected Certification Date Only report If no certification number is available for the Individual 22 of 24 1/3012018,12:11 PM Uniform Code Administration and Enforcement Report(Reporting Yea... hupsJ/ee kobotoolbox.org/xNYLU8 +Hours Worked Per Week 40 9 *Name Jeff Hall Title Asst Distribution Manager-Bolton Point E-Mail Address Jhal I@boltonpolnt.org DOS Code Enforcement Officer Certification Number Leave blank if individual Is notyet certified NY 0362548 DOS Code Enforcement Officer Expected Certification Date Only report if no certification number is available for the individual k Hours Worked Per Week 40 10 *Name Jordan Betts Title Distribution Operator 23 of 24 1/30/2018,12:11 PM Uniform Code Administration and Enforcement Report(Reporting Yea... hupsJ/ee.kobotoolbox.org/x/#YLU8 EEMailAddress Jbetts9boltonpointorg DOS Code Enforcement Officer Certification Number Leave blank if Individual is notyet certified DOS Code Enforcement Officer Expected Certification Date Only report If no certification number Is available for the individual 6/2018 `Hours Worked Per Week 40 Additional information Please provide any additional information or comments Provide any additional Information or comments that may prove helpful In process I�Iheform and tnterpretingyourresponse. Provide feedback on any data that were difficaltto obtain and any concerns that might influence the accuracy,completeness,or precision of information you provided. Complete Your Submission 'PouareusingGoogleChrometosubmityoumaynow nttrourapplication.Please click the PRINT button(image a sprints on the upper right of this screen before u su It 7rlhris will allow ou to printyour cocapleted form or save Itto a PDFfle ifyour computer supports thatVou will not be able to retdevegeform onceyou submit IL Acknowledge that you have considered printingyour farm before you submit O OK 24 of 24 1/30/2018,12:11 PM Network/Record Specialist 2017 Accomplishments/ 2018 Priorities Report 2017 Accomplishments • New fiber connection between TH and PW facilities. • Replaced 20 yr. old TH and PW analog phone system with digital phones • Moved on premise email server to Microsoft cloud for better security and performance. • Evaluated by NYS Comptroller's Office auditors o Completed 3 out of 4 I audit corrective actions • Provided software updates and hardware maintenance for TH and PW networks/servers/PCs/mobile devices. • Provided daily Help Desk support for TH and PW staff. Priorities/Goals/Expectations for 2018 • TH and PW local area network consolidation project ■ Using fiber connection between facilities to create data centralization , backup redundancy and disaster preparedness ■ Faster data connection between facilities • Office 365 upgrades ■ Roll out to begin with staff who work in multiple locations ■ Access to documents/spreadsheets anywhere internet access ■ Easier to use on mobile devices • Website Redesign F a OF 1 T,y9a TOWN OF ITHACA Jaz, - 215 N. Tioga Street, Ithaca, N.Y. 14850 4, W Yo4� www.town.ithaca.ny.us FINANCE AND BUDGET - (607)273-1721 FAX - (607)273-1704 Date: February 8,2018 Memo to: William Goodman, Supervisor, and Members of the Town Board From: Michael T.Solvig, Finance Officer Subject: Financial Report for the Fiscal Year Ended December 31,2017 The financial results for Fiscal Year 2017 were generally positive, with fund balances increasing in most funds. Fund balances decreased in the Sewer Fund, Risk Retention Fund, Debt Service Fund and Capital Project Funds. The Inlet Valley Cemetery Fund was closed in late 2017. For all funds, combined revenues and other sources of $21,401,768 exceeded combined expenditures and other uses of $21,061,397. 2017 also saw revenue from sales tax collections increase 6.01/6 over collections for the prior year. Total collections of $3,184,969 in 2017 sets a new historical high for sales tax collections, surpassing the previous historical high total of$3,135,084 received in 2014. Results of Fiscal Year 2017 Operations by Fund: • GENERAL TOWNWIDE FUND - Fund balance increased by $359,670, with revenues of $4,670,449 exceeding expenditures of $4,310,780. Ending fund balance totaled $3,997,009, which includes reserves of $827,661 for the Parks, Recreation and Open Space Plan account, $165,444 for the General Benefit Reserve, $40,129 for the Preserve Maintenance account, $9,844 for the Land Stewardship account, and $4,421 for the Inlet Valley Cemetery. The unreserved fund balance of $2,949,510 represents 59.2%of 2018 budgeted appropriations. • GENERAL PART-TOWN FUND - With revenues of $1,681,221 exceeding expenditures of $1,472,969, fund equity increased by$206,253. Revenues exceeded budget due largely to increased receipts from sales tax collections. Expenses were significantly under budget for contractual services. Year-end fund balance of $1,072,764 includes $69,389 for the General Benefit Reserve. The unreserved fund balance of$1,003,374 represents 53.0%of 2018 budgeted appropriations. • HIGHWAY PART-TOWN FUND - Revenues of $3,736,781 exceeded expenditures of $3,268,748, increasing year-end fund balance by$468,033. Revenues were higher than expected, helped by increased receipts from sales tax collections, the sale of surplus equipment, $180,000 from the Badger Equipment settlement, and state aid (CHIPS). Ending fund balance of$2,267,511 includes $250,000 for the Highway Equipment account and $79,322 for the General Benefit Reserve. Unreserved fund balance totals$1,938,189 or 50.5%of 2018 budgeted appropriations. • WATER FUND - Fund equity increased by $172,578 as revenues of $3,982,779 exceeded expenditures totaling$3,810,201. Revenues from metered water sales were under budget, as were expenditures for purchasing water from Bolton Point. The ending fund balance of $2,820,416 includes $23,811 for the General Benefit Reserve. The unreserved fund balance of $2,796,604 represents 67.8%of 2018 budgeted appropriations. • SEWER FUND - With expenditures of $2,531,486 exceeding revenues of $2,479,228, fund equity decreased by$52,259. Revenues from sewer rents were under budget, as were expenditures for purchasing water from Bolton Point. The ending fund equity of$2,838,426 includes$12,034 for the 1 Human Resources 2017 Year End Report, by Judy Drake ■ Civil Service: Maintained compliant requirements o Received approved payroll certification as required by civil service law. o Reviewed changes for positions and reclassifications o Position changes at the Town and SCLIWC due to deaths, retirements, resignations/terminations. 2 retirements, 2 resignation, 0 tennination, 6 internal promotions and 4 new hires. 2 new positions filled- Sr. Code Enforcement Officer, and an additional Electrical/Code Enforcement Officer. o Staff levels as of 12/31 (see page 2) (not including new positions budgeted for 2018) ■ Town: 53 FT/ 1 PT (30hrs) Vacant: 1 MEO—to be back filled by Laborer ■ BP: 18 FT/ 1 PT (30 hrs) Vacant: Assistant Production Manager, Water Maintenance Specialist, and Administrative Assistant II (p/t) ■ Human Resources support to Bolton Point Commissioners and staff —attend weekly management team meetings. ■ Town and BP Personnel Committee and Employee Relations Committee staff support o Consistent meetings with each committee monthly- prepared minutes/agendas o Discussed and recommended revisions to policies approved- Domestic Violence and Workplace Violence Prevention Policy and Procedures o Continued review of Personnel Manual- completed section 1 and 2 o ERC reviewed suggestion box comments and reviewed policies o Scheduled and arranged for Board/staff lunches, picnic and other events. ■ Town Hall management representative on Safety Committee- reviewed 4 accident claims ■ Benefits Administrator for: o Health, Dental, Life, Short Term Disability, Flex Spending, Workers' Compensation, Deferred Compensation & NYS Retirement System o Greater Tompkins County Municipal Health Insurance Consortium ■ Serve as the Director representing the Town and serves as Board Chair ■ Member of sub committees-Joint Committee on Plan Structure & Design, Audit & Finance Committee and the Executive Committee ■ Commercial Insurance coordinator for Town and Bolton Point - Worked on 4 insurance claims against the town and 3 claims the town filed due to accidents on town roads. ■ Payroll management and law compliance— ran payroll collaboratively with Debby Kelly o 118 w-2's issued, 1095 and 1094 C forms regarding health insurance coverage were completed and sent with w-2's—Completed budget work for 2018 ■ Worked on UAW negotiations — finalized 1/1/18-12/31/20 contract, still needed municipal approvals in January 2018. ■ Coordinated town management team mini-retreat and other trainings. • Represent Town on TC Diversity Consortium. 2018 Priorities: Teamsters Contract that expires 12/31/18 Revisions to Personnel Manual Succession planning for retirements in 2019 and 2020 TOWN OF ITHACA EMPLOYEES AND STAFFING CHANGES FOR FISCAL YEARS 2009-2017 Based on Full Time Equivalent(FTE)for non-elected positions as of December 31° iPOSITION, f 200§ i r,2010 1 2,01,1 ,2012 2013 t20t.4 I 2016 ,?0,16 2017 Town Board Town Supervisor 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Town Board Members 6.00 6.00 6.00 6.00 6.00 6.00 6.00 6.00 6.00 Justices Town Justice 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 Court Clerk 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 Town Clerk Town Clerk 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 First Deputy Town Clerk - 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Deputy Town Clerk 1.00 - - - - 1.00 1.00 Budget&Finance Budget Officer 1.00 1.00 - - - - - - - Finance Officer - - 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Bookkeeper to the Supervisor 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Receiver of Taxes(Dec.- March) 0.25 0.25 0.25 0.25 0.25 0.25 0.25 0.25 0.25 Human Resources Human Resources Manager 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Principal Account Clerk- Payroll 1.00 1.00 - - - - - - - Information Technoloav Network/Records Specialist 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Parks&Recreation Recreation Coordinator 1.00 1.00 - - - - - - - Sub-Total-General Government 19.25 19.25 17.25 17.25 17.25 17.25 17.25 18.25 18.25 Code Enforcement Director of Code Enforcement 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Sr.Code Enforcement Officer 1.00 1.00 1.00 - - - - - 1.00 Code Enforcement Officer 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Electrical/Code Enforcement Officer - 0.75 0.75 1.75 1.75 1.75 1.75 2.00 3.00 Administrative Assistant IV - - - - - 1.00 1.00 1.00 1.00 Senior Typist 1.00 1.00 1.00 1.00 1.00 - - - - Sub-Total-Code Enforcement 4.00 4.75 4.75 4.75 1 4.75 4.75 1 4.75 1 5.00 7.00 Planning Director of Planning 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Asst. Director of Planning 1.00 1.00 1.00 1.00 1.00 - - - - Senior Planner - - - - - 2.00 2.00 2.00 2.00 Environmental Planner 1.00 1.00 1.00 1.00 1.00 - - - - Planner 2.00 2.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Senior Typist 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Sustainability Planner (Grant funded) - 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Sub-Total-Planning 6.00 7.00 6.00 6.00 6.00 6.00 6.00 6.00 6.00 TOTAL-TOWN HALL 29.25 31.00 28A0 28.00 28.00 28.00 28.00 29.25. 31.25 POSITION 2009 2010 2011 20127 2013 2014 .2015 'i. 2016 2017 Public Works Department Highway S u peri ntendent/Di rector PW 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Deputy Highway Superintendent 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Parks Maintenance Manager 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Water/Sewer Maint. Supervisor 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Maintenance Supervisor - - - - - - - - 1.00 Maintenance Worker 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Working Supervisor 3.00 3.00 3.00 3.00 3.00 3.00 3.00 300 3.00 Heavy Equipment Operator 4.00 4.00 4.00 4.00 4.00 4.00 4.00 4.00 4.00 Motor Equipment Operator 6.00 6.00 6.00 6.00 6.00 6.00 6.00 8.00 6.00 Laborer 5.00 5.00 5.00 5.00 5.00 5.00 5.00 3.00 3.00 Heavy Equipment Mechanic 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Automotive Mechanic Assistant 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Sr.Civil Engineer 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Civil Engineer 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Sr. Engineering Technician - - - - - 1.00 1.00 1.00 - Engineering Technician 2.00 2.00 2.00 2.00 2.00 1.00 1.00 1.00 2.00 Administrative Assistant 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Keyboard Specialist 0.50 0.50 0.75 0.75 0.75 0.75 0.75 0.75 0.75 TOTAL•PUBLIC WORKS FACILITY 30.50 30.50 30.75 30.75 30.75 30.75 30.75 a 30.75 31.75 TOTAL^TOWN OF ITHACA 59.75 61.50 58.75 SSJS 58.75 58.75 . 58.75 60.00 :63.00 NOFITHACA TOTAL-TOW50.75 52.50 49.75 49.75 49.75 49.75 49.75 ': 61.00. . 54.00 W/O ELECTED Town Clerk's Office 2017 Year End Report and 2018 Goals There are not many categories for which I have quantitative numbers for what we do. Yes, we issued 117 marriage licenses, over 1,000 dog licenses and approximately 275 handicap permits but what we really do, day in and day out,is help other departments and people. It seems that every department is helped in some way by my department so although I cannot list planning projects,building permits,capital improvements or other numbers I can say we had a part in almost all of them whether it was simply taking in money and printing receipts or organizing and handing out bid documents, filing and tracking public interest orders or scanning and filing the final paperwork associated with each. The issue surrounding early payment of taxes literally took at least seven full days of all three clerks answering calls,searching and sending out bills and then collecting payments and not doing anything else. The Town received many compliments on how the issue was handled and how helpful and pleasant we were. The most important thing we do is interact with the public and our residents and project a friendly, open and helpful atmosphere. 2017 Laserfische/Municity Jasmin and I continue to spearhead the move to digital records and prepare for the integration between Municity and Laserfische. Laserfische is the town's"filing cabinet"aka"repository" and has saved the town hundreds of hours in research time already. Maplewood impacted our ability to move as fast as I had hoped because Jasmin helped Codes extensively as did Deb and I in turn covered the clerk tasks but I think we are still on track to complete the project. The County and City are integral to that timeline but they say they will be ready. 2018 Goals and Plans Integration There were setbacks with the integration but we continue to work through them and have a test group of users with the integration running. Renaming and assigning templates to existing documents has taken a significant amount of time but will pay off in the end. Training We continue to attend User Groups locally and the intent was to attend the annual Laserfische Conference in Los Angeles but I again felt we were not ready to fully utilize the experience and as it is quite expensive,I have put it off for another year. Planning Ahead for the next Department's integration to Laserfische We have focused for the past three years on Codes because that department has the most documents and continual need for research of existing documents,but it is time to turn to Planning and Sue will be starting with her staff on sketching out their folder structure within Laserfische. Town of Ithaca Planning Department Planning Department 2017 Year End Report & Proposed 2018 Priorities The following provides an overview of the Planning Department's accomplishments/highlights in 2017 and proposed priorities for 2018. Activities & Accomplishment for 2017 DEVELOPMENT REVIEWS The Planning Board considered 28 individual projects in 2017, including 13 site plans, 12 subdivisions, one special permit(not combined with site plan), one sketch plan and one sign recommendation. This compares with 26 projects in 2016 and 15 in 2015. Maplewood appeared on 8 agendas for site plan approval and modifications compared to 19 times in 2016 for the SEQR process. In addition, the Planning Board reviewed and prepared comments on the Chain Works District DGEIS. Maplewood and Chain Works District continued to be the most prominent projects. Other notables included final approval for the 70-unit Sleep Inn Hotel(Elmira Road) and subdivision modification for the Ithaca Townhomes 105-unit project(formerly Holochuck Homes subdivision). GRANT FUNDED PROJECTS Transportation Related • Route 96B/Danby Road Pedestrian Corridor Study(completed): The study focused on the 1.6 mile corridor between King Rd. and the city/town line. The consultant, CHA, submitted a revised report addressing NYSDOT concerns for using the northbound 9 ft. travel lane along the southern-most 0.7 mile length of corridor, for construction of the sidewalk. The report recommended an alternative approach and provided revised cost estimates. • Gateway Trail: Staff continued work on securing a right-of-way easement from the Widewaters Group for access at the Home Depot parking lot, as well as a license agreement with the City to utilize the bridge crossing at Route 13/Elmira Road • Route 96/Trumansburg Road Pedestrian Corridor Study: Agreement with NYSDOT was approved. Consultant selection process recommended Barton&Loguidice. Preparation of an agreement/scope of work with the consultant was initiated • Route 96B/Danby Road sidewalk design and construction—Town was awarded$1,182,000 ($1,477,500 total cost)for design and construction of a 0.6 mile sidewalk between the Ithaca College entrance and the city/town line. Consultant selection process recommended Erdman Anthony. Preparation of an agreement/scope of work with the consultant was initiated Waiting on contract agreement with NYSDOT. Park,Trails& Environmental Related • Tree inventory project for town parks and right-of-ways (completed)—Forest assessment reports for each town-owned park/preserve were completed, along with a tree inventory and hazard tree inspection for town-maintained trails,walkways and roads. • Playground structure replacement(completed)—Town Public Works Dept. staff completed the installation of the new grant-funded play structures in Grandview Park(Slaterville Road)and Hungerford Heights Park(Dove Drive). Corridor/Area Planning • Inlet Valley/Elmira Road Corridor Economic Development Feasibility Study and Strategic Plan got underway. ConsultEcon, in association with Behan Planning and Design, were hired for the project. Numerous meetings with stakeholder and local professionals (govemment/economics)were held.A preliminary report was submitted to the Economic Development Committee. 1 Date 2/22/18 Town of Ithaca Planning Department GENERAL PROJECTS&ACTIVITIES New and Modified Zoning Regulations Completed &Adopted • Maplewood Planned Development Zone. • Sign Law. • Restaurant drive-through facility criteria established for the Community Commercial Zone and removal of distance requirements between restaurant drive-throughs. • Light Industrial Zone amended to allow limited retail sales of products made on-site and items designed to be used with products made on-site allowed in the. • Historic barns(50 years or greater) allowed as a principal building on lots not used as a farm in Conservation and Low Density Residential Zones. • Exempt town-owned water infrastructure projects from zoning requirements pertaining to height, setbacks,buffer, and lot coverage. Site plan approval requirements unaffected • Accessory dwelling unit(ADU)provisions in residential and agricultural zones were amended to allow detached(standalone)ADU structures,new size limitations,placement requirements, and requirements for obtaining operating permits for rented units. In Process • Chain Works District Planned Development Zone. • Form-based zoning code intended to apply to areas identified on the Comprehensive Plan's Future Land Use Map as TND(traditional neighborhood development) High and TND Medium Density. The town hired Randall+West, in association with Rob Steuteville, to provide assistance in crafting the zoning language. • Amending special use/special approval criteria to make the language easier to understand and to use in evaluating projects. Agricultural • Staff coordinated a farm tour for Town Board members in early fall. Farms visited include Cayuga Landscape's nursery, Casper's Farm(microgreens), and Sweyolakan Farms (dairy). • Annual inspections were performed for Indian Creek and Laughing Goat Fiber Farms conservation easements; both found to be in compliance. Parks&Trails • Staff held an open house/neighborhood meeting at the undeveloped park off King Road to get input from residents on trail/park design ideas. Preliminary drawings were prepared by T.G. Miller, P.C. • Staff continues to participate in the Tompkins County Parks and Trails Network and the Tompkins County Conservation Partners meetings. Miscellaneous • GIS support provided to the town, including the maintaining of GIS databases and coordination of updates with the county GIS staff, as well as development of maps and information as needed. • Conducted annual inspection of Ithaca College's Raponi and Rich Road Wetland Mitigation Sites conservation easement. All areas found to be in compliance. • Staff continues to attend Cornell University Campus Tree Advisory Committee meetings. • Town-wide sign inventory was conducted by the summer intern along with several other GIS related projects. • Planning Director attended American Planning Association national planning conference in NYC. 2 Date 2/22/18 Town of Ithaca Planning Department Planning Department Proposed Priorities for 2018 DEVELOPMENT REVIEWS Major development projects anticipated in 2018 include: • Chain Works District: completion of the GEIS process and adoption of findings statement(by Town and Planning Boards),rezoning from Industrial to new Planned Development Zone, and site plan approval for phase I of the project. • East Hill Village: to include a community visioning/engagementprocess to inform development of an overall master plan/design for the area, followed by a SEQR process, site plan and rezoning approvals. • CU North Campus Undergraduate Housing project: involves two project sites, one is entirely in the City and the other straddles the Town/City equally. A lead agency designation will be needed, along with SEQR process and site plan approval. GRANT FUNDED PROJECTS Ongoing • Gateway Trail Phase I(Stone Quarry Rd. to west of Home Depot) - anticipate final trail construction. • Route 96B/Danby Road sidewalk project Phase I(IC entrance to city/town line)—expect to receive project"go-ahead"from NYSDOT (via signed contract), Board approval of the contract agreement/scope of work with Erdman Anthony, and preliminary design completion with construction anticipated in 2019. • Route 96/Trumansburg Road Pedestrian Corridor Study—anticipate Board approval of the contract with Barton&Loguidice and completion of a public outreach effort with development of recommendations with cost estimates for pedestrian facilities. • Compiling the necessary documentation for grant funding reimbursement from NYSDEC for the tree/forest inventory project($22,500) and two playground structures ($48,000) and from Empire State Development for the Inlet Valley/Elmira Rd. corridor study($30,000). Future Applications • Seek funding opportunities for implementation of recommendations in the Inlet Valley Ithaca Plan, including grant funds to conduct a pedestrian/bicycle corridor improvement study, implement beautification projects, and/or to obtain zoning development assistance. PROJECTS GENERAL(non-grant funded) New Zoning Regulations • Develop form-based zoning regulations applicable to areas in the town recommended for traditional neighborhood development.Initiate outreach with town staff and the public.Possibly initiate the SEQR process. • Initiate the drafting of new zoning regulations for the Inlet Valley/Elmira Road corridor area per recommendations in recently accepted Inlet Valley Ithaca Plan report. Parks&Trails/Environmental Related • Contract with T.G. Miller,P.C. to develop construction documents and begin efforts towards construction of a trail and park off King Road East. • Forest resources management plan- the town did not receive DEC grant funding for development of forest management plans(applied in 2017),but staff may initiate individual elements of a plan, or incorporate portions, as part of an update of the Park, Recreation, and Open Space Plan. • Possible initiation of an inventory of existing conditions and a needs assessment in anticipation of an update to the town's Park, Recreation, and Open Space Plan. 3 Date 2/22/18 Town of Ithaca Planning Department Committee/Board Support& Regular Ongoing Activities • Continue staff support and coordination for the Planning Board, Conservation Board, Planning Committee, Codes and Ordinances Committee, Agricultural Committee, Deer Management Committee and Economic Development Ad Hoc Committee. • Continue to provide staff representation on Ithaca Tompkins Transportation Council, Tompkins County Parks and Trails Network, Tompkins County Conservation Partners, and other interagency initiatives as needed 4 Date 2/22/18 TOWN OF ITHACA PUBLIC WORKS DEPARTMENT 2017 Annual Report 2017 presented a number of unexpected weather conditions from a mild and dry January, February and March to a hot and dry summer/early fall resulting in the area being classified as "extreme drought". Two long time employees left the Town which resulted in a modification to planned projects; however the Public Works Department had a very busy year in which the following maintenance and Capital projects were accomplished: Highway: • Experienced an unusually mild and dry winter and an extremely dry and hot summer. Purchase our complete order of salt, (2750 tons) thus providing a full salt barn for the beginning of the next winter season. • Worked with other Town Departments to address concerns with Inter- municipal Utility Agreements. • Employed 12 seasonal workers for the summer providing assistance on Highway, Engineering, Water and Sewer and Parks projects. • Employed two Engineering interns. • Informed of the potential retirement of two long time employees and the addition of two new positions resulting in the internal recruitment process to fill the positions and fill the resulting vacancies. Added three new staff members to the Public Works Staff. • Created the new Facilities Maintenance Supervisor position, filled the position with in house staff. • Provided training sessions for staff on topics including: construction site safety, snow removal operations, motor vehicle laws and CDL requirements, CPR and First Aid, trench excavation, Load Securement and storm water. • Performed replacement of a failed 48" dia. stormwater system and site restoration on Park Lane • Purchased equipment and tools, as approved within the budget including; a ten wheel plow truck, a Gradall Wheeled Excavator, a pickup with plow, Grasshopper mower, an Engineering vehicle, Medium Duty Double Drum Roller and 2 utility trailers. • Completed drainage maintenance work at various locations throughout Town which included, ditch cleaning, driveway culvert replacement/installation, • Completed pavement reconstructions/repairs to Juniper, Hickory, Pine View, Northview east and west, Calkins and Culver. This work was completed with Town CIP, operations, CHIPS and NYS Emergency Roads monies. • Completed pavement maintenance work, stone/oil and asphalt overlays, on 5 miles of roadway in the East Hill section of the Town. • Crews responded to 41"call-in" events for winter maintenance and plowing. • Completed three rounds of roadside mowing throughout the Town. • Completed mowing and clearing along trails and utility easements. • Cooperated with other municipal agencies to provide manpower and equipment support through our mutual aid agreements. • Continued to provide staff support and representation to Town committees and intermunicipal organizations. • Provided for and responded to the daily maintenance needs of the Town's vehicle, equipment and small tools, utility infrastructure, buildings and facilities, roadways parks and trails. • Continued dealings and service to the citizens of the Town. • Replaced 2 Overhead garage doors at the PW facility, replaced 3 windows in the PW Annex. Striped and waxed floors at Public Works. • Removed, repaired and pointed the Tioga and Buffalo St stairs for Town Hall. Installed insolation and drywall work for the small conference room at Town Hall. Completed a "Recommissioning" study of the Town Hall HVAC. • Obtained owners approval to move forward with modifications of the existing easement to provide for an access easement at six mile creek vineyard. Parks/Trails/Preserves/Cemeteries: • Provide weekly grounds maintenance at 65 Town owned sites (parks, trails, preserves, tank sites, pump stations, Town Hall and the Public Works Facility). • Completed year-round weekly site checks at park and trail facilities. • Completed the restriping of all cross walks and stop bars within the Town. • Continued administration and maintenance of the use of Tutelo Park and Valentino Field for Cal Ripken Little League and pavilion picnic use. • Completed installation of new play grounds at Hungerford Heights and Grandview Parks under a grant from NYS State Parks. • Completed installation of two trail crossing culverts on South Hill Trail. Sites were re-vegetated and mulched. • Continued to support volunteers doing grounds maintenance at the Inlet Valley Cemetery, West Hill Community Garden, East Ithaca Recreation Way (Honness Lane section) and Tutelo Park. • Assisted Town's Conservation Board with the annual Richard Fischer Award tree planting at the Black Diamond Trail trailhead near the Ithaca Children's Garden planting a locally-sourced, native Hop Hornbeam tree. • Continued Pale Swallow-wort eradication efforts at the East Ithaca Preserve. Intensified our mowing in highly infested meadow area at same preserve to try achieving better control of the spread of the invasive plant. • Worked closely with Jim Engel, owner of White Oak Nursery in Geneva, as our invasive species control contractor to rid several sites of woody invasive trees and shrubs. Extensive elimination of these invasive species was done at the East Ithaca Recreation Way (Honness Lane and Game Farm sections); the East Ithaca Preserve and adjacent Pew Trail alignment; Tutelo Park; Eastern Heights Park,; Troy Park; East Shore Park; and Grandview Park during 2017. At many of these sites we planted a wide selection of hundreds of native trees and shrubs, along with various herbaceous seed mixes. Park staff also cleared invasive woody plants along several other trails and at several parks during the course of the year. • Mulched beds and no-mow areas were refreshed with new woodchip mulch at all park and trail sites. • Continued administration of the Town's "Adopt-a-Park/Trail" program. • Coordinated work by volunteer Master Gardener at Town Hall. She continued working on rehabilitating the planting beds and adding new plant material. • Continued on-going removal of hazardous trees along our trails and in the parks. This included several of the trees identified by our contractor as part of the grant to do a tree census of all Town-owned rights-of-way. • Annual inspection of Pine Tree Preserve was completed with the representative of Finger Lakes Land Trust. • Assisted with the review of the Town's Tree Inventory grant administered through NYDEC's Urban Forestry Program. • Acquired a new preserve on Culver Road named the "Marsha's Woods Preserve'. Applied for a permit from Tompkins County Highway Department in install a small, parking pull-off, along with an identification sign for the preserve along the Bostwick Road boundary. Installation is slated for the spring of 2018. • Continued maintenance of the new Pine Tree Paths trail linking our trails and sidewalk along Maple Avenue. • Participated in a public meeting at the site of our future park and connecting trail near Saunders Road. Preliminary plans for the site were presented, feedback collected and discussion with nearby neighbors proved positive. Plans will be developed further in 2018 with initial construction a possibility. • Assisted Conservation Board with obtaining permit to install their second scenic vistas sign at the Danby Road scenic pull-off. Along with installing the sign, a park bench will also be installed at the site. • Installed a memorial bench along the lower section of South Hill Trail in honor of a City of Ithaca resident who frequently used our trail. • Installed new kiosks with weatherproof maps at several trailheads along the East Ithaca Recreation Way. There is space on the kiosks to tack up notices and additional signage. • Installed a dog waste station at Tutelo Park and at Grandview Park. We continue to add at least one station per year at our facilities and budget for them when new projects come on-line. Water: • Completed design, plans, and contracted out for installation of new Pressure Reducing Station and Master Water Meter for the existing #102+/- City of Ithaca Water Customers, previously on the Trumansburg Tank Zone and switched them to the West Hill Tank Zone. • Cleared easement on Danby Rd, Slaterville Rd., Penny Ln., • Responded to and repaired 26 water main breaks, repaired/replaced 2 hydrants, installed a new hydrant on Northview West, replaced/repaired 5 water valves, and 1 water curb box. • Installed 30 new high visibility markers on hydrants around town. • Completed hydrant painting in the North East • Completed De-energized testing for the Troy Rd. and Coddington Rd. Water Pump Stations and made recommended repairs. • Major tree clearing of the water main easement at the Northeast Elementary School. • Pressure washed, crack filled, primed, and painted the West Hill Water Tank. • Cleared trees and brush at the Coddington Rd. Pump Station Sewer: • Responded to and repaired 5 sanitary sewer emergencies. • Installed and monitored temporary flow meters in six sanitary sewer locations throughout the Town. • Responded to 1610 NY Dig Safely utility "mark out" requests. • Complete the Pine Tree Back lot Sewer Relining Project and Edgewater sewer abandonment • Completed preventative maintenance on the 9 sanitary lift stations throughout the Town. • Cleared sanitary sewer easements at#540-#546 Warren Rd., #528 Warren Rd., #122 West Haven Rd., #1328 Slaterville Rd., Hosipcare on South Hill, #200 E. King Rd. • Raised several sanitary sewer manholes throughout Town. • Completed pipe bursting project at #163 Pearsall Place of a jointly owned sanitary sewer lateral going into the Therm Facility. • Completed a pipe bursting project of a failing sanitary sewer main in the Belle Sherman Cottages at #115 Walnut Street to prepare for the sewage of the new Maplewood Project. • Maintained the backlot sanitary sewer easement for Muriel Street including tree and brush removal. • Terminated a pipeline at#200 East King Rd. that was found to be causing major infiltration. • Repaired leaking manholes throughout Town including a cleanout contributing major infiltration to the Southwoods Sanitary Pump Station. • Sent 53 +/- Sanitary Customers bills for sanitary sewer that were not currently being billed for sewer. Engineering: • Administered 41 SWPPP permits, managed 5 full SWPPP's. • Represented the Town at the Tompkins County Storm Water Coalition. • Represented the Town at the Multi-Jurisdictional FEMA Flood Plain Review and Analysis. • Represented the Town of Ithaca at the Bolton Point Engineering and Operation Meetings. • Attended monthly/bi-monthly Town Planning Board meetings to facilitate ongoing Engineering/PWD review and approval of projects. • Completed engineering support and design review for 13 development submittals. • Completed design, construction and project administration of Park Lane Water Main, Townwide Sanitary Sewer Manhole Rehabilitation, Belle Sherman Cottages Sanitary Sewer Pipe Replacement, Oakwood Valve and Meter Reconfiguration, Christopher Circle and Sapsucker Woods Road Water Main Replacement projects. • Coordinated with PWD to facilitate reconstruction of the Park Lane Emergency Storm Sewer Replacement. • Onsite inspection on various construction sites Townwide to review installation and testing of Town infrastructure and stormwater management facilities. (Cayuga Meadows, Maplewood, Clare Bridge, St. Catherine, Therm Inc., Westview Subdivision) • Assisted Town Parks staff for installation/layout of 2 play structures at Town Park Facilities. • Documented and completed as-built drawings for 4 Town Projects. • MS4 (Municipal Separate Storm Sewer System): Townwide inventory of Illicit Discharge/End Section review and classification. Townwide Stormwater Management Structure inventory and data collection. Stormwater pipe inventory. • Initiated site survey and analysis for future 2018 Town projects • Began design for 2018 projects including Perry Lane Reconstruction, Ellis Hollow Water Tank and Watermain Extension, and Sanitary Sewer Rehabilitation Projects. Prepared and submitted the project application to the NYS Comptroller's Office for consideration and approval. • Installed and monitored temporary traffic counters in various locations throughout the Town. • Installed and monitored temporary and permanent sanitary flow meters. Attended numerous meetings with City of Ithaca to discuss ongoing sewer meter issues/coordination. • Prepared REP and facilitated ongoing Water Study with GHD for South and West Hills. Yard Waste Management: • Completed the biannual town wide pick up of leaves, brush and annual Christmas trees. • Realized over 700 visits by Town Residents to either drop off leaves and brush or take compost and mulch. • In cooperation with the Village of Cayuga Heights, facilitated the storage and processing of woody debris. Grinding of the brush pile was completed in July and again in November. • Management of yard waste stockpiles, composting and topsoil mixing. • Cooperated with Tompkins County Soil and Water staff by donating well-decayed woodchips used in their mulch spreading equipment obtained by a grant from NYS DEC. They assisted us with mulching and revegetating the area disturbed by a large culvert replacement project on South Hill Trail which was done in late summer and early fall. Overall Town staff was able to meet the expectations of the community by providing services and representation and being fiscally responsible by staying within approved or modified budgets. 2018 Priorities The year 2018 will provide many challenges for the Public Works Department as we continue to meet the expectations of the community. We will continue to pursue the completion of the Tank and Watermain installation associated with the Maplewood development, address potential new developments within the Cornell system and complete the projects identified within the approved 2018 Town Budget. 2017 Eui ment Process Vendor Budgeted Cost 2015 Ford F350 Piggyback Onondaga 7974F Va nBortel Ford $ 32,000.00 $31,849.30 Freightliner Cab and Chassis Piggyback Oneida#1827 Tracey Rd. Equip.-] $260,000.00 $127,402.00 2015 Tenco Dump Box& Plow Piggyback Oneida#1816 Tenco Industries $103,031.00 2017 Ford F150 Su ercrew Pigg back Chautauqua EO-11-14 Va nBortel Ford $ 35,000.00 $37,668.04 Gradall Excavator State Bid OGS PC66595 Vantage Equipment $385 000.00 $318,581.84 **$10,658 Diesel Mower with Deck Three Quotes Martin's Equipment $ 16 500.00 $7 027.00 Trade-in/Discount 2017 Vibratory Compactor ITown Bid Process Vantage Equipment $ 40 000.00 $39,719.00 Trailer IThree Quotes Bob Wdsley $ 750000 $6,342.00 $776,000.00 $668,620.18 Income from 2017 Auctions=$59,540 MEETING OF THE ITHACA TOWN BOARD Monday, February 26, 2018 TB Resolution 2018- : Adout Consent Agenda Resolved, that the Town Board of the Town of Ithaca hereby approves and/or adopts the following Consent Agenda items: a. Approval of Town Board Minutes of January 29, 2018 b. Town of Ithaca Abstract c. Appoint Susan Kirby to the Ethics Board Moved: Seconded: Vote: Ayes— TB Resolution 2018- : Approval of Minutes of January 29, 2018 Whereas, the draft Minutes of the January 29, 2018 meetings of the Town Board have been submitted for review and approval, now therefore be it Resolved, that the Town Board hereby approves the submitted minutes as the final minutes of the meetings January 29, 2018 of the Town Board of the Town of Ithaca. TB Resolution 2018 -XXX: Town of Ithaca Abstract Whereas the following numbered vouchers have been presented to the Ithaca Town Board for approval of payment; and Whereas the said vouchers have been audited for payment by the said Town Board; now therefore be it Resolved that the governing Town Board hereby authorizes the payment of the said vouchers in total for the amounts indicated. VOUCHER NOS. 234—300 General Fund Townwide 35,754.28 General Fund Part-Town 3,250.00 Highway Fund Town Wide 49,494.33 Highway Fund Part Town 10,573.99 Water Fund 14,036.19 Sewer Fund 7,928.24 Risk Retention Fund 520.00 Fire Protection Fund 99,036.24 Forest Home Lighting District 189.90 Glenside Lighting District 67.53 Renwick Heights Lighting District 78.02 Eastwood Commons Lighting District 171.62 Clover Lane Lighting District 19.95 Winner's Circle Lighting District 66.02 Burlei h Drive Lightin District _ 67.85 West Haven Road Lighting District 206.75 Coddin ton Road Li *htin8 District 123.17 TOTAL 221,584.08 TB Resolution 2018 - : Appoint Susan Kirby to the Ethics Board Resolved that the Town Board hereby appoints Susan Kirby (Republican) to the Town of Ithaca's Ethics Board for a term of 02/28/2018 — 12/31/2022.