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HomeMy WebLinkAboutTB Minutes 2017-09-11 $ r � 3cMeeting of the Ithaca Town Board Monday, September 11, 2017 at 5:30 p.m. e� q� 215 North Tioga Street, Ithaca,NY 14850 Agenda 1. Call to order and Pledge of Allegiance 2. Persons to be Heard and Board Comments 3. 5:30 p.m. Public Hearings: a. Establishment of an Open Development Zone for 185 Kendal Ave i. SEQR ii. Adoption b. 2018 Assessment Rolls for Special Benefit Districts and Special Benefit Areas i. Adoption c. Southern Cayuga Lake Intermunicipal Water Commission (Bolton Point) Preliminary Budget i. Adoption 4. Discuss and consider approval to amend the Southern Cayuga Lake Intermunicipal Water Commission Agreement increasing the Water Rate Schedule —Bolton Point 5. Discuss and consider approval of the revised water rate billing structure for the Southern Cayuga Lake Intermunicipal Water Commission Agreement—Bolton Point 6. Discuss and consider setting a public hearing regarding the Town of Ithaca Water & Sewer Rates 7. Acknowledge receipt of SCLIWC's 2016 Independent Audit—Bolton Point 8. Discuss and consider referral of a petition for speed limit reduction on Culver Rd to the County 9. Discuss and consider setting a public hearing regarding draft legislation requiring owner occupancy for new 2-family dwellings and new accessory dwelling units and the establishment of a Rental Operating Permit Program 10. Discuss and consider adoption of bond resolutions for: a. Sapsucker Water Main Improvement Project b. Christopher Circle Water Main Improvement Project 11. Presentation by Superintendent of Highway—Equipment and Machinery Report 12. Discuss and consider authorization for the Supervisor to sign the Tompkins County Animal Control services contract for 3 years 13. Discuss and consider establishing a Citizen Advisory Committee to review the Deer Management Plan recommendations 14. Discuss possible PILOT request from Ithaca Townhouses 15. Consider Consent Agenda Items a. Approval of Town Board Minutes b. Town of Ithaca Abstract c. Bolton Point Abstract d. Ratify appointment of two Motor Equipment Operators —Public Works e. Ratify appointment of Distribution Operator—Bolton Point f. Permanent Appointment of Senior Code Officer 16. Report of Town Officials/Town Committees 17. Intermunicipal Organizations 18. Review of Correspondence 19. Consider Adjournment TOWN OF ITHACA AFFIDAVIT OF POSTING AND PUBLICATION I, Paulette Rosa, being duly sworn, say that I am the Town Clerk of the Town of Ithaca, Tompkins County, New York that the following notice has been duly posted on the sign board of the Town Clerk of the Town of Ithaca and the notice has been duly published in the official newspaper,Ithaca Journal: ❑ ADVERTISEMENT/NOTICE ❑ NOTICE OF PUBLIC HEARINGS ❑ NOTICE OF ESTOPPEL ❑ NOTICE OF ADOPTION OF PUBLIC INTEREST ORDER Town Board—Open Development— 128 Kendal Ave Location of Sign Board Used for Posting: Town Clerk's Office 215 North Tioga Street Ithaca, NY 14850 , --•@I6QWU1 Public Hearing Town website at www.town.ithaca.n y.us Ithaca Town Board The Town Board will hold a public hearing regarding the establishment of an open development area for 128 Kendal Ave on Mon- Date of Posting: August 29, 2017 day, September 11, 2017 at 5'30 p;m. to allow an op- Date of ation: September 2, 2017 portan,ty for public com- ment on the issue. Paulette Rosa Town.Cierk 9/2/17 �37e15UI Paulette Rosa L Town Clerk STATE OF NEW YORK) COUNTY OF TOMPKINS) SS: TOWN OF ITHACA) Sworn t d subscribed be re me this '�1 day of 2017. otary Public Debra DeAu91stine Notary Public•State of New Yolk No.OIDE6146035 Qualified in Tompkins county - - - My Commission Expires June 19.20 TOWN OF ITHACA AFFIDAVIT OF POSTING AND PUBLICATION I, Paulette Rosa, being duly sworn, say that I am the Town Clerk of the Town of Ithaca, Tompkins County, New York that the following notice has been duly posted on the sign board of the Town Clerk of the Town of Ithaca and the notice has been duly published in the official newspaper,Ithaca Journal: ❑ ADVERTISEMENT/NOTICE ❑ NOTICE OF PUBLIC HEARINGS ❑ NOTICE OF ESTOPPEL ❑ NOTICE OF ADOPTION OF PUBLIC INTEREST ORDER Town Board—2018 Assessments and Bolton Point Budget TOWN OF ITHACA V Notice of Public Hearings Location of Sign Board Used for Posting: ; The Ithaca Town Board will hold a public hear- g p ing at their meeting on the 11th day of September, 2017 Town Clerk's Office beginning at 530 p.m. at the Town Hall, 215 North"FlogsStreet, Ithaca, New York at which time anyone interested 215 North Tloga Streetof may be heard regarding the following topics: 1. 2018 Assessment Rolls for Special Benefit Districts and Ithaca, NY 14850 Special Benefit Areas 2. southern Cayuga Lake Intermunicipal Water Commis- sion 2018 Preliminary Budget(Bolton Point) Town website at www.town.ithaca.ny.us Information is available from the Town Clerk at y 607-273-1721 Paulette Rosa 1- 829/2017 _ 3KSik01 Date of I" ting: August 29, 2017 Date of,Pu lication: AugP�au ette Rosa 2017 Pau ette Rosa Town Clerk STATE OF NEW YORK) ust 17 COUNTY OF TOMPKINS) SS: TOWN OF ITHACA) //vv Sworn to and subscribed before me this�l�`'�`--day of 2017. 4taryublic Debra DeAugistine Notary Public-State of New York No.OIDE6148035 - - - Oualified in Tompkins County My Commission Expires June is,26 1,� c p Meeting of the Ithaca Town Board ' Monday, September 11, 2017 at 5:30 p.m. ro �o 215 North Tioga Street, Ithaca,NY 14850 Board Members Present: Bill Goodman, Supervisor; Rod Howe, Deputy Town Supervisor; Pat Leary, Eric Levine, and Rich DePaolo Absent: Pamela Bleiwas and Tee-Ann Hunter Staff Present: Susan Ritter,Director of Planning, Bruce Bates, Director of Code Enforcement; Mike Solvig,Director of Finance, Judy Drake, Director of Human Resources; Paulette Rosa, Town Clerk; Jim Weber, Highway Superintendent and Susan Brock,Attorney for the Town 1. Call to order and Pledge of Allegiance—Mr. Goodman opened the meeting at 5:38 p.m. 2. Persons to be Heard and Board Comments a. Board of Fire Commissioners Report -- Mr. Gilligan reviewed the submitted reports. Mr. DePaolo asked about the town's options regarding the City changing its committee structure and dissolving the Board of Fire Commissioners (BOFC)which is required per the contract and is the Town's only representation to the Ithaca Fire Department administration. Mr. Gilligan stated that there is a range of opinions on the Commission and although they are working on the transition, some are hopeful the voters will not approve the change right now. Mr. Goodman added that he has talked with the Mayor and the contract would have to be amended to allow the disbanding of the BOFC and if that is approved, the town would like input in the selection process of the next Fire Chief. Mr. DePaolo suggested that the topic be discussed in more at another time, but the board should discuss its options and leverage at some point. Mr. Goodman noted that it looked like there were people present wanting to speak to the draft legislation and he explained that the legislation is in draft form and will be discussed at this meeting by the Board and again at the Planning Committee meeting and the Study Session before having a full public hearing at the October 16th Town Board meeting. Mr. Goodman also stated that a memo and public announcement with the draft legislation was sent out to the media, posted on the Town's website and sent to distribution lists the town has. Mr. Goodman asked speakers to limit their comments to around four minutes. Travis Cleveland—Mr. Cleveland stated that he was addressing the legislation against single family houses even though the town calls them duplexes. He thinks of them as single family homes with small apartments. First, he talked to the rental registry or proposed Operating Permit Program for Rental Units. Mr. Cleveland thought the registry was an invasion of privacy and unnecessary because information about a parcel is available on the County Assessment website and tax rolls. He insisted that the town could know anything about a property from there. He used Mr. DePaolo's U3 2017-09-11 pg. l information as an example, showing that he looked up his info on Assessment and described the house. Mr. Cleveland stated that he does not want anyone in his house and there is no need unless the Town wants to be responsible if something happens after the inspection,there is no need for a registry. Mr. Cleveland then said that the second thing is that two-family housing,which is a single family plus accessory apartment should be deleted out of the legislation because that definition was put in when big houses were being chopped up but new developers don't want to do that. They want to build a normal duplex and that is the problem with affordable housing in the town; you are so focused on students and trying to police students, that you are forgetting that other people can rent these houses. The occupancy regulations have two people legally in a four bedroom house and it is obvious if you open the supply, the demand will go down and the town insists on enforcing these regulations and police individual property owners and it is getting ridiculous. Mr. Cleveland state that he believes a certificate of occupancy for a four bedroom house should allow four people in it, whether they are related or unrelated, or a family because that is life. The bottom line is that owners and builders are not taking advantage of the code when it says a single family with accessory apartment, they aren't over occupied, they are doing what they should have been allowed to do in the fust place. When a two-family house is built in a medium or high density zone, you should be able to build a regular duplex like everywhere else. Why is it different from the City and the Town when the housing need is so great. Kyle Steele—Mr. Steele stated that he is the incoming President of the Ithaca Board of Realtors, a real estate agent and broker and a property owner in the Town. He was speaking as a property owner. Mr. Steele stated that he owns property in the town and surrounding areas and he does oppose most of the legislation, saying that he thinks it may come from a good place,but as somebody who originally started out purchasing a duplex and living in it, and always thinking that at some point I am going to rent it out and buy a single family house and start a family. He thought it is a really good option for students who are going to be her for four or five years and this is a great place to own real estate and invest in real estate and it isn't fair that we thwart that kind of thing. He stated that he agreed somewhat with what Mr. Cleveland said, saying that we tend to fight, both in the City and the Town,those things that would give us an adequate supply of housing to stabilize rents, it's a simple supply and demand problem and we tend to wring most of the project out of it which drives most of the major development out of town. Even though it seems there is a lot of building going on, it seems there is still an insufficient supply. Mr. Steele stated that another thing he wanted to bring up, although he is not a lawyer, is that when you a limiting renters, and it seems like a lot of this is being done to thwart students from particular neighborhoods, which is a slippery slope and very close to fair housing violations, where you are taking specific actions against a group, albeit students are not a class of people he didn't think it was hard to say what is a functional family. He said if he had four guys living TB 2017-09-11 pg.2 together in afraternal situation, share food, share afridge, share bathrooms... what else is there? So it would be something he would look into while you make your decisions because you are trying to keep people who are not a family from a neighborhood that is "family." He added that in his business, it is completely outlawed. He can't say the word "family" in any description he has, even if it's a 17 bedroom house, he cannot use the word "family" in any description. He would make sure there are no fair housing violations strictly limiting students from any neighborhood because they are just as much a personas anyone. He said that when co-ops were being built in NYC to keep people of a particular creed, race or religion out of a building.... It feels like you are going down that road and it would be worth checking with counsel about that. There was no one wishing to address the board and Mr. Goodman moved on to: Board Comments Mr. DePaolo wanted to address a couple of the issues that were raised in case the speakers did not stay for the agenda item. Mr. DePaolo stated that there are a couple of misconceptions about what we are endeavoring to do. He did not think that we are trying to foreclose on the number of units or the number of beds that are available in those units; we intend on allowing duplexes in certain parts of the town and the other issue is that currently our definition of"family" allows for a maximum of four unrelated people in a two family house and we are considering raising that to five so the "boarder"that is currently only allowed until the other side is rented will now be allowed even if not owner occupied i.e. both sides rented. Mr. DePaolo said that as far as the idea that people will no longer have the opportunity to either live in a duplex and sell it or—we are not considering foreclosing on the practice of existing non- owner-occupied two-family housing stock. It is from a certain point of time going forward in certain parts of the town. We are not saying that if you do this now, you are not going to be able to do it after a certain date; the current two-family housing stock that exists will continue to be able to be operated in the way that it always has been. We are cognizant of the fact that we live in an environment where there is a demand for rental housing; we are not trying to decrease the availability of rental housing and students are certainly allowed to rent in the current construct and in the future construct that we are consider, will be allowed to live in any rental unit. We also have to balance certain quality of life issues and issues related to traditional single- family neighborhoods and we are trying to weigh all those considerations and quite frankly,we will see what we come up with and this is a starting point. Mr. DePaolo thanked them for their comments. Mr. Goodman stated that this is not the venue for back and forth with members but the public is welcome to attend committee meetings and contact board members individually. He added that he will consider having a public comment period at the September study session. TB 2017-09-11 pg.3 3. 5:30 p.m. Public Hearings: a. Establishment of an Open Development Area for 185 Kendal Ave (See Attachment #1) Mr. Goodman opened the public hearing at 6:05 p.m. There was no one wishing to address the board and the hearing was closed. Mr. Goodman explained that this is needed when a parcel doesn't have frontage on a road listed on the official Town Map as required by State law. That law will not allow a building permit to be issued to the existing house that received a variance from the Zoning Board of Appeals in 1985 and the owner would like to make changes to the building and cannot without this action. TB Resolution 2017-102: SEAR: Establishment of an Open Development Area for 185 Kendall Avenue Whereas, this action is the establishment of an open development area for 185 Kendall Avenue, as identified in a map (attached)titled "Pennsylvania/Kendall Ave, Proposed Open Development Area— 185 Kendall Ave" and explained in a letter(attached) written by Dylan Watros, property owner at 185 Kendall Ave; and Whereas, this is an Unlisted Action for which the Town of Ithaca Town Board is acting as lead agency in an environmental review with respect to this action; and Whereas, the Town Board, at a meeting held on September 11,2017,has reviewed and accepted as adequate the Short Environmental Assessment Form Parts 1, 2 and 3, for this action, prepared by Town Planning staff, now, therefore, be it Resolved, that the Town of Ithaca Town Board hereby makes a negative determination of environmental significance in accordance with Article 8 of the Environmental Conservation Law and 6 NYCRR Part 617 New York State Environmental Quality Review, for the above referenced action as proposed,based on the information in the EAF Part 1 and for the reasons set forth in the EAF Parts 2 and 3, and, therefore, a Draft Environmental Impact Statement will not be required. Moved: Rod Howe Seconded: Rich DePaolo Vote: Ayes —Howe,DePaolo, Leary, Goodman and Levine Mr. DePaolo suggested a change to the resolution to allow a release clause in case the parcel does eventually get road frontage. Ms. Brock crafted the change to address the issue. Mover and seconder accepted the change. TB Resolution 2017-103: Establishment of an Open Development Area for 185 Kendall Avenue U3 2017-09-11 pg.4 Whereas, 185 Kendall Avenue, as identified in a map (attached)titled "Pennsylvania/ Kendall Ave, Proposed Open Development Area— 185 Kendall Ave" and explained in a letter (attached)written by Dylan Watros,property owner at 185 Kendall Avenue, does not directly abut a street that is on the Town of Ithaca's Official Map within the meaning of New York Town Law § 280-a; and Whereas, Kendall Avenue, which is on the Official Map, terminates at the property line at 185 Kendall and access from this parcel is along a gravel road that extends just beyond the official end of Kendall Avenue; and Whereas, pursuant to a 280-a variance granted by the Zoning Board of Appeals in 1985 for construction of a single family residence, the parcel was developed with a residence that was constructed in 1986; the owner now wishes to construct a two-family residence that is not covered by the ZBA variance, and a revised variance is not legally available to the owner; and Whereas, pursuant to New York Town Law § 280-a(4), on July 24, 2017, the Ithaca Town Board referred the potential establishment of an open development area for 185 Kendall Avenue to the Ithaca Planning Board for its advice; and Whereas, at its August 15, 2017 meeting,the Planning Board adopted a resolution recommending that an open development area be established for this parcel, subject to certain conditions; and Whereas, a resolution was adopted by the Town Board for the Town of Ithaca for a public hearing to be held by the Town Board on September 11,2017 at 5:45 P.M. to hear all interested parties on the proposed establishment of an open development area for this parcel; and Whereas, notice of the public hearing was advertised in the Ithaca Journal; and Whereas, the public hearing was held on said date and time at the Town of Ithaca Town Hall, and all parties in attendance were permitted an opportunity to speak on behalf of or in opposition to the proposed establishment of the open development area; and Whereas,pursuant to the New York State Environmental Quality Review Act ("SEQRA") and its implementing regulations at 6 NYCRR Part 617, the establishment of said open development area is an Unlisted action for which the Town of Ithaca Town Board, acting as lead agency in an environmental review with respect to the establishment of the open development area,has, on September 11, 2017,made a negative environmental determination of environmental significance, after having reviewed and accepted as adequate a Short Environmental Assessment Form Parts 1, 2, and 3, maps and other materials; Now,therefore,be it Resolved, that the Town Board of the Town of Ithaca hereby establishes an open development area for 185 Kendall Avenue, as identified in a map titled "Pennsylvania/Kendall Ave, Proposed Open Development Area— 185 Kendall Ave" and explained in a letter written by U3 2017-09-11 pg.5 Dylan Watros,property owner at 185 Kendall Ave, subject to the following conditions as specified by the Planning Board and approved by the Town Board,unless and until the property obtains sufficient frontage on a road identified on the Town's Official Map as required by Town Law Sec 280-a: a. No future subdivision of the parcel shall occur, b. The access to the parcel shall remain paved or be constructed of gravel or other hard surface and be sufficient to support the passage and weight of emergency vehicles, and c. All future deeds, easements, and rights-of-way for all or part of the parcel shall contain the following provision: "This conveyance is made and accepted subject to the open development area conditions approved by the Town Board of the Town of Ithaca on September 11, 2017." Moved: Rod Howe Seconded: Rich DePaolo Vote: Ayes - Howe,DePaolo, Leary, Goodman and Levine b. 2018 Assessment Rolls for Special Benefit Districts and Special Benefit Areas Mr. Goodman opened the public hearing at 6:10 p.m. There was no one wishing to address the board and the hearing was closed. TB Resolution 2017-104: Adoption of the 2017 Assessment Rolls for Special Benefit Districts and Special Benefit Areas for Tax Year 2018 Whereas, the Town Board of the Town of Ithaca held a properly advertised public hearing at the Town Hall, 215 North Tioga Street, Ithaca, New York, on the 25th day of September 2017, to consider the 2017 Assessment Rolls for Special Benefit Districts and Special Benefit Areas for the Town of Ithaca for Tax Year 2018; now,therefore, be it Resolved, the governing Town Board of the Town of Ithaca hereby approves and adopts the 2017 Assessment Rolls for the Special Benefit Districts and Special Benefit Areas of the Town of Ithaca for Tax Year 2018 as follows: Fire Protection District: Assessed Value - $1,135,473,489. Forest Home Light District: Assessed Value - $41,357,100. Glenside Light District: Assessed Value - $4,564,200. Renwick Heights Light District: Assessed Value - $13,162,600. Eastwood Commons Light District: Assessed Value - $17,659,000. TB 2017-09-11 pg.6 Clover Lane Light District: Assessed Value - $2,355,000. Winners Circle Light District: Assessed Value - $2,725,000. Burleigh Drive Light District: Based upon 3,971.1 lineal feet. Westhaven Road Light District: Based upon Road Frontage of 6,732.0 lineal feet. Coddington Road Light District: Based upon Road Frontage of 6,900.3 lineal feet. Water Improvement Benefit Area: Units Available & Connected - 7,863.51. Ad Valorem Water Improvement Benefit Area: Assessed Value - $432,819,470. Sewer Improvement Benefit Area: Units Available & Connected - 7,521.21. Ad Valorem Sewer Improvement Benefit Area: Assessed Value - $490,497,505. Town 520 Omitted Move Tax: Actual Amount - $189.10. Moved: Rich DePaolo Seconded: Eric Levine Vote: Ayes - Howe,DePaolo, Leary, Goodman and Levine a. Southern Cayuga Lake Intermunicipal Water Commission (Bolton Point) Preliminary Budget Mr. Goodman opened the public hearing at 6:13 p.m. There was no one wishing to address the board and the hearing was closed. Mr. DePaolo asked about the health insurance and the increase. Ms. Drake explained that the premiums are expected to go up 5% and there are three new people at Bolton Point with two new retirees so essentially three new people with those associated costs; the town continues to pay for costs associated with the two retirees and then you assume family plans for the additional new position. This is personnel based not inflation based. TB Resolution 2017-105: Approval of the 2018 Southern Cayuga Lake Intermunicipal Water Commission Budget (Bolton Point) Whereas,the Southern Cayuga Lake Intermunicipal Water Commission's 2018 Budget has been submitted to the Town Board of the Town of Ithaca and discussed and considered at its September 11, 2017 meeting; now,therefore,be it Resolved, that the Town Board of the Town of Ithaca does hereby approve the 2018 Southern Cayuga Lake Intermunicipal Water Commission's budget. Moved: Bill Goodman Seconded: Rod Howe U3 2017-09-11 pg.7 Vote: Ayes - Howe,DePaolo, Leary, Goodman and Levine 4. Discuss and consider approval to amend the Southern Cayuga Lake Intermunicipal Water Commission Agreement increasing the Water Rate Schedule—Bolton Point Mr. Goodman explained that the Water Rate Schedule has to be done first even though we are then considering changing the rate schedule in the next item. Mr. DePaolo asked about the tier, and what the rate was going to be for the tiers because it appears there is no minimum base charge between 5,000 and 10,000 gallons. Mr. Goodman explained that the base minimum is for 1-inch mains and most people have a 3/4"meter so that is who is affected, not the 1"meters. TB Resolution 2017-106: Approve amending the Southern Cayuga Lake Intermunicipal Water Commission Agreement Increasing the Water Rate Schedule Whereas, the Town Board of the Town of Ithaca discussed the proposed increase in the Water Rate Charges contained and put forward in the Southern Cayuga Lake Intermunicipal Water Commission Preliminary Budget; now, therefore, be it Resolved, that the Town Board approves and authorizes, subject to the approval of the Attorney for the Town, the execution of an amendment to the agreement of intermunicipal cooperation between the Town and several other municipalities pursuant to which the Southern Cayuga Lake Intermunicipal Water Commission was formed, which amendment would increase the water rate charged by the Commission to $4.53 per 1,000 gallons, and increases minimum base charges based on meter sizes, all as described in Exhibit I to the agreement amendment, said changes to be effective January 1,2018. Moved: Bill Goodman Seconded: Rich DePaolo Vote: Ayes - Howe,DePaolo, Leary, Goodman and Levine 5. Discuss and consider approval of the revised water rate billing structure for the Southern Cayuga Lake Intermunicipal Water Commission Agreement—Bolton Point Mr. Goodman explained that this is the proposed new schedule to lower the minimum gallons used and that cost for those who use less water. The minimum charge will go down for those using 5,000 gallons or less and will increase for those using 10,000 gallons which was the old minimum level. The rate per 1,000 gallons has gone up about 9% to account for the shortfall in decreasing the minimum usage amount. Mr. Levine stated that he will be voting no on this item because he thinks it unfairly shifts the burdens to families because the cost of 5,000 gallons as opposed to 10,000 gallons is not in TB 2017-09-11 pg. 8 proportion to the actual cost of the water; the real cost is in the infrastructure and personnel. The difference in cost is not nearly the amount that is being charged and he prefers the old structure. TB Resolution 2017-107: Approve amendment to the Southern Cayuga Lake Intermunicipal Water Commission Bolton Point Water System Agreement to revise the water rate billing structure Whereas, the Town Board of the Town of Ithaca discussed the proposed amendment to the Southern Cayuga Lake Intermunicipal Water Commission Bolton Point Water System Agreement (Agreement) revising the Water Rate billing structure; now, therefore, be it Resolved, that the Town Board approves and authorizes the execution of an amendment to the agreement of intermunicipal cooperation between the Town and several other municipalities pursuant to which the Southern Cayuga Lake Intermunicipal Water Commission was formed, which amendment would revise the Water Rate billing structure, said changes to be effective January 1, 2018. Moved: Bill Goodman Seconded: Rich DePaolo Vote: Ayes - Howe,DePaolo, Leary, and Goodman No — Levine 6. Discuss and consider setting a public hearing regarding the Town of Ithaca Water & Sewer Rates TB Resolution 2017-107: Set public hearing regarding Town of Ithaca Water and Sewer Rents Resolved, that the Town Board will hold a public hearing at its meeting on Monday, October 16, 2017 beginning at 5:30 p.m. to hear public comment on the proposed water and sewer rents for the Town of Ithaca. Moved: Bill Goodman Seconded: Rich DePaolo Vote: Ayes - Howe,DePaolo, Leary, Goodman and Levine 7. Acknowledge receipt of SCLIWC's 2016 Independent Audit—Bolton Point(See Attachment #2) TB Resolution 2017-109: Acknowledging receipt of SCLIWC (Bolton Point) Independent Audit 2016 Resolved, that the Ithaca Town Board acknowledges receipt of the SCLIWC or Bolton Point Independent Audit for the year ending December 31, 2016. Moved: Bill Goodman Seconded: Eric Levine Vote: Ayes - Howe,DePaolo, Leary, Goodman and Levine TB 2017-09-11 pg.9 8. Discuss and consider referral of a petition for speed limit reduction on Culver Rd to the County TB Resolution 2017-110: Request for speed limit reduction on Culver Road Whereas the Town Board has received a request to establish a posted speed limit on Culver Road which would also lower the speed limit by posting same, now therefore be it Resolved that the Town Board instructs the Town Clerk to forward the request to the Tompkins County Highway Superintendent to begin the process of review by the State of New York. Moved: Rod Howe Seconded: Rich DePaolo Vote: Ayes - Howe,DePaolo, Leary, Goodman and Levine 9. Discuss and consider setting a public hearing regarding draft legislation requiring owner occupancy for new 2-family dwellings and new accessory dwelling units and the establishment of a Rental Operating Permit Program Mr. DePaolo spoke briefly about the tethering conditions for Conservation and Ag Zones and that will be worked through at the Planning Committee next Thursday. He thought the kind of discussions that still need to be had are better in a committee setting. There are still questions about roof pitch and exemptions for existing buildings such as garages that are renovated but are outside the required distance or have certain pitches. The other discussion is the start dates and inspection dates for the operating permit program, essentially when this will roll out and how it will roll out. There needs to be some clarification that we are not tracking whether they are rented, but that they exist and are safe. TB Resolution 2017-107: Set public hearing regarding draft legislation associated with proposed changes to the Town of Ithaca Code and accessory dwelling units and establishing an Operating Permit Program for rental units in the Town Resolved, that the Town Board will hold a public hearing at its meeting on Monday, October 16, 2017 beginning at 5:30 p.m. to hear public comment on the proposed draft legislation associated with proposed changes to the Town of Ithaca Code and accessory dwelling units and establishing an Operating Permit Program for rental units in the Town. Moved: Bill Goodman Seconded: Rich DePaolo Vote: Ayes - Howe,DePaolo, Leary, Goodman and Levine 10. Discuss and consider adoption of bond resolutions for: PULLED TB 2017-09-11 pg. 10 a. Sapsucker Water Main Improvement Project It. Christopher Circle Water Main Improvement Project 11. Presentation by Superintendent of Highway—Equipment and Machinery Report (See Attachment #3) There was some discussion on keeping the existing 10-wheel dump truck for back up and a used vehicle for a leaf packer. 12. Discuss and consider authorization for the Supervisor to sign the Tompkins County Animal Control services contract for 3 years TB Resolution 2017-112: Authorization for the Supervisor to sign a renewal contract with the Tompkins County Animal Control(TCAC) for dog control services Resolved, that the Ithaca Town Board authorizes the Town Supervisor to sign a three- year renewal contract with TCAC with no increase from the previous contract for dog control services. Moved: Bill Goodman Seconded: Rod Howe Vote: Ayes - Howe,DePaolo, Leary, Goodman and Levine 13. Discuss and consider establishing a Citizen Advisory Committee to review the Deer Management Plan recommendations TB Resolution 2017-113: Establishing a Deer Management Plan review Committee Whereas the Town of Ithaca Conservation Board has submitted a Deer Management Plan (Plan)to the Town Board, and Whereas the Town Board has reviewed and discussed the Plan and wishes to form a Citizens Advisory Committee to review the stated options and others in detail, and Whereas the following people have agreed to serve on said Committee: Town Board members Bill Goodman, Pamela Bleiwas and Eric Levine; Conservation Board member Lindsay Dombroskie with Jonathan Meigs as alternate; Agricultural Committee member Lisa Ferguson, and Village of Cayuga Heights resident Linda Woodard Now therefore be it Resolved,that the Ithaca Town Board establishes the Deer Management Plan review Committee as stated above. TB 2017-09-11 pg. 11 Moved: Bill Goodman Seconded: Eric Levine Vote: Ayes - Howe,DePaolo, Leary, Goodman and Levine 14. Discuss possible PILOT request from Ithaca Townhouses The Board discussed the expected request for a PILOT due to a change in the plans for the project in that they are now proposing not using natural gas but instead to use heat pumps which raised the cost of the project by approximately $300K. They need to have this by the end of October for their grant cycle. The issue is the funding depends on which grant"pot' of money the project gets determines what percentage of the apartments are at which level of income. The Board would like more information on the actual cost and how a PILOT agreement could be drafted to cover that amount instead of open ended or to a certain amount of years which could be more than initially requested. Mr. Goodman reviewed the PILOT agreement with Lindermann apartments and Mr. Solvig will prepare a chart showing current PILOT agreements. The Board was interested in hearing more and getting better details for the next meeting. 15. Consider Consent Agenda Items TB Resolution 2017-114: Adopt Consent Agenda Resolved, that the Town Board of the Town of Ithaca hereby approves and/or adopts the following Consent Agenda items: a. Approval of Town Board Minutes b. Town of Ithaca Abstract c. Bolton Point Abstract d. Ratify appointment of two Motor Equipment Operators —Public Works e. Ratify appointment of Distribution Operator—Bolton Point f. Permanent Appointment of Senior Code Officer Moved: Rich DePaolo Seconded: Rod Howe Vote: Ayes —DePaolo, Howe, Goodman, Levine and Leary TB Resolution 2017-114 a: Approval of Town Board Minutes of August 31,2017 Resolved, that the Town Board hereby approves the submitted minutes, with any corrections, as the final minutes of the meeting on August 31, 2017 of the Town Board of the Town of Ithaca. TB 2017-09-11 pg. 12 TB Resolution 2017-114b: Town of Ithaca Abstract Whereas the following numbered vouchers have been presented to the Ithaca Town Board for approval of payment; and Whereas the said vouchers have been audited for payment by the said Town Board; now therefore be it Resolved that the governing Town Board hereby authorizes the payment of the said vouchers in total for the amounts indicated. VOUCHER NOS. 1154 - 1207 General Fund Townwide 29,210.82 General Fund Part-Town 15,033.80 Highway Fund Part-Town 112,040.28 Water Fund 505,764.20 Sewer Fund 297,457.58 Forest Home Lighting District 35.15 Glenside Lighting District 10.52 Renwick Heights Lighting District 18.16 Eastwood Commons Lighting District 24.56 Clover Lane Lighting District 3.25 Winner's Circle Lighting District 4.91 Burleigh Drive Lighting District 11.46 West Haven Road Lighting District 45.42 Coddington Road Lighting District 26.43 TOTAL 959,686.54 TB Resolution 2017-114c: Bolton Point Abstract Whereas, the following numbered vouchers for the Southern Cayuga Lake Intermunicipal Water Commission have been presented to the governing Town Board for approval of payment; and Whereas, the said vouchers have been audited for payment by the said Town Board; now, therefore, be it Resolved, that the governing Town Board hereby authorizes the payment of the said vouchers. Voucher Numbers: 330-388 Check Numbers: 17259-17262, 17264-17318 Capital Impr/Repl Project $ 9,523.87 Operating Fund $ 90 473.22 U3 2017-09-11 pg. 13 TOTAL $ 99,997.09 Less Prepaid $ 2,567.39 TOTAL $ 97,429.70 TB Resolution 2017-114d: Ratify (2) Promotional Appointment to Motor Equipment Operator Whereas, there are currently two vacant Motor Equipment Operator position due to promotions; and Whereas, the Highway Superintendent has determined through interviews and evaluation that Travis Mills and Jason Muckey, Laborers, possess the necessary knowledge, skills and ability to satisfactorily perform the duties of the Motor Equipment Operator position; and Whereas, the Highway Superintendent promotionally appointed Travis Mills and Jason Muckey to the Motor Equipment Operator position, effective August 20, 2017; now,therefore, be it Resolved, the Town Board of the Town of Ithaca does hereby ratify the Highway Superintendent's regular promotional appointment of Travis Mills and Jason Muckey as full time Motor Equipment Operators for the Public Works Department, effective August 20, 2017; and be it further Resolved, this is a 40 hours a week position, at the hourly wage of$24.21, which is an estimated annual salary of$50,356.80, in Job Classification "III", with full time benefits; and be it further Resolved, if the said successfully complete the mandatory eight (8) week probationary period there will be no further action required by the Town Board. TB Resolution 2017-114e: Ratify Provisional Appointment of Distribution Operator - SCLIWC. Whereas, the Southern Cayuga Lake Intermunicipal Water Commission has a vacancy in the Distribution Operator position in the Distribution Department; and Whereas, Jacob Colbert was appointed as a Distribution Operator Assistant August 6, 2017 and has since obtained the D Certification required of a Distribution Operator position; Whereas, the Commission on September 7, 2017,provisionally appointed Jacob Colbert to the Distribution Operator position; now, therefore,be it TB 2017-09-11 pg. 14 Resolved,that the Town of Ithaca does hereby ratify the Commission's appointment of Jacob Colbert to the position of Distribution Operator in the provisional status, effective August 20,2017 at the hourly rate of$22.53 with no change in benefits; and be it further Resolved, the candidate must take and be a reachable candidate from the next civil service exam for the position. TB Resolution 2017-114f. Permanent Appointment of Senior Code Enforcement Officer Whereas, Martin Moseley was provisionally appointed as a Senior Code Enforcement Officer, effective March 6, 2017 pending the next civil service exam; and Whereas, in September, civil service determined that Martin Moseley was eligible for a lateral transfer from the Zoning/Code/Fire Enforcement Officer title to the Senior Code Enforcement Officer title without the need for further exam; now, therefore be it Resolved, the Town Board of the Town of Ithaca does hereby approve the permanent appointment of Martin Moseley as Senior Code Enforcement Officer, effective September 5, 2017; and be it further Resolved, a mandatory twenty-six (26)week probationary period applies with no further action by the Town Board if there is successful completion of the probationary period as determined by the Director of Code Enforcement. 16. Report of Town Officials/Town Committees Mr. Goodman discussed talks with the City of Ithaca and possible need for renegotiation of the contract to allow dissolution of BFC and the proposed shared services proposals Ms. Ritter reported on the park and trail meeting on King Road; good turnout with some concerns about privacy but overall favorable. She also stated that they have reviewed and selected the consultant for the 96B design project and working on the contract for the board approval. The meeting for the hilet Valley Corridor is tomorrow so that is moving forward also. 17. Intermunicipal Organizations 18. Review of Correspondence Mr. DePaolo asked about the letter regarding Skyvue Rd and gravel and Mr. Weber responded that the road was part of our annual maintenance and stone and gravel and the material is swept off to the side. 19. Consider Adjournment Meeting was adjourned at 7:38 p.m. TB 2017-09-11 pg. 15 19. Consider Adjournment Meeting was adjourned at 7:38 p.m. Submitte Paulette Rosa, Town Clerk TB 2017-09-11 pg. 16 Attachment #1 Short Environmental Assessment Form Part I - Project Information Instructions for Completing Part 1-Project Information. The applicant or project sponsor is responsible for the completion of Part 1. Responses become part of the application for approval or funding,are subject to public review,and may be subject to further verification. Complete Part 1 based on information currently available. If additional research or investigation would be needed to fully respond to any item,please answer as thoroughly as possible based on current information. Complete all items in Part 1. You may also provide any additional information which you believe will be needed by or useful to the lead agency, attach additional pages as necessary to supplement any item. Part 1-Project and Sponsor Information Name of Action or Project: Proposed Establishment Of An Open Development Area Project Location(describe,and attach a location map): 185 Kendall Avenue,Town of Ithaca Tax Parcel No.54.4-19 Brief Description of Proposed Action: The proposal is the establishment of an open development area by the Town Board in accordance with New York Town Law Section 280-a(4). The proposed area contains a home that was constructed in 1986. The property lacks legal access as defined by New York Town Law Section 280-a(1) because the official part of Kendall Avenue ends at the property line. In accordance with New York State Town Law, no building permits can be issued for this parcel. To remedy the situation,the town proposes to establish an open development area so that building permits may be issued. Name of Applicant or Sponsor: Telephone: 607-273-1721 Town of Ithaca L-Mail: bgoodman@town.ithaca.ny.us Address: 215 North Tioga Street City/PO: State: Zip Code: Ithaca NY 14850 1.Does the proposed action only involve the legislative adoption of a plan,local law,ordinance, NO YES administrative rule,or regulation? If Yes,attach a narrative description of the intent of the proposed action and the environmental resources that ❑✓ ❑ may be affected in the municipality and proceed to Part 2. If no,continue to question 2. 2. Does the proposed action require a permit,approval or funding from any other governmental Agency? NO YES If Yes,list agency(s)name and permit or approval: Town of Ithaca Planning Board recommendation(recommendation given 8/15/2017) 3.a Total acreage of the site of the proposed action? 0.2 acres b. Total acreage to be physically disturbed? 0 acres c. Total acreage(project site and any contiguous properties)owned or controlled by the applicant or project sponsor? 0.2 acres 4. Check all land uses that occur on,adjoining and near the proposed action. E]Urban El Rural(non-agriculture) ❑Industrial ❑Commercial mResidential(suburban) ❑Forest ❑Agriculture ❑Aquatic ❑Other(specify): mParkland Page 1 of 3 5. Is the proposed action, NO YES N/A a.A permitted use under the zoning regulations? ❑ ❑ ❑✓ b. Consistent with the adopted comprehensive plan? ❑ ❑ ❑✓ 6. Is the proposed action consistent with the predominant character of the existing built or natural NO YES landscape? ❑ ❑✓ 7. Is the site of the proposed action located in,or does it adjoin,a state listed Critical Environmental Area? NO YES If Yes,identify: ❑ 8. a.Will the proposed action result in a substantial increase in traffic above present levels? NO YES b.Are public transportation service(s)available at or near the site of the proposed action? Elb.Area is served by TCAT Route 11 c.South Hill Recreation Way is located 160ft+/-N/E of the property. c.Are any pedestrian accommodations or bicycle routes available on or near site of the proposed action? ❑ Z 9.Does the proposed action meet or exceed the state energy code requirements? NO YES If the proposed action will exceed requirements,describe design features and technologies: N/A ❑ ❑ 10. Will the proposed action connect to an existing public/private water supply? NO YES If No,describe method for providing potable water: N/A ❑ ❑ 11.Will the proposed action connect to existing wastewater utilities? NO YES If No,describe method for providing wastewater treatment: N/A ❑ ❑ 12. a.Does the site contain a structure that is listed on either the State or National Register of Historic NO YES Places? Fv—/] ❑ b. Is the proposed action located in an archeological sensitive area? Fv—/] ❑ 13. a.Does any portion of the site of the proposed action,or lands adjoining the proposed action,contain NO YES wetlands or other waterbodies regulated by a federal,state or local agency? ✓ ❑ b.Would the proposed action physically alter,or encroach into,any existing wetland or waterbody? ❑ If Yes,identify the wetland or waterbody and extent of alterations in square feet or acres: 14. Identify the typical habitat types that occur on,or are likely to be found on the project site. Check all that apply: El Shoreline ❑Forest ❑Agricultural/grasslands Earlymid-successional ❑ Wetland ❑Urban mSuburban 15.Does the site of the proposed action contain any species of animal,or associated habitats,listed NO YES by the State or Federal government as threatened or endangered? Please see Part 3& EAF Mapper(att) ❑ ❑✓ 16. Is the project site located in the 100 year flood plain? NO YES 17.Will the proposed action create storm water discharge,either from point or non-point sources? NO YES If Yes, a.Will storm water discharges flow to adjacent properties? ❑NO EJYES ❑✓ ❑ b.Will storm water discharges be directed to established conveyance systems runoff and storm drains)? If Yes,briefly describe: EJNO EDYES Page 2 of 3 18.Does the proposed action include construction or other activities that result in the impoundment of NO YES water or other liquids(e.g.retention pond,waste lagoon,dam)? If Yes,explain purpose and size: 19.Has the site of the proposed action or an adjoining property been the location of an active or closed NO YES solid waste management facility? If Yes,describe: ❑ 20.Has the site of the proposed action or an adjoining property been the subject of remediation(ongoing or NO YES completed)for hazardous waste? If Yes,describe: ❑ I AFFIRM THAT THE INFORMATION PROVIDED ABOVE IS TRUE AND ACCURATE TO THE BEST OF MY KNOWLEDGE Applicant/sponsor name: � William Goodman Date: Signature: Page 3 of 3 EAF Mapper Summary Report Tuesday,August 29, 2017 3:53 PM Disclaimer: The EAF Mapper is a screening tool intended to assist project sponsors and reviewing agencies in preparing an environmental q assessment form(EAF).Not all questions asked in the EAF are answered by the EAF Mapper.Additional information on any EAF question can be obtained by consulting the EAF Workbooks. Although 5 5.4-1 the EAF Mapper provides the most up-to-date digital data available to 54.-4-25.2 DEC,you may also need to contact local or other data sources in order to obtain data not provided by the Mapper.Digital data is not a 54.-4-22.A substitute for agency determinations. 54.-4 22.3 1 54.-2-1 Rp 54.4-22.2 CDtE xraa _Montreal 4.-5-262+ra"rr 4v.. 54.4-21 In 54.-5-22 54-4-18 Twon to 54.-52.3 55-4-1.7 I id,I . -:RcI:1,:I.r Allbiny -Detroit Boaton -4-16.2 542 , PraWdenca noes. ri,HERE, eLcr Uses. Cleveland 54-5-28.254-5-28.1 54.-5-2.6.1'. Int",p, IN�REIVIW sjh scan, ri H�e�w ea-�kr 54L5-27 541-5-25 Ja ETI, iChina Hon Icon Esri Pittebur r SoaceSlft THERE, 54.-5-26.2 54.- PB4• `i 1{crea, i(ThaiiendyWl - N C, Cdumbua '- De Lfdl`rHerli3(3B6v,Inbmmap, GO St Map�JrihpkiS._pAdStl INCkEMENT P.NRCen,Esri Us Community rnnnav yye,��ETI, ESTI China Part 1 /Question 7 [Critical Environmental No Area] Part 1 /Question 12a [National Register of No Historic Places] Part 1 /Question 12b [Archeological Sites] No Part 1 /Question 13a [Wetlands or Other No Regulated Waterbodies] Part 1 /Question 15 [Threatened or Yes Endangered Animal] Part 1 /Question 16 [100 Year Flood Plain] Digital mapping data are not available or are incomplete. Refer to EAF Workbook. Part 1 /Question 20 [Remediation Site] No Short Environmental Assessment Form - EAF Mapper Summary Report 7 IILLP.rrwww.UUU.riy.yuvnmrwaaxPiuraU New York Nature Explorer 185 Kendall Avenue Proposed Open Development Area Criteria: Selected Map Area Distribution. r1=46 Status ik �.. r Federal State 01TIobal Animal: Butterflies and Moths Southern Grizzled Skipper Butterflies and Skippers Historically Confirmed 1970 Endangered SH G1 G2Q Pyrgtrs wyando! Animal: Dragonflies and Damselflies Midland Clubtail Dragonflies Historically 1894 S3 G5 Confirmed Gomphums fralernus Mocha Emerald Dragonflies Historically 1926 S2S3 G5 Confirmed Somatochlora linearis New York State Department of Environmental Conservation Page 1 of 2 9/6/17 11:03 AM New York Nature Explorer Common Name urou Distribution Year Last Protection Status Conservation Rank W Status Documente State Federal State Global Plant: Flowering Plants Catfoot Asters,Goldenrods and Historically 1919 Endangered SH G4G5T3? Daisies Confirmed Pseudognaphalium helleri asp. micradenium Glaucous Sedge Sedges Recently 2000 Threatened S2S3 G5T5 Confirmed Carex glaucodea James'Sedge Sedges Recently 2003 Threatened S2 G5 Confirmed Carexjamesii Note: Restricted plants and animals may also have also been documented in one or more of the Towns or Cities in which your user-defined area is located, but are not listed in these results. This application does not provide information at the level of Town or City on state-listed animals and on other sensitive animals and plants.A list of the restricted animals and plants documented at the corresponding county level can be obtained via the County link(s)on the original User Defined Search Results page. Any individual plant or animal on this county's restricted list may or may not occur in this particular user-defined area. This list only includes records of rare species and significant natural communities from the databases of the NY Natural Heritage Program. This list is not a definitive statement about the presence or absence of all plants and animals, including rare or state-listed species, or of all significant natural communities. For most areas, comprehensive field surveys have not been conducted, and this list should not be considered a substitute for on-site surveys. New York State Department of Environmental Conservation Page 2 of 2 9/6/17 11:03 AM Agency Use Only [If applicable] Project: 185 Kendall-Open Development Area Date: September 11, 2017 Short Environmental Assessment Form Part 2 -Impact Assessment Part 2 is to be completed by the Lead Agency. Answer all of the following questions in Part 2 using the information contained in Part 1 and other materials submitted by the project sponsor or otherwise available to the reviewer. When answering the questions the reviewer should be guided by the concept"Have my responses been reasonable considering the scale and context of the proposed action?" No,or Moderate small to large impact impact may may occur occur 1. Will the proposed action create a material conflict with an adopted land use plan or zoning regulations? 2. Will the proposed action result in a change in the use or intensity of use of land? ❑✓ ❑ 3. Will the proposed action impair the character or quality of the existing community? ❑✓ ❑ 4. Will the proposed action have an impact on the environmental characteristics that caused the establishment of a Critical Environmental Area(CEA)? 5. Will the proposed action result in an adverse change in the existing level of traffic or ❑ affect existing infrastructure for mass transit,biking or walkway? 6. Will the proposed action cause an increase in the use of energy and it fails to incorporate ❑ reasonably available energy conservation or renewable energy opportunities? 7. Will the proposed action impact existing: a.public/private water supplies? Z 0— b.public/private wastewater treatment utilities? ❑✓ ❑ 8. Will the proposed action impair the character or quality of important historic,archaeological, architectural or aesthetic resources? Z El 9. Will the proposed action result in an adverse change to natural resources(e.g.,wetlands, ❑ waterbodies,groundwater, air quality,flora and fauna)? 10. Will the proposed action result in an increase in the potential for erosion,flooding or drainage ❑ problems? 11. Will the proposed action create a hazard to environmental resources or human health? ❑✓ ❑ Pagel of 2 Agen Use Only[If applicable] Project: 185 Kendall-Open Development Area Date: September 11,2017 Short Environmental Assessment Form Part 3 Determination of Significance For every question in Part 2 that was answered"moderate to large impact may Occur",or if there is a need to explain why a particular element of the proposed action may or will not result in a significant adverse environmental impact,please complete Part 3.Part 3 should,in sufficient detail,identify the impact,including any measures or design elements that have been included by the project sponsor to avoid or reduce impacts. Part 3 should also explain how the lead agency determined that the impact may or will not be significant.Each potential impact should be assessed considering its setting, probability of occurring,duration,irreversibility,geographic scope and magnitude. Also consider the potential for short- term, long-term and cumulative impacts. The proposed action is to establish an open development area for 185 Kendall Avenue, so the property owner can obtain building permits for renovations to an existing residence on the property. The property has already been developed, so the action is not expected to increase development potential beyond what is allowed by zoning or to create any significant adverse environmental impacts. The proposed action will not affect any zoning, building, or other existing or future regulations guiding development of the area.The proposed action would create conformity(where it does not currently exist) with NYS Town Law 280-a pertaining to legal access and allow the Town the legal ability to issue building permits for the existing dwelling. Regarding Part 1, Question 15: Please see the attached EAF Mapper Summary Report and Nature Explorer Map. There are a number of endangered and threatened plants and animals that have been historically confirmed in the general area of 185 Kendall Avenue. However, none of the animal species has been confirmed since 1970 and the plant species(sedges)that have been recently confirmed do not exist on or adjacent to the property. These sedges might be present near the South Hill Recreation Way, located approximately 160+1-feet northeast of the property,within the Six Mile Creek Valley Unique Natural Area (UNA 156). Check this box if you have determined,based on the information and analysis above,and any supporting documentation, that the proposed action may result in one or more potentially large or significant adverse impacts and an environmental impact statement is required. Check this box if you have determined,based on the information and analysis above, and any supporting documentation, that the proposed action will not result in any significant adverse environmental impacts. Town of Ithaca Town Board tl/( Name of Lead Agency to William Goodman Town Supervisor Print or Type Name of Responsible Officer in Lead Agency Title of Responsible Officer Jik, aA, ? Signature of Responsible Officer in Lead Agency Signature of Preparer(if different from Responsible Officer) Page 2 of 2 , r L O f _ � - G7 � V � r r tr Q Q L-- /� Q � • 't fY "^71 See Attachment #2 FINANCIAL STATEMENTS OF SOUTHERN CAYUGA LAKE INTERMUNICIPAL WATER COMMISSION of the Towns of Dryden, Ithaca, and Lansing and the Villages of Cayuga Heights and Lansing 1402 EAST SHORE DRIVE ITHACA,NEW YORK 14850 FOR THE YEAR ENDED DECEMBER 31, 2016 SOUTHERN CAYUGA LAKE INTERMUNICIPAL WATER COMMISSION INDEX December 31,2016 Page Independent Auditor's Report.......................................................................... ...............................- Management's Discussion and Analysis ..................................................................................II-IX Statementof Net Position................................................................................................................1 Statement of Revenues, Expenses, and Changes in Net Position....................................................2 Statementof Cash Flows .................................................................................................................3 Notes to Financial Statements....................................................................................................4-19 Schedule of Funding Progress for the Retiree Health Plan............................................................20 Schedule of the Commission's Proportionate Share of the Net Pension Liability........................21 Schedule of the Commission's Pension Contributions..................................................................22 Operating Expenses—Natural Classification ................................................................................23 Independent Auditor's Report on Internal Control over Financial Reporting and on Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance with Government Auditing Standards........................................................................................24-26 SCIARABBA WALKERLLP CERTIFIED PUBLIC ACCOUNTANTS BUSINESS CONSULTANTS INDEPENDENT AUDITOR'S REPORT Board of Commissioners Southern Cayuga Lake Intermunicipal Water Commission Ithaca, New York 14850 Report on the Financial Statements We have audited the accompanying financial statements of the Southern Cayuga Lake Intermunicipal Water Commission, as of and for the year ended December 31, 2016, and the related notes to the financial statements, which collectively comprise the Commission's basic financial statements as listed in the index. Management's Responsibilityfor the Financial Statements Management is responsible for the preparation and fair presentation of these financial statements in accordance with accounting principles generally accepted in the United States of America; this includes the design, implementation, and maintenance of internal control relevant to the preparation and fair presentation of financial statements that are free from material misstatement, whether due to fraud or error. Auditor's Responsibility Our responsibility is to express opinions on these financial statements based on our audit. We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free from material misstatement. An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial statements. The procedures selected depend on the auditor's judgment, including the assessment of the risks of material misstatement of the financial statements, whether due to fraud or error. In making those risk assessments,the auditor considers internal control relevant to the entity's preparation and fair presentation of the financial statements in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the entity's internal control. Accordingly, we express no such opinion. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management, as well as evaluating the overall presentation of the financial statements. 410 East Upland Road 839 State Route 13 Ithaca,New York 14850 Cortland,New York 13045 607-272-5550/607-273-6357(Fax) www.swcllp.com We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinions. Opinion In our opinion, the financial statements referred to above present fairly, in all material respects, the respective financial position of Southern Cayuga Lake Intermunicipal Water Commission, as of December 31, 2016,and the changes in financial position, and its cash flows for the year then ended in accordance with accounting principles generally accepted in the United States of America. Other Matters Required Supplementary Information Accounting principles generally accepted in the United States of America require that the Management's Discussion and Analysis, the Schedule of Funding Progress for the Retiree Health Plan, the Schedule of the Commission's Proportionate Share of the Net Pension Liability and the Schedule of the Commission's Pension Contributions be presented to supplement the basic financial statements. Such information, although not a part of the basic financial statements, is required by the Governmental Accounting Standards Board who considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate operational, economic, or historical context. We have applied certain limited procedures to the required supplementary information in accordance with auditing standards generally accepted in the United States of America, which consisted of inquiries of management about the methods of preparing the information and comparing the information for consistency with management's responses to our inquiries, the basic financial statements, and other knowledge we obtained during our audit of the basic financial statements. We do not express an opinion or provide any assurance on the information because the limited procedures do not provide us with sufficient evidence to express an opinion or provide any assurance. Other Information Our audit was conducted for the purpose of forming opinions on the financial statements that collectively comprise Southern Cayuga Lake Intermunicipal Water Commission's basic financial statements. The supplementary information presented on page 23 is presented for purposes of additional analysis and is not a required part of the basic financial statements. The information is the responsibility of management and was derived from and relates directly to the underlying accounting and other records used to prepare the basic financial statements. Such information has been subjected to the auditing procedures applied in the audit of the basic financial statements and certain additional procedures, including comparing and reconciling such information directly to the underlying accounting and other records used to prepare the basic financial statements or to the basic financial statements themselves, and other additional procedures in accordance with auditing standards generally accepted in the United States of America. In our opinion, the information is fairly stated, in all material respects, in relation to the basic financial statements as a whole. Other Reporting Required by Government Auditing Standards In accordance with Government Auditing Standards, we have also issued our report dated July 6, 2017 on our consideration of the Southern Cayuga Lake Intermunicipal Water Commission's internal control over financial reporting and on our tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements and other matters. The purpose of that report is to describe the scope of our testing of internal control over financial reporting and compliance and the results of that testing, and not to provide an opinion on internal control over financial reporting or on compliance. That report is an integral part of an audit performed in accordance with Government Auditing Standards in considering Southern Cayuga Lake Intermunicipal Water Commission's internal control over financial reporting and compliance. L� �� 11P Sciarabba WalCo., LLP Ithaca, New York July 6, 2017 SOUTHERN CAYUGA LAKE INTERMUNICIPAL WATER COMMISSION MANAGEMENT'S DISCUSSION AND ANALYSIS DECEMBER 31,2016 The following is a discussion and analysis of the Southern Cayuga Lake Intermunicipal Water Commission's(Commission) financial performance for the year ended December 31, 2016. This discussion and analysis is designed to a.) assist the reader in focusing on significant financial issues, b.) provide an overview of the Commission's financial activity, and c.) identify changes in the Commission's financial position (its ability to address the next and subsequent year challenges). This section is a summary of the Commission's financial activities based on current known facts, decisions, or conditions. The results of the current year are discussed in comparison with the prior year with an emphasis placed on the current year. This section is only an introduction and should be read in conjunction with the Commission's financial statements, which immediately follows this section. ABOUT THE ENTITY The Southern Cayuga Lake Intermunicipal Water Commission is a Joint Entity of its five member municipalities, The Towns of Dryden, Ithaca, and Lansing, and the Villages of Cayuga Heights and Lansing. The Commission was formed by an Agreement of Municipal Cooperation under New York State General Municipal Law Article 5G in 1977. The Commission, as an executive body, manages the Commission's assets including a water treatment plant, a transmission main, and 19 full time staff members. The Commission is comprised of two appointed members from each of the five member municipalities. One member must be an elected official of the municipality. Officers of the Commission are elected annually; the Treasurer has historically been the Supervisor of the Town of Ithaca. The Town of Ithaca, the largest member municipality, serves as the employer of record and as such maintains the fiduciary, trust and agency funds that are not reflected in this report. The Commission audits monthly vouchers for payment prior to their review by the Town of Ithaca board. HIGHLIGHTS Financial Highlights: • On July 7, 2016 the Commission held the wholesale water rate charged to the five (5) member municipalities at $4.44 per thousand gallons for the 2017 budget year. • In 2012, the Commission identified a need to plan for future capital improvements and replacements and in 2013, authorized and established the HJ- Capital Improvement/Replacement Capital Project Fund. This capital fund continues to be funded from the annual Operating Fund budget. II SOUTHERN CAYUGA LAKE INTERMUNICIPAL WATER COMMISSION MANAGEMENT'S DISCUSSION AND ANALYSIS DECEMBER 31,2016 Financial Highlights (Continued): • In 2015, the Commission entered into an agreement with HD Supply for an Automated Metering Infrastructure (AMI) system. The project enables customer's water consumption information, via radio signal, to automatically upload into the AMI system and feed into the billing software. The benefits to the Commission include improved water system management and enhanced customer service. The project was scheduled for 2016 and was funded from the HJ- Capital Improvement/Replacement Capital Project Fund. While several reporting features continue to be fine-tuned, the project was completed in 2016 and all financial obligations of the Commission have been met. • In 2012, the Commission requested that management formulate a transmission main section replacement program for future budget planning as well as to protect the integrity of the system by ensuring an uninterrupted water supply to our member municipalities. In 2012, the replacement of approximately 2,800 feet of existing transmission main on North Triphammer Road in the Village of Lansing was completed. In 2013, the replacement of approximately 2,700 feet of existing transmission main on Pleasant Grove Road in the Village of Cayuga Heights was completed. The next section of transmission main identified for replacement is the Route 13 crossing in the Village of Lansing. The Commission entered into an agreement in 2014 with the Village of Lansing to share the cost to replace approximately 425 feet of transmission main. This joint project was completed in 2015. Due to the implementation of the AMI system, as well as supplying water to the City of Ithaca, the transmission main replacement program was placed on hold in 2016. • In 2014, the Commission entered into an agreement with the City of Ithaca to provide water during the rebuild of the City's water plant over an estimated two to three year period. The Commission started supplying the City in March 2015 and concluded in October of 2016. Over 126 million gallons of water was produced and supplied to the City during their plant rebuild project. • In 2016, the Commission authorized the use of the proceeds from the sale of water to the City of Ithaca to pay off existing debt. The Commission decided to pay off the remaining principal balance on the 2006 East Hill Tank project serial bond thus reducing future interest expense. • In 2008, the Commission authorized and established the Capital Project Fund — HH "Burdick Hill Tanks". The purpose for establishing this project is to construct a new 900,000 gallon water storage tank and a new 1,500,000 gallon water storage tank to replace the existing tank. In 2012 the Commission secured bonding to build the new 900,000 gallon water storage tank which was placed in service in January 2013. In 2013 III SOUTHERN CAYUGA LAKE INTERMUNICIPAL WATER COMMISSION MANAGEMENT'S DISCUSSION AND ANALYSIS DECEMBER 31,2016 Financial Highlights (Continued): the Commission secured bonding to build the new 1,500,000 gallon water storage tank which was placed in service in December 2013. The remaining contract requirements have been satisfied and in March 2015, the Commission approved closing the project and transferring the balance in the Capital Project Fund to the Debt Service Fund to pay future payments on the bond obligations. • In 2006, the Commission authorized and established a "General Fringe Benefit Cash Reserve" savings account. The purpose for establishing this reserve is to fiscally meet unanticipated economic increases in employee fringe benefits that may occur within the current budgeted operating cycle. (E.g. NYS Retirement, Health Insurance). The Commission will continue to review, and when necessary, add funds to the reserve. At December 31, 2016 there is $105,291 on deposit. • At December 31, 2016 current assets decreased by$1,402,957 or 25%. • At December 31, 2016 current liabilities increased by$39,946 or 6%. • At December 31, 2016 net position increased by$1,327,169 or 27%. • At December 31, 2016 capital assets increased by$2,384,004 or 34%. • At December 31, 2016 long-term principal indebtedness decreased by$875,000 or 16%. OVERVIEW OF THE FINANCIAL STATEMENTS This annual report consists of three parts: MD&A (this section), the basic financial statements, and required supplementary information. The basic financial statements include the statement of net position; statement of revenue, expenses, and changes in net position; and statement of cash flows. The statement of net position presents the Commission's assets, deferred outflows of resources, liabilities, and deferred inflows of resources with the difference reported as net position. Increase and decreases in net position can be an indicator of improvement or deterioration of the Commission's financial position. Changes in net position during the year are reported in the statement of revenues, expenses and changes in net position. All revenues, expenses, and changes are reported as the underlying event occurs that results in revenue, expense, or change. The statement of cash flows presents information on actual cash inflows or outflows as they occur. The financial statements also include notes that explain some of the information in the statements and provide more detailed data. The statements are followed by a section of required supplementary information that further explains and supports the financial statements. IV SOUTHERN CAYUGA LAKE INTERMUNICIPAL WATER COMMISSION MANAGEMENT'S DISCUSSION AND ANALYSIS DECEMBER 31, 2016 FINANCIAL ANALYSIS OF THE COMMISSION AS A WHOLE The Commission continues to fund operations, long term debt, and maintenance from rates and fees collected in its role as the water treatment and supply source for its five (5) member municipalities. Commission staff also operates the distribution system in the member municipalities. The system collectively is known as the Bolton Point-Municipal Water System (BP-MWS). Current assets decreased by$1,402,957. Total net position increased by $1,327,169 or 27%. Capital assets increased by $2,384,004 (net of depreciation expense of$335,116) or 34%. The increase was attributable to a purchase of an advanced metering infrastructure in 2016. Unrestricted net position decreased by $1,931,915 or 59%. The decrease is attributable to expenditures incurred for the purchase of the advanced metering infrastructure. The Commission's current ratio (ratio of current assets to current liabilities) was 6.26:1 on December 31, 2016. Figure A-1 presents condensed information derived from the Commission's Statement of Net Position: FIGURE A-1 Condensed Statement ofNet,Position 2015 2016 Change Current assets 8 5 670 r S 4.M S0 (1,402,957) ,Non-current assets 103 JR 9-481 392 2,384.004 Total Assets _ 12 713 625 3,154,6 2 (, 981,047 Dcfe�red pens �i �1ow 181 .. 6 6� ,.< 78,489 'Total Defer , � LJliosys of 181 155 9, i1; ="s89 Cun-entliabil:!ics 641,197 6 %a i 39,92-6 ")S4 , 24,2285 r. `96 -1,0:7 64,231 iDcfc,rFcd hens oii i n« 136 68,136 68,136 68,136 Invested in capital assets, net of debt 1,628,388 4 7,392 3,259,004 Restricted net position 105,211 105,291 80 Unrestricted net positio:i 3.254,386 1,322,471 (1,931.915) Total 4,987,985 6,315,153 fl,327,169 SOUTHERN CAYUGA LAKE INTERMUNICIPAL WATER COMMISSION MANAGEMENT'S DISCUSSION AND ANALYSIS DECEMBER 31, 2016 FINANCIAL ANALYSIS OF THE COMMISSION AS A WHOLE (Continued) Figure A-2 presents condensed information derived from the Commission's Statement of Revenues, Expenses, and Changes in Net Position: FIGURE A-2 CandensedStatenten #',tofXevenues, ' k1. Expenses'`ttit,I Changes in Net 2015 zi 2016 Position REVENUES Operating revenues $ 4,475,158 $ 5,062,260 Nonoperating revenues 18,896 22.683 Total RevenuesS 4,494,054 $ 5,084,43— EXPENSES 084943EXPENSES Operating Expenses: Source of supply 243,858 274,491 Purification 607,484 634,338 Transmission and distribution 552,881 600,747 Administration 542,109 589,447 Employee benefits 505,374 540,851 Pension expense 127,695 191,936 Change in OPEB 352,723 412,071 Depreciation 383,986 335,116 Total operating expenses 3,316.1 10 3,578,997 Nonoperating expenses 190,642 178,777 Total Expenses S 3 506 752 S 3757,774 INCREASE IN NET POSITION S 987,3€12 S 1,327,169 VI SOU`TERN CAYIIGA LAI£E INTERMUNICIPAL b4'A'ITER COMMISSION MANAGEMENT'S DISCUSSION AND ANALYSIS DECEMBER 31, 2016 FINANCIAL ANALYSIS OF THE COMMISSION AS A WHOLE(Continued) The Statement of Cash Flows presents detailed information about the cash activities of the Commission during the year. The statement is divided into five parts. The first section deals with operating cash flows and shows the net cash used in the operating activities. The second section reflects cash flows from nonoperating, noninvesting, and noncapital financing purposes. The third section deals with the cash flows from capital and related financing activities. This section deals with the cash used for the acquisition and construction of capital assets and related items and related funding received. The fourth section reflects the cash flows from investing activities and shows interest received from investing activities. The fifth section reconciles the net cash provided by operating activities to the operating income reflected in the Statement of Revenue, Expenses, and Changes in Net Position. Cash and cash equivalents decreased by approximately $1,338,000 for the year ended December 31, 2016. Figure A-3 presents condensed information derived from the Commission's Statement of Cash Flows: FIGURF, A-3 ,nien"of r'U'S 11Flows 2015 20,6 urcvided by (used in): Crating activities $ 2,314,673 $ 2,417,480 .c �:.r: tal financing activities - - Ca,;ital and related financing activities ( 786,305) ( 3,760,888) resting activities 4,675 5,040 in cash 1,533,043 ( 1,338,368) t'ash Minning ofyear 31256,535 0 4,759,578 1'~s' m. $ 4;?89,578 , 3,451,?10 Vii SOUTHERN CAYUGA LAKE INTERMUNICIPAL WATER COMMISSION MANAGEMENT'S DISCUSSION AND ANALYSIS DECEMBER 31, 2016 CAPITAL ASSETS The Cormnission records expenditures for land, buildings, equipment, machinery, and infrastructure (water transmission systems) as capital assets in the Statement of Net Position. Annual depreciation expense is recorded in the Statement of Revenues, Expenses, and Changes in Net Position to reflect the use of these assets over their useful lives. Land and construction in progress are not subject to depreciation. The Commission's depreciation methods, assumptions regarding useful lives, and capitalization thresholds are described in Notes 1H and 1I in the current year's Notes to the Financial Statements, Figure A-4 lnNet Ccipitd ��,ups 2015 � 2016 C$4ttge Land S 55,507 $ 55,507 S Buildings 5,582,840 5,409,823 ( 173,017) Equipment&Machinery 230,181 219,611 ( 10,570) Infrastructures 1.234,860 3.802,451 2,567,59 104A capital Aasscts b T,1 3,3c18 "y °914871392 S ?,38-,,OJ4 i Major additions in 2016 included: Infrastructures: AMI System $ 2,649,590 Equipment and Machinery: two vehicles and Trimble GPS unit 69,530 Total $ 2,719,120 The Commission currently has one active capital project. VIII SOUTHERN CAYUGA LAKE INTERMUNICIPAL WATER COMMISSION MANAGEMENT'S DISCUSSION AND ANALYSIS DECEMBER 31, 2016 DEBT ADMINISTRATION Constitutional Debt Limit The Commission is restricted by the New York State Constitution on the manner of creating and paying indebtedness. The Commission itself can only issue debt of$1,000,000 per year. The member municipalities however, can issue debt on behalf of the Commission, but all respective governing boards must be in agreement. That indebtedness is automatically excluded from their debt limits pursuant to the provisions of Article VIII section 5B of the New York State Constitution. Detailed information regarding the Commission's long-term liabilities is presented in the 2016 Notes to the Financial Statements. Figure A-5 :pro # '�," +gggg .t�a � Statutory Installment Bonds $ 5,475,000 $ 4,600,000 $ ( 875,000) Compensated Absences 48,342 43,459 ( 4,883) Net Pension Liability 120,945 573,042 452,097 Other Post-Employment Benefits 2,010,712 2 422,783 412 071 Total ' Commission debt is historically recorded as debt held jointly and severally by the member municipalities. Factors Bearing on the Commission's Future It is the view of the Commission and Management of the Bolton Point — Municipal Water System that no negative ensuing issues are anticipated to impede the future success and growth of the water system. FINANCIAL CONTACT The Commission's financial statements are designed to present users (citizens, taxpayers, customers, investors and creditors) with a general overview of the Commissions finances and to demonstrate the Commission's accountability. If you have questions about the report or need additional financial information, contact the Commission Treasurer, Bill Goodman, Town of Ithaca, 215 North Tioga Street, Ithaca,NY 14850, or the General Manager, Joan Foote, Southern Cayuga Lake Intermunicipal Water Commission, 1402 East Shore Drive, Ithaca,NY 14850. IX SOUTHERN CAYUGA LAKE INTERMUNICIPAL WATER COMMISSION STATEMENT OF NET POSITION December 31, 2016 ASSETS CURRENT ASSETS: Cash $ 3,345,919 Cash,restricted 105,291 Accounts receivable: Water rents 769,873 Due from other governments 6,995 Other receivables 9,725 Prepaid expenses 29,477 TOTAL CURRENT ASSETS 4,267,280 CAPITAL ASSETS,net 9;487,392 TOTAL ASSETS 13,754,672 DEFERRED OUTFLOWS OF RESOURCES DEFERRED PENSION OUTFLOW 659,645 TOTAL ASSETS AND DEFERRED OUTFLOWS OF RESOURCES $ 14,414,317 LIABILITIES CURRENT LIABILITIES: Accounts payable $ 86,439 Accrued liabilities 266,064 Accrued interest 39,240 Long-term debt, current portion 290,000 TOTAL CURRENT LIABILITIES 681,743 LONG-TERM DEBT,non-current 4,310,000 COMPENSATED ABSENCES 43,459 NET PENSION LIABILITY 573,042 OPEB LIABILITY 2,422,783 TOTAL LIABILITIES 8,031,027 DEFERRED INFLOWS OF RESOURCES DEFERRED PENSION INFLOW 68,136 NET POSITION INVESTED IN CAPITAL ASSETS, net of related debt 4,887,392 RESTRICTED 105,291 UNRESTRICTED 1,322,471 TOTAL NET POSITION 6,315,.154 TOTAL LIABILITIES, DEFERRED INFLOWS OF RESOURCES AND NET POSITION $ 14,414,3.17 See notes to financial statements. - 1 - SOUTHERN CAYUGA LAKE INTERMUNICIPAL WATER COMMISSION STATEMENT OF REVENUES, EXPENSES,AND CHANGES IN NET POSITION For the Year Ended December 31,2016 OPERATING REVENUES: Water charges $ 4,324,653 Other operating revenue 737,607 TOTAL OPERATING REVENUES 5,062,260 OPERATING EXPENSES: Source of supply 274,491 Purification 634,338 Transmission and distribution 600,747 Administration 589,447 Employee benefits 540,851 Pension expense 191,936 Change in OPEB 412,071 Depreciation 335,116 TOTAL OPERATING EXPENSES 3,578,997 OPERATING INCOME 1,483,263 NONOPERATING REVENUES (EXPENSES): Gain on disposal of assets 17,643 Interest expense ( 178,777) Interest income 5,040 TOTAL NONOPERATING REVENUES (EXPENSES) ( 156,094) CHANGE IN NET POSITION 1,327,169 NET POSITION, beginning of year, as restated 4,987,985 NET POSITION, end of year $ 6,315,154 See notes to financial statements. - 2 - SOUTHERN CAYUGA LAKE INTERMUNICIPAL WATER COMMISSION STATEMENT OF CASH FLOWS For the year ended December 31,2016 CASH FLOWS FROM OPERATING ACTIVITIES: Receipts from services provided $ 5,143,216 Payments for goods and services ( 798,482) Payments for wages and benefits ( 1,927,254) NET CASH PROVIDED BY OPERATING ACTIVITIES 2,417,480 CASH FLOWS FROM NON-CAPITAL FINANCING: Operating subsidies - NET CASH PROVIDED BY NON-CAPITAL FINANCING ACTIVITIES - CASH FLOWS FROM CAPITAL AND RELATED FINANCING ACTIVITIES: Proceeds from sale of fixed assets 17,643 Acquisition of capital assets (2,719,120) Principal paid on capital debt ( 875,000) Interest paid on capital debt ( 184,411) NET CASH USED IN CAPITAL AND RELATED FINANCING ACTIVITIES ( 3,760,888) CASH FLOWS FROM INVESTING ACTIVITIES: Interest on cash 5,040 NET CASH PROVIDED BY INVESTING ACTIVITIES 5,040 NET CHANGE IN CASH AND CASH EQUIVALENTS ( 1,338,368) CASH, beginning of year 4,789,578 CASH, end of year 3,451,210 RECONCILIATION OF OPERATING INCOME To NET CASH PROVIDED BY OPERATING ACTIVITIES: Operating income 1,483,263 Adjustments to reconcile operating income to net cash provided by operating activities: Depreciation 335,116 Changes in receivables 80,956 Changes in prepaid expenses ( 16,367) Changes in deferred outflow of resources ( 478,489) Changes in deferred inflow of resources 68,136 Changes in liabilities 944,865 NET CASH PROVIDED BY OPERATING ACTIVITIES $ 2,417,480 See notes to financial statements. - 3 - SOUTHERN CAYUGA LAKE INTERMUNICIPAL WATER COMMISSION NOTES TO FINANCIAL STATEMENTS For the Year Ended December 31, 2016 NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES The accompanying financial statements of the Southern Cayuga Lake Intermunicipal Water Commission (SCLIWC) have been prepared in conformity with generally accepted accounting principles (GAAP) as applied to government units. The Governmental Accounting Standards Board (GASB) is the accepted standard setting body for establishing governmental accounting and financial reporting principles. A. Reporting Entity The Town of Ithaca, Town of Dryden, Town of Lansing, Village of Cayuga Heights and Village of Lansing jointly own and operate the Southern Cayuga Lake Intermunicipal Water Commission. The venture operated under the terms of an original agreement dated March 1, 1977 and has been amended several times, the last of which is dated January 1, 2016. This agreement is still in force. Significant provisions of the agreement are as follows: 1. The executive body of the Southern Cayuga Lake Intermunicipal Water Commission consists of ten members. Each member municipality appoints two members. Of the members so appointed, at least one member from each municipality shall be an elected official from the governing body. The Treasurer must be Chief Financial Officer of one of the member municipalities. Currently, the Supervisor for the Town of Ithaca is the Treasurer of SCLIWC. The Treasurer is annually voted on by the Commission. 2. Maintenance, operating, and debt retirement costs are funded primarily through water rent revenues collected by the member municipalities and paid over to the Commission quarterly. B. Financial Statement Presentation GASB establishes standards for external financial reporting for a special—purpose government engaged only in business-type activities, such as SCLIWC. The components of net position are classified into three categories as follows: • Invested in Capital Assets, Net of Related Debt Consists of capital assets including restricted capital assets, net of accumulated depreciation and reduced by the outstanding balances of any bonds, mortgages, notes or other borrowings that are attributable to the acquisition, construction, or improvement of those assets. • Restricted Net Position Consists of net assets with constraints placed on the use either by 1) external groups such as creditors, grantors, contributors, or laws or regulations of other governments; or 2) law through constitutional provisions or enabling legislation. - 4 - • Unrestricted Net Position All other net assets that do not meet the definition of "restricted" or "invested in capital assets, net of related debt." C. Measurement Focus and Basis of Accounting For financial reporting purposes SCLIWC is considered a special-purpose government engaged only in business-type activities. Accordingly, SCLIWC's financial statements have been prepared on the accrual basis of accounting with a flow of economic resources measurement focus. Revenues are reported when earned and expenditures when materials or services are received. All intercompany accounts and transactions have been eliminated. D. Budgetary Data Budget Policies -The budget policies are as follows: a. No later than the first Commission regular meeting in September, the Treasurer submits a budget to the Commission for approval. Once approved, but not later than October 5, the Commission Treasurer submits the approved budget as the "Tentative Budget" for the fiscal year commencing the following January 1, to the Town Clerk of the municipality the Treasurer is Chief Financial Officer of. The tentative budget includes proposed expenditures and the proposed means of financing for all funds. b. No later than November 15, the municipality tasked with approving the budget will review the tentative budget, accept it as the Commission's preliminary budget, and advertise and hold a public hearing on the preliminary budget, no later than November 20. c. All modifications of the budget must be approved by the Commission. d. Following the public hearing,the municipality tasked with oversight of the Commission budget will consider final adoption of the budget. e. The Commission will publish the newly adopted budget and circulate it to the Commission member municipalities. f Appropriations lapse at year-end. E. Cash and Investments For purposes of the Statement of Net Position, Commission considers all highly liquid investments with an original maturity of three months or less to be cash equivalents. State statutes govern the Commission's investment policies. In addition, the Commission has its own written investment policy. Commission monies must be deposited in FDIC insured commercial banks or trust companies located within the State. The Treasurer is authorized to use demand accounts and certificates of deposit. Permissible investments include obligations of the U.S. Treasury and U.S. Agencies and obligations of New York State or its localities. Collateral is required for demand deposits and certificates of deposit not covered by federal deposit insurance. Obligations that may be pledged as collateral are obligations of the United States and its agencies and obligations of the State and its municipalities and school districts of Tompkins County only. - 5 - F. Accounts Receivable Accounts receivable are shown gross, with uncollectible amounts recognized under the direct write-off method. No allowance for uncollectible accounts has been provided since it is believed that such an allowance would not be material. All receivables are expected to be collected within the subsequent fiscal year. G. Prepaid Items Prepaid items represent payments made by SCLIWC for which benefits extend beyond year-end. H. Capital Assets Capital assets are reported at historical costs. SCLIWC depreciates capital assets using the straight-line method over the estimated useful life of the assets. Capitalization thresholds (the dollar value above which capital asset acquisitions are added to the capital asset accounts) and estimated useful lives of capital assets are as follows: Capitalization Estimated Threshold Useful Life Building and improvements $ 5,000 30-40 years Non-building improvements $ 5,000 15-20 years Equipment and machinery $ 5,000 5-15 years 1. Infrastructure SCLIWC includes long-lived improvements to water and sewer systems as capital assets. Infrastructure is reported at historical cost and is depreciated using the straight-line method over the estimated useful lives. Capitalization thresholds and estimated useful lives for infrastructure are as follows: Capitalization Estimated Threshold Useful Life Water and sewer systems $ 5,000 20 years J. Deferred Outflows/Inflows of Resources In addition to assets, the statement of net position will sometimes report a separate section for deferred outflows of resources. This separate financial statement element, deferred outflows of resources, represents a consumption of net position that applies to a future period(s) and so will not be recognized as an outflow of resources (expense/expenditure) until then. The Commission has one item that qualifies for reporting in this category; the deferred outflow related to pensions reported in the Statement of Net Position. In addition to liabilities, the statement of net position will sometimes report a separate section for deferred inflows of resources. This separate financial statement element, deferred inflows of resources, represents an acquisition of net position that applies to a future periods(s) and therefore, will not be recognized as an inflow of resources (revenue) until that time. The Commission has one item that qualifies for reporting in this category; the deferred inflow related to pensions reported in the Statement of Net Position. - 6 - K Unemployment Insurance As of January 1, 1978, Commission employees are covered by unemployment insurance. The Commission has chosen to discharge its liability to the New York State Unemployment Insurance Fund by means of the benefit reimbursement method. This is a dollar-for-dollar reimbursement to the Unemployment Insurance Fund for the benefits paid to former employees and charged to the Commission's account. The Commission is exempt from federal unemployment insurance tax. L. Compensated Absences The Commission's employees are granted vacation in varying amounts. In the event of termination or upon retirement, an employee is normally entitled to payment for accumulated vacation at various rates, subject to certain maximum limitations. Payment for accumulated vacation recorded in the General Long-Term Debt Account Group is dependent upon many factors; therefore, timing of future payments is not readily determinable. However, management believes that sufficient resources will be made available for the payments for accumulated vacation when such payments become due. The Commission recognizes a liability for vacation leave and other compensated absences with similar characteristics and additional salary-related payments as the benefits are earned by the employees, based on the rendering of past service and the probability that the employees will be compensated for the benefits through paid time off or some other means. This includes vacation leave and other compensated absences with similar characteristics that were earned but not used during the current or prior periods and for which employees can receive compensation in a future period. Amounts do not include leave expected to lapse and includes leave that (new) employees will (eventually) qualify for. M. Retiree Accumulated Sick Time In addition to providing pension benefits, the Commission allows retired employees to use accumulated sick time to offset the cost of health insurance. When this accumulated sick time is depleted, the employee pays his/her share of health insurance premiums. The employee does not have the option of taking the accumulated sick time as a cash payment. Health care benefits are provided through an insurance company whose premiums are based on the benefits paid during the year. At December 31, 2016 accrued post-employment health care liability costs are$215,346. To be eligible for this benefit the employee must be a retiree from the New York State Employee Retirement System. These benefits are further discussed in Note 6. N. Deferred Compensation The Commission offers their employees a Deferred Compensation Plan (the Plan) created in accordance with Internal Revenue Code Section 457. The Plan, which is available to all eligible participants, permits participants to defer a portion of their salary (25% of gross wages not to exceed $8,000) until future years. Amounts deferred under the Plan are not available to the employee until termination, retirement, death or unforeseeable emergency. Effective, January 1, 1998, all amounts of compensation deferred under the Plan, all property and rights purchased with the amounts, and all income attributable to these amounts are the sole property of the employee. - 7 - O. Classification of Revenues SCLIWC has classified its revenues as either operating or nonoperating revenues according to the following criteria: • Operating Revenues – Operating revenues include activities that have the characteristics of exchange transactions, such as 1) water and sewer charges, 2) plumbing permits charges, 3) main breaks repair charges, (4) and other. • Nonoperating Revenues – Nonoperating revenues include activities that have the characteristics of non-exchange transactions, such as gifts and contributions, and other revenues that are defined as nonoperating revenues by GASB, such as investment income and sale of capital assets. P. Restricted Resources When an expense is incurred for purposes for which both restricted and unrestricted net position is available, it is SCLIWC's policy to apply restricted funds before unrestricted funds, unless otherwise prohibited by legal requirements. Q. New Accounting Pronouncements GASB Statement No. 72, "Fair Value Measurement and Application" The objective of this Statement is to improve financial reporting by clarifying the definition of fair value for financial reporting purposes, establishing general principles for measuring fair value, providing additional fair value application guidance, and enhancing disclosures about fair value measurements. The Commission adopted GASB Statement No. 72 in its 2016 financial statements. GASB Statement No. 75 "Accounting and Financial Reporting for Postemployment Benefits Other Than Pensions" The primary objective of this Statement is to improve accounting and financial reporting by state and local governments for postemployment benefits other than pensions(other postemployment benefits or OPEB). It also improves information provided by state and local governmental employers about financial support for OPEB that is provided by other entities. The Commission is required to adopt GASB Statement No. 75 for its 2018 financial statements. GASB Statement No. 75 "The Hierarchy of Generally Accepted Accounting Principles for State and Local Governments" The objective of this Statement is to identify—in the context of the current governmental financial reporting environment—the hierarchy of generally accepted accounting principles (GAAP). The "GAAP hierarchy" consists of the sources of accounting principles used to prepare financial statements of state and local governmental entities in conformity with GAAP and the framework for selecting those principles. This Statement reduces the GAAP hierarchy to two categories of authoritative GAAP and addresses the use of authoritative and nonauthoritative literature in the event that the accounting treatment for a transaction or other event is not specified within a source of authoritative GAAP. - 8 - GASB Statement No. 82 "Pension Issues—an amendment of GASB Statements No. 67, No. 68, and No. 73" The objective of this Statement is to address certain issues that have been raised with respect to Statements No. 67, Financial Reporting for Pension Plans, No. 68, Accounting and Financial Reporting for Pensions, and No. 73, Accounting and Financial Reporting for Pensions and Related Assets That Are Not within the Scope of GASB Statement 68, and Amendments to Certain Provisions of GASB Statements 67 and 68. Specifically, this Statement addresses issues regarding (1) the presentation of payroll-related measures in required supplementary information, (2)the selection of assumptions and the treatment of deviations from the guidance in an Actuarial Standard of Practice for financial reporting purposes, and (3) the classification of payments made by employers to satisfy employee (plan member) contribution requirements. The Commission has early implemented GASB Statement No. 82 in its 2016 financial statements. GASB Statement No. 83 "Certain Asset Retirement Obligations" This Statement addresses accounting and financial reporting for certain asset retirement obligations (AROs). An ARO is a legally enforceable liability associated with the retirement of a tangible capital asset. A government that has legal obligations to perform future asset retirement activities related to its tangible capital assets should recognize a liability based on the guidance in this Statement. The Commission is required to adopt GASB Statement No. 83 for its 2019 financial statements. GASB Statement No. 84 "Fiduciary Activities" The objective of this Statement is to improve guidance regarding the identification of fiduciary activities for accounting and financial reporting purposes and how those activities should be reported. This Statement establishes criteria for identifying fiduciary activities of all state and local governments. The focus of the criteria generally is on (1) whether a government is controlling the assets of the fiduciary activity and (2) the beneficiaries with whom a fiduciary relationship exists. Separate criteria are included to identify fiduciary component units and postemployment benefit arrangements that are fiduciary activities. The Commission is required to adopt GASB Statement No. 84 for its 2019 financial statements. GASB Statement No. 85 "Omnibus 2017" The objective of this Statement is to address practice issues that have been identified during implementation and application of certain GASB Statements. This Statement addresses a variety of topics including issues related to blending component units, goodwill, fair value measurement and application, and postemployment benefits (pensions and other postemployment benefits [OPEB]). Specifically,this Statement addresses the following topics: • Blending a component unit in circumstances in which the primary government is a business-type activity that reports in a single column for financial statement presentation. • Reporting amounts previously reported as goodwill and "negative" goodwill. • Classifying real estate held by insurance entities. • Measuring certain money market investments and participating interest- earning investment contracts at amortized cost. - 9 - • Timing of the measurement of pension or OPEB liabilities and expenditures recognized in financial statements prepared using the current financial resources measurement focus. • Recognizing on-behalf payments for pensions or OPEB in employer financial statements. • Presenting payroll-related measures in required supplementary information for purposes of reporting by OPEB plans and employers that provide OPEB. • Classifying employer-paid member contributions for OPEB. • Simplifying certain aspects of the alternative measurement method for OPEB. • Accounting and financial reporting for OPEB provided through certain multiple-employer defined benefit OPEB plans. The Commission is required to adopt GASB Statement No. 85 for its 2018 financial statements. GASB Statement No. 86 "Certain Debt Extinguishment Issues" The primary objective of this Statement is to improve consistency in accounting and financial reporting for in-substance defeasance of debt by providing guidance for transactions in which cash and other monetary assets acquired with only existing resources—resources other than the proceeds of refunding debt—are placed in an irrevocable trust for the sole purpose of extinguishing debt. This Statement also improves accounting and financial reporting for prepaid insurance on debt that is extinguished and notes to financial statements for debt that is defeased in substance. The Commission is required to adopt GASB Statement No. 86 for its 2018 financial statements. NOTE2 -CASH SCLIWC's investment policies are governed by state statutes, as previously described in these Notes. Deposits are valued at cost or cost plus interest and are categorized as either: 1. Insured or collateralized with securities held by the entity or by its agent in the entity's name; 2. Collateralized with securities held by the pledging financial institution's trust department or agency in the entity's name; or 3. Uncollateralized. Total financial institution (bank) balances at December 31, 2016, per the bank, were $3,462,825. 1 2 3 Cash in bank - 10 NOTE 3 - CAPITAL ASSETS Capital asset balances and activity for the year ended December 31, 2016 were as follows: Beginning Disposals and Ending Balance Additions Reclassifications Balance CAPITAL ASSETS THAT ARE NOT DEPRECIATED: Land $ 55,507 $ $ - $ 55,507 Construction in progress - 2,649,590 2,649,590 - TOTAL NON-DEPRECIABLE HISTORICAL COST 55,507 2,649,590 2,649,590 55,507 CAPITAL ASSETS THAT ARE BEING DEPRECIATED: Buildings 9,988,371 - - 9,988,371 Equipment and machinery 989,676 69,530 47,571 1,011,635 Infrastructures 1,420,418 2,649,590 - 4,070,008 TOTAL DEPRECIABLE HISTORICAL COST 12,398,465 2,719,120 47,571 15,070,014 LESS: ACCUMULATED DEPRECIATION: Buildings 4,405,531 173,017 - 4,578,548 Equipment and machinery 759,495 80,100 47,571 792,024 Infrastructures 185,558 81,999 - 267,557 TOTAL ACCUMULATED DEPRECIATION 5,350,584 335,116 47,571 5,638,129 TOTAL HISTORICAL COST, net 37 7,103,388 5,033,594 $ 2,649,590 9,487,392 NOTE 4 -LIABILITIES A. Pension Plans Plan Description SCLIWC participates in the New York State and Local Employees' Retirement System (ERS), and the Public Employees' Group Life Insurance Plan (Systems). These are cost sharing multiple-employer retirement systems. The Systems provide retirement benefits as well as death and disability benefits. Obligations of employers and employees to contribute and benefits to employees are governed by the New York State Retirement and Social Security Law (NYSRSSL). As set forth in the NYSRSSL, the Comptroller of the State of New York (Comptroller) serves as sole trustee and administrative head of the Systems. The Comptroller shall adopt and may amend rules and regulations for the administration and transaction of the business of the Systems and for the custody and control of their funds. The Systems issue a publicly available financial report that includes financial statements and required supplementary information. That report may be obtained by writing to the New York State and Local Retirement Systems, Gov. Alfred E. Smith State Office Building, Albany, NY 12244. Funding Policy The Systems are noncontributory except for employees who joined the New York State and Local Employees' Retirement System after July 27, 1976 who contribute 3% of their salary for their first 10 years in the system, and employees - 11 - who joined on or after January 1, 2010 who generally contribute 3% percent of their salary for their entire length of service. Under the authority of the NYSRSSL, the Comptroller shall certify annually the rates expressed as proportions of payroll of members, which shall be used in computing the contributions required to be made by employers to the pension accumulation fund. The Commission is required to contribute at an actuarially determined rate. The required contributions for the current year and preceding years were: 2016 $ 150,192 2015 149,676 2014 200,009 2013 193,217 2012 158,276 The contributions are paid each December 15`h. Payment can be made in February of the next year; however, by prepaying the annual contribution the Commission saves a 2% annual charge. Pension Liabilities and Deferred Outflows of Resources Related to Pensions At December 31, 2016, the Commission reported the following liability for its proportionate share of the net pension liability for the Systems. The net pension liability was measured as of March 31, 2016. The total pension liability used to calculate the net pension liability was determined by an actuarial valuation. Measurement date March 31, 2016 Net pension liability $ 573,042 Commission's portion of the Plan's total net pension liability 0.004% At year end December 31, 2016, the Commission recognized pension expenses of $191,936. The Commissions reported deferred outflows of resources related to pensions from the following sources: Deferred Outflows of Resources Differences between expected and actual experience $ 2,896 Changes of assumptions 152,813 Net difference between projected and actual investment earnings on pension plan investments 339,960 Changes in proportion and differences between employer contributions and proportionate share of contributions 13,784 Total $ 509,453 - 12 - The Commissions reported deferred inflows of resources related to pensions from the following sources: Deferred Inflows of Resources Differences between expected and actual experience $ 67,925 Changes of assumptions - Net difference between projected and actual investment earnings on pension plan investments Changes in proportion and differences between employer contributions and proportionate share of contributions 211 Total $ 68,136 The Commission's contributions subsequent to the measurement date for the Plans amounted to $150,192. The Commission's contributions subsequent to the measurement date will be recognized as a reduction of the net pension liability in the year ended December 31, 2016. The Commission's balances of deferred outflows and inflows of resources related to pension will be recognized in pension expense as follows: 2017 $ 112,293 2018 112,293 2019 112,293 2020 104,440 Total $ 441,319 Actuarial Assumptions The Commission's total pension liability as of the measurement date was determined by using an actuarial valuation as of April 1, 2015, with update procedures used to roll forward the total pension liability to March 31, 2016. The actuarial valuations used the following actuarial assumptions: Actuarial cost method Entry age normal Inflation 2.5% Investment rate of return 7.0% Salary scale 3.8% Projected COLAs 1.3% Decrement tables 04/01/10-03/31/15 System's experience Annuitant mortality rates are based on April 1, 2010 — March 31, 2015 System's experience with adjustments for mortality improvements based on the Society of Actuaries Scale MP-2014. - 13 - The Commission's long term rate of return on pension plan investments was determined using a building block method in which best estimate ranges of expected future real rates of return (expected returns net of investment expense and inflation) are developed for each major asset class. These ranges are combined to produce the long term expected rate of return by weighting the expected future real rates of return by each the target asset allocation percentage and by adding expected inflation. Best estimate of the arithmetic real rates of return for each major asset class included in the target asset allocation is 7.34% at the valuation date of March 31, 2016. Discount rate The Discount rate used to calculate the total pension liability was 7.0%. The projection of cash flows used to determine the discount rate assumes that the contributions from plan members will be made at the current contribution rates and that contributions from employers will be made at statutorily required rated, actuarially determined. Based upon the assumptions, the Systems' fiduciary net position was projected to be available to make all projected future benefit payments of current plan members. Therefore, the long term expected rate of return on pension plan investments was applied to all periods of projected benefit payments to determine the total pension liability. Sensitivity of the Proportionate Share of the Net Pension Liability to the Discount Rate Assumption The following tables present the Commission's proportionate share of the net pension liability/(asset) calculated using the discount rate of 7.0%, as well as what the Commission's proportionate share of the net pension liability would be if it were calculated using a discount rate that is one percentage point lower (6.0%) or one percent point higher(8.0%) than the current rate: Current I%Decrease Assumption I% Increase (6.0%) (7.0%) (8.0%) Commission's proportionate share of the net pension (asset)/liability $ 1,292,167 $ 573,042 $ ( 34,589) Pension Plan Fiduciary Net Position The components of the current-year net pension liabilities of the employers as of March 31, 2016 were as follows: Employers' total pension liability $ (172,303,544,000) Fiduciary net position 156,253,265,000 Employers' net pension liability $ ( 16,050,279,000) Ratio of Plan net position to the employers' total pension asset/(liability) 90.7% - 14 - B. Long-Term Debt SCLIWC borrows money through its municipal members in order to acquire land or equipment or to construct buildings and improvements. This enables the cost of these capital assets to be borne by the present and future users receiving the benefit of the capital asset. The municipal members are jointly liable for repayment of the corresponding serial bonds, whereas SCLIWC is responsible for repayment of the debt based on the agreement of municipal cooperation. At December 31, 2016, the total principal indebtedness outstanding of SCLIWC was $4,600,000. The following is a summary of SCLIWC's outstanding long term debt for the year ending December 31, 2016: Date Original Date of Outstanding Description of Issue Amount I/R Final Maturity 12/31/2016 Joint Water Improvement 11/23/2004 $ 1,000,000 4.75% 11/23/2024 $ 490,000 Joint Water Improvement 2 5/18/2005 $ 1,000,000 4.84% 5/18/2025 - Joint Water Improvement 3 5/17/2006 $ 1,000,000 4.66% 5/17/2026 600,000 Joint Water Improvement 4 10/5/2012 $ 2,600,000 2% - 3% 10/5/2032 2,170,000 Joint Water Improvement 5 6/12/2013 $ 1,500,000 3% - 3.25%, 6/12/2033 1,340,000 Total Serial Bonds $ 4,600,000 Interest on long-term debt paid during the year was: Interest paid $ 184,411 Less interest accrued -prior year ( 44,874) Plus interest accrued- current year 39,240 $ 178,777 Long-term liability balances and activity for the year are summarized below: Beginning Ending Balance Additions Reductions Balance Serial bonds $ 5,475,000 $ - $ ( 875,000) $ 4,600,000 Other post-employment benefits 2,010,712 412,071 - 2,422,783 Net pension liability 120,945 452,097 - 573,042 Compensated absences 48,342 - ( 4,883) 43,459 Total long-term liabilities $ 7,654,999 $ 864,168 $ ( 879,883) $ 7,639,284 - 15 - Activity for compensated absences is shown net due to the impracticability of determining these amounts separately. Payments of compensated absences are dependent upon future factors therefore, the timing of such payments cannot be determined. Compensated absences are reflected as a long-term liability in the Statement of Net Position. The following is a summary of the maturity of long-term indebtedness: Year Principal Interest Total Serial Bonds 2017 $ 290,000 $ 145,498 $ 435,498 2018 290,000 136,072 426,072 2019 295,000 126,572 421,572 2020 310,000 116,996 426,996 2021 310,000 106,846 416,846 2022 - 2033 3,105,000 544,616 3,649,616 Total Serial Bonds 4,600,000 1,176,600 5,776,600 Total Long-Term Debt $ 4,600,000 $ 1,176,600 $ 5,776,600 NOTE 5- USE OF ESTIMATES Management uses estimates and assumptions in preparing financial statements. Those estimates and assumptions affect the reported amounts of assets and liabilities, the disclosure of contingent assets and liabilities, and the reported revenues and expenses. Actual results could differ from those estimates. NOTE 6- POSTEMPLOYMENT BENEFITS OTHER THAN PENSIONS Plan Description. The Commission administers a single-employer defined benefit healthcare plan ("the Retiree Health Plan"), through the payroll of the Town of Ithaca. The plan provides lifetime healthcare insurance for eligible retirees and their spouses through the Commission's group health insurance plan, which covers both active and retired members. The Commission pays a portion of retiree's premiums for healthcare insurance based on the number of years of service to the Commission at the time of retirement. In addition, retiring employees can convert unused sick time to offset portions of healthcare premiums that are the retiree's responsibility. The Commission tracks the accumulated balances and makes premium payments on behalf of the retirees until the balances are exhausted. The Retiree Health Plan does not issue a publicly available financial report. - 16 - Funding Policy. The Commission contributes a portion of the retiree's healthcare premium according to the schedule. For employees whose most recent date of hire is prior to 1/1/2015, the following percentages apply: Years of Commission Service Contribution 30 and over 75.0% 25-29 50.0% 15-24 35.0% 5-14 20.0% less than 5 0.0% For employees who were hired on or after 1/1/2015, the following percentages apply: Years of Commission Service Contribution 30 and over 50.0% 25-29 35.0% 10-24 20.0% less than 10 0.0% For fiscal year 2016, the Commission contributed$37,482 to the plan. Annual OPEB Cost and Net OPEB Obligation, The Commission's annual other postemployment benefit (OPEB) cost (expense) is calculated based on the annual required contribution of the employer (ARC). The Commission has elected to calculate the ARC and related information using the alternative measurement method permitted by GASB Statement 45 for employers in plans with fewer than one hundred total plan members. The ARC represents a level of funding that, if paid on an ongoing basis, is projected to cover normal cost each year and to amortize any unfunded actuarial liabilities (or funding excess) over a period not to exceed thirty years. The following table shows the components of the Commission's annual OPEB cost for the year, the amount actually contributed to the plan, and changes in the Commission's net OPEB obligation to the Retiree Health Plan: Annual required contribution $ 489,162 Interest on net OPEB obligation 40,214 Adjustment to annual required contribution ( 79,822) Annual OPEB expense 449,554 Contributions made ( 37,483) Increase in net OPEB obligation 412,071 Net OPEB obligation- beginning of year 2,010,712 Net OPEB obligation- end of year $ 2,422,783 - 17 - The Commission's annual OPEB cost, the percentage of annual OPEB cost contributed to the plan, and the net OPEB obligation for fiscal years 2009 through 2016 are as follows: Percentage of Net Year Annual Annual OPEB OPEB Ended OPEB Cost Cost Contributed Obligation 12/31/2009 $ 213,549 3.48% $ 206,038 12/31/2010 221,701 6.07% 414,281 12/31/2011 230,030 4.60% 633,739 12/31/2012 323,906 4.97% 941,559 12/31/2013 367,714 3.68% 1,296,208 12/31/2014 381,900 5.27% 1;657,989 12/31/2015 376,681 6.36% 2,010,712 12/31/2016 449,554 8.34% 2,422,783 Funded Status and Funding Progress. As of December 31, 2016, the actuarial accrued liability for benefits was $2,993,087, all of which was unfunded. The covered payroll (annual payroll of active employees covered by the plan) was $1,156,532 and the ratio of the unfunded actuarial accrued liability to the covered payroll was 258.8 percent. The projection of future benefit payments for an ongoing plan involves estimates of the value of reported amounts and assumptions about the probability of occurrence of events far into the future. Examples include assumptions about future employment, mortality, and the healthcare cost trend. Amounts determined regarding the funded status of the plan and the annual required contributions of the employer are subject to continual revision as actual results are compared with past expectations and new estimates are made about the future. The schedule of funding progress, presented as required supplementary information following the notes to the financial statements, presents multi-year trend information about whether the actuarial value of plan assets is increasing or decreasing over time relative to the actuarial accrued liabilities for benefits. Methods and Assumptions. Projections of benefits for financial reporting purposes are based on the substantive plan (the plan as understood by the employer and plan members) and include the types of benefits provided at the time of each valuation and the historical pattern of sharing of benefit costs between the employer and plan members to that point. The methods and assumptions used include techniques that are designed to reduce the effects of short-term volatility in actuarial accrued liabilities and the actuarial value of assets, consistent with the long-term perspective of the calculations. The following simplifying assumptions were made: Retirement age for active employees—Based on the historical average retirement age for the covered group, active plan members were assumed to retire at age 62, or at the first subsequent year in which the member would qualify for benefits. Marital status—Marital status of members at the calculation date was assumed to continue throughout retirement. Mortality—Life expectancies were based on mortality tables from the National Center for Health Statistics. The 2008 United States Life Tables for Males and for Females were used. - 18 - Turnover—Non-group-specific age-based turnover data from GASB Statement 45 was used as the basis for assigning active members a probability of remaining employed until the assumed retirement age and for developing an expected future working lifetime assumption for purposes of allocating to periods the present value of total benefits to be paid. Healthcare cost trend rate—The expected rate of increase in healthcare insurance premiums was based on current premium rates and projections of the Office of the Actuary at the Centers for Medicare& Medicaid Services. A rate of 3 percent was used for the first year,increased to rate of 5.0 for all subsequent years. Health insurance premiums-2015 health insurance premiums for retirees were used as the basis for calculation of the present value of total benefits to be paid. Inflation rate—The expected long-term inflation assumption of 2.8 percent was based on projected changes in the Consumer Price Index for Urban Wage Earners and Clerical Workers (CPI-W) in The 2014 Annual Report of the Board of Trustees of the Federal Old-Age and Survivors Insurance and Disability Insurance Trust Funds for an intermediate growth scenario. Payroll growth rate—The expected long-term payroll growth rate was assumed to equal 2.0%. Based on the historical and expected returns of the Commission's short-term investment portfolio, a discount rate of 3.0 percent was used. In addition, a simplified version of the entry age actuarial cost method was used. The unfunded actuarial accrued liability is being amortized as a level percentage of projected payroll on an open basis. The remaining amortization period at December 31, 2016 was twenty four years. NOTE 7-SUBSEQUENT EVENTS Subsequent events were evaluated through July 6, 2017, which is the date the financial statements were available to be issued. - 19 - SOUTHERN CAYUGA LAKE INTERMUNICIPAL WATER COMMISSION SCHEDULE OF FUNDING PROGRESS FOR THE RETIREE HEALTH PLAN December 31, 2016 Actuarial Accrued Actuarial Liability UAAL as a Value (AAL) Unfunded Percentage Actuarial of Simplified AAL Funded Covered of Covered Fiscal Valuation Assets Entry Age (UAAL) Ratio Payroll Payroll Year Date (a) (b) (b-a) (a/b) (c) ((b-a)/c) 2009 12/31/2009 $ $ 2,179,928 $ 2,179,928 0.00% $ 872,503 249.8% 2010 12/31/2009 - 2,179,928 2,179,928 0.00% 920,130 236.9% 2011 12/31/2009 - 2,179,928 2,179,928 0.00% 930,130 234.4% 2012 12/31/2012 - 3,163,867 3,163,867 0.00% 882,397 358.6% 2013 12/31/2012 - 3,163,867 3,163,867 0.00% 994,324 318.2% 2014 12/31/2012 - 3,163,867 3,163,867 0.00% 974,904 324.5% 2015 12/31/2015 2,993,087 2,993,087 0.00% 1,037,181 288.6% 2016 12/31/2015 2,993,087 2,993,087 0.00% 1,156,532 258,8% See accountant's report on supplementary information. - 20 - SOUTHERN CAYUGA LAKE INTERMUNICIPAL WATER COMMISSION SCHEDULE OF THE COMMISSION'S PROPORTIONATE SHARE OF THE NET PENSION LIABILITY For the Year Ended December 31,2016 2016 2015 Proportion of the net pension liability(asset) 0.004% 0.004% Proportionate share of the net pension liability(asset) $ 573,042 $ 120,945 Covered payroll $ 1,156,532 $ 1,037,181 Proportionate share of the net pension liability(asset) as a percentage of its covered payroll 49.55% 11.66% Plan fiduciary net position as a percentage of the total pension liability(asset) 90.7% 97.9% See accountant's report on supplementary information. -21 - SOUTHERN CAYUGA LAKE INTERMUNICIPAL WATER COMMISSION SCHEDULE OF THE COMMISSION'S PENSION CONTRIBUTIONS For the Year Ended December 31,2016 2016 2015 Contractually required contribution $ 150,192 $ 149,676 Cdntributions in relation to the contractually required contribution 150,192 149,676 Contribution deficiency(excess) $ - $ - Covered payroll $ 1,156,532 $ 1,037,181 Contributions as a percentage of covered payroll 12.99% 14.43% See accountant's report on supplementary information. - 22 - SOUTHERN CAYUGA LAKE INTERMUNICIPAL WATER COMMISSION OPERATING EXPENSES—NATURAL CLASSIFICATION For the Year Ended December 31, 2016 Personal services $ 1,097,423 Overtime/administrative 44,492 Employee benefits 540,851 Pension expense 191,936 OPEB 412,071 Equipment 68,921 Clothing,boots 4,600 Tools/equipment parts 22,811 Maintenance, Bolton Point systems 22,407 Maintenance, town and village systems 55,712 Meters 20,058 Phone/telemeter 15,330 Electric power 394,714 Natural gas 9,155 Gasoline and oil 15,947 Auditor/attorney fees 15,690 Consultants 10,339 Treatment supplies 60,239 Lab supplies 24,908 Office supplies 2,897 Printing/postage 21,491 Equipment maintenance 60,725 Custodial services/buildings and grounds 30,739 Travel/schools 11,964 Advertising 1,642 Dues and publications 585 Data processing 13,277 Insurance 51,012 Miscellaneous 8,052 Mapping 9,873 Safety program 4,020 Depreciation 335,116 TOTAL OPERATING EXPENSES $ 3,578,997 See accountant's report on supplementary information. -23 - INDEPENDENT AUDITOR'S REPORT ON INTERNAL CONTROL OVER FINANCIAL REPORTING AND ON COMPLIANCE AND OTHER MATTERS BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS �s�T� BA V V ER LLP CERTIFIED PUBLIC ACCOUNTANTS BUSINESS CONSULTANTS INDEPENDENT AUDITOR'S REPORT ON INTERNAL CONTROL OVER FINANCIAL REPORTING AND ON COMPLIANCE AND OTHER MATTERS BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS Board of Commissioners Southern Cayuga Lake Intermunicipal Water Commission Ithaca,New York 14850 We have audited, in accordance with the auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards issued by the Comptroller General of the United States, the financial statements of the Southern Cayuga Lake Intermunicipal Water Commission, as of and for the year ended December 31, 2016, and the related notes to the financial statements, which collectively comprise the Commission's basic financial statements,and have issued our report thereon dated July 6,2017. Internal Control over Financial Reporting In planning and performing our audit of the financial statements, we considered the Commission's internal control over financial reporting (internal control) to determine the audit procedures that are appropriate under circumstances for the purpose of expressing our opinion on the financial statements, but not for the purpose of expressing an opinion on the effectiveness of the Commission's internal control. Accordingly, we do not express an opinion on the effectiveness of the Commission's internal control. A deficiency in internal control exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned functions, to prevent, or detect and correct misstatements on a timely basis. A material weakness is a deficiency, or a combination of deficiencies, in internal control such that there is a reasonable possibility that a material misstatement of the entity's financial statements will not be prevented, or detected and corrected on a timely basis. A significant deficiency is a deficiency, or a combination of deficiencies, in internal control that is less severe than a material weakness, yet important enough to merit attention by those charged with governance. Our consideration of internal control over financial reporting was for the limited purpose described in the first paragraph of this section and was not designed to identify all deficiencies in internal control over financial reporting that might be material weaknesses or significant deficiencies. Given these limitations, during our audit we did not identify any deficiencies in internal control that we consider to be material weaknesses. However, material weaknesses may exist that have not been identified. Compliance and Other Matters As part of obtaining reasonable assurance about whether the Commission's financial statements are free of material misstatement,we performed tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements, noncompliance with which could have a direct and material effect on the determination of financial statement amounts. However, providing an opinion on compliance with those provisions was not an objective of our audit, and accordingly, we do not express such an opinion. The results of our tests disclosed no instances of noncompliance or other matters that are required to be reported under Government Auditing Standards. 410 East Upland Road 839 State Route 13 Ithaca,New York 14850 Cortland,New York 13045 607-272-5550/607-273-6357(Fax) www.swcup.com Purpose of this Report The purpose of this report is solely to describe the scope of our testing of internal control and compliance and the results of that testing, and not to provide an opinion on the effectiveness of the entity's internal control or on compliance. This report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the entity's internal control and compliance. Accordingly, this communication is not suitable for any other purpose. 9 Sciazabba Walker& Co., LLP Ithaca,New York July 6, 2017 -26 - Attachment #3 Town of Ithaca Department of Public Works To: Ithaca Town Board From: James Weber, Highway Superintendent/Director of Public Works Re: Inventory of Highway Machinery and Equipment Date: September 11, 2017 As Part of the 2018 Budget request, I am proposing the following vehicle replacement and new equipment: • Pickup Truck w/Plow (#66) $45,000 Highway/W/S/Park • GMC Leaf Packer Truck (#61) $150,000 Highway/Park • Ingersol Rand Roller (09) $155,000 Highway/W/S/Park • Diesel Mower (#44) $17,000 Park/Stormwater/W/S • Ford One Ton Dump Truck(#18) $65,000 Highway/Park/W/S/Storm • Jeep Liberty (#26) $32,000 Codes • Jeep Cherokee (#64) $40,000 Highway • New 10 Wheel Dump Truck" $250,000 Highway/W/S/Park As Part of the 2018 Budget request, I have identified the following costs for vehicle and equipment maintenance: This represents a level budget compared to FY 2017 • Highway/Machinery $100,000 • Parks $20,000 • Water $10,000 • Sewer $15,000 • Engineering $2,500 $147,500 ** Option presented to Budget Committee (See Memo) to provide plowing backup when trucks are in for maintenance. Town of Ithaca Department of Public Works To: Town of Ithaca Budget Committee From: James Weber, Director of Public Works Date: May 1, 2017 Re: Reserve/Spare 10 Wheel Plow Truck With the evolution of the of emission standards and computer intergraded operations, our fleet has experienced multiple events every year where one or two of our 10 Wheel Plow/Dump trucks have been out of operation while malfunctions are being diagnosed and the system cleared. This is especially critical during the winter months when snow removal operations are undertaken. Currently a 10 wheel plow truck can make one pass around a route, approx. 4 hrs,without having to return to the Public Works facility to refill with salt. When a 10 wheel plow truck is out of operation, it takes two smaller trucks to complete one pass around the route. This is significantly less efficient and effective in that the smaller trucks cannot clear the snow away from the travel lanes, they need to return to the PW facility to reload salt more often and takes staff and equipment away from other maintenance needs. This past winter we had two 10 wheel plow trucks down for repairs at the same time and were in the midst of a sizeable plowing event and staff was pushed to its limits to keep up with the smaller equipment To insure that Town staff can maintain the roads at the level expected by our customers, I am asking for consideration to increase the 10 wheel fleet by one vehicle. This can be accomplished by keeping truck#13,which is a pre-emissions standards computer controlled vehicle. This vehicle will then be kept for emergency situations or when there is a need for hauling to assist in roadway projects, but will not be used as an everyday vehicle. With this proposal there will not be any impacts/changes to the current proposed expenditures identified within the Fleet Replacement program which includes replacing a 10 Wheel Plow Truck in 2018. With this proposal there are no plans to increase the number of plow routes, currently there are 5, but should the situations change there would be that opportunity in the future to utilize this vehicle. This item was discussed at the Public Works Committee and there were not any significant concerns with this request. Should you have any questions or concerns, I will make myself available to address them. Board of Fire Commissioners Report to Ithaca Town Board September 11,2017 The following is a summary of the Board of Fire Commissioners quarterly report to the Ithaca Town Board for the second quarter of 2017. Included with this report are: • The July 2017 Fire Chief s Report given at the August, 2017 BFC meeting. This includes the Fire Marshal's Report & Fire Prevention Bureau activity. The department call activity reports for January 1- June 30, 2017. Total calls through the second quarter were 1,184 (slightly lower than the 1st quarter of the prior 2 years— 1,228 & 1,197 respectively). The financial operations summary through July 31, 2017. Fire Department Operational Staffing(July 31,2017). • As of July 31, 2017 the active Uniformed staff totaled 67 (1 Chief, 6 Assistant Chiefs, 8 lieutenants, & 51 Fire Fighters plus 1 Deputy Chief on per diem). In addition there is 1 Administrative Coordinator for a total of 68 personnel. • Included in the 67 uniformed staff are 4 fire fighters fully funded by a federal SAFER grant (see grants below). Budget- The 2017 Ithaca City budget approved by Common Council in November 2016, increased by slightly less than 2%, to $10,060,747 including debt service and employee benefits. The 2017 budget includes funding for a full time deputy chief position beginning in December of 2017. It is not anticipated that this position will be filled. As of July 31, 2017 of the $6,298,082 operating budget(excludes benefit costs and debt service) $3,447,374 (55%) of the approved funds have been spent. The 2018 Budget has been submitted according to the Mayor's directive that limited Department budgets to a 1% growth for equipment and contractual accounts. This required elimination of funding for the fulltime Deputy Chief s position, funding for replacement of aging radios, and Fire hose replacement on one of the engines. These items have been submitted as over target budget requests. The Mayor's budget will be submitted to Common Council about October 1, 20-17. Training Facility As reported previously the Department's Rope Rescue Tower and the burn building were temporarily taken out of service to address some structural safety issues with them. Short term repairs have been completed on the burn building and Stopen Engineering was contracted with regarding more extensive repairs to extend the life of the burn building for several more years. Work on the Rope training tower has not been completed. The longer term status of the training facility and its location will be a topic included in the development of the Department's Strategic plan. Strategic Plan for Fire Department - The Mayor has asked the Board of Fire Commissioners to take the lead in developing a strategic plan for the Fire Department. The Board began discussions of what the planning process would entail at its January meeting. Subsequent to the January discussion, a meeting was held with the Mayor to clarify the scope of this effort and the potential resources available to support the effort. A special BoFC meeting was held in April to focus more closely on how to organize the planning effort. Previous Strategic plans developed Board of Fire Commissioners Report to Ithaca Town Board September 11,2017 by the department have been distributed to the Board for review including the 1986 effort that developed the plan for the current relationship between the City and the Town for Fire Services, including the relocation of two fire stations from the City to the Town and increasing the Board of Fire Commissioners from 3 to 5 individuals with the intent that this two positions would be filled by individuals recommended by the Town Board. The group is looking at other strategic plans from other departments and the NYS document on developing a strategic plan. The Board is discussing the scope of the planning effort both in terms of the time span to be considered 5-10 -20 years,the breadth of the study—current service area or including issues of concern to other fire districts in the County. We are also reviewing documents such as the ISSO report received last fall and the Station 9 relocation study. A member of the BFC has been named to the County EMS Task Force and the information from this group will be incorporated into our planning process development. The Board recognizes that to develop a comprehensive plan will in all likelihood require establishing a separate Ad Hoc group that will allow broad participation by a variety of stakeholders and subject area experts on issues that need to be considered in the plan. We also wish to make sure that this important effort will be structured such that the work involved can continue even if the City makes changes to the role of the Board of Fire Commissioners or consolidates its functions into one of four proposed commissions that are under discussion by the Common Council. The Chief is working with senior department staff on preparing them to participate in the planning process. Boards & Committees Reorganization Working Group —The Common Council has passed a resolution dissolving 12 of the City's Boards and Committees, replacing them with 4 Commissions that will be established to cover the items and topics addressed by the groups being disbanded. The proposed change to the city Charter and new ordinance will be voted on by City residents during the November City elections. The Board of Fire Commissions is still discussing issues and concerns with this action, but is also working on a transition plan for the new structure. Apparatus - No updates at this point. A Capital project for the 2018 budget was submitted to replace the department's 18 year old ladder truck. If approved, the truck would be ordered in 2018,but not delivered or paid for until 2019,which is when it is scheduled to be replaced. Grants The Department received a grant for $45,455 and has replaced its 20 year old air compressor for filling SCBA tanks . The department was awarded a $634,016 SAFER(Staffing for Adequate Fire and Emergency Response) which is funding 4 additional career staff to the department for a 2 year period. The positions are fully funded on the grant and require that no reduction from current staffing levels occur during the grant period. At the end of the period the City will have to determine if the positions will continue to be supported on the department's operating budget. The department recently received notice that it has been awarded a grant to purchase equipment for cleaning turnout gear. This will increase Fire Fighter safety by more effectively removing hazardous materials that can be trapped in the gear during fire/rescue operations. Board of Fire Commissioners Report to Ithaca Town Board September 11,2017 Board of Fire Commissioners The BFC meeting agendas/minutes (dating back to October 1987)may be accessed from the Board of Fire Commissioner's section of the City Website at: http://www.cityofithaca.org/367/Board-of-Fire-Commissioners Volunteer Program Development There are currently 15 active members of Volunteer Company No. 9 who serve the department. Two of the three provisional members of the Company, completed the County's Basic Exterior Fireground Operations course (BEFO) in May. In addition a new member completed the Cortland County 3 week"bootcamp" interior firefighter training session this summer will now be able to provide service to the department. An ad hoc committee consisting of 2 members of the Board (Commissioners Gilligan & Guttridge), Chief Parsons,Assistant Chief/Training Officer Weinstein, plus a member from Company 9 will continue working to address various volunteer issues including training, recruitment, and retention. Other Items & Items in progress 1 No update. There has been an improvement in the on-going issue with the CAD (computer aided dispatch) system used by the 911 Center, 2 The Board is holding information sessions regarding departmental operations prior to the beginning of the formal BFC meetings. These sessions provide an opportunity to learn more about specific areas of department operations such as organization of department into shifts, protocols for dispatching apparatus based on criteria established with County 911 center, EMS call response protocols,Hazmat operations, Code division work,Rope rescue operations, water rescue, equipment and vehicles used by the department, etc. 3 Charter Review- the Board is continuing its discussion of the role of BFC. On hold due to Common Council action eliminating the Board of Fire Commissioners. 4 Resource recovery/False Alarm Policy—Currently on hold pending review with the City Attorney. 5 County Fire-Disaster—EMS Advisory Board—no new action on this issue. 6 Training Center Facility Project The Training facility will be included in the strategic planning process. Respectfully Submitted, Bill Gilligan, Chair,Board of Fire Commissioners oy i ��f•• A�°s CITY OF ITHACA 310 West Green Street Ithaca, New York 14850-5497 1 i OFFICE OF THE FIRE CHIEF APo�TEO Telephone: 607272.1234 Fax: 607/272-2793 MEMORANDUM To: Board of Fire Commissioners From: Tom Parsons, Fire Chief Date: August 4th, 2017 Re: Fire Chief's Monthly Report to the Board of Fire Commissioners ADMINISTRATIVE DIVISION Administration 1) Career Personnel Report PERSONNEL STAFFING LEVELS 1 Chief 1 Deputy Chief(Per Diem) 6 Assistant Chiefs 8 Lieutenants 51 Fire Fighters 67 Uniform Personnel 1 Administrative Coordinator Total employees as of July 31st, 2017—68 a) Vacancies • None b) Retirements: • None C) Hiring/Promotions • None d) Injuries Page 2 of 6 - Fire Chiefs Monthly Report August 4s', 2017 • There is one firefighter and one lieutenant who are off duty due to injuries. It is anticipated that both will be recovered and back to work by October or November. 2) Budget Report a) 2017 Budget: Budget Summary—see accompanying report b) 2018 Budget: I have submitted a budget proposal as requested by the Mayor. The Mayor directed that department heads provide a budget proposal that limits department's budget growth to 1% equipment and contractual accounts. The following items in the budget have been increased: 1) Salary Accounts due to salary step increases; 2) Protective Gear; and 3) Apparatus Parts and Maintenance. Funding for the following items have been eliminated in my proposal: 1) Funding for the Deputy Fire Chief Position; 2) Funding to replace some of our aging portable radios and pagers; and 3) Funding for Fire Hose Replacement of one engine. Over-target-requests have been made to the Mayor for all three items that were taken out of the budget. The Mayor will present his budget to Common Council on or about October I'. As it looks in its current form the increases in personnel costs will need to be offset with decreases in our operational and contractual accounts. 3) County Communications and 911 Programs: a) The Tompkins County Department of Emergency Response is proposing changes to the County Charter and Regulations related to the Emergency Communications Review and Oversight Committe. The changes also relate to re-organization of the County Fire, Disaster, and Emergency Medical Services (EMS) Advisory Board. The proposal forms a new Tompkins County Emergency Response Oversight Committee. The participating agencies will establish an on-going partnership for the purpose of jointly planning, providing, and coordinating shared public safety operations, technology, and training services supported by Tompkins County. The EROC will coordinate with the Tompkins County Departments and other providers as necessary and agreed upon by EROC. EROC will be governed under the terms and conditions of the EROC By-Laws. EROC agencies may use the group as a vehicle for voluntarily sharing information, equipment, publicity about programs, and/or coordinating their respective services. Page 3 of 6 - Fire Chiefs Monthly Report August 4s', 2017 The proposal was approved last week by the Tompkins County Emergency Communications Oversight Committee and will be forwarded to the Tompkins County Legislature for consideration.. 4) Grants and Donations a) No Update: Earlier this year, I applied for an AEG grant to fund the replacement of our turnout gear washer. The existing washer is over twenty years old. The grant, if approved, would provide funding to purchase two gear washers. As of the date of this report I have not received any indication that our grant application is approved. Being that this is late in the grant cycle, I am not optomistic that we will receive a grant award this year. 5) Collegetown Fire Station a) No Update: I have submitted two capital projects for the 2018 budget. The fust project is to renovate the current East Hill Fire Station. The second project, assuming the fust project is not approved, is to build a new fire station at a different location. I don't expect a decision on either of these projects until this fall at the earliest. 5) Apparatus a) No Update: I have submitted a capital project for the 2018 budget to replace our 18 year old ladder truck. This vehicle is schedule to be replaced in 2019. If approved the truck would be ordered in 2018, but not delivered or paid for until 2019. 5) Fire Training Center No Update: In March, Stopen Engineering was contracted to perform a structural inspection on our Rope Rescue Tower and the Burn Building at the training center. On April 6th, I received the engineer's report for the Burn Building. The engineer has recommended that the building not be used until some items identified in their report are repaired. The repair work on the Burn Building will be completed within 1-2 weeks. We have a estimate of work to provide a more extensive repair on the building, if it's decided that we will be extending it's usable life more than a few more years. We have also received a plan from Stopen Engineering on structual improements for the rope tower that will also extend its life, and improve on it's overal stability. No work has been taken on the Rope Tower as we need to get estimates of the cost of the work, and we need to determine a funding source for the upgrades. Page 4 of 6 - Fire Chief's Monthly Report August 4t', 2017 LIFE SAFETY DIVISION Fire Prevention Bureau 1) Code Enforcement Division: The following is a list of Activities for July 2017: Complaints Received 21 Referred to the City Building Division 9 Referred to the Town of Ithaca 3 Investigated by the Fire Prevention Bureau 9 Inspections: 86 City Fire Safety& Property Maintenance 31 City - Permit Required City Fire Safety 30 Town Fire Safety& Property 1 City- Sprinkler Inspections 12 City - Alternative Fire Protection Systems 0 City - Fire Alarm Inspection 10 City—Standpipe Hydrostatic Test 0 City - Standpipe Flow Test 1 City—Fire Pump Flow Test 0 City—Elevator 1 Permits or Certificates: 29 Operating Permit—Assembly Occupancy 5 Operating Permit —Large Assembly Occupancy 1 Operating Permit—Hazardous Occupancy 1 Operating Permit —Lumber Yard 0 Operating Permit —Elevator 0 Operating Permit —Fireworks 1 Operating Permit —Install or Modify FPS 8 Certificate of Compliance —Commercial Insp. 7 Certificate of Compliance — School 0 Certificate of Compliance - Fire Alarm 3 Certificate of Compliance - Fire Sprinkler 0 Certificate of Compliance - Fire Pump 0 Certificate of Compliance —Fire Standpipe 1 Occupancy Posting Certificate 4 Certificate of Compliance - Alternative Suppression 0 Page 5 of 6 - Fire Chiefs Monthly Report August 4t', 2017 2) Fire Investigation Unit: There were no fire investigations in July. 3) Public Education and Special Events Public Education Events: 2 Fire Drills Witnessed: 0 Child Safety Seat Inspections: 3 OPERATIONS DIVISION 1) Emergency Response: July 2017 Responses - 415 Incidents City of Ithaca: 272 Incidents (65.54%) Fires: 6 Overpressure/Rupture 0 EMS/Rescue: 88 Hazardous Conditions: 12 Service Calls: 19 Good Intent: 55 Alarms/No Fires: 92 Severe Weather: 0 Other: 0 Town of Ithaca: 139 Incidents (33.49%) Fires: 1 Overpressure/Rupture: 0 EMS/Rescue: 81 Hazardous Conditions: 7 Service Calls: 3 Good Intent: 17 Alarms/No Alarm: 28 Severe Weather: 2 Other: 0 Mutual Aid: 4 Incidents (0.96%) Page 6 of 6 - Fire Chief's Monthly Report August 4t', 2017 Fires: 0 Overpressure/Rupture: 0 EMS/Rescue: 2 Hazardous Conditions: 0 Service Calls: 0 Good Intent: 2 Alarms/No Fires: 0 Severe Weather: 0 Simultaneous Incidents: 81 Incidents (19.52%) 2) Emergency Management: No Report. 3) Mutual Aid Calls: Quarterly Report Support 1) Training Quarterly Report 2) Training Center Quarterly Report Volunteer Recruitment and Retention 1) Summaries of Service Hours: Annual Report 2) There are currently 13 Active Volunteer Firefighters and Fire Police. 3) There are no new applications for membership. Ithaca Fire Department January through June 2017 Responses -Incident Type by District 1500 1400 ■Special Incident Type 1300 , 1200 ■Severe Weather i 1100 mAlarmsMo Fire 1000 ■Good Intend Call 900 G800 ■Service Call c` tr 700 OHazardous Condition 600 ■EMS/2escue 500 400 ■Overpressure/2upture 300 ■Fire 200 100 0 o i 9 District Ithaca Fire Department January through June 2017 Responses-Incident Type by Municipality 1800 1600 ■Other ■Severe Weather 1400 NAlanns/No Fire 1200 ■Good Intent Call ■Service Call 1000 OHazardous Condition 800 ■EMS/Rescue ■Overpressure/Rupture 600 ■Fire 400 200 0 Total City Total Town Outside Ithaca Municipality Ithaca Fire Department January through June 2017 Responses by Municipality 100% 90% 80% 70% ■Outside Ithaca 60% Town of Ithaca 50% ■City of Ithaca 40% 30% 20% 10% 0% Municipality Ithaca Fire Department Municipality,District and Incident Type Responses January)une 2017 Special Overpressure/ Hazardous Good Intent Severe Incident percentage of District Fire Rupture EMS/Rescue Condition Service Call Call Alarms/No Fire Weather Type Total Incidents City of Ithaca 29 0 587 73 90 213 497 0 5 1494 59.17% City of Ithaca-Comell Property 6 1 65 ] 3 78 58 0 0 218 8.63% City of Ithaca-Ithaca College 0 0 1 0 0 0 0 0 0 1 0.04% City Cascadillla Creek Gorge 0 0 1 0 0 0 0 0 0 1 0.04% City Fall Creek Gorge 0 0 0 0 0 0 0 0 0 0 0.00% City Six Mlle Creek Gorge 0 0 0 0 0 0 0 0 0 0 0.00% Town of Ithaca 13 1 415 22 27 47 60 3 0 588 23.29% Town of Ithaca-Comell Property 0 0 8 2 0 20 15 0 0 45 1.78% Town of Ithaca-Ithaca College 1 1 57 6 1 50 43 0 0 159 6.30% Town of Ithaca-Six Mile Gorge 0 0 0 0 0 0 0 0 0 0 0.00% Town of Ithaca-Buttermilk Gorge 0 0 0 0 0 0 0 0 0 0 0.00% Town of Ithaca-Treman Gorge 0 0 0 0 0 0 0 0 0 0 0.00% Outside Ithaca i 3 0 4 0 1 11 0 0 0 19 0]5% Total 52 3 1138 110 122 419 W3 3 5 2525 100.00% Overpressure/ Hazardous Good Intent Severe percentage of District Fire Rupture EMS/Rescue Condition Service Call Call Alarms/No Fire Weather Other Total Inc Idents Total an" 85 1 654 80 93 291 555 0 5 1714 67.88% Total Town 14 2 480 30 28 117 118 3 0 792 31.37% Outsitle Ithaca 3 0 4 0 1 11 0 0 0 19 0]5% Total 52 8 1188 110 122 419 WB 8 5 2525 1 100.00% Ithaca FD Incident Type Period Comparisons Alarm Date Between {01/01/2017} and {06/30/2017} Incident Type 01/01/2017 01/01/201 01/01/2015 01/01/2014 to 6 to to to 06/30/2017 06/30/201 06/30/2015 06/30/2014 6 100 Fire, Other 3 4 6 5 111 Building fire 21 23 24 26 112 Fires in structure other than in a building 0 0 0 1 113 Cooking fire, confined to container 8 10 9 12 114 Chimney or flue fire, confined to chimney or flue 1 0 3 2 116 Fuel burner/boiler malfunction, fire confined 1 0 1 0 118 Trash or rubbish fire, contained 1 2 0 3 121 Fire in mobile home used as fixed residence 0 1 0 0 130 Mobile property (vehicle) fire, Other 1 0 0 0 131 Passenger vehicle fire 4 5 3 4 132 Road freight or transport vehicle fire 2 0 1 2 134 Water vehicle fire 0 0 1 0 138 Off-road vehicle or heavy equipment fire 0 0 0 2 140 Natural vegetation fire, Other 0 5 3 2 142 Brush or brush-and-grass mixture fire 1 2 1 0 143 Grass fire 1 1 2 1 150 Outside rubbish fire, Other 3 2 0 3 151 Outside rubbish, trash or waste fire 2 3 4 8 154 Dumpster or other outside trash receptacle fire 2 2 1 3 160 Special outside fire, Other 1 3 3 0 161 Outside storage fire 0 0 0 1 170 Cultivated vegetation, crop fire, Other 0 2 0 1 200 Overpressure rupture, explosion, overheat other 1 0 0 0 221 Overpressure rupture of air or gas pipe/pipeline 0 1 0 0 231 Chemical reaction rupture of process vessel 0 1 0 0 240 Explosion (no fire) , Other 0 0 0 1 251 Excessive heat, scorch burns with no ignition 2 1 4 1 300 Rescue, EMS incident, other 8 3 2 5 3001Gorge Rescue, EMS incident, Ground Evacuation 0 0 0 1 3002Gorge Rescue, EMS incident, Low Angle Rope Assist 1 0 0 1 311 Medical assist, assist EMS crew 15 9 4 8 320 Emergency medical service, other 14 32 14 36 321 EMS call, excluding vehicle accident with injury 1026 981 1045 966 322 Motor vehicle accident with injuries 28 38 34 53 323 Motor vehicle/pedestrian accident (MV Ped) 6 8 9 5 324 Motor Vehicle Accident with no injuries 16 16 21 13 331 Lock-in (if lock out , use 511 ) 0 1 3 0 3311Lock-in / Knox Box Access Required 3 3 0 1 3312Lock-in / Force Entry Required 1 0 1 0 342 Search for person in water 1 0 1 1 350 Extrication, rescue, Other 3 0 1 2 07/17/2017 16: 16 Page 1 Ithaca FD Incident Type Period Comparisons Alarm Date Between {01/01/2017} and {06/30/2017} Incident Type 01/01/2017 01/01/201 01/01/2015 01/01/2014 to 6 to to to 06/30/2017 06/30/201 06/30/2015 06/30/2014 6 352 Extrication of victim(s) from vehicle 1 2 0 0 353 Removal of victim(s) from stalled elevator 12 8 5 7 354 Trench/below-grade rescue 0 1 0 0 3561Gorge Rescue, High-angle Extrication 0 4 0 0 360 Water & ice-related rescue, other 0 1 1 0 363 Swift water rescue 1 0 1 0 365 Watercraft rescue 1 1 2 0 381 Rescue or EMS standby 0 0 0 6 400 Hazardous condition, Other 16 24 29 31 410 Combustible/flammable gas/liquid condition, other 4 2 1 3 411 Gasoline or other flammable liquid spill 3 5 6 6 412 Gas leak (natural gas or LPG) 25 38 28 43 413 Oil or other combustible liquid spill 2 4 4 1 420 Toxic condition, Other 0 0 0 1 421 Chemical hazard (no spill or leak) 1 3 2 0 422 Chemical spill or leak 1 0 1 1 424 Carbon monoxide incident 11 9 19 12 440 Electrical wiring/equipment problem, Other 7 5 6 7 441 Heat from short circuit (wiring) , defective/worn 3 2 4 2 442 Overheated motor 3 3 6 4 443 Breakdown of light ballast 0 2 0 0 444 Power line down 25 17 24 6 445 Arcing, shorted electrical equipment 7 5 10 11 451 Biological hazard, confirmed or suspected 1 1 0 1 460 Accident, potential accident, Other 0 0 1 0 461 Building or structure weakened or collapsed 0 0 1 0 463 Vehicle accident, general cleanup 0 1 2 3 471 Explosive, bomb removal (for bomb scare, use 721) 0 1 1 0 480 Attempted burning, illegal action, Other 1 0 0 0 481 Attempt to burn 0 0 0 1 500 Service Call, other 63 35 61 88 510 Person in distress, Other 8 4 11 9 511 Lock-out 5 6 6 5 520 Water problem, Other 5 14 12 23 521 Water evacuation 3 8 2 18 522 Water or steam leak 7 10 11 22 531 Smoke or odor removal 3 5 2 1 540 Animal problem, Other 0 0 1 1 541 Animal problem 1 0 1 1 542 Animal rescue 1 0 1 1 550 Public service assistance, Other 3 3 10 8 07/17/2017 16: 16 Page 2 Ithaca FD Incident Type Period Comparisons Alarm Date Between {01/01/2017} and {06/30/2017} Incident Type 01/01/2017 01/01/201 01/01/2015 01/01/2014 to 6 to to to 06/30/2017 06/30/201 06/30/2015 06/30/2014 6 552 Police matter 2 2 3 6 553 Public service 5 5 2 4 554 Assist invalid 1 6 8 2 555 Defective elevator, no occupants 1 0 1 1 561 Unauthorized burning 4 5 7 5 571 Cover assignment, standby, moveup 1 0 1 0 600 Good intent call, Other 28 36 22 33 611 Dispatched & cancelled en route 3 6 7 4 6111Dispatched & cancelled en route - By Dispatcher 11 9 8 12 6112Dispatched & cancelled en route - By Bangs 149 150 119 88 6113Dispatched & cancelled en route - By CUEMS 8 23 29 34 6114Dispatched & cancelled en route - By CU EH&S 99 67 65 65 6115Dispatched & cancelled en route - By IC Safety 46 52 49 32 6117Dispatched & cancelled en route - By MA Dept 8 8 2 8 6118Dispatched & cancelled en route - By IPD 5 6 6 8 6119Dispatched & cancelled en route - By Other Police 0 1 0 1 621 Wrong location 0 0 1 1 622 No Incident found on arrival at dispatch address 28 17 17 16 631 Authorized controlled burning 0 1 0 1 641 Vicinity alarm (incident in other location) 3 0 1 0 650 Steam, Other gas mistaken for smoke, Other 0 0 0 1 651 Smoke scare, odor of smoke 15 7 7 4 652 Steam, vapor, fog or dust thought to be smoke 1 2 4 2 653 Smoke from barbecue, tar kettle 0 0 0 1 661 EMS call, party transported by non-fire agency 2 1 1 1 671 HazMat release investigation w/no HazMat 13 30 23 19 700 False alarm or false call, Other 3 20 11 7 7001False alarm or false call, Other - Medical Alarm 28 44 41 21 710 Malicious, mischievous false call, Other 5 2 5 2 711 Municipal alarm system, malicious false alarm 0 1 2 0 714 Central station, malicious false alarm 14 15 19 18 715 Local alarm system, malicious false alarm 3 1 3 2 721 Bomb scare - no bomb 1 0 0 1 730 System malfunction, Other 27 10 14 11 731 Sprinkler activation due to malfunction 2 9 7 11 733 Smoke detector activation due to malfunction 26 37 45 29 734 Heat detector activation due to malfunction 4 3 4 3 735 Alarm system sounded due to malfunction 49 42 60 47 736 CO detector activation due to malfunction 15 11 18 7 740 Unintentional transmission of alarm, Other 61 44 13 26 741 Sprinkler activation, no fire - unintentional 12 9 18 5 07/17/2017 16:16 Page 3 Ithaca FD Incident Type Period Comparisons Alarm Date Between {01/01/2017} and {06/30/2017} Incident Type 01/01/2017 01/01/201 01/01/2015 01/01/2014 to 6 to to to 06/30/2017 06/30/201 06/30/2015 06/30/2014 6 743 Smoke detector activation, no fire - unintentional 282 257 252 239 744 Detector activation, no fire - unintentional 28 32 60 114 745 Alarm system activation, no fire - unintentional 107 55 73 67 746 Carbon monoxide detector activation, no CO 3 5 6 10 800 Severe weather or natural disaster, Other 3 0 0 0 812 Flood assessment 0 0 2 0 900 Special type of incident, Other 4 1 0 1 911 Citizen complaint 1 0 0 0 Totals 2525 2431 2517 2472 07/17/2017 16: 16 Page 4 egev - Alum Oeie Bebeen(01/01/201)]Antl[06/30/201]1 _v lUe D,fW,,k Nem, vu rn 3. 12.b aldm oae eew�ee�.ioi/oi/zone n.e i06/30/20171 un 4 i 77/7 Halm L 20 el e. a_ Ithaca FD IFD Mutual Aid Responses by Department (Summary) Alarm Date Between {01/01/2017) And {06/30/2017) Type of Aid Count 55001 Brooktondale Fire Department Mutual aid given 1 1 55002 Cayuga Heights Fire Department Mutual aid given 4 Automatic aid given 1 5 55006 Enfield Fire Department Mutual aid given 2 2 55011 Lansing Fire Department Mutual aid given 3 3 55013 Newfield Fire Department Mutual aid given 1 Automatic aid given 1 2 55018 Trumansburg Fire Department Mutual aid given 1 Automatic aid given 1 2 55022 Tompkins County Airport Automatic aid given 1 1 07/24/2017 08:55 Page 1 Ithaca FD Volunteer Hours Report (Summary) Date Between {07/01/2016) And {06/30/2017) Staff Id Alt Id Name Total 4602 Adams, Andrew J 32.14 3258 Baker, Lyman E 195.15 3617 Bordoni, Gary 55. 00 3584 Bordoni, Jack D 1. 00 4413 Cantons, Frank 64. 78 4600 Canzler, Raymond 16. 00 4601 Cook, Jeffrey H 0.13 3883 Cornelius, Dave 37.53 4188 Gilligan, William 69. 43 4301 Gould, Jack 46. 87 4606 Hayton, Anthony J 12. 00 4609 Howland, Morgan D 44.50 4611 Jenkins, Tafari O 48. 00 4607 Karandeyev, Alexander 39. 83 4610 Kelly, Andrew R 82.25 4153 Longo, Robert 29. 09 4193 Maas, Daniel I 94.15 4608 Mattarell, Victoria A 26.50 3793 Rogers, James 45. 60 4605 Schafer, Benjamin J 131. 74 4614 Velasquez, Simon E 88. 75 4615 Ban, Hao 186. 00 1,346.44 07/25/2017 14 : 49 Page 1 r%, (IN i LN rII, Lir3 -,Kr Ln <D C%4 t Cr) CO 0 00 (N 00 U.> -qt LO -cr CN m "T 00 m 2 C%4 ............. 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0 m o O O OC N N N N N N N N N N l(J H 0 l(J H H Z 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 m 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 ri ri ri room o00 0 0000000000 (ri ui o (rio o (n m - mmrn ror o0o m000000 (n o (n (nvvoN (n (n (n m m mmorn oma ( mom m 000 (n (o O (n r (q(nor O mv (nm ro c °1 m mco co co roam m (o o(ri (6 (d of 06 (6 vi N N v mm o� o r o m N d 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 mmm Mi m o00 00000000000 (ri ui o (rio oui ri m N 00 m m m r O r 0 0 0 m 0 0 0 0 0 0 In O In In V V O N In (n (n m mmm o � mom m 000m (oomr (o (nom r omv (nm ro 3 ' m mmm (o (o roLrim m (o o(ri(o(o of 06 (6 C6 C\[ N v mm o� o m m m m m m r m - - NN - 0 — NN -0 0 o U m N � 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O m m mmm of ooi o00 00000000000 (ri ui o (rio o (ri ri m m rn r O r 0 0 0 m 0 0 0 0 0 0 In O In In V V O N In (n In m ry mmorn d mom m 000 (6 m O (n r (q(n � r O mv (nm ro m m mmm ((o (o of (rim m (o o(ri (6 (d of of(o C6 C\[ N v mm oo � o ro O m o K r o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O N N N N 0 0 0 0 0 0 0 0 0 0 0 0 l() 0 0 0 0 In 0 0 (n 0 0 In In rororo mom oOo m O 0000 r (n (n (n (n� vr (n or m p � N NN r � ro m (nom r0000rnro (.i(n rnro (nmi r omv rr r � m of m r ooi romo(ri o (ri� of(nm � �i r vim � m r O W N N N N N N ro W H r 0 0 0 In O (n m m N r r ro O O to m In (O O ro O N O to O ro ro to Y 2 w r 0 0 0 V O V m N N m 0 ro O N m V (D O N In N V (D O r In N ¢ O (9 \ N N N m O m v m v V N ro N N m m V In ro m N m In O ro N O mroro m m m (n (n � mmrrromm � romrov � r � v co Q U ❑7 m N N N N N to ro V CO r ro r r In O r m N m m m m ro to N af ro 3 N V V V m m C6 (O ro (D m O N r (n V N O m Q Q Z ¢ r U � � 0 0 0 0 0 o O O o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 � Q W m.T N N N 0 0 0 666 0 0 0 0 0 0 In 0 0 0 0 In O O In O O In lrJ W d d 'O ro ro ro (D O ro o 0 o m 0 0 0 0 0 r (n (n (n (n V rl O r In o r m = UO m o N N N r ro (1NOJ000D)roN In Cy)(DNm r o rov rr r jZ ro r � � � � of of r Ow ro (o o(n O (n� ro(rim � (V r vi(D moi r wn o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Z O N N N 0 0 0 0 0 0 0 0 0 0 0 0 l() 0 0 0 0 In 0 0 (n 0 0 In In rororo (o w o0o m00000r (n (n (n (nvvor (n or m N NN r - m WN — C6 N m m r Oro 06 (6 ONO (nro NmN r m (o m r N N N N N N (O O N mmm O r Or v or ooIn rotomroroON ro V N rn m m m rompm m m r O r O N m m r ro O ro ro O N r ro N N r N ro O m m Q N (n (n N N R rom N cr mmmmv v my ror (nN N (n r ro ro ro N N ro r In m Rro ro m ro V In r ro N N N m 0 rn (p ro ro ro V V ro ro ro In ro N N O N � ro V ro � m r V O N p N N N N N N In N N N T 7) E e lo 41NCwN 036m _ N N a omo3 LNO V E C .5 NOUZ > N O 0 U O J N > 00 0 a0 NU OCO r S 3 m S 3 f6 N N (6 C w > > a zC9Q U 0awU � Qo ❑ SStn O a y N N a N W m V (n ro O ro m m In ro r ro o o U V `w o oo Oo 00000 mmmmmv (om f/1 m �° � cu N N cu r O H r E ',2 ',2 6 00 '6 OM o n m m ~ mm ~ m m m m m m m m m m m m m m m m m ~ o ❑ m F- Q m m mm ro ro ro ro ro ro ro ro ro ro ro ro ro ro ro ro ro 000 O O 00000000 (DO O O 99 09999900 > 000 00 0 0LO000 LO LO uO 0 LO 0 0 O LO N LO LO 0 �- N [6 M M CO O O O O LO f- O V = r C p) CA r- W Ln Ln N -7 W M 7 N W O p N -O W N N LO co J W CO N N O a O O O cc 0 0 0 0 0 0 0 O O O O cc 0 0 0 0 0 0 0 O N 0 0 0 O O 0 O LO O O O LO W N -O LO O W O O O LO N LO LO O I- N D) Q) C M M CO cc O O = LO I- O V N CArl W Ln Ln N 1 W M N W O co E E W NN LO co W E 0 O N U K O O O cc 00000000 C O O O cc 00000000 (D a) 0 0 0 O O CJ O UO O O O LO LO E 'O uO O LO O O O LO N LO LO O I- N It C M M CO O O 0 0 = LO I- C) 't Q E W r W Ln Ln N W M N (V LOO M N E N 0 O W N O K N Z r O O O cc 00000000 12c=) OOO cc 00000000 U) N LoN 666 O O CJ O LO O LOO O O O LO O O O LO W O W W 0 = _ �p N f- O) cc O W W UO N O CO UO LLIY W E M T W O O O W r- M CO N 06 W goo wo N DX m r- W O W O O V O W Wm O I- M � W (� \ ^ LOO N 99 M It LO N O W V QQ Z V O V O O W W = M W O V M V COO �o V 0 W W N 0 W Z J j M V V Cl)NN V V W Q W LLI IL CLj O QUO Q Z O o 0 0 0 0 0 0 0 0 0 0 0 0 O -D o o 0 0 0 0 09999900 N O- O O O cc 0 O LO O LO O O O a' LO O LO cc O LO W O W O = W W CO O N f- T cc O W W LO N O W LO H r W O 66 W r- M CO N 06 W Z Q N O N 000 O O 00000000 -O O O O cc 0 0 0 0 0 0 0 O N O O O O O 0 O LO O LO O O O I- > uO O LO O O O LO W O W O = W O N I- W O O O W W LO N O W LO 0 Q N CO O cc co I- M CO N OD W Q N mu W M W W o 0 M r- W O W LO J M O V W W 0 't 'tV O V I- < m OOO M O O = W N N O O W 0 V O V _O N M M uO L' 7 I� N Oo 7 O N O M� N n n E U h (D - 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CO f- V O O W W W O W = W VM EK CO W N W N N M LO N O W. 0 M W M - Ltd N M Lq _ M M N N N QQ Z � LO M V co V LO ONu)= O N U 4J O N Z Q K Q W W d d O o 0 cc 000000000 O Q 41 -0 OO O cc 000000000 O UO M (D OOO OO d OO LO O O LO OO O DZ O O O O O O O LO LO W Of- O W W ODO CO O r- �o O O O W MOu1 = W O W V (n N I- M = O M M oo u1 co O co O COO O Q N co M W W N H Z O O O cc 0000000000 O o 0 cc 0000000000 N OO O 66 d O O LO O O LO O O O I� > O O O cc O LO LO N W O I- o W W D O W f- W O O o W M 0 LO = W o W V N Q M O M M 0 u1 � O co N 7 COO Q N M MO W m W W N W OJ Ltd W LO LO W LO f- = M 7 J W co M M co W W W W W W LO M W LO 15 V M of Cl O = W N W I- = = of I- M r M = = NO COO N M = M O O M _O W u7 0 O O M COO N LO N N O N co M W N N to to N 0 N a) p d to N � 0 M (/J > _ >i O O_ N U N N C d O m J C Q C Cn W C E co E CO d m W a1 0_ E m�tf c y ) C A'S L to N (n O_ j U Y N � O - L6 R C N > Q.a 0 0 0 L6 6 > V 0 W J WUHH JW COH E R O O d O W 0 0 LO 0 0 W MU V N N N V V V V V V V V O O p O p 0 0 0 0 0 0 O O O r M CO aM M M ~ M ~ M MMM MMM M ~ O o. 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Tioga Street Ithaca, NY 14850 Certificates Issued From: 8/1/2017 To: 813112017 Cert. # Date Type Temp SBL Legal Address Inspector Status 2016-0269 8/2/2017 CO 29.-7-12.11 261 Coy Glen Rd DMAGNUSO ISSUED 2017-0169 8/3/2017 CC 60.1-1-11.2 250-3 Strawberry Hill Cir MMOSELEY ISSUED 2017-0170 8/3/2017 CC 60.1-1-11.3 250-4 Strawberry Hill Cir MMOSELEY ISSUED 2017-0159 8/3/2017 CC 37.-1-20.10 101 Alison Dr MMOSELEY ISSUED 2016-0471 8/3/2017 CO 39.-11-8 127 Birdseye View Dr SWILLIAMS ISSUED 2017-0221 8/3/2017 CC 66.-2-2 206 Forest Home Dr MSTONIER ISSUED 2017-0355 8/4/2017 CC 62.-2-1.123 381 Pine Tree Rd BBATES ISSUED 2017-0354 8/4/2017 CC - Elect 62.-2-1.123 381 Pine Tree Rd BBATES ISSUED 2017-0017 8/4/2017 CO 39.-11-5 124 Birdseye View Dr SWILLIAMS ISSUED 2016-0173 8/4/2017 CC 36.-2-3.29 117 Larisa Ln SWILLIAMS ISSUED 2016-0172 8/4/2017 CO 36.-2-3.29 117 Larisa Ln SWILLIAMS ISSUED 2017-0016 8/4/2017 CO 39.-11-13 105 Birdseye View Dr SWILLIAMS ISSUED 2016-0269 8/7/2017 CO 29.-7-12.11 261 Coy Glen Rd DMAGNUSO ISSUED 2017-0292 8/7/2017 CC 43.1-2.2 121 College Cir DMAGNUSO ISSUED 2017-0330 8/8/2017 CC 70.-11-14 203 Tareyton Dr MMOSELEY ISSUED 2017-0336 8/8/2017 CC 18.-5-5 940 East Shore Dr BBATES ISSUED 2017-0327 8/8/2017 CO 73.-1-9.2 3 Sanctuary Dr DMAGNUSO ISSUED 2017-0217 8/10/2017 CO 41.-1-30.2 143 Tower Skyline Dr DMAGNUSO ISSUED 2017-0121 8/11/2017 CO 41.-1-30.2 151 Tower Skyline Dr DMAGNUSO ISSUED 2017-0264 8/11/2017 CO 41.-1-30.2 125 Conservatory Dr DMAGNUSO ISSUED 2017-0259 8/14/2017 CC 53.-1-15.19 109 Juniper Dr DMAGNUSO ISSUED 2017-0362 8/14/2017 CO 64.1-1 201 Palm Rd MSTONIER ISSUED 2016-0275 8/15/2017 CC 46.1-15.7 211 Eldridge Circle MKELLY ISSUED 2016-0334 8/15/2017 CC 70.-2-1 305 MURIEL STREET MKELLY ISSUED 2017-0347 8/15/2017 CC 56.-2-1.1 1551 Slaterville Rd BBATES ISSUED 2016-0280 8/15/2017 CC 24.4-14.22 1290 Trumansburg Rd SWILLIAMS ISSUED 2017-0367 8/15/2017 CC 43.-1-3.5 120 King Rd East DMAGNUSO ISSUED 2017-0356 8/15/2017 CC 67.-1-6 1 Plantations Rd BBATES ISSUED Page 1 of 3 9/6/2017 Town of Ithaca 215 N. Tioga Street Ithaca, NY 14850 Certificates Issued From: 8/1/2017 To: 813112017 Cert. # Date Type Temp SBL Legal Address Inspector Status 2017-0325 8/15/2017 CO 43.1-3.5 120 King Rd East DMAGNUSO ISSUED 2017-0326 8/15/2017 CC 67.-1-6 1 Plantations Rd MMOSELEY ISSUED 2017-0341 8/15/2017 CC 65.-1-5.2 528 Plantations Rd BBATES ISSUED 2017-0360 8/15/2017 CC 68.-1-9 215 Warren Rd BBATES ISSUED 2016-0302 8/15/2017 CC 32.-2-3.4 441 Bostwick Rd SWILLIAMS ISSUED 2014-0075 8/17/2017 CC 22.-1-1.30 3 EVERGREEN LN SWILLIAMS ISSUED 2014-0117 8/17/2017 CC 22.-1-1.30 3 EVERGREEN LN MKELLY ISSUED 2017-0098 8/17/2017 CC 56.-3-8.1 1532 Slaterville Rd DMAGNUSO ISSUED 2017-0256 8/17/2017 CO 41.-1-30.2 113 Campus Center Way DMAGNUSO ISSUED 2017-0378 8/17/2017 CC 25.-2-25 869 TAUGHANNOCK BOUL MKELLY ISSUED 2017-0258 8/17/2017 CC 65.-1-5.2 156 PALUSTRIS DRIVE MKELLY ISSUED 2016-0399 8/18/2017 CC 39.-1-29 341 STONE QUARRY ROA MKELLY ISSUED 2017-0365 8/21/2017 CC 26.4-41 1215 Trumansburg Rd MSTONIER ISSUED 2016-0340 8/21/2017 CO 66.-2-4 120 Warren Rd MKELLY ISSUED 2017-0225 8/23/2017 CO 41.-1-30.2 151 Tower Skyline Dr DMAGNUSO ISSUED 2016-0264 8/23/2017 CO 70.-9-13 115 Winston Dr MKELLY ISSUED 2016-0108 8/23/2017 TCO X 24.4-5.5 108 Aster Ln SWILLIAMS ISSUED 2016-0559 8/25/2017 CO 60.1-17 138 Honness Ln BBATES ISSUED 2016-0252 8/28/2017 CO 70.-12-2.4 1307 HANSHAW ROAD MKELLY ISSUED 2017-0424 8/28/2017 CC 70.-10-1.10 139 Salem Dr MSTONIER ISSUED 2017-0201 8/28/2017 CC 28.-1-26.85 331/333 Rachel Carson Trail DMAGNUSO ISSUED 2016-0427 8/28/2017 CO 24.-3-2.1 101 Harris B Dates Dr SWILLIAMS ISSUED 2016-0433 8/28/2017 CC 24.-3-2.1 101 Harris B Dates Dr MKELLY ISSUED 2017-0353 8/29/2017 CO 27.1-27.3 451 Sheffield Rd SWILLIAMS ISSUED 2016-0398 8/31/2017 CC 64.1-1 275 PALM ROAD MKELLY ISSUED 2016-0455 8/31/2017 CC 70.-11-31 106 WINSTON DRIVE MKELLY ISSUED 2016-0498 8/31/2017 CC 52.1-18 143 NORTHVIEW ROAD MKELLY ISSUED 2017-0305 8/31/2017 CO 39.-1-1.22 950 Danby Rd MKELLY ISSUED Page 2 of 3 9/6/2017 Town of Ithaca 215 N. Tioga Street Ithaca, NY 14850 Certificate Report Totals by Type and Status From: 8/1/2017 To: 8/31/2017 Certificate Type Certificate Status Count CC 33 CC - Electrical Only 1 CO 21 TCO 1 Total: 56 ISSUED 56 Page 3 of 3 9/6/2017 Town of Ithaca 215 N. Tioga Street Ithaca, NY 14850 Complaints Received Report From: 8/11/2017 To: 8/31/2017 Date Type Tax Parcel # Legal Address Disposition 8/1/2017 BUILDING WITHOUT A PER 61.1-10 150 Snyder Hill Rd CLOSED Desc: Work being done on the property without a posted building and plumbing permit. Looks like they've gutted a bathroom in the rental cottage property. A bath tub, sink, piping and debris could be seen from the road. Debris on site, but was covered with tarp an no longer there. Some work may also be happening in the main house due to construction traffic seen in an out of both the main house and the cottage. The work has been going on for about 2 weeks now. Regarding Parcel: 61.1-10 - Kyle Steele - 148 & 150 Snyder Hill Rd 8/1/2017 GRASS 42.1-2.5 103 Spruce Waw OPEN Desc: The lawn located at 103 Spruce Way has not been mowed in quite some time. it's about 8-12 inches high and all sorts of animals are living/roaming though there. 8/7/2017 PROPERTY MAINTENANCE 70.-11-58 203 Muriel St OPEN Desc: House is in state of disrepair, lawn is unkempt and house appears to be abandonded but the electric service still appears to active 8/9/2017 FIRE SAFETY VIOLATIONS 1 Bella Vista Dr OPEN Desc: Dry sprinkler system malfunction allowed system to become wet. Garden level sprinkler system. Town placed them on fire watch. 8/11/2017 REPORT OF FIRE 24.-4-14.23 110-151 West Hill Cir CLOSED Desc: Fire reported - 120 West Hill Circle Units 120-4 & 120-3 8/15/2017 PROPERTY MAINTENANCE 71.1-11.67 307 Blackstone Ave ABATED Desc: Furniture on curbside for 3 wks (see notes) 8/17/2017 LOCAL LAW 57.1-11.2 1502 Slaterville Rd OPEN Desc: Failure to maintain an Operating Permit 8/18/2017 BUILDING WITHOUT A PER 49.1-19 680 Coddington Rd OPEN Desc: Building a deck without a permit. Footers are going in today. 8/21/2017 BUILDING WITHOUT A PER 26.4-41 1215 Trumansburg Rd OPEN Desc: I was at this residence to do a final roof inspection and noticed a new deck was being installed without a permit/ need to charge double permit fee work started without a permit 8/22/2017 OTHER 36.-2-3.55 Schickel Rd OPEN Desc: Moving Earth on tax parcel 36.-2-3.55, concern that the earth moving and removal of vegitation is not on the correct parcel. Page 1 of 3 9/6/2017 Town of Ithaca 215 N. Tioga Street Ithaca, NY 14850 Complaints Received Report From: 8/11/2017 To: 8/31/2017 Date Type Tax Parcel # Legal Address Disposition 8/22/2017 PROPERTY MAINTENANCE 46.1-15.48 210 Eldridge Cir CLOSED Desc: Neighbor complaining about property maintenance. See internal notes for details. 8/24/2017 NYS BUILDING CODE 48.1-12.1 699 Coddington Rd OPEN Desc: Pool and Hot Tub - no permit 8/28/2017 LOCAL LAW 72.1-3.8 414 Winthrop Dr OPEN Desc: too many Occupants 8/29/2017 ZONING VIOLATION 21.-2-16 1045 Taughannock Blvd OPEN Desc: overoccupancy 8/29/2017 ZONING VIOLATION 21.-2-17 1039 Taughannock Blvd OPEN Desc: overoccupancy 8/29/2017 ZONING VIOLATION 21.-2-18 1035 Taughannock Blvd OPEN Desc: overoccupancy 8/29/2017 LOCAL LAW 66.-5-9.2 116 McIntyre PI UNFOUNDED Desc: overoccupancy Page 2 of 3 9/6/2017 Town of Ithaca 215 N. Tioga Street Ithaca, NY 14850 Complaints Report From: 8/1/2017 To: 8/31/2017 Totals by Complaint Type & Status ComplaintType Complaint Status Count BUILDING WITHOUT A PERMIT 3 FIRE SAFETY VIOLATIONS 1 GRASS 1 LOCAL LAW 3 NYS BUILDING CODE 1 OTHER 1 PROPERTY MAINTENANCE 3 REPORT OF FIRE 1 ZONING VIOLATION 3 Total: 17 ABATED 1 CLOSED 3 OPEN 12 UNFOUNDED 1 Page 3 of 3 9/6/2017 Town of Ithaca 215 N. Tioga Street Ithaca, NY 14850 Complaints Closed Report From: 8/1/2017 To: 8/31/2017 Date Type Tax Parcel # Legal Address Disposition 8/1/2017 BUILDING WITHOUT A PER 61.1-10 150 Snyder Hill Rd CLOSED Desc: Work being done on the property without a posted building and plumbing permit. Looks like they've gutted a bathroom in the rental cottage property. A bath tub, sink, piping and debris could be seen from the road. Debris on site, but was covered with tarp an no longer there. Some work may also be happening in the main house due to construction traffic seen in an out of both the main house and the cottage. The work has been going on for about 2 weeks now. Regarding Parcel: 61.1-10 - Kyle Steele - 148 & 150 Snyder Hill Rd 8/11/2017 REPORT OF FIRE 24.-4-14.23 110-151 West Hill Cir CLOSED Desc: Fire reported - 120 West Hill Circle Units 120-4 & 120-3 8/22/2017 PROPERTY MAINTENANCE 46.1-15.48 210 Eldridge Cir CLOSED Desc: Neighbor complaining about property maintenance. See internal notes for details. 8/29/2017 LOCAL LAW 66.-5-9.2 116 McIntyre PI UNFOUNDED Desc: overoccupancy Page 1 of 2 9/6/2017 Town of Ithaca 215 N. Tioga Street Ithaca, NY 14850 Complaints Report From: 8/1/2017 To: 8/31/2017 Totals by Complaint Type & Status ComplaintType Complaint Status Count BUILDING WITHOUT A PERMIT 1 LOCAL LAW 1 PROPERTY MAINTENANCE 1 REPORT OF FIRE 1 Total: 4 CLOSED 3 UNFOUNDED 1 Page 2 of 2