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HomeMy WebLinkAboutTB Minutes 2018-02-26 Meeting of the Ithaca Town Board Monday,February 26, 2018 at 4:30 p.m. Agenda 1. Call to Order 2. GHD Presentation on the South and West Hill Water Study 3. 4:30 pm Public Hearing—Permissive Referendum Proposed sewer improvement East State Street/MLK Sanitary Sewer Upgrade Sewer Improvement and establishing the sewer improvement area for same a. SEQR b. Consider adoption 4. Discuss and consider authorization for the supervisor to sign a contract for the drawing of construction documents for the King Road Park 5. Discuss and consider a budget amendment for the King Road Park drawings 6. Annual Reports of Town Management Team 7. Report of Annual Meeting of the Association of Towns 8. Committee Reports a. COC b. P&O c. Planning d. Public Works e. Budget 9. Consider Consent Agenda items a. Approval of Town Board Minutes b. Town of Ithaca Abstract c. Appoint Susan Kirby to the Ethics Board 10. Review of Correspondence 11. Adjournment TOWN OF ITHACA AFFIDAVIT OF POSTING AND PUBLICATION I, Paulette Rosa, being duly sworn, say that I am the Town Clerk of the Town of Ithaca, Tompkins County, New York that the following notice has been duly posted on the sign board of the Town Clerk of the Town of Ithaca and the notice has been duly published in the official newspaper,Ithaca Journal: ❑ ADVERTISEMENT/NOTICE ❑ NOTICE OF PUBLIC HEARINGS ❑ NOTICE OF ESTOPPEL ❑ NOTICE OF ADOPTION OF PUBLIC INTEREST ORDER PIO East State SUMLK Sanitary Sewer Upgrade Replacement Sewer Improvement Area Location of Sign Board Used for Posting: Town Clerk's Office 215 North Tioga Street Ithaca, NY 14850 Town website at www.town.ithaca.ny.us Date of Posting: 2/13/2018 Date of cation: 2/16/2018 Paulette Rosa Town Clerk STATE OF NEW YORK) COUNTY OF TOMPKINS) SS: TOWN OF ITHACA) Sworn to and subscribed before me this IZ�y of 2018. 7 Notary Public / i Debra DeAugistine Notary Public-State of New York No.01 DE6148035 Cualified in Tompkins County My Commission Expires June 1 S,20 4i I I NOTICE OF PUBLIC HEARING Subject to Permissive Referendum TB Resolution 2018-026: Order Setting a Public Hearing Regarding a Proposed Sewer Improvement for the Town of Ithaca, Tompkins County, New York, pursuant to Arti- cle 12-C of the Town Law, to beknown as She Town of Ithaca East State Street/MLK Sanitary Sewer Upgrade Sewer improvement, and establishing the Town of Ithaca East-State StreeVMLK Sanitary Sewer.Upgrade Replace- ment Sewer Improvement Are. Present Rod Howe, TeeAnnHunter, Bill Goodman, Pa- mela Bleiwas, Pat Leary, Rich DeP2010 and Eric Levine Moved: Rod Howe Seconded:Tee-Ann Hunter Whereas, a map, plan and report, including an esti- mate of cost, have been duly prepared in such manner and in such detail as has heretofore been determined by the Town Board of the Town of Ithaca, Tompkins County. New York, relating to the establishment and construc- tion, pursuant to Article 12-C of the Town Law, of Sewer system improvements to be known and identified as the Town of Ithaca East State Street/MLK Sanitary Sewer Up- grade Sewer Improvement, (the ^Improvement"), to pro- vide such sewer improvement to the present Town sewer system, such sewer system Improvement to be jointly con- structed and jointly owned by the Town of Ithaca and the City of Ithaca; to serve a benefitted area in said Town to be known as the Town of Ithaca East State StreeVMLK Sanitary Sewer Upgrade Sewer Improvement Area (the "Sewer Improvement Area^);and Whereas, said map, plan and report, including estimate of cos[, were prepared by a competent engineer, .duly li- censed by the State of New York, and have been filed in the office of the Town Clerk of said Town, where the same are available during regular office hours for exami- nation by any person or persons interested in the subject matter thereof;and Whereas,the area of said Town determined to be bene- fited by said Town of Ithaca East State Street(MLK Sanita- ry Sewer Upgrade Sewer Improvement Area consists of the entire area of said Town excepting therefrom the area contained within the Village of Cayuga Heights,and Whereas, the Improvement proposed in connection with the establishment of the Sewer Improvement Area consists of replacing approximately 2,350 LF. of 10" RCP with 2,350 LF. of a new 15" sewer main in the same gen- eral alignment beginning at the intersection of Seneca the Way to the intersection of Mitchell Street, 1 including and replacement of approx.. 20 manholes, 32services other related ancillary facilities, at an initially determined maximum estimated cost to said $411,762.49;Sewer Improvementae Area of 41.57% of$990. Whereas, said $411,762.49 is the maximum estimated cost, with the proposed method of financing to be em- ployed by the Ton of Ithaca consisting.of the expendi- ture of current revenues and surplus funds from sewer rents and charges from said Sewer Improvement Area, and Whereas, it is now desired to call a public hearing for the purpose of considering said map, plan and report, in- cluding estimate of costand the providing of the Im- provement, and to hear all persons interested in the sub- ject thereof concerning the same, all-in.accordance with the provisions of Section 209-q of the Town Law; Now, therefore, it is hereby ordered, by the Town Board of the Town of Ithaca, Tompkins County, New York,as follows: Section 1. A public hearing shall be held by the Town Board of the Town of Ithaca, Tompkins County, New York, at the Town Hall, 215 North Tioga Street, in Ithaca, New.York, in said Town, on the 26th day of Februarryy, at 4:30 o'clock P.M., Prevailing Time, to consider the afore- said map, plan, and report, including estimate of cost, and the question of providing the Improvement, and too hear all persns interested in the subject thereof concern- ing the same and to take such action thereon as is re- quired by law. Section 2.The Town Clerk is hereby authorized and di- rected to publish a Notice of Public Hearing regarding the aforesaid Improvement to be published once in the official newspaper, and also to post a copy thereof on the town signboard maintained by the Town Clerk, not less than tan (10) nor more'than twenty (20) days before the resad, all in accord- ante dvifhearing the provisions ofSectioas n 209iq of the Town Law. 5 Cd n 3 This Order shall take effect immediately. The question of the adoption of the forego!2 9 Order WAIF^ duly put to a vote on roll call, whichre 0lteasGoodman,1 aye: Rod Howe, aye; Tee-Ann Hunter, aye; e; Rich DePaolo, aye Pamela Bleiwas, aye; Pat Learya . Y and Eric Levine, aye. The Order was thereupon declared duly adopted. - W16/113 -- Meeting of the Ithaca Town Board Monday,February 26, 2018 at 4:30 p.m. Minutes 1. Call to Order—Mr. Goodman opened the meeting at 4:35 p.m. 2. GHD Presentation on the South and West Hill Water Study (Attachment 1) Mr. Hyde went through the presentation noting that this last study in the series essentially completes the goal of having a full Water Study of the Town of Ithaca and gives the town a working model of what is in place and recommendations based on the minimums provided by the town. Ms. Hunter asked whether the report will have projects prioritized for the board to consider implementing and Mr. Hyde responded that it would. Ms. Ritter asked if the model would allow staff to change the development numbers and see what different build-out levels would do to the numbers and Mr. Hyde responded that it would. 3. 4:30 pm Public Hearing—Permissive Referendum Proposed sewer improvement East State Street/MLK Sanitary Sewer Upgrade Sewer Improvement and establishing the sewer improvement area for same Mr. Goodman opened the public hearing at 5:14p.m. There was no one wishing to address the board and the hearing was closed. Representatives from the City of Ithaca asked about the SEQR process and the designation of Lead Agency saying they would rather be Lead since there is a significant time constraint; if they cannot start the project by mid-April, it will need to be put off until 2019 and a domino effect will happen. Mr. DePaolo stated that he thought when this was first proposed, the City was envisioning this as a Type 2 action not requiring SEQR but it actually constitutes a tripling of the capacity of the sewer main. He felt that the fact that a more rigorous environmental review wasn't considered initially, in his opinion, doesn't bode well for the City being a lead agency on a project that potentially has wide- ranging implications. The City responded that the pipe right now is at 90% capacity at peak and it should flow at 50% at peak and therefore the project isn't increasing capacity but is bringing the pipe size in line with current usage and flow. Some discussion followed with Mr. DePaolo noting that the Engineering Report itself said the increase would allow for additional development and that additional development should be considered during an environmental review and the City was perfectly willing to not to do an environmental review until pushed by the Town and noticing that there is a historic district that TBS 2018-02-26 Pg. 1 mandates the review. Ms. Ritter spoke to the issue, noting that any development on East Hill would go through its own SEQR review and Mr. Thaete added that there have been some significant overflow events and the pipe needs to be enlarged to get below that 90% figure and avoid overflows. Mr. DePaolo stated for the record he is not against the expansion of the sewer main but this is what he has been saying for years; you can say you need to increase fire flows, or sewer mains because they are overflowing, but really, what is happening in a piecemeal way, is you are making it possible for more things to be built without having some kind of coordinated analysis of what those impacts are and so it is more or less segmented. This project cannot be called anything other than an expansion of service and where water and sewer service is, development follows. The majority of the board did not have an issue with the City being lead agency, noting that they could make comments to the City to be addressed and answered in the SEQR review. 4. Discuss and consider authorization for the supervisor to sign a contract for the drawing of construction documents for the King Road Park TB Resolution 2018-032: Authorization for Town Supervisor to Sign Agreement for Design Services with T.G. Miller, P.C. Engineers and Surveyors for Construction Documents for the Park and Trail Proiect Located on East King Road Whereas, the Town of Ithaca has owned approximately 3.6 acres of vacant land on East King Road since 1998/1999, and Whereas, the development of a park and trail in this area of the Town is recommended in the Town of Ithaca Park, Recreation and Open Space Plan (1997), stating for South Hill that "the second park should be located within or nearby the Chase Farm development' (pg 37) and that the proposed trail would provide one section of"a network of paths connecting the vicinity of Chase Lane and East King Road, the Deer Run neighborhood, Troy Park ...." (pg 47), and Whereas, in 2010 and 2014 the Town submitted grant applications to develop this park and trail, which were not funded, and Whereas, the Town has received a commitment from a Town resident to donate funds towards the development of this park and trail, and Whereas, in 2016 the Town contracted with T.G. Miller, P.C. Engineers and Surveyors to provide preliminary designs for the project, and Whereas, the Planning Department has received a proposal from T.G. Miller, P.C. Engineers and Surveyors to prepare construction documents with a total cost of$16,200.00; now, therefore, be it TBS 2018-02-26 Pg. 2 Resolved, that the Town Board of the Town of Ithaca does hereby authorize the Town Supervisor to sign the agreement for services with T.G. Miller, P.C. Engineer and Surveyors to prepare construction documents for the park and trail project located on East King Road, at a cost not to exceed $16,200.00, with funds to be provided through a budget amendment scheduled for the March 12,2018 Town Board meeting, and any addendums that do not have additional obligations for the Town. Moved: Rod Howe Seconded: Pat Leary Vote: Howe, Leary, Levine, Bleiwas, DePaolo, Goodman and Hunter 5. Annual Reports of Town Management Team Mr. George, Town Historian gave a verbal report and submitted a written report (see attached reports) Ms. Hunter would like us to think ahead about future historical significance of events or places, such as taking pictures of Maplewood before it was torn down, so the history can be preserved; in the future it may be interesting to see what had been there. Mr. George thought that was an interesting thought and he would have to start thinking that through. Ms. Hunter was concerned with the Town's current historical documents as it moves toward being fully digitized and Ms. Rosa stated that the Town's historical records will be going to the History Center once they are in their new building. The board did not have any questions on the other written reports that were submitted. 6. Report of Annual Meeting of the Association of Towns Mr. Goodman stated that the one takeaway he always has is how lucky the town is to have the staff we have. The things he hears are pretty amazing. Mr. Goodman,Ms. Hunter and Ms. Bleiwas reported on the classes they attended, adding that they have handouts if anyone is interested. 7. Committee Reports a. P&O—Ms. Bleiwas reported that the noise permit changes were discussed and put on hold and the need for increasing the Codes support position was sent to the Budget Committee with their support. b. Planning—Mr. DePaolo reported that they discussed the Operating Permits that were coming in and the Chainworks project and c. Public Works —Mr. Howe reported that the water study and the interceptor were discussed and then just discussed here. Ms. Hunter asked if there will be a model to allow us to plug in our own numbers and parameters to look at scenarios we want to look at and Mr. DePaolo thought there could be other options such as generators instead of 3 day supplies and it TBS 2018-02-26 Pg. 3 will be interesting to look at those scenarios. Mr. Thaete said there will be a usable model for us to do that. d. Budget—Mr. Levine reviewed the 2018 priorities list the committee talked about in January and the next meeting is this Wednesday. e. STR—Mr. Goodman reported that they talked about penalties and enforcement as well as thresh holds and how we will support that with current staffing levels. f. IO—Ms. Hunter reported on the Watershed Summit in Seneca Falls and hopes some public works staff will attend to help think of projects that can be funded. She would also like to hire the Floating Classroom for elected officials to see what they do. There is a HABS (harmful algae bloom) summit Monday to hear about the $65M that the Governor wants to put toward the problem. g. Cable Franchise—Mr. DePaolo requested a closed session to discuss pending litigation and Mr. Goodman added it to the agenda for March. 8. Consider Consent Agenda items TB Resolution 2018-033: Adopt Consent Agenda Resolved, that the Town Board of the Town of Ithaca hereby approves and/or adopts the following Consent Agenda items: a. Approval of Town Board Minutes of January 29, 2018 b. Town of Ithaca Abstract c. Appoint Susan Kirby to the Ethics Board Moved: Eric Levine Seconded: Rod Howe Vote: Ayes — Levine, Howe, Goodman,Hunter, Leary and DePaolo TB Resolution 2018-033a: Approval of Minutes of January 29, 2018 Whereas, the draft Minutes of the January 29, 2018 meetings of the Town Board have been submitted for review and approval, now therefore be it Resolved, that the Town Board hereby approves the submitted minutes as the final minutes of the meetings January 29, 2018 of the Town Board of the Town of Ithaca. TB Resolution 2018-033b: Town of Ithaca Abstract Whereas the following numbered vouchers have been presented to the Ithaca Town Board for approval of payment; and TBS 2018-02-26 Pg. 4 Whereas the said vouchers have been audited for payment by the said Town Board; now therefore be it Resolved that the governing Town Board hereby authorizes the payment of the said vouchers in total for the amounts indicated. VOUCHER NOS. 234-300 General Fund Townwide 35,754.28 General Fund Part-Town 3,250.00 Highway Fund Town Wide 49,494.33 Highway Fund Part Town 10,573.99 Water Fund 14,036.19 Sewer Fund 7,928.24 Risk Retention Fund 520.00 Fire Protection Fund 99,036.24 Forest Home Lighting District 189.90 Glenside Lighting District 67.53 Renwick Heights Lighting District 78.02 Eastwood Commons Lighting District 171.62 Clover Lane Lighting District 19.95 Winner's Circle Lighting District 66.02 Burleigh Drive Lighting District 67.85 West Haven Road Lighting District 206.75 Coddington Road Lighting District 123.17 TOTAL 221,584.08 TB Resolution 2018—033c: Appoint Susan Kirby to the Ethics Board Resolved that the Town Board hereby appoints Susan Kirby(Republican) to the Town of Ithaca's Ethics Board for a term of 02/28/2018 — 12/31/2022. 9. Review of Correspondence 10. Adjournment Mr. Levine moved to adjourn the meeting at 6:37 p.m.; seconded by Ms. Leary. 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Prepared a display table with photo displays (many provided by The History Center), books related to local history, and Town history brochures. Responded public inquiries and talked with students about their history projects. 6) Establishing the cemetery boundary of the Bostwick Road Cemetery and deeding it to the Town-met with landowner family at the cemetery and consulted with the Town. 7) Investigated idea of a memorial window in Sage Chapel for John Finch and other victims of the 1967 fire at the Cornell Residential Club. 8) With Ksenia lonova at the History Center, prepared a display in the History Center entitled Town of Ithaca: Early Days (currently on exhibit). 9) Responded to public inquires: Cornell Residential Club Fire of April 5, 1967 --Visited the City of Ithaca Clerk's Office and the Tompkins County Coroner's Office to determine the availability of records related to the case. Respectfully submitted, February 26, 2018, David George ae°Frp�9 TOWN OF ITHACA 0 E 215 N. Tioga Street, Ithaca, N.Y. 14850 . ( www.town.ithaca.ny.us 14 ' ryEW YO�� ❑� •. CODE ENFORCEMENT-BRUCE W. BATES, DIRECTOR Phone (607) 273-1783 ■ Fax(607) 273-1704 codes@town.ithaca.ny.us CODE ENFORCEMENT/ZONING 2017 YEAR END REPORT Quick Look • The Town of Ithaca Code Enforcement and Zoning Department enforces The NYS Fire and Building Code and The Code of the Town of Ithaca. • We hired two new Code Officials. • Monthly reports are given to the Board at their regular monthly meetings. • A total of 514 building permits issued. • We maintained an average of 18 inspections per permit. • Complaints for the second year in a row were at a record high. • We continued to struggle with current operating permits and fire safety inspections;this in part is because of the many man hrs. spent on the Maplewood project. • We continued to update the 911 addressing system. • We continued to explore the features of Municity, our data base system, and Laserfiche, the County's document repository. • The Zoning Board heard about the same number of appeal requests as the year before. • 2018 goals are a continuation of previous Items. • Anticipated projects for 2018 include ongoing development, as well as major and small projects. THE DEPARTMENT The Town of Ithaca Code Enforcement Department's task is to enforce The Code of the Town of Ithaca and The New York State Fire and Building Code, which includes the 9 series of Codes: building, residential, fire, existing, plumbing, mechanical, fuel gas, energy conservation and property maintenance code. We are also responsible for assigning 911 addresses and investigating complaints within the Town of Ithaca(excluding the Village of Cayuga Heights). Our current budgeted staff consists of(1) 37.5 hrs. /wk. Administration Assistant IV, (Lori Kofoid); (3) 40 hrs./wk. Code Enforcement Officer/ Electrical inspectors, Dana Magnuson, Martin Kelly and, new hire, Mark Stonier. (1)40 hrs./wk. Code Enforcement Officer(Steven Williams); (1)New hire, Senior Code Enforcement Officer, Marty Moseley (1) Director of Code Enforcement and Zoning (Bruce W. Bates); Monthly reports are given to the Town Board at their regular Town Board meetings. This report includes the number of applications submitted, permits issued, Certificate of Occupancy(C of O) and Certificate of compliance (C of C) issued, complaints received, and complaints closed. BUILDING PERMITS There were a total of 514 permits issued. As of Jan 1, 2018 there are 211 open permits. Reported Construction value of the 2017 permits was$110,411,098.00 PERMIT RENEWALS There were a total of 55 permits renewed. CONSTRUCTION INSPECTIONS The average number of inspections per permit was held to 18 again this year. Some permit inspections were as low as 2 per permit and some as high as 128+for some major commercial and residential permits. COMPLAINTS There were 158 complaints filed in 2017,of those 90 were closed out. FIRE/SAFETY/OPERATING PERMITS INSPECTIONS Fire Safety and Operating Permit inspections are being done by both Code Staff and the Ithaca Fire Department(IFD) in the area of the town for which they are contracted to provide fire protection services. With the increased demand of our time at Maplewood fire safety inspections and Operating permits decreased this year. The total Operating Permits issued for 2017 were 33.Operating Permits are issued per section 125-8 of The Code of The Town of Ithaca; mandated by Part 1208 Rules and Regulations of NYS. Operating Permits are good for three years and are renewable upon passing a current fire safety inspection. 911 The Codes Office is assigned the responsibility of monitoring changes and assigning addresses for the 911 Emergency Response System. We have been working on it like we did before; when a problem arises we deal with it. However,this year emergency management has been trying to upgrade to the new 911 enhanced program and has been finding a lot of errors in the towns addresses that need correction. Also with the upcoming 2020 census, the census bureau is not doing a door to door as they have in past years and will be using the 911 addresses,therefore,to assure we get the most accurate count we need to verify that we have all addresses listed as well as correct. To aid in this we have been working with the County on a program to assist us in the changes. ZONING BOARD The Zoning Board had 25 requests for variances, one more than 2016. 20 were granted, Iwithdrawn, 1 adjourned pending further action by the applicant,2 were cancelled before the hearing and 1 was denied. The Zoning Board consists of five full members who are appointed by the Town Board and they serve five year staged terms; Rob Rosen was reappointed chair(tern expires 2021 ). Other members of the Zoning Board are: Bill King(term expires 2020), is acting representative to the Codes and Ordinance Committee,Chris Jung(tern expires 2018), Christine Decker(term expires 2019), George Vignaux (tern expired 2017), Two alternates Caren Rubin and William Highland(serve I year terms). STATE MANDATED REPORT(see appendix) OBJECTIVES/GOALS Our goals for 2017 were few, but a major one was to implement the Maplewood project. This has taken a large number of man hrs. But the project is well under way. 2018 objectives/goals; • Finish the Maplewood Project • Continue to pursue the co-operation of NY State Office of Fire prevention and control in providing us with copies of their inspections of Cornell and Ithaca College. 2 • Implementation of the new rental registry program. • Complete updating of the 911 addressing. • Possible implementation of a contractor registration (operating permit). Current ongoing developments and major projects • Maplewood—Cornell's 27 apartment and townhouse buildings, consisting of 474 units with 872 beds -graduate and professional Housing. • Continue to refine and implement programs in Municity and Laserfiche. • Clare Bridge—Senior Care, Temporary Certificate of Occupancy(TC O) issued. • Cayuga Meadows—Senior housing, TCO issued. • Birds Eye view—development. • Southwoods—development. • West View-development. • Cayuga Medical Center- addition of 2"d story to east wing. Anticipated major projects • Sleep In Hotel (Elmira Rd.). • Ithaca Town Houses (former Holochuck development)(West Hill). • Chain Works development. (South Hill). • Cornell undergraduate housing(Jessup Rd.). • Amabel Pocket Neighborhood development. (Five Mile Dr.). • East Hill Plaza(Pine Tree Rd.). • Coddington Rd Community Center expansion (Coddington Rd.). • Several smaller projects that are on the Planning Board's schedule. CONCLUSION 2017 for the Town of Ithaca Code Enforcement and Zoning Department was a year of growth, not just in department size but also major building projects. 2018 is looking like another year of exceptional growth with in the town. We are hoping the department will handle this growth as well as we did in 2017,maintaining the public safety in the building environment in a professional manner. Respectfully Submitted, Brul ce W. Bates, Directo� Code Enforcement and Zoning Department 3 Uniform Code Administration and Enforcement Report(Reporting Yea.. httpsJ/ee.kobotoolbox.orgfx/#YLU8 Uniform Code Administration and Enforcement Report (Reporting Year: 2017) General Information We recommend using Google Chrome to fill out this form We stmngly recommend that you use Google Chrome web browser to submit your form online.Although you can also submit the form electronically using the latest versions of Internet Explorer or Mozilla Flrefox we have learned that the form will not print properly in either of those programs for you to retain in your own records.if you must use Internet Explorer or Mozilla Firefox because Google Chrome is not available In your workplace,you may request a PDF copy of your electronic submission to be sent back to You by emailing codeform@dos.state.nyus.Pease do not request such a PDF copy until you have completed your electronic submission. Instructions Use one form pper municipality The"Reporting Year"is the calendar year Qanua,7 through December)for which the reported data have been collected.The"Code Official is the offical enforcing the New York State Uniform Fire Prevention and Building Code (Uniform Code)in the municipality.If you still have questions after reviewing this form and Instructions,please contact Division of 9ullding Standards and Codes at(518,)4744073. Name of Municipality Provide the full name of the municipality(e g."County of Albany°or"City of Albany") Town of Ithaca Address 215 N.Tioga St. Zip Code 13464 1 of 24 1/30/2018, 12:11 PM Uniform Code Administration and Enforcement Report(Reporting Yea.. https.,//ee.kobotoolbox.org/x/#YLU8 Enforcement Services Provided to Other Municipalities Does your municipality perform code enforcement activities for any other municipality? Do not list municipalities that have opted out pursuant Executive Law 9381(2).List municipalities below and use(+)to add space for additional entries as needed. OYes O No 1 "Name of Municipality Provide the full name of the municipality(e.g."County of Albany"or"City of Albany") Does false County administer and enforce the Uniform Code and Energy Code for any other municipality that has opted out pursuant to Executive Law§381(2)? List municipalities below and use(+)to add space for additional entries as needed. Yes No 1 *Name of Municipality Provide the full name of the municipality(e.g."County of Albany"or"City of Albany") 2 of 24 1/30/2018,12:11 PM Uniform Code Administration and Enforcement Report(Reporting Yea... httpsJ/ee.kobotoolbox.orglx/#YLU8 Submitting Official Name Bruce W.Bates Phone Provide business phone number with area code- 607-273-1783 Email bbates@tovmJthaca.ny.us Title and Department Spedfyyourtitle and department Director of Code Enforcement and Zoning Functions Specify the municipal code enforcement functions you are able to report on behalf of Town of Ithaca.Mark all that apply. R Building and Other Permits Fire Safety Inspections Code Enforcement Are third-party contracted services used to meet the requirements of 19 NYCRR Part 1203? OYes 0 No Does the third-party meet the education requirements of 12032(e)(1)? OYes 0 No Does the fire department perform fire safety Inspections? OYes 0 No Who is responsible for fire safety inspections? 3 of 24 1/30/2018, 12:11 PM Uniform Code Administration and Enforcement Report(Reporting Yea... hupsJ/ee.kobotoolbox.org/x/#YLU8 Legislative Authorization Please list the local law,ordinance or other appropriate regulation that provides for the administration and enforcement of the NYS Uniform Fire Prevention and Building Code and Energy Conservation Construction Code In this municipality: Enter the name and number of the local law,ordinance,and/or reguladon that provides for the administration and enforcement of the Uniform Code In the municipality(example:Local taw#12 of Z006) Chapter 125 of The Code Of The Town Of Ithaca Building Permits Instructions for this section Enter the number of building permits Issued for each occupancy type Ilsted. New One-or Two-family dwellings 9 New Commercial/Industrial buildings 5 New Hazardous(H)occupancies 0 New Residential(R)occupancies(excluding One-and Two-Family) 26 Additions,alterations,or repairs on existing dwellings and residential buildings or occupancies 179 Additions,alterations,or repairs on existing commercial,industrial,or hazardous buildings 65230 All other permits(pools,sheds,decks,plumbing,HVAC,etc.) This number should include all building permits not included In figures reported above. 0 Certificates of Occupancy or Compliance Issued for all occupancies Enter the number of certificates of occupancy and/or compliance Issued here. 492 4 of 24 1130/2018, 12-11 PM Uniform Code Administration and Enforcement Report(Reporting Yea... httpsJ/ee.kobotootbox.orgtx/#YLUB Stop Work Orders Number of Stop Work Orders Issued In reporting year Enter the number of stop work orders Issued.If none have been Issued enter 0. 49 Notification of Fire or Explosion Have procedures been established for notification by the chief of your fire department(s)regarding fire or explosinon involving any structural damage,fuel burning appliance,chimney,or gas vent? OYes O No Unsafe Structures and Equipment Have procedures been established for identifying and addressing unsafe structures and equipment? OYes O No 5 of 24 1/30/2018, 12:11 PM Uniform Code Administration and Enforcement Report(Reporting Yea... httpsJ/ee.kobatoolbox.orglx/#YLUg Operating Permits Are operating permits required by the municipality! OYes O No Manufacturing,storing,or handling hazardous materials in quanddes exceeding those listed in Tables 2703.1.1(1.4)of the Fire Code of New York State(see 19 NYCRR Part 1225): 1 Hazardous processes and activities,including but not limited to,commercial and industrial operations which produce combustible dust as a by product,fruit and crop ripening,and waste handling: 6 Use of pyrotechnic devices in assembly occupancies: 0 Buildings containing one or more areas of public assembly with an occupant load of 100 or more persons: 26 Buildings whose use or occupancy classification may pose a substantial potential hazard to public safety,as determined by the government or agency charged with or accountable for administration and enforement of the Uniform Code: 0 n Other operating permits Issued Report any other categories of operating permits issued and number of permits Issued for each such category.Use plus(+)button to add as many as needed. 1 Describe operating permit category Number of permits issued 6 of 24 1/30/2018. 12:11 PM Uniform Code Administration and Enforcement Report(Reporting Yea... https://ee.kobotoolbox.orglxt#YLU8 Fire Safety and Property Maintenance Inspections Are any of the numbers reported in this section estimates? Answer'Yes!Nany of the numbers of occupancies or inspecdons reported were estimated rather than tabulated from electronic records or manual counting of records. OYes O No Please describe briefly which figures are estimated and how estimates were calculated. a Areas of Public Assembly(with occupant load of 50 or more and not an accessory use) Number of occupancies 26 Number of occupancies inspected 8 »Multiple Dwellings(exclude dormitories) Number of buildings containing or more dwelling units in this municipality: 170 Number of dwelling units in buildings containing 3 or more dwelling units in this municipality: 1987 Number of multiple dwelling buildings inspected 31 »CommerciaVlndustrial Occupancies(not included above) Number of occupancies in this municipality 3 7 of 24 1/302018, 12:11 PM Uniform Code Administration and Enforcement Report(Reporting Yea... httpsJ/ee.kobotoolbox.org/x/#YLU8 Number of occupancies inspected in this municipality 0 Special Inspections Instructions for this section Answer questions In this section in reference to special Inspections as defined in Section 1702 of the Building Code of New York State. Does the municipality require special inspections? OYes O No Does the municipality retain special Inspection reports? OYes O No Does the municipality require a statement of special inspections required as part of a condition for permit issuance? OYes O No Does the municpiall require special inspection reports to be submitted prior to issuance of certificates of compliance or completion? 0 Yes O No 8 of 24 1/30/2018, 12:11 PM Uniform Code Administration and Enforcement Report(Reporting Yea... httpsJ/ee.kobotoolbox.orgtx/#YLU8 Compliance Hasyyoouur municipality adopted more restrictive local standards(requirements)to the Uniform Fire Prevention and Bullding Code? OYes,residential and commercial OYes,residential only OYes,commercial only O No Has your municipality filed a petition with State Fire Prevention and Building Code Council per Executive Law Article 18,Section 379? OYes O No OUnknown Has your municlpality adopted more restrictive local standards(requirements)to the State Energy Conservation Construction Code(Energy Code)? OYes,residential and commercial OYes,residential only OYes,commercial only O No Has the more restrictive local standard(requirements)for the Energy Code been filed with the Code Council per Energy Law Article 11,Section 109? Yes No Unknown Has the municipality adopted Green or Sustainable Building Standards for construction? OYes,residential and commercial OYes,residential only OYes,commercial only O No Please Identify all procedures used by the municipality to ensure compliance with the Uniform Code: Field Inspections RPlan Reviews OSoftware Report or Printout Fir] Compliance Checklist 0 Other 9 of 24 1/30/2018, 12:11 PM Uniform Code Administration and Enforcement Report(Reporting Yea... httpsJ/ee.kobotoolbox.orglxt#YLU8 1 Please specify other strategy to ensure compliance with the Uniform Code: Use plus(+)button to add as many as needed. Third party inspections Please identify all procedures used by the municipality to ensure complalnce with the Energy Code: F%*] ,Field Inspections ❑-* Plan Reviews OSoftware Report or Printout OCompliance Checklist Other 1 Please specify other strategy to ensure compliance with the Energy Code: Use plus(+)button to add as many as needed. Third party Inspections,Engineer's statements On average,how many site inspections are conducted for Uniform Code compliance for each new residential building? 32 On average,how many site inspections are conducted for Uniform Code compliance for each new commercial building? 92 On average,how many site inspections are conducted for Energy Code compliance for each new residential building? 12 On average,how many site inspections are conducted for Energy Code compliance for each new commercial building? 20 10 of 24 1/30/2018, 12:11 PM Uniform Cade Administration and Enforcement Report(Reporting Yea... httpsJ/ee.kobotoolbox.org/x/#YLU8 Energy Code The State Energy Conservation Construction Code(Energy Code)was amended and updated in its entirety,effective October 3,2016.The amended and updated version of the Energy Code Includes specific requirements relating to construction documents,applications for building permits,approvals of applications for building permits,and Inspections and tests to be performed during construction.The questions in this section of this Report relate to the Municipality's familiarity with,and ability to enforce,these now provisions. In this section of this Report,the term 02015 IECC"means the 2015 edition of the international Energy Conservation Code(Second Printing,May 2015),the term"2016 Energy Code Supplement"means the publication entitled"2016 Supplement to the New York State Energy Conservation Construction Code(Revised August 2016),"the term"residential building"is as defined in the 2016 Energy Code Supplement,and the term'tommercial building"means any building that is not a residential building. The term"residential building"Includes:(1)detached one-family dwellings having not more than three stories above grade plane;(2)detached two-family dwellings having not more than three stories above grade plane;(3)buildings that Q)consist of three or more attached townhouse units and(IQ have not more than three stories above grade plane,(4) buildings that(I)are classified in accordance with Chapter 3 of the 2015 International Building Code(as amended)in Group R-2,R-3 or R-4 and(Ii)have not more than three stories above grade plane;(5)factory manufactured homes(as defined in section 372(8)of the New York State Executive Law);and(6)mobile homes(as defined in section 372(13)of the New York State Executive Law).For the purposes of this definition of the term"residential building,"the term "townhouse unIV means a single-family dwelling unit constructed In a group of three or more attached units in which each unit(1)extends from the foundation to roof and(II)has open space on at least two sides. 11 of 24 1/30/2018, 12:11 PM Uniform Code Administration and Enforcement Report(Reporting Yea... httpsJ/ee.kabotoolbox.orgfx/#YLU8 Does the Municipality require that construction documents submitted as part of an application for a building permit show the following data and features of the building in sufficient detail to allow the Municipality to determine whether the building does or does not comply with the Energy Code: Yes No Representation of buildings thermal O 0 envelope? Insulation materials and their O 0 fl-values? Fenestradon 1.11-factor and solar heat O O gain coefficient(SHGC)T Area-weighted U-factor calculations O 0 and SHGC values(where applicable)? Mechanical system design criteria O O (Manual"J"and Manual"S"for residential buildingsp! Mechanical and service water heating O O system and equipment types,sizes,and efficiencies? Economizer description(in the rase of a O O commercial building)? Equipment and system controft On the O O case of a commercial building)? Fan motor horsepower(hp)and O O controls an the case of a commercial building)? Duct sealing,dud and pipe insulation O O and location? Lighting fittture schedule with wattage O O and control narrative on the case of a commercial building)? Location of daylight zones on floor O O plans On the ease of a commercial building)? Air sealing details? O O Where the construction documents are required to be prepared by a New York State registered architect or licensed professional engineer,does the Municipality reqquire that the documents bear the seal or stamp and signature of such registered architect or licensed professional engineer and include,immediately above the s(gnature,a statement substantially similar to the following To a best of the knowledge,belief,and professional Judgment of the undersigned[re stared architect or licensed professional engineer],the plana and specifications depleted on these drawings aceto compliance with the appllwble provisions of the Newyork State Uniform Fire prevention and Building Coda and the New York State Energy Conservation Construction Code,as currently in effect? OYes O No 12 of 24 1/30t2018, 12:11 PM Uniform Code Administration and Enforcement Report(Reporting Yea... https://ee.kobotoolbox.orglx/#YLUg When the Municipalittyy determines the construction documents to be in compliance with the applicable requirements of the Energy Code and accept the documents does the Municipality stamp the construction documents"Reviewed for Energy Code Compliance"and en&orse the documents in writing? OYes O No »Are inspections completed for each of the following(where applicable). Inspections of footings and foundations to verify compliance with the Energy Code as to R-value,location, thidmess,deppth of burial and protection of insulation as required by the Energy Code and approved plans and e O oYes 0 No Inspections at framing and rough-in,made beforeapplication of Interior finish and to verify compliance with the Enemy Code as to types of Insulation and correspomiing R values and their correct location and proper installation,fenestration properties(IMfactor and SHGC and,in the case of a commercial buildsnngg,vp and ppropper installation and air leakage components as required by the Energy Code and approved plans andspee�fica omni OYes O No Inspections at plumbing roff�hhdn to verify compliance as required by the Enerrggyy Code and approved plans and specifications as to types ofTnsuladon and corresponding Raralues and protection,required controls,and required heat traps on potable water heaters? OYes O No Irhspecdons at mechaniiY ugFMn to verify complias required by the Energy Code and approved plans andspecifications as to irhsHVAC equlpmetht t�e ab�,required conerols,system Insulation,andcorresponding Rvalue; m and damppeer air eakathe case of a commercial buildirhg)or system airleakage control�in the of a residerhtial building) required encrr��rr recovery and economitms ttnte caseof a commercialbulWlhprogremmable thermosdampers,wholedrouse verhtilatory and minimum faneffidenry(in the case osidential bullding)T OYes O No Inspections at electrical rough-In to verify compliance as required by the Energy Code and approved plans and specifications as to installed lIghting systems,components and controls and,lfapplicable,Installation of an electric meter for each dwelling unit? OYes O No 13 of 24 1/30/2018, 12:11 PM Uniform Code Administration and Enforcement Report(Reporting Yea.. https9/ee.kobotoolbox.org/x/#YLUg A final inspection that verifies In the case of a commercial bullding,the installation and proper operation of all building controls required by tyre EnergyCode,the receipt celot of documentation verifyiIgthat activities associated non omlprl�ianccommissioning cor Isis d land theibreyceipt of tthe HVAC Codel veiW,in the case 6f a residential Bcerrtificaatilonn reeqquireed t ttheeEEnergyinp steCode;and the final Inspection numb l Whlagnhel controls lamps an Wtw:essrregquir a by theEnerggyy€ode7 rationenaateli�i[adanofthe OYes O No b In the case of residential buildings: Does the Municipality require that a permanent certificate listing the predominant It-values of insulation Installed be completed by the builder or registered design professional and posted on a wall in the space where the furnace is located? OYes O No Does the Municipally require that building envelope values be confirmed as code compliant by at least one of the following methods?IhreseHptve,Trade-off methodp(RESCheck),Energy Racing Index(2015 IECC3ecdon 8406) OYes O No O Other Specify other. In Iter%does the Municcipalit-and y requiret hat an a r Ion get�testt((the"ACH bmultiple t lest lor'abml familydwellingsdoor test") o t"brae stories performed on the completed building envelope? t ) QYes O No Does the Municipality require that the ACH So test verify 3 air changes or less per hour? OYes O No Does the Municipality require that written report of the results of the ACH 50 test be signed by the party conducting the test and provided to the Munldpality? OYes O No 14 of 24 1!30/2018,12:11 PM Uniform Code Administration and Enforcement Report(Reporting Yea... haps)/ee.kobotoolbox.org/x/#YLUB In a case where any part of the HVAC duct system located outside of the building envelope,docs the Municipality require that a dud tightness test be performed? OYes O No Does the code official receive a written report of the results of the test signed by the party conducting the test? OYes O No In the case of commercial buildings: Does the Municipality require the demonstration of compliance with one of the following compliance paths? •ASHRAE Compliance Path:Compliance with the requirements of ASHRAE 90.1-2013,as amended by the 2016 Energy Code Supplement. • Prescriptive Compliance Path:Compliance with the requirements of(1)Sections C402 through C405 of the 20151E G as amended by the 2016 Energy Code Supplement,(2)Section C406 of the 2015 IE as amended by the 2016 Energy Code Supplement,and(3)in the case of tenant spaces,Section[4061.1 of the 20151ECG as amended by the 2016 Energy Code Supplement • Performance Compliance Path:Compliance with the requirements of Sections 04025,C403.2,C404,C405.$ C405.3,C485.5,C405.6 and C407 of the 2015IECG as amended by the 2016 Energy Code Supplement,with building energy cost to be equal to or less than 85 percent of the standard reference design building. OYes O No Does the Munidpality require construction documents to clearly Indicate provisions for commissioning and completion requ rements in accordance with Section 0408 of the 2015 IECC? OYes O No a Project Compliance For each of the following project categories,provide the total number of projects in each category that were completed during the year covered by this report and the number of such completed projects that complied with ninety percent (90%)or more of the applicable requirements of the Energy Code New commercial building construction projects completed 5 Completed new commercial building construction projects that are at least 90%compliant 0 15 of 24 1/30f2018, 12:11 PM Uniform Code Administration and Enforcement Report(Reporting Yea... httpsJ/ee.kobotoolbox.orglxt#YLU8 New residential building construction projects completed 9 Completed new residential building construction projects that are at least 90%compliant 0 Existing commercial building construction projects completed 6 Completed existing commercial building construction projects that are at least 90%compliant 0 Existing residential building construction projects completed 11 Completed existing residential building construction projects that are at least 90%compliant 0 With respect to the response to previous question,provide a description of the methods used to verify such compliance with the Energy Code. review of plans and field inspections 16 of 24 1/30/2018, 12:11 PM Uniform Code Administration and Enforcement Report(Reporting Yea... https://ee.kobotoolbox.org/X/OYLUB Complaints Are any of the numbers reported in this section estimates? Answer T&if any of the numbers of occupancies or inspections reported were estimated rather than tabulated from electronic records or manual counting of records. OYes O No Please describe briefly which figures are estimated and how estimates were calculated. Total number of all registered Uniform Code related complaints received for reporting year. 121 Total number of all registered Uniform Code related complaints acted upon for reporting year: 121 Total number of all registered Energy Code related complaints received for reporting year. 0 Total number of all registered Energy Code related complaints acted upon for reporting year. 0 Record Keeping Has a system of records of the features and activities specified In 19 NYCRR 12033(a4)been established and maintained? OYes O No 17 of 24 W3012018, 12:11 PM Uniform Code Administration and Enforcement Report(Reporting Yea... https://ee.kobotoolbox.orgtx/#YLU8 Personnel Instructions for this section Identify all Code Enforcement Officials and Building Safety Inspectors enforcing the Uniform Code within your municipality.Do not Include individuals who are limited to zoning and/or planning functions.Use plus(+j button to add as many as needed. 1 *Name Steve Williams Title Code Enforcement Officer E-Mail Address swilliams@town.ithaca.ny.us DOS Code Enforcement Officer Certification Number Leave blank if individual is notyet certified NY 0009109 DOS Code Enforcement Officer Expected Certification Date Only report if no certification number is available for the individual *Hours Worked Per Week 40 2 ' Name Martin Kelly Title Electrical/Code Enforcement Officer E-Mail Address mkelly@town.ithaca.ny.us 18 of 24 1/30/2018, 12:11 PM Uniform Code Administration and Enforcement Report(Reporting Yea... https://ee.kobotoolbox.org/x/#YLU8 DOS Code Enforcement Officer Certification Number Leave blank if Individual is not yet certified NY 0349072 DOS Code Enforcement Officer Expected Certification Date Only report if no certification number is available for the individual Hours Worked Per Week 40 3 Name Dana Magnuson Title Electrical/Code Enforcement Officer E-Mail Address dmagnuson@town.ithaca.ny.us DOS Code Enforcement officer Certification Number Leave blank if individual is not yet certified CE 1000671 DOS Code Enforcement Officer Expected Certification_Date Only report if no certification number is available for the individual *Hours Worked Per Week 40 4 19 of 24 1/30/2018, 12:11 PM Uniform Code Administration and Enforcement Report(Reporting Yea... https://ee.kobotoolbox.orgtx/#YLU8 *Name Mark Stoner Title Electrical/Code Enforcement Officer E-Mail Address mstoner@town.ithaca.nyus DOS Code Enforcement Officer Certification Number Leave blank if individual Is not yet certified CE 1001134 DOS Code Enforcement Officer Expected Certification Date Only report if no certification number is available for the individual *Hours Worked Per Week 40 5 *Name Marty Moseley Title Senior Code enforcement Officer E-Mail Address mmoseley@town.ithaca.ny.us DOS Code Enforcement Officer Certification Number Leave blank if individual is not yet certified NY 0049140 20 of 24 1/30/2018, 12:11 PM Uniform Code Administration and Enforcement Report(Reporting Yea... https://ee.kobotoolbox.orgtx/#YLUS DOS Code Enforcement Officer Expected Certification Date Only report if no certification number is available for the individual *Hours Worked Per Week 40 6 *Name Bbates Title Director of Code Enforcement and Zoning E-Mail Address bbates@town.ithaca.ny.us DOS Code Enforcement Officer Certification Number Leave blank if individual is not yet certified NY 0004426 DOS Code Enforcement Officer Expected Certification Date Only report if no certification number is available for the individual *Hours Worked Per Week s0 7 'Name Steve Riddle 21 of 24 1/30/2018, 12:11 PM Uniform Code Administration and Enforcement Report(Reporting Yea... hapsJ/ee.kobotoolbox.orgtx/#YLU8 Title General Manager,Bolton Point E-Mail Address sriddle@boltonpointorg DOS Code Enforcement Officer Certification Number Leave blank if individual is not yet certified NY 0048510 DOS Code Enforcement Officer Expected Certification Date Only report if no certification number is available for the individual *Hours Worked Per Week 40 8 *Name Gregg Weatherby Title Distribution Manager-Bolton Point E-Mail Address gregg@boltonpoint.org DOS Code Enforcement Officer Certification Number Leave blank if individual is not yet certified CE 1000419 DOS Code Enforcement Officer Expected Certification Date Only report if no certification number is available for the individual 22 of 24 1/30/2018, 12:11 PM Uniform Code Administration and Enforcement Report(Reporting Yea... https://ee.kobotoolbox.orgtx/#YLU8 *Hours Worked Per Week 40 9 *Name Jeff Hall Title Asst.Distribution Manager-Bolton Point E-Mail Address jhall@boltonpoint.org DOS Code Enforcement Officer Certification Number Leave blank if individual is not yet certified NY 0362548 DOS Code Enforcement Officer Expected Certification Date Only report if no certification number is available for the individual *Hours Worked Per Week 40 10 *Name Jordan Betts Title Distribution Operator 23 of 24 1/30/2018, 12:11 PM Uniform Cade Administration and Enforcement Report(Reporting Yea... https://ee.kobotoolbox.orgtx/#YLU8 E-Mail Address Jbetts@boltonpointorg DOS Code Enforcement Officer Certification Number Leave blank If Individual is notyet certified DOS Code Enforcement Officer Expected Certification Date Only report If no certification number Is available for the Individual 6/2018 *Noun Worked Per Week 40 Additional Information Please provide any additional information or comments Provide any additional Information or comments that may prove helpful In 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Provide feedback on any data that were difflcuit to obtain and any concerns that might Influence the accuracy,completeness,or precision of information you provided. Complete Your Submission 'Ifyou are using Google Chrome to submit,you may now Rrint your application.Please click the PRINT button(image of a printer)on the upper right of this screen before you It submit This will allow,you to print your completed form or save It to a PDF file if your computer supports that.You will not be able to retrieve the form once you submit it Acknowledge that you have considered printing your form before you submit O OK 24 of 24 1/30/2018, 12:11 PM OF tT,y 9q. TOWN OF ITHACA - a 215 N. Tioga Street, Ithaca, N.Y. 14850 www.town.ithaca.ny.us FINANCE AND BUDGET - (607)273-1721 FAX - (607)273-1704 Date: February 8, 2018 Memo to: William Goodman, Supervisor, and Members of the Town Board From: Michael T. Solvig, Finance Officer Subject: Financial Report for the Fiscal Year Ended December 31, 2017 The financial results for Fiscal Year 2017 were generally positive, with fund balances increasing in most funds. Fund balances decreased in the Sewer Fund, Risk Retention Fund, Debt Service Fund and Capital Project Funds. The Inlet Valley Cemetery Fund was closed in late 2017. For all funds, combined revenues and other sources of $21,401,768 exceeded combined expenditures and other uses of $21,061,397. 2017 also saw revenue from sales tax collections increase 6.0% over collections for the prior year. Total collections of $3,184,969 in 2017 sets a new historical high for sales tax collections, surpassing the previous historical high total of$3,135,084 received in 2014. Results of Fiscal Year 2017 Operations by Fund: • GENERAL TOWNWIDE FUND - Fund balance increased by $359,670, with revenues of $4,670,449 exceeding expenditures of $4,310,780. Ending fund balance totaled $3,997,009, which includes reserves of $827,661 for the Parks, Recreation and Open Space Plan account, $165,444 for the General Benefit Reserve, $40,129 for the Preserve Maintenance account, $9,844 for the Land Stewardship account, and $4,421 for the Inlet Valley Cemetery. The unreserved fund balance of $2,949,510 represents 59.2%of 2018 budgeted appropriations. • GENERAL PART-TOWN FUND - With revenues of $1,681,221 exceeding expenditures of $1,472,969, fund equity increased by $208,253. Revenues exceeded budget due largely to increased receipts from sales tax collections. Expenses were significantly under budget for contractual services. Year-end fund balance of $1,072,764 includes $69,389 for the General Benefit Reserve. The unreserved fund balance of$1,003,374 represents 53.0%of 2018 budgeted appropriations. • HIGHWAY PART-TOWN FUND - Revenues of $3,736,781 exceeded expenditures of $3,268,748, increasing year-end fund balance by $468,033. Revenues were higher than expected, helped by increased receipts from sales tax collections, the sale of surplus equipment, $180,000 from the Badger Equipment settlement, and state aid (CHIPS). Ending fund balance of $2,267,511 includes $250,000 for the Highway Equipment account and $79,322 for the General Benefit Reserve. Unreserved fund balance totals $1,938,189 or 50.5%of 2018 budgeted appropriations. • WATER FUND - Fund equity increased by $172,578 as revenues of $3,982,779 exceeded expenditures totaling $3,810,201. Revenues from metered water sales were under budget, as were expenditures for purchasing water from Bolton Point. The ending fund balance of $2,820,416 includes $23,811 for the General Benefit Reserve. The unreserved fund balance of $2,796,604 represents 67.8%of 2018 budgeted appropriations. • SEWER FUND - With expenditures of $2,531,486 exceeding revenues of $2,479,228, fund equity decreased by$52,259. Revenues from sewer rents were under budget, while expenditures for the Town's share of annual IAWTTF debt service payments exceeded budget. The ending fund equity 1 of $2,838,426 includes $12,034 for the General Benefit Reserve and $1,509,746 for the SJC Projects account. The unreserved fund equity of $1,316,646 represents 39.9% of 2018 budgeted appropriations. • CAPITAL PROJECT FUNDS - As of January 1, 2017, the Town of Ithaca had eight (8) active capital project funds with a combined fund balance of ($561,811). The Hanshaw Road Walkway and Pine Tree Road Walkway projects were completed and closed, and the State Route 96B Sidewalk project opened in 2017. Fund balance at year-end totaled ($1,454,426). This negative fund balance will be addressed when the 2018 Public Improvement (Serial) Bonds are issued, after which four(4) of the projects shown below will be closed. Capital Project Fund Beginning 2017 2017 Ending Fund Balance Revenues Expenditures Fund Balance Hanshaw Road Walkway $ 100,679 $ 63 100,742 $ - Pine Tree Road Walkway 69,958 24 69,982 - State Route 96B Sidewalk - 95,505 - 95,505 Gateway Trail 72,522 181 157 72,546 Sand Bank Road Imprvmnts 360,180 283 - 360,462 Trumansburg Water Tank (698,786) - - (698,786) Park Lane Water Main (465,621) - - (465,621) Sapsucker Woods Water Maln (48) - 456,085 (456,134) Christopher Circle Water Main (695) 361,704 (362,399) Total-Capital Project Funds $ (561,811) $ 96,056 $ 988,670 $(1,454,426) • RISK RETENTION FUND - With expenditures of $15,329 exceeding revenues of $127, fund balance decreased from $166,908 in 2016 to $151,704 in 2017. This decrease was planned to bring the year-end fund balance closer to the$150,000 target set by the Town Board in 2016. • FIRE PROTECTION DISTRICT FUND - With revenues of $3,531,788 exceeding estimated expenditures of $3,236,637, fund equity increased by $295,151 to total $1,952,864 at year-end. The year-end fund balance represents 57.7%of 2018 budgeted appropriations. LIGHT DISTRICT FUNDS - Fund equity at year-end for all light district funds increased to $8,809. The results of 2017 operations for individual districts are presented on the table shown below. Light District Fund Beginning 2017 2017 Ending Fund Balance Revenues Expenditures Fund Balance Forest Home Light District $ 170 $ 6,003 $ 4,382 $ 1,790 Glenside Light District 566 1,301 967 899 Renwick Heights Light District 833 1,101 1,177 757 Eastwood Cmmns Light Dist 1,000 2,502 2,436 1,066 Clover Lane Light District 156 300 288 168 Winners Circle Light District 432 801 892 341 Burleigh Drive Light District 571 1,101 981 691 Westhaven Road Light District 1,354 3,503 3,093 1,764 Coddington Road Light District 766 2,402 1,837 1,331 Total-Light District Funds $ 5,848 $ 19,013 $ 16,053 $ 8,809 • INLET VALLEY CEMETERY FUND - This fund was Closed In 2017, with the remaining cash equity of $4,421 transferred to the General Townwide Fund. • DEBT SERVICE FUND - With debt service and other expenditures of $1,406,105 exceeding interfund transfers and other revenues totaling $1,204,323, fund equity decreased by $201,782 to total $228,120 at year-end. 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O: � LLRJNLLF 0¢. � G W D4 = 1 U2 W Q 6 ZF W W O m W 6 O Reserve Accounts: • PARK. RECREATION AND OPEN SPACE PLAN ACCOUNT-The fund balance of the General Townwide Fund includes funds designated for the purpose of future park and recreation facilities development and the purchasing of development rights, as outlined in the Town's Park, Recreation and Open Space Plan adopted in 1997. This account is funded by the Town Board making an annual re- designation of a portion of the Fund Balance of the General Townwide Fund from unreserved to reserved. Additional income is received from interest earnings. During 2017 this account received a$100,000 re-designation of fund balance, plus $716 in interest income. There were no expenditures from this account in 2017. The balance of this account as of December 31, 2017 was $827,661. • GENERAL BENEFIT RESERVE AccoUNT - The fund balance of the General Townwide Fund, General Part-Town Fund, Highway Part-Town Fund, Water Fund, and Sewer Fund includes funds established for managing unanticipated increases in employee fringe benefit costs (e.g. NYS Retirement, Health Insurance). The aggregate balance for the year ended December 31, 2017 was $350,000. The balance by fund is as follows: General Townwide Fund $ 165,444 General Part-Town Fund 69,389 Highway Part-Town Fund 79,322 Water Fund 23,811 Sewer Fund 12.034 Total - Benefit Reserve: $350,000 • PRESERVE MAINTENANCE ACCOUNT - The fund balance of the General Townwide Fund includes funds designated for the maintenance of the Pine Tree Wildlife Preserve, donated to the Town by a local family in 2013. In conjunction with the donation of the land, the amount of $40,000 was also donated to provide for future maintenance of the preserve. As of December 31, 2017, the balance of this account totaled$40,129. • LAND STEWARDSHIP ACCOUNT- In 2014 the Town purchased the development rights to the Indian Creek Farm with financial assistance through a State of New York grant. This grant included $10,000 to be held by the Town, designated for the future stewardship of the Indian Creek Farm lands. For the year ended December 31,2017, the balance of this account totaled $9,844. • HIGHwAy EouIPMENT ACCOUNT - The fund balance of the Highway Part-Town Fund includes funds designated for the purchase/replacement of highway equipment and machinery. This account is funded primarily by the sale of surplus machinery and equipment, with additional income from interest earnings. During 2017 this account received $130,649 from the Badger Equipment settlement, $56,700 from the sale of surplus equipment, plus $135 in interest income. There were no expenditures from this account in 2017. The balance at December 31, 2017 was $250,000. The Town Board set the maximum amount of this account at$250,000 in 2015. • SJC ACCOUNT IN SEWER FUND - The Fund Balance of the Sewer Fund includes funds designated for SJC purposes. In 2015 these purposes were defined by the Town Board as 1) to pay for expenditures related to the improvement of jointly-owned sewer interceptor lines, and 2) to pay the Town's share of the City of Ithaca's bonded debt issued to pay for Ithaca Area Wastewater Treatment Facility(IAWWTF) improvements. The balance in this account as of December 31, 2017 totaled $1,509,746. 1) Jointly-owned Sewer Interceptor Lines: $300,000 of the SJC account balance has been designated to pay for future improvement of jointly-owned sewer interceptor lines. 2) IAWWTF Bonded Debt: $1,209,746 of the SJC account balance has been designated to pay for the Town's share of the City of Ithaca's IAWWTF bonded debt. 6 Sales Tax and Mortgage Tax: • SALES TAx- Collections in 2017 totaled$3,184,969, an increase of$181,026 or 6.0%over the 2016 total of$3,003,943. This reverses a two-year trend in 2015 and 2016 where collections fell short of the total for the prior year. 2017 also sets a new historical high for sales tax collections, surpassing the previous historical high total of$3,135,084 received in 2014. Sales tax revenues are distributed between the General Townwide Fund, General Part-Town Fund and Highway Part-Town Fund. See page 7 for additional information. Tax Collections Actual Actual Actual Actual Actual Actual 2012 2013 2014 1 2015 2016 2017 Sales Tax S 2,907,213 S 2,990,863 S 3,135,084 $3,067,336 $3,003,943 S 3,184,969 Mortgage Tax 279,560 313,999 329,274 415,760 286,227 279,791 • MORTGAGE TAx - Collection of mortgage taxes declined again in 2017, with collections totaling $279,791, a decrease of $6,436 or 2.2%, from the total of $286,277 collected in 2016. This is the second year where collections have fallen short of the previous year total, and have declined $135,969 or 32.7% from the historical high of $415,760 collected in 2016. Mortgage tax revenues are assigned to the General Townwide Fund. General Obligation Long-Term Debt: OUTSTANDING DEBT - During 2017,the Town retired$1,089,000 in outstanding debt. As of December 31, 2017, the total outstanding general obligation long-term debt of the Town of Ithaca totaled $10,769,000,as shown on the following table: Description of Debt Amount of Amount Year of Debt Issued Outstanding Maturity Public Improvement(Serial)Bonds-2003 $ 1,000,000 $ - 2017 Public Improvement(Serial)Bonds-2004-A 1,000,000 134,000 2019 Public Improvement(Serial)Bonds-2009 1,125,000 585,000 2024 Public Improvement(Serial)Bonds-2011 2,650,000 1,825,000 2031 Public Improvement(Serial)Bonds-2013 3,450,000 2,465,000 2028 Public Improvement Refunding Bonds-2014-A 910,000 685,000 2024 Public Improvement(Serial)Bonds-2014-B 3,000,000 2,465,000 2029 Public Improvement(Serial)Bonds-2015 2,950,000 2,610,000 2030 Total General Obligation Long-Term Debt $ 16,085,000 S 10,769,000 Of this total, $642,000 is for facility improvements, $2,506,000 is for road improvements, and $7,621,000 is for water infrastructure improvements. • BOND RATING-On September 30,2015, Moody's Investors Service assigned an Aal rating to the 2015 Bond Issue, and affirmed the Aai rating to the Town's $15.9 million of outstanding parity debt. The Aai rating reflects the Town's "moderately-sized tax base with above-average income levels and significant institutional presence, strong financial management and sound budgeting practices, ample reserve levels,and a modest debt profile." Moody's full report is available upon request. • CONSTITUTIONAL DEBT LIMIT-The Town of Ithaca maintains a very low direct debt burden. At year-end the Town had exhausted only 3.28% of its debt-contracting power. Please see page 8 for the detailed calculation of the Constitutional Debt Limit. • 2018 PUBLIC IMPROVEMENT(SERIAL) BONDS - In 2018, the Town will issue approx. $4,850,000 In new long-term debt to finance water infrastructure improvement projects from 2016, 2017 and 2018. This will increase the Town's outstanding debt and annual debt service payments, but will not affect the calculation of the constitutional debt limit. 6 TOWN OF ITHACA SALES TAX COLLECTIONS For the Year Ending December 31.2017 Liability Month General General Highway TOTAL Month Collected Townwide Part-Town Part-Town January March $ 7,560.49 $ 75,604.90 $ 155,586.92 S 238,752.31 February March 6,413.65 64,136.44 131,986.04 202,536.13 March April 9,494.84 94,948.44 195,393.90 299,837.18 April June 7,101.47 71,014.66 146,140.70 224,256.83 May June 7,181.12 71,811.20 147,779.90 226,772.22 June July 10,256.05 102,560.47 211,058.66 323,875.18 July August 8,147.84 81,478.43 167,674.05 257,300.32 August September 7,514.13 75,141.34 154,632.97 237,288.44 September October 10,661.90 106,619.00 219,410.67 336,691.57 October November 7,703.28 77,032.81 158,525.40 243,261.49 November Y/E Accrual 7,584.24 75,842.41 156,075.71 239,502.36 December Y/E Accrual 10,380.99 103,809.90 240,703.93 354,894.82 TOTAL COLLECTIONS: S 100 000.00 1,000,G00.00 084 968.85 $ 3184 968.85 TOTAL-2017 BUDGET: $ 95 000.00 $ 950 000.00 1 $ 1 955 000.00 1 $ 3 000 000.00 %of 2017 Bud et Collected: 105.3% 105.3% 106.6% 106.2% 2014-2017 COMPARISON OF SALES TAX COLLECTIONS PERIOD 2014 2015 2016 2017 COMPARISON January $ 220,056.70 $ 246,519.03 $ 234.073.60 $ 238,752.31 102.00% February 186,064.03 193,488.68 173,405.66 202,536.13 116.80% March 327,857.13 26323 25499.79 299,837.18 . 117.81% 301.09S661,tat Quarter $ 733,977.86 S 703, 9705 S 741,125.62 111.96% April $ 219,069.27 $ 232,815.10 $ 252,207.77 $ 224,256.83 88.92% May 215,857.69 231,478.57 220,044.01 226,772.22 103.06% June 348,793.74 294,863.66 279,491.54 323,875.18 115.88% 2nd Quarter S 783,720.70 $ 759,157.33 S 751,743.32 S 774,904.23 103.08% First 6 Months $ 1,517,698.56 $ 1,462,458.42 $ 1,413,722.37 $ 1,516,029.85 107.24% July $ 228,195.87 $ 242,96228 $ 256,678.29 $ 257,300.32 100.24% August 241,303.19 245,76726 235,865.88 237,288.44 100.60% September 321,392.55 289,147408 $62 3146151 336,691.57 107.02% 7,15 . 21 3rd Quarter $ 790,891.61 $ 777,8 38 $ 831,280.33 102.99% First 9 Months S 2,308,690.17 $ 2,240,332.04 $ 2,220,877.75 $ 2,347,310.18 105.69% October $ 240,640.03 $ 272,562.76 $ 238,071.61 $ 243,261.49 102.18% November 228,886.09 252,177.41 242,520.42 239,502.36 98.76% December 356,967.92 302,264158 302473 354,894.82 117.33% 004.3S7835.4th Quarter S 826,494.04 S 827, 50 $ 837,658.67 106.97% ANNUAL.TOTAL. $ 3,135,084.21 $ 3,067,336.39 $ 3,003,943.25 $ 3,184,968.85 106.03% 7 TOWN OF ITHACA CONSTITUTIONAL DEBT LIMIT Year Ended December 31,2017 DEBT LIMIT Assessed Full Valuation of Taxable Real Property: - For the Fiscal Year ended 12/31/2013 1,294,998,380 - For the Fiscal Year ended 12/31/2014 1,323,741,670 - For the Fiscal Year ended 12/31/2015 1,366,007,677 - For the Fiscal Year ended 12/31/2016 1,409,739,322 - For the Fiscal Year ended 12/31/2017 1,470,783,820 Five-Year Average Full Valuation of Taxable Real Property: $ 1,373,054,174 Permitted Percentage of the"Average Full Valuation" 7% Town of Ithaca Constitutional Debt Limit: S 96,113,792 $96,113,792 represents the maximum amount of indebtedness that the Town of Ithaca can issue and have outstanding pursuant to Article VIII of the New York State Constitution, and Title 9 of Article 2 of the Local Finance Law. TOTAL NET INDEBTEDNESS OF THE TOWN Principal Borrowings Outstanding as of 12/31/2017: - $1,000,000 Public Improvement(Serial)Bonds,2003 $ - $1,000,000 Public Improvement(Serial)Bonds,2004 134,000 - $1,125,000 Public Improvement(Serial)Bonds,2009 585,000 - $2,650,000 Public Improvement(Serial)Bonds,2011 1,825,000 - $3,450,000 Public Improvement(Serial)Bonds,2013 2,465,000 $ 910,000 Public Improvement Refunding Bonds,2014 685,000 $3,000,000 Public Improvement(Serial)Bonds,2014 2,465,000 $2,950,000 Public Improvement(Serial)Bonds,2015 2,610,000 Total Debt Outstanding as of 12/31/2017: $ 10,769,000 Less: Exclusion for Water&Sewer Indebtedness: (7,621,000) Total Net Indebtedness Subject to Debt Limit: $ 3,148,000 NET DEBT-CONTRACTING MARGIN Constitutional Debt Limit: $ 96,113,792 Less:Total Net Indebtedness (3,148,000) Net Debt-Contracting Margin: S 92,965,792 Percentage of Debt-Contracting Power Exhausted: 3.28% 8 Human Resources 2017 Year End Report, by Judy Drake • Civil Service: Maintained compliant requirements o Received approved payroll certification as required by civil service law. o Reviewed changes for positions and reclassifications o Position changes at the Town and SCLIWC due to deaths, retirements, resignations/terminations. 2 retirements, 2 resignation, 0 termination, 6 internal promotions and 4 new hires. 2 new positions filled- Sr. Code Enforcement Officer, and an additional Electrical/Code Enforcement Officer. o Staff levels as of 12/31 (see page 2) (not including new positions budgeted for 2018) • Town: 53 FT/ 1 PT (30hrs) Vacant: 1 MEO —to be back filled by Laborer • BP: 18 FT/ 1 PT (30 hrs) Vacant: Assistant Production Manager, Water Maintenance Specialist, and Administrative Assistant II (p/t) • Human Resources support to Bolton Point Commissioners and staff —attend weekly management team meetings. • Town and BP Personnel Committee and Employee Relations Committee staff support o Consistent meetings with each committee monthly- prepared minutes/agendas o Discussed and recommended revisions to policies approved- Domestic Violence and Workplace Violence Prevention Policy and Procedures o Continued review of Personnel Manual- completed section 1 and 2 o ERC reviewed suggestion box comments and reviewed policies o Scheduled and arranged for Board/staff lunches, picnic and other events. • Town Hall management representative on Safety Committee- reviewed 4 accident claims • Benefits Administrator for: o Health, Dental, Life, Short Term Disability, Flex Spending, Workers' Compensation, Deferred Compensation & NYS Retirement System o Greater Tompkins County Municipal Health Insurance Consortium • Serve as the Director representing the Town and serves as Board Chair • Member of sub committees-Joint Committee on Plan Structure & Design, Audit & Finance Committee and the Executive Committee • Commercial Insurance coordinator for Town and Bolton Point - Worked on 4 insurance claims against the town and 3 claims the town filed due to accidents on town roads. • Payroll management and law compliance — ran payroll collaboratively with Debby Kelly o 118 w-2's issued, 1095 and 1094 C forms regarding health insurance coverage were completed and sent with w-2's — Completed budget work for 2018 • Worked on UAW negotiations — finalized 1/1/18-12/31/20 contract, still needed municipal approvals in January 2018. • Coordinated town management team mini-retreat and other trainings. • Represent Town on TC Diversity Consortium. 2018 Priorities: Teamsters Contract that expires 12/31/18 Revisions to Personnel Manual Succession planning for retirements in 2019 and 2020 TOWN OF ITHACA EMPLOYEES AND STAFFING CHANGES FOR FISCAL YEARS 2009-2017 Based on Full Time Equivalent(FTE)for non-elected positions as of December 31 POSITION 2009 2010 2011 2012 2013 2014 2015 2016 2017 Town Board Town Supervisor 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Town Board Members 6.00 6.00 6.00 6.00 6.00 6.00 6.00 6.00 6.00 Justices Town Justice 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 Court Clerk 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 Town Clerk Town Clerk 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 First Deputy Town Clerk - 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Deputy Town Clerk 1.00 - - - - - - 1.00 1.00 Budget&Finance Budget Officer 1.00 1.00 - - - - - - - Finance Officer - - 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Bookkeeper to the Supervisor 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Receiver of Taxes(Dec. - March) 0.25 0.25 0.25 0.25 0.25 0.25 0.25 0.25 0.25 Human Resources Human Resources Manager 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Principal Account Clerk- Payroll 1.00 1.00 - - - - - - - Information Technology Network/Records Specialist 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Parks&Recreation Recreation Coordinator 1.00 1.00 - - - - - - - Sub-Total -General Government 19.25 19.25 17.25 17.25 17.25 17.25 17.25 18.25 18.25 Code Enforcement Director of Code Enforcement 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Sr. Code Enforcement Officer 1.00 1.00 1.00 - - - - - 1.00 Code Enforcement Officer 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Electrical/Code Enforcement Officer - 0.75 0.75 1.75 1.75 1.75 1.75 2.00 3.00 Administrative Assistant IV - - - - - 1.00 1.00 1.00 1.00 Senior Typist 1.00 1.00 1.00 1.00 1.00 - - - - Sub-Total -Code Enforcement 4.00 4.75 4.75 4.75 4.75 4.75 4.75 5.00 7.00 Plannina Director of Planning 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Asst. Director of Planning 1.00 1.00 1.00 1.00 1.00 - - - - Senior Planner - - - - - 2.00 2.00 2.00 2.00 Environmental Planner 1.00 1.00 1.00 1.00 1.00 - - - - Planner 2.00 2.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Senior Typist 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Sustainability Planner (Grant funded) - 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Sub-Total -Planning 6.00 7.00 6.00 6.00 6.00 6.00 6.00 6.00 6.00 TOTAL-TOWN HALL 29.25 31.00 28.00 26.00 26.00 28.00 28.00 29.25 31.25 POSITION 2009 2010 2011 2012 2013 2014 2015 2016 2017 Public Works Department Highway Superintendent/Director PW 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Deputy Highway Superintendent 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Parks Maintenance Manager 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Water/Sewer Maint. Supervisor 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Maintenance Supervisor - - - - - - - - 1.00 Maintenance Worker 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Working Supervisor 3.00 3.00 3.00 3.00 3.00 3.00 3.00 3.00 3.00 Heavy Equipment Operator 4.00 4.00 4.00 4.00 4.00 4.00 4.00 4.00 4.00 Motor Equipment Operator 6.00 6.00 6.00 6.00 6.00 6.00 6.00 8.00 8.00 Laborer 5.00 5.00 5.00 5.00 5.00 5.00 5.00 3.00 3.00 Heavy Equipment Mechanic 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Automotive Mechanic Assistant 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Sr. Civil Engineer 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Civil Engineer 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Sr. Engineering Technician - - - - - 1.00 1.00 1.00 - Engineering Technician 2.00 2.00 2.00 2.00 2.00 1.00 1.00 1.00 2.00 Administrative Assistant 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Keyboard Specialist 0.50 0.50 0.75 0.75 0.75 0.75 0.75 0.75 0.75 TOTAL-PUBLIC WORKS 30.50 30.50 30.75 30.75 30.75 30.75 30.75 30.75 31.75 FACILITY TOTAL-TOWN OF ITHACA 59.75 61.50 58.75 58.75 58.75 58.75 58.75 60.00 63.00 TOTAL-TOWN OF ITHACA 50.75 52.50 49.75 49.75 49.75 49.75 49.75 51.00 54.00 W/O ELECTED Network/Record Specialist 2017 Accomplishments / 2018 Priorities Report 2017 Accomplishments • New fiber connection between TH and PW facilities. • Replaced 20 yr. old TH and PW analog phone system with digital phones • Moved on premise email server to Microsoft cloud for better security and performance. • Evaluated by NYS Comptroller's Office auditors o Completed 3 out of 4 IT audit corrective actions • Provided software updates and hardware maintenance for TH and PW networks/servers/PCs/mobile devices. • Provided daily Help Desk support for TH and PW staff. Priorities/Goals/Expectations for 2018 • TH and PW local area network consolidation project • Using fiber connection between facilities to create data centralization , backup redundancy and disaster preparedness • Faster data connection between facilities • Office 365 upgrades • Roll out to begin with staff who work in multiple locations • Access to documents/spreadsheets anywhere internet access • Easier to use on mobile devices • Website Redesign Town of Ithaca Planning Department Planning Department 2017 Year End Report & Proposed 2018 Priorities The following provides an overview of the Planning Department's accomplishments/highlights in 2017 and proposed priorities for 2018. Activities & Accomplishment for 2017 DEVELOPMENT REVIEWS The Planning Board considered 28 individual projects in 2017,including 13 site plans, 12 subdivisions, one special permit(not combined with site plan),one sketch plan and one sign recommendation. This compares with 26 projects in 2016 and 15 in 2015. Maplewood appeared on 8 agendas for site plan approval and modifications compared to 19 times in 2016 for the SEQR process. In addition,the Planning Board reviewed and prepared comments on the Chain Works District DGEIS. Maplewood and Chain Works District continued to be the most prominent projects. Other notables included final approval for the 70-unit Sleep Inn Hotel(Elmira Road) and subdivision modification for the Ithaca Townhomes 105-unit project(formerly Holochuck Homes subdivision). GRANT FUNDED PROJECTS Transportation Related • Route 96B/Danby Road Pedestrian Corridor Study(completed): The study focused on the 1.6 mile corridor between King Rd. and the city/town line. The consultant,CRA, submitted a revised report addressing NYSDOT concerns for using the northbound 9 ft. travel lane along the southern-most 0.7 mile length of corridor,for construction of the sidewalk. The report recommended an alternative approach and provided revised cost estimates. • Gateway Trail: Staff continued work on securing a right-of-way easement from the Widewaters Group for access at the Home Depot parking lot,as well as a license agreement with the City to utilize the bridge crossing at Route 13/Elmira Road. • Route 96/Trumansburg Road Pedestrian Corridor Study:Agreement with NYSDOT was approved. Consultant selection process recommended Barton& Loguidice. Preparation of an agreement/scope of work with the consultant was initiated. • Route 96B/Danby Road sidewalk design and construction—Town was awarded 51,182,000 (S 1,477,500 total cost)for design and construction of a 0.6 mile sidewalk between the Ithaca College entrance and the city/town line. Consultant selection process recommended Erdman Anthony. Preparation of an agreement/scope of work with the consultant was initiated. Waiting on contract agreement with NYSDOT. Park,Trails& Environmental Related • Tree inventory project for town parks and right-of-ways (completed)—Forest assessment reports for each town-owned park/preserve were completed,along with a tree inventory and hazard tree inspection for town-maintained trails,walkways and roads. • Playground structure replacement(completed)Town Public Works Dept. staff completed the installation of the new grant-funded play structures in Grandview Park(Slaterville Road)and Hungerford Heights Park(Dove Drive). Corridor/Area Planning • Inlet Valley/Elmira Road Corridor Economic Development Feasibility Study and Strategic Plan got underway. ConsultEcon,in association with Behan Planning and Design,were hired for the project. Numerous meetings with stakeholder and local professionals (govemment/economics)were held.A preliminary report was submitted to the Economic Development Committee. 1 Date 2/22/18 Town of Ithaca Planning Department GENERAL PROJECTS&ACTIVITIES New and Modified Zoning Regulations Completed &Adopted • Maplewood Planned Development Zone. • Sign Law. • Restaurant drive-through facility criteria established for the Community Commercial Zone and removal of distance requirements between restaurant drive-throughs. • Light Industrial Zone amended to allow limited retail sales of products made on-site and items designed to be used with products made on-site allowed in the. • Historic barns (50 years or greater) allowed as a principal building on lots not used as a farm in Conservation and Low Density Residential Zones. • Exempt town-owned water infrastructure projects from zoning requirements pertaining to height, setbacks,buffer,and lot coverage. Site plan approval requirements unaffected. • Accessory dwelling unit(ADU)provisions in residential and agricultural zones were amended to allow detached(standalone)ADU structures,new size limitations,placement requirements,and requirements for obtaining operating permits for rented units. In Process • Chain Works District Planned Development Zone. • Form-based zoning code intended to apply to areas identified on the Comprehensive Plan's Future Land Use Map as TND(traditional neighborhood development)High and TND Medium Density. The town hired Randall+West,in association with Rob Steuteville,to provide assistance in crafting the zoning language. • Amending special use/special approval criteria to make the language easier to understand and to use in evaluating projects. Agricultural • Staff coordinated a farm tour for Town Board members in early fall.Farms visited include Cayuga Landscape's nursery,Casper's Farm(microgreens),and Sweyolakan Farms (dairy). • Annual inspections were performed for Indian Creek and Laughing Goat Fiber Farms conservation easements; both found to be in compliance. Parks&Trails • Staff held an open house/neighborhood meeting at the undeveloped park off King Road to get input from residents on trail/park design ideas. Preliminary drawings were prepared by T.G.Miller,P.C. • Staff continues to participate in the Tompkins County Parks and Trails Network and the Tompkins County Conservation Partners meetings. Miscellaneous • GIS support provided to the town,including the maintaining of GIS databases and coordination of updates with the county GIS staff,as well as development of maps and information as needed. • Conducted annual inspection of Ithaca College's Raponi and Rich Road Wetland Mitigation Sites conservation easement. All areas found to be in compliance. • Staff continues to attend Cornell University Campus Tree Advisory Committee meetings. • Town-wide sign inventory was conducted by the summer intern along with several other GIS related projects. • Planning Director attended American Planning Association national planning conference in NYC. 2 Date 2/22/18 Town of Ithaca Planning Department Planning Department Proposed Priorities for 2018 DEVELOPMENT REVIEWS Major development projects anticipated in 2018 include: • Chain Works District: completion of the GEIS process and adoption of findings statement(by Town and Planning Boards),rezoning from Industrial to new Planned Development Zone,and site plan approval for phase I of the project. • East Hill Village: to include a community visioning/engagement process to inform development of an overall master plan/design for the area,followed by a SEQR process,site plan and rezoning approvals. • CU North Campus Undergraduate Housing project: involves two project sites,one is entirely in the City and the other straddles the Town/City equally. A lead agency designation will be needed,along with SEQR process and site plan approval. GRANT FUNDED PROJECTS Ongoing • Gateway Trail Phase I(Stone Quarry Rd.to west of Home Depot) - anticipate final trail construction. • Route 96B/Danby Road sidewalk project Phase I (IC entrance to city/town line)—expect to receive project"go-ahead"from NYSDOT(via signed contract),Board approval of the contract agreement/scope of work with Erdman Anthony,and preliminary design completion with construction anticipated in 2019. • Route 96/Trumansburg Road Pedestrian Corridor Study—anticipate Board approval of the contract with Barton&Loguidice and completion of a public outreach effort with development of recommendations with cost estimates for pedestrian facilities. • Compiling the necessary documentation for grant funding reimbursement from NYSDEC for the tree/forest inventory project(522,500) and two playground structures (548,000) and from Empire State Development for the Inlet Valley/Elmira Rd. corridor study(530,000). Future Applications • Seek funding opportunities for implementation of recommendations in the Inlet Valley Ithaca Plan, including grant funds to conduct a pedestrian/bicycle corridor improvement study, implement beautification projects, and/or to obtain zoning development assistance. PROJECTS GENERAL(non-grant funded) New Zoning Regulations • Develop form-based zoning regulations applicable to areas in the town recommended for traditional neighborhood development. Initiate outreach with town staff and the public.Possibly initiate the SEQR process. • Initiate the drafting of new zoning regulations for the Inlet Valley/Elmira Road corridor area per recommendations in recently accepted Inlet Valley Ithaca Plan report. Parks &Trails/Environmental Related • Contract with T.G.Miller,P.C. to develop construction documents and begin efforts towards construction of a trail and park off King Road East. • Forest resources management plan-the town did not receive DEC grant funding for development of forest management plans (applied in 2017),but staff may initiate individual elements of a plan,or incorporate portions,as part of an update of the Park,Recreation,and Open Space Plan. • Possible initiation of an inventory of existing conditions and a needs assessment in anticipation of an update to the town's Park,Recreation,and Open Space Plan. 3 Date 2/22/18 Town of Ithaca Planning Department Committee/Board support& Regular Ongoing Activities • Continue staff support and coordination for the Planning Board,Conservation Board,Planning Committee,Codes and Ordinances Committee,Agricultural Committee,Deer Management Committee and Economic Development Ad Hoc Committee. • Continue to provide staff representation on Ithaca Tompkins Transportation Council,Tompkins County Parks and Trails Network,Tompkins County Conservation Partners,and other interagency initiatives as needed. 4 Date 2/22/18 TOWN OF ITHACA PUBLIC WORKS DEPARTMENT 2017 Annual Report 2017 presented a number of unexpected weather conditions from a mild and dry January, February and March to a hot and dry summer/early fall resulting in the area being classified as "extreme drought'. Two long time employees left the Town which resulted in a modification to planned projects; however the Public Works Department had a very busy year in which the following maintenance and Capital projects were accomplished: Highway: • Experienced an unusually mild and dry winter and an extremely dry and hot summer. Purchase our complete order of salt, (2750 tons) thus providing a full salt barn for the beginning of the next winter season. • Worked with other Town Departments to address concerns with Inter- municipal Utility Agreements. • Employed 12 seasonal workers for the summer providing assistance on Highway, Engineering, Water and Sewer and Parks projects. • Employed two Engineering interns. • Informed of the potential retirement of two long time employees and the addition of two new positions resulting in the internal recruitment process to fill the positions and fill the resulting vacancies. Added three new staff members to the Public Works Staff. • Created the new Facilities Maintenance Supervisor position, filled the position with in house staff. • Provided training sessions for staff on topics including: construction site safety, snow removal operations, motor vehicle laws and CDL requirements, CPR and First Aid, trench excavation, Load Securement and storm water. • Performed replacement of a failed 48" dia. stormwater system and site restoration on Park Lane • Purchased equipment and tools, as approved within the budget including; a ten wheel plow truck, a Gradall Wheeled Excavator, a pickup with plow, Grasshopper mower, an Engineering vehicle, Medium Duty Double Drum Roller and 2 utility trailers. • Completed drainage maintenance work at various locations throughout Town which included, ditch cleaning, driveway culvert replacement/installation, • Completed pavement reconstructions/repairs to Juniper, Hickory, Pine View, Northview east and west, Calkins and Culver. This work was completed with Town CIP, operations, CHIPS and NYS Emergency Roads monies. • Completed pavement maintenance work, stone/oil and asphalt overlays, on 5 miles of roadway in the East Hill section of the Town. • Crews responded to 41 "call-in" events for winter maintenance and plowing. • Completed three rounds of roadside mowing throughout the Town. • Completed mowing and clearing along trails and utility easements. • Cooperated with other municipal agencies to provide manpower and equipment support through our mutual aid agreements. • Continued to provide staff support and representation to Town committees and intermunicipal organizations. • Provided for and responded to the daily maintenance needs of the Town's vehicle, equipment and small tools, utility infrastructure, buildings and facilities, roadways parks and trails. • Continued dealings and service to the citizens of the Town. • Replaced 2 Overhead garage doors at the PW facility, replaced 3 windows in the PW Annex. Striped and waxed floors at Public Works. • Removed, repaired and pointed the Tioga and Buffalo St stairs for Town Hall. Installed insolation and drywall work for the small conference room at Town Hall. Completed a "Recommissioning" study of the Town Hall HVAC. • Obtained owners approval to move forward with modifications of the existing easement to provide for an access easement at six mile creek vineyard. Parks/Trails/Preserves/Cemeteries: • Provide weekly grounds maintenance at 65 Town owned sites (parks, trails, preserves, tank sites, pump stations, Town Hall and the Public Works Facility). • Completed year-round weekly site checks at park and trail facilities. • Completed the restriping of all cross walks and stop bars within the Town. • Continued administration and maintenance of the use of Tutelo Park and Valentino Field for Cal Ripken Little League and pavilion picnic use. • Completed installation of new play grounds at Hungerford Heights and Grandview Parks under a grant from NYS State Parks. • Completed installation of two trail crossing culverts on South Hill Trail. Sites were re-vegetated and mulched. • Continued to support volunteers doing grounds maintenance at the Inlet Valley Cemetery,West Hill Community Garden, East Ithaca Recreation Way (Honness Lane section) and Tutelo Park. • Assisted Town's Conservation Board with the annual Richard Fischer Award tree planting at the Black Diamond Trail trailhead near the Ithaca Children's Garden planting a locally-sourced, native Hop Hornbeam tree. • Continued Pale Swallow-wort eradication efforts at the East Ithaca Preserve. Intensified our mowing in highly infested meadow area at same preserve to try achieving better control of the spread of the invasive plant. • Worked closely with Jim Engel, owner of White Oak Nursery in Geneva, as our invasive species control contractor to rid several sites of woody invasive trees and shrubs. Extensive elimination of these invasive species was done at the East Ithaca Recreation Way (Honness Lane and Game Farm sections); the East Ithaca Preserve and adjacent Pew Trail alignment; Tutelo Park; Eastern Heights Park,; Troy Park; East Shore Park; and Grandview Park during 2017. At many of these sites we planted a wide selection of hundreds of native trees and shrubs, along with various herbaceous seed mixes. Park staff also cleared invasive woody plants along several other trails and at several parks during the course of the year. • Mulched beds and no-mow areas were refreshed with new woodchip mulch at all park and trail sites. • Continued administration of the Town's "Adopt-a-Park/Trail" program. • Coordinated work by volunteer Master Gardener at Town Hall. She continued working on rehabilitating the planting beds and adding new plant material. • Continued on-going removal of hazardous trees along our trails and in the parks. This included several of the trees identified by our contractor as part of the grant to do a tree census of all Town-owned rights-of-way. • Annual inspection of Pine Tree Preserve was completed with the representative of Finger Lakes Land Trust. • Assisted with the review of the Town's Tree Inventory grant administered through NYDEC's Urban Forestry Program. • Acquired a new preserve on Culver Road named the "Marsha's Woods Preserve'. Applied for a permit from Tompkins County Highway Department in install a small, parking pull-off, along with an identification sign for the preserve along the Bostwick Road boundary. Installation is slated for the spring of 2018. • Continued maintenance of the new Pine Tree Paths trail linking our trails and sidewalk along Maple Avenue. • Participated in a public meeting at the site of our future park and connecting trail near Saunders Road. Preliminary plans for the site were presented, feedback collected and discussion with nearby neighbors proved positive. Plans will be developed further in 2018 with initial construction a possibility. • Assisted Conservation Board with obtaining permit to install their second scenic vistas sign at the Danby Road scenic pull-off. Along with installing the sign, a park bench will also be installed at the site. • Installed a memorial bench along the lower section of South Hill Trail in honor of a City of Ithaca resident who frequently used our trail. • Installed new kiosks with weatherproof maps at several trailheads along the East Ithaca Recreation Way. There is space on the kiosks to tack up notices and additional signage. • Installed a dog waste station at Tutelo Park and at Grandview Park. We continue to add at least one station per year at our facilities and budget for them when new projects come on-line. Water: • Completed design, plans, and contracted out for installation of new Pressure Reducing Station and Master Water Meter for the existing #102+/- City of Ithaca Water Customers, previously on the Trumansburg Tank Zone and switched them to the West Hill Tank Zone. • Cleared easement on Danby Rd, Slaterville Rd., Penny Ln., • Responded to and repaired 26 water main breaks, repaired/replaced 2 hydrants, installed a new hydrant on Northview West, replaced/repaired 5 water valves, and 1 water curb box. • Installed 30 new high visibility markers on hydrants around town. • Completed hydrant painting in the North East • Completed De-energized testing for the Troy Rd. and Coddington Rd. Water Pump Stations and made recommended repairs. • Major tree clearing of the water main easement at the Northeast Elementary School. • Pressure washed, crack filled, primed, and painted the West Hill Water Tank. • Cleared trees and brush at the Coddington Rd. Pump Station Sewer: • Responded to and repaired 5 sanitary sewer emergencies. • Installed and monitored temporary flow meters in six sanitary sewer locations throughout the Town. • Responded to 1610 NY Dig Safely utility "mark out' requests. • Complete the Pine Tree Back lot Sewer Relining Project and Edgewater sewer abandonment • Completed preventative maintenance on the 9 sanitary lift stations throughout the Town. • Cleared sanitary sewer easements at #540-#546 Warren Rd., #528 Warren Rd., #122 West Haven Rd., #1328 Slaterville Rd., Hosipcare on South Hill, #200 E. King Rd. • Raised several sanitary sewer manholes throughout Town. • Completed pipe bursting project at #163 Pearsall Place of a jointly owned sanitary sewer lateral going into the Therm Facility. • Completed a pipe bursting project of a failing sanitary sewer main in the Belle Sherman Cottages at #115 Walnut Street to prepare for the sewage of the new Maplewood Project. • Maintained the backlot sanitary sewer easement for Muriel Street including tree and brush removal. • Terminated a pipeline at #200 East King Rd. that was found to be causing major infiltration. • Repaired leaking manholes throughout Town including a cleanout contributing major infiltration to the Southwoods Sanitary Pump Station. • Sent 53 +/- Sanitary Customers bills for sanitary sewer that were not currently being billed for sewer. Engineering: • Administered 41 SWPPP permits, managed 5 full SWPPP's. • Represented the Town at the Tompkins County Storm Water Coalition. • Represented the Town at the Multi-Jurisdictional FEMA Flood Plain Review and Analysis. • Represented the Town of Ithaca at the Bolton Point Engineering and Operation Meetings. • Attended monthly/bi-monthly Town Planning Board meetings to facilitate ongoing Engineering/PWD review and approval of projects. • Completed engineering support and design review for 13 development submittals. • Completed design, construction and project administration of Park Lane Water Main, Townwide Sanitary Sewer Manhole Rehabilitation, Belle Sherman Cottages Sanitary Sewer Pipe Replacement, Oakwood Valve and Meter Reconfiguration, Christopher Circle and Sapsucker Woods Road Water Main Replacement projects. • Coordinated with PWD to facilitate reconstruction of the Park Lane Emergency Storm Sewer Replacement. • Onsite inspection on various construction sites Townwide to review installation and testing of Town infrastructure and stormwater management facilities. (Cayuga Meadows, Maplewood, Clare Bridge, St. Catherine, Therm Inc.,Westview Subdivision) • Assisted Town Parks staff for installation/layout of 2 play structures at Town Park Facilities. • Documented and completed as-built drawings for 4 Town Projects. • MS4 (Municipal Separate Storm Sewer System): Townwide inventory of Illicit Discharge/End Section review and classification. Townwide Stormwater Management Structure inventory and data collection. Stormwater pipe inventory. • Initiated site survey and analysis for future 2018 Town projects • Began design for 2018 projects including Perry Lane Reconstruction, Ellis Hollow Water Tank and Watermain Extension, and Sanitary Sewer Rehabilitation Projects. Prepared and submitted the project application to the NYS Comptroller's Office for consideration and approval. • Installed and monitored temporary traffic counters in various locations throughout the Town. • Installed and monitored temporary and permanent sanitary flow meters. Attended numerous meetings with City of Ithaca to discuss ongoing sewer meter issues/coordination. • Prepared RFP and facilitated ongoing Water Study with GHD for South and West Hills. Yard Waste Management: • Completed the biannual town wide pick up of leaves, brush and annual Christmas trees. • Realized over 700 visits by Town Residents to either drop off leaves and brush or take compost and mulch. • In cooperation with the Village of Cayuga Heights, facilitated the storage and processing of woody debris. Grinding of the brush pile was completed in July and again in November. • Management of yard waste stockpiles, composting and topsoil mixing. • Cooperated with Tompkins County Soil and Water staff by donating well-decayed woodchips used in their mulch spreading equipment obtained by a grant from NYS DEC. They assisted us with mulching and revegetating the area disturbed by a large culvert replacement project on South Hill Trail which was done in late summer and early fall. Overall Town staff was able to meet the expectations of the community by providing services and representation and being fiscally responsible by staying within approved or modified budgets. 2018 Priorities The year 2018 will provide many challenges for the Public Works Department as we continue to meet the expectations of the community. We will continue to pursue the completion of the Tank and Watermain installation associated with the Maplewood development, address potential new developments within the Cornell system and complete the projects identified within the approved 2018 Town Budget. 2017 Eui ment Process Vendor Budgeted Cost 2015 Ford F350 Piggyback Onondaga 7974F Va nBo rte Ford $ 32 000.00 $31,849.30 Freightliner Cab and Chassis Piggyback Oneida#1827 Tracey Rd. Equip.-] $260,000.00 $127,402.00 2015 Te nco D Limp Box&Plow Piggyback Oneida#1816 Tenco Industries $103,031.00 2017 Ford F150 Su ercrew Pig ack Chaula ua EO-11-14 Va nBo rte Ford $ 35 000.00 $34,668.04 Gradall Excavator State Bid OGS PC66595 _Vantage Equipment $385 000.00 $318,581.84 **$10,658 Diesel Mowerwith Deck Three Quotes Martin's Equipment $ 16 500.00 $7 027.00 Trade-in/Discount 2017 Vibratory Compactor ITown Bid Process Vantage Equipment $ 40 000.00 $39,719.00 Trailer IThree Quotes Bob Wrisley $ 7,500.00 $6,342.00 $776,000.00 $668,620.18 Income from 2017 Auctions=$59,540 Town Clerk's Office 2017 Year End Report and 2018 Goals There are not many categories for which I have quantitative numbers for what we do. Yes,we issued 117 marriage licenses, over 1,000 dog licenses and approximately 275 handicap permits but what we really do, day in and day out, is help other departments and people. It seems that every department is helped in some way by my department so although I cannot list planning projects,building permits,capital improvements or other numbers I can say we had a part in almost all of them whether it was simply taking in money and printing receipts or organizing and handing out bid documents, filing and tracking public interest orders or scanning and filing the final paperwork associated with each. The issue surrounding early payment of taxes literally took at least seven full days of all three clerks answering calls, searching and sending out bills and then collecting payments and not doing anything else. The Town received many compliments on how the issue was handled and how helpful and pleasant we were. The most important thing we do is interact with the public and our residents and project a friendly, open and helpful atmosphere. 2017 Laserfische/Municity Jasmin and I continue to spearhead the move to digital records and prepare for the integration between Municity and Laserfische. Laserfische is the town's "filing cabinef' aka"repository" and has saved the town hundreds of hours in research time already. Maplewood impacted our ability to move as fast as I had hoped because Jasmin helped Codes extensively as did Deb and I in tum covered the clerk tasks but I think we are still on track to complete the project. The County and City are integral to that timeline but they say they will be ready. 2018 Goals and Plans Integration There were setbacks with the integration but we continue to work through them and have a test group of users with the integration running. Renaming and assigning templates to existing documents has taken a significant amount of time but will pay off in the end. Training We continue to attend User Groups locally and the intent was to attend the annual Laserfische Conference in Los Angeles but I again felt we were not ready to fully utilize the experience and as it is quite expensive, I have put it off for another year. Planning Ahead for the next Department's integration to Laserfische We have focused for the past three years on Codes because that department has the most documents and continual need for research of existing documents,but it is time to tum to Planning and Sue will be starting with her staff on sketching out their folder structure within Laserfische.