HomeMy WebLinkAboutTB Packet 2017-04-24 Study Session of the Ithaca Town Board
April 24,2017
Agenda
1. Review May 8h Agenda
2. Discuss and consider setting a public hearing regarding a proposed local law regulating
Signs and Murals
3. Discuss and consider setting a public hearing regarding a proposed local law: "Amending
Restaurant Drive-Through Provisions in the Community Commercial Zoning Provisions of
Ithaca Town Code Chapter 270"
4. Discuss and consider authorization for the Town Supervisor to sign an agreement with
Cornell for the payment of an additional Code Officer
5. Discuss the Worth Street issue regarding building code enforcement and oversight and
authorization for Supervisor to sign the agreement
6. Discuss and consider authorization for Town Supervisor to sign a contract with GHD for
the South Hill and West Hill Water Study
7. Committee Reports
a. Planning
Discuss Short Term Rentals such as Air B&B's
Discuss progress on Rental Registry and two-family dwellings
b. Public Works
c. Codes and Ordinances
d. Budget
e. P&O and Employee Relations
8. Consent Agenda
a. Approval of Minutes
b. Town of Ithaca Abstract
MEETING OFTHE ITHACATOWN BOARD
May 8, 2017
Agenda
1. Call to order and Pledge of Allegiance
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2. Board of Fire Coiiiiiiissioiiers' Qti,,trtet-15, Report
Discuss the City of Ithaca's reorganization of`their Committee structure and its effect
3. Persons to be heard and Board Comments
4, 5:30 p.m. Public hearing regarding Signs an(] Murals
a. SEQ R b. Adoption
5. 5:30 p.m. Public hearing regarding a proposed local law: "Arnending Restaurant Drive-Through
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Discuss' bd consid&,,setting AIrblic hcAarrr rel"arc III,-, a Pula9ac Interest Order- Ellis
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101. Possible—Sesame Street
11. Possible—Abandonment of certain sanitary sewers—sut.)j to permissive referendLIM so done
separately
12. Discuss policy for water billing questions and action(s)
13. Consider Consent Agenda
a. Approval of Town Board Minutes
b. Approval of Town of Ithaca Abstract
c. Approval of Bolton Point Abstract
d. Discuss and consider approval of the revised Employee Wellness Program
14. Report of Town Officials
15. Review of Corres po tide nice
16. Adjourn
MEETING OF THE ITHACA TOWN BOARD
Monday,April 24,2017
TB Resolution 2017- : Setting a public hearing regarding a Proposed local law: "Amending
Restaurant Drive-Through Provisions in the Community Commercial Zoning Provisions of
Ithaca Town Code Chapter 270"
Resolved, that the Town Board of the Town of Ithaca will hold a public hearing at the Town
Hall, 215 North Tioga Street, Ithaca,New York on the 8`h day of May, 2017 at 5:30 p.m. for the
purpose of considering a proposed local law "Amending Restaurant Drive-Through Provisions in the
Community Commercial Zoning Provisions of Ithaca Town Code Chapter 270", and be it further
Resolved, that at such time and place all persons interested in the proposed local law may
be heard concerning the same; and it is further
Resolved, that the Town Clerk of the Town of Ithaca is hereby authorized and directed to
publish a notice of such public hearing in the Ithaca Journal and to post a copy of same on the
signboard of the Town of Ithaca.
Moved: Seconded:
Vote: Ayes—
TOWN OF ITHACA
LOCAL LAW NO. 9 OF THE YEAR 2017
A LOCAL LAW AMENDING RESTAURANT DRIVE-THROUGH PROVISIONS IN THE
COMMUNITY COMMERCIAL ZONING PROVISIONS OF
ITHACA TOWN CODE CHAPTER 270
Be it enacted by the Town Board of the Town of Ithaca as follows:
Section 1. Chapter 270 (Zoning), Article XVI (Community Commercial Zones) of the
Town of Ithaca Code, §270-135 titled "Principal uses authorized by special permit only"
subsection E, is amended as follows:
A. Delete the following words in the first sentence of subsection E: "provided,
however, that no new restaurant with a drive-through facility shall be permitted
within 1,500 feet of the property boundary line of an existing restaurant with a'
drive-through facility"so that the first sentence reads as follows: "Restaurant or
other place for the serving of food, with or without 'drive-through facility."
B. Add the following provisions to the end of subsection E:
"In addition to the requirements imposed by this section, a restaurant with'a drive-
through facility must meet the following criteria:
(1) Drive-through lanes shall be a minimum of 165 feet in length to provide
on-site storage for a minimum of 8 vehicles, as measured from the
forwardmost drive-through window.
(2) The ends of drive-through lanes must be a minimum of 60 feet from the
midpoint of where any entrance driveway intersects with the public right-
of-way.
(3) Drive-through lanes shall be clearly delineated with striping, curbing, or
some other means, and be adequately separated from traffic aisles that are
necessary for on-site circulation, egress/ingress, and access to parking
spaces.
(4) Drive-through lanes and drive-through service windows shall not be
located along the street frontage of a building.
(5) Pedestrian access to building entrances shall be configured so that direct
pedestrian links to main parking areas do not pass through a drive-through
lane.
(6) The minimum required distance from any portion of a drive-through lane
to any residential zone is 60 feet."
1
Section 3. In the event that any portion of this law is declared invalid by a court of
competent jurisdiction, the validity of the remaining portions shall not be affected by such
declaration of invalidity.
Section 4. This local law shall take effect immediately upon its filing with the New York
Secretary of State.
2
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MEETING OF THE ITHACATOWN BOARD
Monday, April 24, 2017
TB Resolutioni 2017- : Autborization to Award Contract for a Study of Potential East Hill
Water System Improvements
ents
Whereas, our November 7, 2016 the Town Board approved the 2017 Town Budget.
(Resolution No 2016-158) that included $80,00I1 to fund a study of potential South.. and West Hill
Water System Iniprovements, and
Whereas, for consistency in the analysis of the water distribution system., it was
determined to contract with the same company that performed the Town of Ithaca Northeast and
East Hill Water System Improvements studies, GHD Consaaltial� Services Inc., and
Whereas, C.HD ConSUltino services has prepared and subulitted a proposal to complete
the Town of Ithaca South and West.Hill Water System Improvements; and
Whereas, members of Town Staff"have reviewed the proposal and presented the proposal
to the public Works Committee, which has recommended that the proposal of 69,800.00 for the
study made by the firm of GFID Consulting Inc. is a qualified proposal, and be it
Resolved, that the Town Board of the Town of Ithaca authorizes tlae; award of the contract
for the study of potential South and West Hill Water System Improvements to C►HD Consulting
Services Inc., Cazenovia New York, sulaject to final approval of the contract documents by the
Town Engineer and Attorney for the Town, and be it further
Resolved, that (lie Town Supervisor is authorised to execute said contract upon such
approval,
Moved: Seconded:
Vote:
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April 14, 201
Daniel Thaete
Town Engineer
Town of Ithaca
Public Works Department
106 Seven fide Drive
Ithaca, NY 1485
Re: Proposal for South and West Hill Water System Improvements
Dear lir. Thaete�
CHd Consulting Services Inc. is pleased to provide our proposal for engineering services to identify water
system improvements for the South and West Hill arca of the Town of Ithaca water distribution system.The
purpose of the study is to evaluate the adequacy of the South Hill and 1+"4Fes,t Hill water distribution systems
relative to Town pressure and fire flown requirements, address potential growth and development in the
zones, with consideration of the age and condition of the existing storage tanks that serve these systems.
We have structured our proposal in response to your request for proposal'.
Background
The Town Water Department provides water service to West Hill customers with supply derived from Bolton
Point and the City of Ithaca.The West Hill section of the water distribution system is served by the Bastwick
Road Tank(208,000 gal.), West Hill Tank(1,000,000 gal.) and the Trumansbu'rg Road Tank(500,000 gala
along with two control valve stations, two PRV stations, and three pump stations with three district pressure
zones.
The Town Water Department provides water service to the South Hill town customers with supply derived
from Bolton Point. The South Hill section of the water distribution system is nerved by the Town Road Tank
(150,000 gal.), the Ridge Crest Tank (500,000 gal.), the Northview Tank (500,000 gal,), and the Danby
Road Tank(5100,000 gal.), along with 2 control valve stations, 4 PRV stations, and 2 pump stations, with 3
district pressure zones.
The goal of this study is the development of separate hydraulic models of the South Hill and West Hill water
distribution systems to determine the hydraulic capacity of the existing mains and storage tanks to serve
customers with adequate pressure and fire flow to meet Town requirements. The model will be used to
identify low pressure areas and areas deficient in fire flown, plan for growth, and to screen improvements to
address these areas.
Scope of Services
A. Data Collection and Review
1. Town supplied data
a. GIS Baps or shapefiles of the existing Towyn water system and the sections of the Bolton
Point and City of Ithaca systems it is connected to, including pipe materials of
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construction, size and age of facilities,locations of valves and hydrants,and topographic
information.
b. Available record drawings for the distribution system components(tanks, pump stations,
control valve stations, PRV stations), if available.
c. Booster pump curves and records of production.
d. Town comprehensive plan.
e. Previous hydrant flow test records including concurrent pressure data and operational
data(tank level pump operational data, etc.).
f. Customer water meter records for all South Hill and West Hill area customers' Town
water usage for the past three years, and metered records for the five(5) largest users
in each zone. Proposed increase in demands from anticipated development.
g. Water production records for the Town connections to Bolton Point and the City of Ithaca
for the past three(3)years.
h. Records of water storage tank levels as available from chart recorders or SCADA trends.
i. Previous Insurance Services Office(ISO)studies of the system,if available.
j. Operational set points for control valves and pressure reducing valves.
k. Operational ranges within Bolton Point system, where connected to South Hill or East
Hill.
2. Field data collection
a. Perform two(2) pipe condition tests and six(6) hydrant flow tests at strategic locations
in each distribution system to better assess the hydraulic condition of the mains and
collect information to be used in the calibration of the model.Assistance from the Town
will be required during these tests to operate valves and hydrants. A summary plan of
the testing will be reviewed with the Town prior to commencing testing.
B. Hydraulic Model Development,Analysis and Capital Improvement Plan
1. Develop a separate model of the South Hill and West Hill Town water distribution system
a. The models will be developed using Bentley Water Gems software to integrate with the
Town's GIS data.The calibrated model will be delivered in WaterCad software.GHD will
utilize our existing software licenses to develop the model, and no additional software
will be required.
The models will consist of the following:
I. All pressure zones
U. All water storage tanks
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iii. All Connection control valves and PRVs, and pump stations
iv. Distribution mains 4,-inch in diameter and larger. Smaller pipes may be modeled if
c HD considers them critical to the analysis.
The model will not include the remainder of the Town's water distribution mains.
Demand data for the model will be developed for the historical average daily demand,
projected maximum day demand and estimated peak hour demand.
2. Hydraulic Model Calibration
The model will be calibrated using the data obtained from hydrant flow tests, pipe condition test
results, demand and SCADA data received from the Town and other records from the Town.
The mode0 will be calibrated based on steady-state average daily demand conditions.
a. The steady-state simulation will be calibrated with a goal of±10 percent of field measured
values for pressures over 50 psi and a goal of±5 psi for pressures under 50 psi.
b. The budgeted effort for calibration is based on accurate records of existing system
conditions as reported to Gbit) prior to starting calibration including, but not limited to the
open/close status of valves and tank/reservoir control information.
C. Recalibration required due to unidentified closed valves or system configurations
different than Town records indicate, will be provided as an additional service.
3. System Analysis
a. Capacity analysis: Once the models are calibrated„ the capacity of the systems will be
analyzed for overall performance bused on current and projected average daily,
maximum day, peak hour and fire flow events, Pressure and hydrant flow maps will be
prepared to summarize pressure under various demand scenarios.
b. Fire Flow analysis: Using the models, estimate available fire flow at all nodes in the
system„ and provide recommendations for improving the available fire flow to areas in
need,
C, Consequence Analysis: Perform a consequence analysis(impact on level of service)on
select aged water mains, to assist in developing priorities for rehabilitation or
replacement,
d. Identfficabon of Improvements: Usiling the models, screen alternative system
improvements to improve the level of service and fire flow availability in the Town.
Desired level of service is 35 psi at all locations served at low tank level, 25 psi during a
fire, and 1500 gpm available fire flow.
e. Evaluate tank replacement options for all tanks to provide up to three( )days of average
storage in each pressure zone and 35 psi at all locations.
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4. Improvement Plan and Report
a. Prepare a single Improvement Plan Report (Report) which will document the data
collection, modeling and analysis of the distribution systems and will provide an
improvement plans based on the results of the analysis. Develop a prioritization
approach in consultation with the Town to identify phased improvements and long term
renewals to address system deficiencies and system age. Priorities will consider
Capacity and Fire Flow service Improvements, improvements needed for growth,
consequence of failure, age and repair history.
b. The Report will include the following maps:
L Current system pressures and parcels with less than 35 psi of pressure
ii. Future system pressures with parcels that have less than 35 psi
iii. Calculated available fire flow at each hydrant
C. Prepare conceptual level opinions of cost for the identified improvements.
d. Provide three(3)copies of the draft Report to the Town for their review and comment.
e. Revise the Report in response to the Town's comments, as appropriate,and furnish five
(5)copies of the revised Report to the Town.
f. Provide an electronic copy of the data files for the calibrated hydraulic model.
C. Meetings
1. Present the final Report, as a single presentation in separate meetings with the Public Works
Committee and Town Board.
2. Model development and system analysis and improvement planning includes up to five (5)
progress meetings/discussions with the Town staff.
Fee
The scope of services detailed herein will be completed for a lump sum fee of$69,800, broken down as
follows:
• South Hill Model.........................$31,100
• West Hill Model..........................$31,100
• Meetings/Presentations.............. $7,600
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An estimated level of effort for each of the major tasks is as follows:
Estimated Level of Effort(hours)
Devin Project Nicholas Total
Task Castro Engineers Hyde Clerical Expenses Hours Total Cost
Data Collection-- 4 16 6 1
Review
Field.Work 2 36 40 270
Model Compilation/ 4 140 24
Calibration
System Analysis 8 120 16
Improvement 10 06 16 12 70
Plan/Report
Meetings/ 4 18 32 480
Presentations
_..._ _ ..... _.. ...._...
Total 32 426 134 13 606
Rate $198 $101 $140 a66 _
__._.._ __....... ..._.
Total Cost $6,336 $43,026 $18,760 6868 $820 $60,800
Services will be gilled monthly based on percentage complete. The service will be completed within 180
days of Notice to Proceed. Meetings with the Town will be held at approximate monthly intervals.
Qualifications
GHD has more.. than 60 years of service to the water community and has performed numerous water
distribution system modeliing efforts for communities throughout the Northeast. We have a number of
engineers who are experienced in the development and utilization of computerized hydraulic models for the
purposes of assessing system hydraulic capacity, We also possess the design and operational experience
of water distribution systems to assist in understanding the operation of your system. In 2014, GHD
completed a model of the. Town's Northeast water distribution system and in 2016 the Town's East Hill
model, with recornmendations for fire flaw and pressure improvements, and tank replacement, We are
familiar with the Bentley Water Gems and WV'aterCAD and maintain numerous licenses for its use.
We look forward to assisting you with your modeling needs. Please call me if you have any questions,
Sincerely,
GHD CONSULTING SERVICES INC.
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Kevin Castro, P.E., ECEE
JH:KC/m.iry
cc: Nicholas J. Hyde, P.F., GHD Consulting Services Inc.
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MEETING OF THE ITHACA TOWN BOARD
Monday,April 24,2017
B Resolution 2017- : Adopt Consent Agenda
Resolved, that the Town Board of the Town of Ithaca hereby approves and/or adopts the following
Consent Agenda items:
a. Approval of Town Board Minutes
b. Approval of Town of Ithaca Abstract
Moved: Seconded:
Vote: —Hunter, Levine, Bleiwas, DePaolo, Goodman, Leary and Howe
TB Resolution 2017- a: Approval of Minutes of the April 10, 2017
Whereas, the draft minutes of the April 10,2017 meeting of the Town Board have been
submitted for review and approval, now therefore be it
Resolved, that the Town Board hereby approves the submitted minutes, with any
corrections, as the final minutes of the meeting on April 10, 2017 of the Town Board of the Town of
Ithaca.
TB Resolution 2017 - : Town of Ithaca Abstract
Whereas the following numbered vouchers have been presented to the Ithaca Town Board
for approval of payment; and
Whereas the said vouchers have been audited for payment by the said Town Board; now
therefore be it
Resolved that the governing Town Board hereby authorizes the payment of the said
vouchers in total for the amounts indicated.
VOUCHER NOS. 455 -522
General Fund Townwide 78,345.90
General Fund Part-Town 11,084.54
Highway Fund Part-Town 141,490.37
Water Fund 22,812.50
Sewer Fund 15,283.09
Forest Home Lighting District 44.45
Glenside Lighting District 13.29
Renwick Heights Lighting District 22.98
Eastwood Commons Lighting District 31.07
Clover Lane Lighting District 4.15
Winner's Circle Lighting District 6.22
Burleigh Drive Lighting District 14.49
West Haven Road Lighting District 57.41