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HomeMy WebLinkAboutTB Packet 2018-02-12 MEETING OF THE ITHACA TOWN BOARD Monday, February 12,2018 AGENDA 1. Call to Order and Persons to be Heard 2. 5:30 Public hearing regarding a proposed local law authorizing a monetary contribution to the City of Ithaca for Cass and Stewart Parks 3. Discuss NYSERDA Grant Options -Nick Goldsmith 4. Continue discussion regarding Coddington Road Community Center easement 5. Discuss and consider setting a public hearing regarding a proposed sewer improvement East State Street/MLK Sanitary Sewer Upgrade Sewer Improvement and establishing the sewer improvement area for same 6. Discuss and consider a budget amendment for the 2018 Ithaca Town Budget for the Joint Youth Commission Programs 7. Discuss and consider a refund for water and sewer charges for Cornell Maplewood Apartments 8. Consider acceptance of the report "Inlet Valley Ithaca Plan: Economic Development Feasibility Study and Strategic Plan" and discuss the recommendations contained in it 9. Continue discussion regarding noise permit applications 10. Discuss and consider standardization of water tank for Ellis Hollow Tank project 11. Consider Consent Agenda a. Approval of Town Board Minutes b. Town of Ithaca Abstract c. Bolton Point Abstract d. Ratify Administrative Assistant II appointment—Bolton Point e. Ratify provisional appointment of Civil Engineer—PWD f. Ratify appointment of Laborer—PWD g. Permanent appointment of Engineering Tech I—PWD h. Permanent appointment of Administrative Assistant I—Codes 12. Report of Town Officials, Committees and review of Correspondence 13. Consider closed session to seek the advice of counsel 14. Consider adjournment '�trr`I�?°I�IINt�4 il`IP'I�;IEf Fi �, MEETING OF THE ITHACA TOWN BOARD March 1.3, 2017 TB Resolution 2018 - Adopt Local Law 1 of 2018 entitled "Authorizing a Monetary Gift to the City of Ithaca to Support Cass Park and Stewart Park Recreational Facilities" Whereas, the Town Board discussed the need for monetary support for the Cass Park and Stewart Park Recreational Facilities during its budget process, and Whereas, the Town Board adopted a budget for 2018 including an amount of$55,000.00 for a contribution towards City Parks, of which approximately $ 38,000 would result in a special benefit to Town residents, but the remainder would be considered a gift., and Whereas, pursuant to the Town's New York State Municipal Home Rule powers, a local law may be adopted to authorize the Town to make a gift to another municipality where the gift furthers a public purpose of the Town, Whereas, at its meeting on January 29, 2018, the Town Board discussed the proposed local law and set a public hearing for February 12°i at 5:30 p.m. to hear all interested parties on the proposed local law entitled "Authorizing a Monetary Gift to the City of Ithaca to Support Cass Park and Stewart Park Recreational Facilities", and Whereas, said public hearing was duly advertised and held on said date and time and all parties in attendance were permitted an opportunity to speak on behalf of or in opposition to said proposed local law, or any part thereof, and Whereas, pursuant to the New York State Environmental Quality Review Act ("SEQRA") and its implementing regulations at 6 NYCRR Part 617, it has been determined by the Town Board that approval of the local law is a Type II action because it constitutes "routine or continuing agency administration and management, not including new programs or major reordering of priorities that may affect the environment," and thus approval of the local law is not subject to review under SEQRA, now therefore be it Resolved, that the Town Board hereby adopts Local Law 1 of 2018 entitled "AUTHORIZING A MONETARY GIFT TO THE CITY OF ITHACA TO SUPPORT CASS PARK AND STEWART PARK RECREATIONAL FACILITIES," and it is further Resolved, that the Town Clerk is hereby authorized and directed to file said local law with the Secretary of State as required by law. Moved: Seconded: Vote: Ayes— TOWN OF ITHACA LOCAL LAW NO. 1 OF THE YEAR 2018 A LOCAL LAW AUTHORIZING A MONETARY GIFT TO THE CITY OF ITHACA TO SUPPORT CASS PARK AND STEWART PARK RECREATIONAL FACILITIES Be it enacted by the Town Board of the Town of Ithaca as follows: Section 1. Authorization. This local law is adopted pursuant to New York Municipal Home Rule Law §I0(1)(i), which grants local governments the power to adopt local laws not inconsistent with the New York State Constitution or any general law, relating to their property, affairs or government. The New York State Constitution, Article VIII, §I does not prohibit municipalities from making gifts to or in aid of public entities for public purposes. Section 2. Purpose. The purpose of this local law is to authorize the Town of Ithaca to make a gift to the City of Ithaca to support the City's Cass Park pool and skating rink, and the City's recreational facilities at Stewart Park. The Town of Ithaca intends to give the City of Ithaca Fifty Thousand Dollars ($55,000.00) in 2018 to support these facilities, which are used by Town of Ithaca residents and serve a Town of Ithaca public purpose. In exchange, the City of Ithaca will offer Town of Ithaca residents a discount on recreation programs that is anticipated to save Town of Ithaca residents approximately Thirty-Eight Thousand Dollars ($38,000). This law authorizes the Town of Ithaca to make a gift to the City of Ithaca to the extent the Town's payments to the City exceed the monetary benefit of the discounts received by Town residents. Section 3. Gift to City of Ithaca. Upon execution of a Memorandum of Understanding between the Town of Ithaca and the City of Ithaca, the Town of Ithaca is authorized to make a gift to the City of Ithaca, pursuant to the Memorandum of Understanding's terms, in the amount and for the purposes described in Section 2 above. Section 4. Partial Invalidity. In the event that any portion of this law is declared invalid by a court of competent jurisdiction, the validity of the remaining portions shall not be affected by such declaration of invalidity. Section 5. Effective Date. This local law shall take effect immediately upon its filing with the New York Secretary of State. It�Cv'i+°ls0AFIT,1'J9 # 1 MEETING OF THE ITHACA TOWN BOARD ✓ February 12, 2018. at 5:30 p.m. 215 N. Tioga St.,Ithaca, NY Tompkins County TB Resolution 2018- : Order Setting a Public Hearing Regarding a Proposed Sewer Improvement for the Town of Ithaca, Tompkins County, New York, pursuant to Article 12-C of the Town Law, to be known as the Town of Ithaca East State Street/MLK Sanitary Sewer Upgrade Sewer Improvement,and establishing the Town of Ithaca East State Street/MLK Sanitary Sewer Upgrade Replacement Sewer Improvement Area Present: Moved: Seconded: Whereas, a map, plan and report, including an estimate of cost, have been duty prepared in such manner and in such detail as has heretofore been determined by the Town Board of the Town of Ithaca, Tompkins County, New York, relating to the establishment and construction, pursuant to Article 12-C of the Town Law, of Sewer system improvements to be known and identified as the Town of Ithaca East State Street/MLK Sanitary Sewer Upgrade Sewer Improvement, (the "Improvement'), to provide such sewer Improvement to the present Town sewer system, such sewer system Improvement to be jointly constructed and jointly owned by the Town of Ithaca and the City of Ithaca; to serve a benefitted area in said Town to be known as the Town of Ithaca East State Street/MLK Sanitary Sewer Upgrade Sewer Improvement Area (the "Sewer Improvement Area"); and Whereas, said map, plan and report, including estimate of cost, were prepared by a competent engineer, duly licensed by the State of New York, and have been filed in the office of the Town Clerk of said Town, where the same are available during regular office hours for examination by any person or persons interested in the subject matter thereof; and Whereas, the area of said Town determined to be benefited by said Town of Ithaca East State Street/MLK Sanitary Sewer Upgrade Sewer Improvement Area consists of the entire area of said Town excepting therefrom the area contained within the Village of Cayuga Heights, and Whereas, the Improvement proposed in connection with the establishment of the Sewer Improvement Area consists of replacing approximately 2,350 LF. of 10" RCP with 2,350 LF. of a new 15" sewer main in the same general alignment beginning at the intersection of Seneca Way to the intersection of Mitchell Street, including the replacement of approx.. 20 manholes, 32 services and other related ancillary facilities, at an initially determined maximum estimated cost to said Sewer Improvement Area of 41.57% of$990,528.00 or$41.1,762.49; and 1 Whereas, said $411,762.49 is the maximum estimated cost, with the proposed method of financing to be employed by the Town of Ithaca consisting of the expenditure of current revenues and surplus funds from sewer rents and charges from said Sewer Improvement Area, and Whereas, it is now desired to call a public hearing for the purpose of considering said map, plan and report, including estimate of cost, and the providing of the Improvement, and to hear all persons interested in the subject thereof concerning the same, all in accordance with the provisions of Section 209-q of the Town Law; Now, therefore, it is hereby ordered, by the Town Board of the Town of Ithaca, Tompkins County, New York, as follows: Section 1. A public hearing shall be held by the Town Board of the Town of Ithaca, Tompkins County, New York, at the Town Hall, 215 North Tioga Sweet, in Ithaca, New York, in said Town, on the 26th day of February, at 4:30 o'clock P..M., Prevailing Time, to consider the aforesaid map, plan, and report; including estimate of cost,and the question of providing the Improvement, and to hear all persons interested in the subject thereof concerning the same and to take such action thereon as is required by law. Section 2. The Town Clerk is hereby authorized and directed to publish a Notice of Public Hearing regarding the aforesaid Improvement to be published once in the official newspaper, and also to post a copy thereof on the town signboard maintained by the Town Clerk, not less than ten (10) nor more than twenty (20) days before the day designated for the hearing as aforesaid, all in accordance with the provisions of Section 209-q of the Town Law. Section 3. This Order shall take effect immediately. The question of the adoption of the foregoing Order was duly put to a vote on roll call, which resulted as follows: The Order was thereupon declared duly adopted. 2 It�l, ��4✓ � :LL£t.�,, n"qN Ad.� /'�di.:roNi�1�Jf1li f"i�,"bled�r;•' MEETING OF THE ITHACA TOWN BOARD Monday, February 12, 2018 TB Resolution 2018 - : BUDGET AMENDMENT — Amending the 2018 Ithaca Town Budget for Joint Youth Commission Programs Whereas, the Town values highly its Youth Programs for the many benefits provided for the Town's young people; and Whereas, the Joint Youth Commission (JYC) has ably facilitated many of the Town's youth programs for many years; and Whereas, the Town has received a communication from the JYC requesting an amendment to the 2018 Ithaca Town Budget to 1) increase the budget for the JYC Youth Programs from the adopted total of$193,068 to an amended total of$193,071, and 2) to adjust the budgets of the individual programs within the amended total to meet the goals established by the JYC for 2018; now, therefore, be it Resolved, that appropriations for Joint Youth Commission Programs in the 2018 Ithaca Town Budget be amended as follows: • General Townwide Fund—Expenditures - Account A7320.461: Counselor-In-Training Program (Coddington Road Community Center) is increased from$15,887 to $19,862. - Account A7320.464: Youth Employment Program (Ithaca Youth Bureau / Youth Employment Services) is decreased from $75,751 to $71,750. - Account A7320.466: Youth Exploration Program (Learning Web) is increased from$53,550 to $53,579. and be it further Resolved, that revenues for Joint Youth Commission Programs in the 2018 Ithaca Town Budget be amended as follows: • General Townwide Fund—Revenue - Account A2350: Youth Services - County is increased from $67,583 to $67,903. - Account A2351: Youth Services - Village of Lansing is decreased from $16,125 to $15,810. - Account A2352: Youth Services - Town of Caroline is decreased from $15,920 to $15,918. Moved: Seconded: Vote: Ayes— JOINT YOUTH COMMISSION FUNDING SUMMARY FOR FY-2018 2010-JYC 2018-Town 2018-Town Description 2017 Recommended Adopted Amended Bud et Budget Budget Expenses COUNSELOR-IN-TRAINING PROGRAM $ 15,575 $ 19,862 $ 15,887 $ 19,862 YOUTH EMPLOYMENT PROGRAM 74,266 68,573 75,761 71,750 YOUTH DEVELOPMENT PROGRAM 46,941 47,499 47,880 47,880 YOUTH EXPLORATION PROGRAM 52,500 53,579 53,550 53,579 TOTAL-2018 EXPENSES $ 189,282 $ 189,613 $ 193,068; $ 193,071 ' Revenues: TOMPKINS COUNTY FUNDING TO JYC • County for T-Ithaca&V•Lansing $ 27,455 $ 27,455 $ 28,266 $ 28,004 • County for Town of Caroline 14,456 14,456 14,884 14,745 • County for Career Readiness 20,400 20,400 20,000 20,808 TOTAL•TOMPKINS COUNTY FUNDING $ 62,311 $ 62,311 $ 63,150 $ 63,557 NYS YOUTH DEVELOPMENT FUNDING - Town of Ithaca $ 2,955 $ 2,955 $ 3,014 $ 2,955 • Village of Lansing 640 640 653 640 • Town of Caroline 751 751 766 751 TOTAL•NEW YORK STATE FUNDING $ 4,346 $ 4,346 $ 4,433 $ 4,346 TOWN OF CAROLINE CONTRIBUTION $ 15,606 $ 15,606 $ 15,920 $ 15,918 TOWN OF ITHACA CONTRIBUTION $ 91,609 $ 91,609 $ 93,440 $ 93,440 VILLAGE OF LANSING CONTRIBUTION $ 15,810 $ 15,810 $ 16,125 $ 15,810 TOTAL-2018 REVENUES $ 189,682 $ 189,682 $ 193,068, $ 193,071 r i Page 1 of 1 X418 Program Funding Proposal Summary 0 n Prepared by Kris Bennett,TC YOUth Services Dept. Agency: Learning Web Program Name: JYC Youth Exploration Program 2018 Requested Amount: $53,579 2018 Funding Recommended by JYC: $53,579 Number of Youth to he served: 66 T.Ithaca a,.q T,Caroline V.Lansing !f,V,Cayuga Heights Total:108 Ages of Youth to be served; 10-15: 93 16.20:15 Brief description of the Program: Three components: Community/career exploration:Youth participate In community and career exploration tours that help youth identify their interests and observe first-hand,what happens In a workplace,the nitty-gritty of various professions,and the requirements for entering a specific field. Apprenticeship:Apprentices,guided by Individually tailored Learning Agreements,work regularly with their mentors after school, from 3 to 12 hours a week.The apprenticeships,all unpaid and based in areas of the youths'own interest,typically last 3 to 6 months,but may last longer. Community service:Middle school age service groups identify volunteer projects in the community that they would like to undertake and,with the help of staff and community people,plan and Implement the projects. There are school-year summer components. Agency: Coddinglon Road Community Conger Program Name: Camp Coddington CIT Programa 2018 Requested Amount; $19,862 2018 Funding Recommended by JYC: $19,862 Numberof Youth to be served: 3 T. Ithaca 4T.Caroiine 1,V. Lansing �V.Cayuga Heights Total:9 Ages of Youth to be served: 10-15: .5 1u-20: Brief description of the Program; The CIT Program at Camp Coddington provides opportunities for youth ages 15-17 to gain work experience In a Camp setting, developing workplace skills that will assist them with obtaining a counselor position or other entry level position In the future.The program includes a variety of workshops and presentations related to Interpersonal skill development,leadership skill building, money management,how to look for employments and more.Guest presenters and local field trips enhance the program by reinforcing the goals and supporting the youth In developing relationships with adults.After the training program,the youth pair up with counselors to practice the skills they have learned.They also practice managing daily work assignments and supervisory expectations at the camp. >>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Agency: Cornell Cooperative Extension Program Name; Mural Youth Services JYC Youth Development 2018 Requested Amount: $47,499 2018 Funding Recommended by JYC: $47,880 Number of Youth to be served: aLQT. Ithaca 25T.Caroline .20.V.Lansing 2FiVCayuga Heights Total:110 Ages of Youth to be served: S-9:3-5 10-15:.7.S Brief description of the Program: One full-time program educator plans,recruits and facilitates youth development programs during the school year,generally during the after school hours and with some lunchtime programming at DeWitt and Boynton middle schools;some fifth graders from 1 Caroline and Cayuga Heights Elementary Schools are also served. Programming promotes the exploration of new activities and enhances the development of healthy lifestyle choices through programming that is designed to emphasis life skills development and work/career readiness, Programs are typically offered In six to twelve week sessions,meeting the same day after school each week. Summer programming is offered in a manner that is user-friendly to families,such as wrap around programs In Brooktondale and full-day programming after summer camp season has ended. Summer programs may join with peers(and program educators) from other Tompkins municipalities. »»»»»»»»»»»»»»»>»»»»ro»»»>»»»»»»»»»»»>»»»»»»»»»»»»> Agency: Ithaca Youth Bureau Program Name: Youth lrnpV ayrmmnt Service(Y .&) 2018 Requested Amount: $72.,500 2018 Funding Recommended byJYC: .$71,750 Number of Youth to be served: 29 T.ithaca 5'T'.C:arniinn 9 V.Lansing $3 VP Cayuga Heights Total:56.* (36 In subsidized jogs,20 additional in Yes Connect support) Ages of Youth to be served: 10.15: aU 15-20:15 Brief description of the Program: Youth Employment Service's work-readiness program is called YES Connect(YC)which serves teens ages 14.20.Program components are designed on a continuum that allows teens to select their level of involvement. YC includes an Interview and Skills Assessment,Private Employment Referral,Workshops and Trainings,l-to-1 Coaching,and targeted Subsidized Placements. In 2018 the program plans to serve roughly 100 teens in Tompkins County through YC and 55 teens in the City of Ithaca with subsidized placements.We are proposing to serve an additional 20 teens in JYC communities through YC,and 36 teens In JYC communities with subsidized placements. (Note: Administrative costs also include youth YES Connect service to youth in Danby and Enfield since the JYC receives funds from the County for this purpose. Money for youth salaries for Danby and Enfield youth is not included and YES will contract directly with these communities if they want to support subsidized youth jobs.) 2 if . NI 1 M1,.n�aslwi^4 e4.� MEETING OF THE ITHACA TOWN BOARD Monday, February 12, 2018 TB Resolution 2018 — : Refund of Water and Sewer Charges for Cornell Maplewood Apartments, Utility Billing Account A4318, Tax Map 63.2-2-1.0.2 Whereas, as of October 18, 2017 there remained a delinquent balance of $7,423.33 for water charges, $742.34 for water penalties, $3,907.73 for sewer charges and $390.78 for sewer penalties, a total of$12,464.18 on utility billing account no. T1235 for customer Cornell Maplewood Apartments, 900 Mitchell Street, Ithaca,NY 14850; and Whereas, Town Code Chapters 210 and 261 provides for all delinquent accounts for payment of water and sewer charges and penalties to be placed on the ensuing years tax roll as a re-levy; and Whereas, all delinquent water and sewer charges and penalties for Cornell Maplewood Apartments as of October 18, 2017 in the amount of$12,464.18 were removed from the utility billing account and re-levied by Town Board Resolution No. 2017-134 to the 2018. Town and County Tax Roll on November 13, 2017; and Whereas, subsequent to 2018 tax bills being issued, Cornell University Real Estate requested that the original calculation made by Bolton Point staff on March 1, 2017 be reviewed; and Whereas, the review of the original calculation made by Bolton Point staff determined an error had been made in said original calculation, resulting in overcharges $3,711.67 for water charges, $371.17 for water penalties, $1,953.86 for sewer charges and $195.39 for sewer penalties, a total of$6,232.09; and Whereas, taxes have been paid in full for the affected Tax Parcel, now,therefore be it Resolved, the Town Board of the Town of Ithaca hereby authorizes a refund of $6,232.09 to be paid to Cornell University Real Estate, 15 Thornwood Drive, Ithaca, NY 14850. Moved: Seconded: Vote: Ayes — a 9j YU41'��DIMA WrvIRFTi0# Fi MEETING OF THE ITHACA TOWN BOARD February 12, 2018 TB Resolution 2018 - : Acceptance of the "Inlet Vallev Ithaca Plan: Economic Development Feasibilitv Study and Strategic Plan" Whereas the Town commissioned a study of the Inlet Valley Corridor by ConsultEcon which was previewed by the Economic and Development Committee on January 29, 2018, now therefore be it Resolved that the Town Board accepts the report by ConsultEeon; "Inlet Valley Ithaca Plan: Economic Development Feasibility Study and Strategic Plan" and discussion will continue at the Economic Development Committee regarding the strategies and recommendations contained therein. Moved: Seconded: Vote: Ayes— I0WN III,IANII ,%GFMIAI ITEM it 10 MEETING OF THE ITHACA TOWN BOARD February 12, 2018 TB Resolution 2018 - Authorizing the Standardization of "Aquastore Glass Fused to Steel Bolted Water Tanks"for the Ellis Hollow Water Tank and Water Main Project Whereas during the evaluation of the 2014 Sapsucker Woods Tank Replacement Water Improvement Project, the Public Works Department investigated and compared the long term maintenance costs and specifications of tanks submitted during the bid process, and Whereas the Aquastore Glass Fused to Steel Bolted Tank was determined to be less expensive and easier to maintain than other tank options, and Whereas: the Town of Ithaca currently has seven Aquastore Glass Fused to Steel Bolted tanks in the town-wide system and have found the manufacture to be very responsive to emergency calls for repair/assistance to protect the integrity of town's water system as evidenced by a 6-hour response time for significant ice damage to the roof of the Christopher Circle Tank, and Whereas: the Town of Ithaca Public Works Department has identified the need to install a water tank and main to serve the Maplewood development currently under construction and on an extremely tight timeline not conducive to the evaluating "in-kind" water tank submittals, and Whereas the Townwide water system has been upgraded through the recent past with seven Aquastore water tanks based on their suitability, reliability, and economy through the usual bidding process, and Whereas: the Public Works Department has assessed the ability to erect, test and disinfect the tank within the site constraints and project construction schedule and is comfortable with and familiar with the Aquastore Glass Fused to Steel Bolted water tank specifications, now therefore be it Resolved: that for the reasons of efficiency, economy and standardization within the; pursuant to the authority conferred by Subdivision 5 of Section 103 of the General Municipal Law, it is determined by this Board that there is a need for standardization in the installation of an Aquastore Glass Fused to Steel Bolted Tank water tank, as manufactured by CST Storage of DeKalb IL, for the Town of Ithaca Ellis Hollow Tank. MOVED: SECONDED: VOTE: ENGINEER'S REPORT for SAPSUCKER TANK REPLACEMENT AND PRESSURE RELIEF VALVE BUILDING The Sapsucker Tank is a steel tank built in 1958 and has a capacity of 500,000 gallons. The tank receives water from the Bolton Point Transmission Main through the Apple Orchard Control Valve and Christopher Pump Station.The Sapsucker Tank feeds a section of the Northeast part of the Town of Ithaca and a portion of the Village of Cayuga Heights. The existing tank is 35 feet in diameter and 70 feet high. Christopher Tank supplies water to 450 customers using approximately 221,000 gallons of water per day. In 2008, an underwater camera was deployed into the tank inspecting the interior side wall and tank bottom. The tank showed large areas where the existing interior coating has peeled off and rusted underneath. There are areas on the interior that also show a significant loss of wall thickness to the steel sides. The Northeast water system includes the Christopher Tank and Sapsucker Tank Grids. There have been low pressure issues within the water system. The Town hired GHD Engineering to model, assess conditions, and make recommendations for improvements to our water system (see attached report). The report recommended the tank at the Sapsucker Woods Road site be raised 26 feet to meet a 35 psi minimum water pressure to all customers in the tank zone. Due to the increased height of the new tank,the Apple Orchard Control Valve will not be able to supply water to the tank. The pumps that were upgraded in 2014 at the Christopher Pump station will be the primary source of water to the new tank. The height of the new tank will have adverse higher pressures in the existing line served by the tank in the Varna area. To compensate for the higher pressures, a new pressure reducing station will need to be placed on Freese Road. Given the age of the tank and deterioration of the steel the tank is made of, it was agreed that the best option is to replace the Sapsucker Tank with a new tank. GHD Engineering recommended the following change to the Sapsucker Tank Zone: 1) Raised the new tank 26 feet to a new height of 100 feet at the overflow.The new height of the proposed tank makes the use of a ground tank similar to the existing tank not feasible. A ground tank 100 feet tall would lead to water quality problems due to stagnation of water inside the tank. The proposed tank will be elevated with the bottom of the water being approximately 60 feet above the ground. 2) Install a Pressure Relief Valve(PRV) Station on Freese Road. This station would relieve the pressure issues on the Dryden system in Varna due to a higher tank. 3) Reduce the Tank size to 360,000 gallons from the current 500,000 gallons. The water services for Dryden and Varna would be primarily supplied through the Apple Orchard PRV; with Sapsucker Tank being used for as a secondary source for higher demands (fire flows). Two types of tanks are being evaluated for the proposed tank. One proposed type of tank would be a glass fused tank on top of a concrete pedestal (see attached drawings). The other proposed type of tank would be an all steel tank called a pedesphere (see attached drawings). The Public Works Department recommends the use of the glass lined tank due to a lower initial cost and lifecycle cost. Because the existing tank will need to remain in service until the new tank is completed, the new tank will be constructed on the same site adjacent to the existing tank(see site plan map). Once the new tank is in service, the existing tank and concrete pad will be removed. The new PRV station will be built during the tank construction and brought on line at the same time at the new tank. The cost analysis of each of the proposed tank types of tank replacements and PRV station is attached. 'trtx tM" x p+ I % Y�t w ke k •:r a r � � • t i' f K. M 'naa �'"?� Nt;w Tank lamatinn �t i.„-a7 Cost of Ownership of Tank for 50 Year Period Aquastore Caldwell Activity Year Glass lined Tank Pedesphere Steel Tank Installation 1 $1,352,642.50 $1,548,992.50 Bolt Reseal and Touchup* 20 $7,500.00 Coating Interior and Exterior** 20 $275,000.00 Bolt Reseal and Touchup* 40 $7,500.00 Coating Interior and Exterior** 40 $275,000.00 Total Cost of Ownership 50 Years $1,367,642.50 $2,098,992.50 *Cost Based on 30%of Bolts needing touch up at$5.00 Per sq ft Aquastore 2014 price ** Based on Sq Ft cost of Hungerford Tank Rehablitation Project All costs are in 2014 dollar with no inflation factors considered. MEETING OF THE ITHACA TOWN BOARD February 12, 2018 TB Resolution 2018 - : Adopt Consent Agenda Resolved, that the Town Board of the Town of Ithaca hereby approves and/or adopts the following Consent Agenda items: a. Approval of Town Board Minutes b. Town of Ithaca Abstract c. Bolton Point Abstract d. Ratify Administrative Assistant II appointment—Bolton Point e. Ratify provisional appointment of Civil Engineer—PWD f. Ratify appointment of Laborer—PWD g. Permanent appointment of Engineering Tech I—PWD h. Permanent appointment of Administrative Assistant I—Codes Moved: Seconded: Vote: Ayes— TB Resolution 2018—a: Approval of Minutes of,January 29, 2018 Whereas, the draft Minutes of the January 29, 2018 meeting of the Town Board have been submitted for review and approval, now therefore be it Resolved, that the Town Board hereby approves the submitted minutes as the final minutes of the meeting on January 29, 2018 of the Town Board of the Town of Ithaca. TB Resolution 2018 - b: Town of Ithaca Abstract Whereas the following numbered vouchers have been presented to the Ithaca Town Board for approval of payment; and Whereas the said vouchers have been audited for payment by the said Town Board; now therefore be it Resolved that the governing Town Board hereby authorizes the payment of the said vouchers in total for the amounts indicated. VOUCHER NOS. 169 - 233 General Fund Townwide 17,088.69 General Fund Part-Town 4,193.53 Highway Fund Part-Town 82,438.79 Water Fund 28,133.00 Sewer Fund 3,615.46 Risk Retention Fund 17.56 Fire Protection Fund 45,591.39 Forest Home Lighting District 57.85 Glenside Lighting District 17.33 Renwick Heights Lighting District 29.82 Eastwood Commons Lighting District 40.37 Clover Lane Lighting District 5.40 Winner's Circle Lighting District 8.07 -Burleigh Drive Lighting District 1.8.82 West Haven Road Lighting District 74.66 Coddin ton Road Lighting District 43.46 TOTAL 181,374.20 TB Resolution 2018- d: Ratify Permanent Appointment of Administrative Assistant II-SCLIWC Whereas, there is a vacancy in the full time position of Administrative Assistant 11 in the Administration Department at Southern Cayuga Lake Intermunicipal Water Commission; and Whereas, the;interviewing group has determined that Thomas Sendgraff 11 possesses the necessary knowledge and skills to satisfactorily perform the duties of an Administrative Assistant 11; and Whereas, Thomas Sendgraff 11 was appointed by SCLIWC at the February 8, 2018 meeting based on a part time level of 30 hours per week, effective January 29, 2018; now, therefore, be it Resolved, the Town Board of the Town of Ithaca does hereby ratify SCLIWC's appointment of Thomas Sendgraff Il as a part time Administrative Assistant 11 in the Administration Department; and be it further Resolved, this is a 30 hours a week position, at the hourly wage of$22.14 from account number SW8310.101, with part time benefits. TB Resolution 2018 — e: Ratification of Highway Superintendent's Provisional Appointment of Civil Engineer Whereas, there has been a vacancy in the full time position of Civil Engineer for the Public Works Department, due to the creation of an additional position in the 2018. budget; and Whereas, the Interview Committee interviewed five candidates from an open competitive recruitment; and Whereas,the Committee has determined that Justin McNeal possesses the necessary knowledge and skills to satisfactorily perform the duties of Civil Engineer; and Whereas,this would be a provisional appointment that requires the appointee to be one of the top three reachable candidates from the next civil service exam for the said position; and Whereas,Jim Weber, Highway Superintendent/Director of Public Works, provisionally appointed Justin McNeal as Civil Engineer, effective February 20, 2018; now, therefore be it Resolved, the Town Board of the Town of Ithaca does hereby ratify the provisional appointment made by the Highway Superintendent/Director of Public Works, of Justin McNeal as Civil Engineer, effective February 20, 2018; and be it further Resolved,this position is at 40 hours a week, at the hourly wage of$29.91, which is an estimated annual salary of$62,212 from account A1440.100, in Job Classification "E", with full time benefits; and be it further Resolved, the said appointment is a provisional appointment pending the results from the next civil service exam for this position. TB Resolution 2018— f: Ratification of Highway Superintendent's Appointment of Laborer Whereas,there is a vacancy in the full time position of Laborer for the Public Works Department, due to a resignation; and Whereas,the Interview Committee interviewed sixteen candidates from an open recruitment; and Whereas,the Committee has determined that Tyler Lawrence possesses the necessary knowledge and skills to satisfactorily perform the duties of Laborer; and Whereas,Jim Weber, Highway Superintendent/Director of Public Works, appointed Tyler Lawrence as Laborer, effective January 29, 2018; now,therefore be it Resolved,the Town Board of the Town of Ithaca does hereby ratify the appointment made by the Highway Superintendent/Director of Public Works of Tyler Lawrence as Laborer, effective January 29, 2018; and be it further Resolved, this is a 40 hours a week positions, at the hourly wage of$19.28,which is an estimated annual salary of$40,102 from Public Works account numbers, in Job Classification "P',with full time benefits; and be it further Resolved, a mandatory twenty-six (26) week probationary period applies with no further action by the Town Board if there is successful completion of the probationary period as determined by the Highway Superintendent/Director of Public Works. TB Resolution 2018— g: Permanent Appointment of Engineering Technician I Whereas, Sam Harris on May 23, 2016, and Taran Pashow on November 14, 2016, were provisionally appointed as Engineering Technician I, pending the next civil service exam; and Whereas,Tompkins County Personnel has provided the certificate of eligible listing for the Engineering Technician I exam and Sam Harris and Taran Pashow were in the top three candidates; therefore, be it Resolved, the Town Board of the Town of Ithaca does hereby approve the permanent appointment of Sam Harris and Taran Pashow as Engineering Technician I, retroactive to January 29, 2018, with no change in wages or benefits; and be it further Resolved, a mandatory twenty-six (26) week probationary period applies with no further action by the Town Board if there is successful completion of the probationary period as determined by the Senior Civil Engineer and Director of Public Works. TB Resolution 2018— h: Permanent Appointment of Administrative Assistant I Whereas, there is presently a vacancy in the part time position of Administrative Assistant I in the Code Enforcement Department; and Whereas, the Interview Committee interviewed five candidates from the certified eligible listing for the said position; and Whereas, the Committee has determined that Kimberly Tratt possesses the necessary knowledge and skills to satisfactorily perform the duties of the Administrative Assistant I and make the recommendation for appointment; now, therefore be it Resolved, the Town Board of the Town of Ithaca does hereby approve the regular appointment of Kimberly Tratt as part time Administrative Assistant I,retroactive to February 5, 2018; and be it further Resolved, this is a 20 hours a week position, at the hourly wage of$19.19, which is an estimated annual salary of$19,957, from account number B8010.100, in Job Classification "A", with part time benefits; and be it further Resolved, if the said successfully completes the mandatory twenty six (26) week probationary period, which ends August 5, 2018 as determined by the Director of Code Enforcement; there will no further action required by the Town Board.