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HomeMy WebLinkAboutIAWWTP Stearns and Wheeler Amendment 3AMENDMENT NO.3 AGENDA # TO AGREEMENT BETWEEN ITHACA AREA WWTP-SJS OWNERS AND STEARNS & WHELER, LLC WHEREAS, the Ithaca Area WWTP-SJS OWNERS (City of Ithaca, Town of Ithaca, and Town of Dryden hereinafter referred to as OWNERS) and Steams & Wheler, LLC (ENGINEER) have entered into an Agreement for professional engineering services dated January 6, 1999; and WHEREAS, said Agreement required ENGINEER to prepare an engineering report summarizing recommendations and budgetary cost estimates for various improvements to the Ithaca Area Wastewater Treatment Plant; and WHEREAS, said engineering report was identified as a regulatory requirement associated with acceptance of New York State grant funding for wastewater improvements available under the 1996 Clean Water/Clean Air Bond Act; and WHEREAS, OWNERS have submitted joint applications, along with the Village of Cayuga Heights and the Town of Lansing, for State grant funding available to wastewater improvements under the 1996 Clean Water/Clean Air Bond Act; and WHEREAS, OWNERS have identified the need for assistance in satisfying State Environmental Quality Review (SEQR) requirements associated with proposed wastewater improvements as described in the "Municipal Wastewater Collection System Improvements and Intermunicipal Agreements for the Ithaca Area Overview Document dated August 7, 2000 (the Project); and NOW, THEREFORE, OWNERS and ENGINEER agree to amend the Agreement to add Additional Services to be provided by ENGINEER as follows. ADDITIONAL SERVICES Traffic Study. ENGINEER shall retain the services of Chazen Engineering & Land Surveying, Inc. of Glens Falls, New York (SUBCONSULTANT) to complete a traffic study for the Project in accordance with Scope of Services contained in Attachment A. 2. SEQR Environmental Review. Assist OWNERS in satisfying the SEQR environmental review requirements associated with the Project. Services to be provided will include finalizing Scoping Document, a public scoping meeting with the NYSDEC Region 7 office, and preparation of an EIS. ENGINEER shall retain the services of SUBCONSULTANT to complete the environmental review process for the Project in accordance with their letter to ENGINEER dated April 5, 2001, a copy of which is attached and made part of this amendment as Attachment B. W:\WOMPROO"\Apmm s�menuW-M Lh."IM..MNo.]d Stearns&Wheler A� Stearns &Whtler, L.0 C ENVIRONMENTAL ENGINEERS & SCIENTISTS PAYMENTS TO ENGINEER AMENDMENT NO. 3 PAGE 2 For the Additional Services to coordinate the SEQR process described above, OWNERS shall pay ENGINEER an hourly rate equal to ENGINEER's Salary Cost times a factor of 2.5 for all services rendered by principals and employees engaged directly on the Project, plus reimbursable expenses at current rates or at cost. The total costs for the Additional Services of ENGINEER described above shall not exceed $24,000 without prior written authorization by the OWNERS. In addition, OWNER agrees to pay ENGINEER for services of SUBCONSULTANT to complete the SEQRA process. SUBCONSULTANT TASKS The total costs for SUBCONSULTANT services shall not exceed the following without prior written authorization by OWNERS: Task 1 - Kickoff Meeting MMMMMMI1,000 Lump Sum Task 2 - Draft Scoping Document $500 Lump Sum Task 3 - Public Scoping Document $1,000 Lump Sum Task 4 - Finalize Scoping Document $500 Lump Sum Task 5 - Prepare Draft EIS $77,000 Lump Sum Task 6 - DEIS Comment Period Support Included Above Lump Sum Subtotal Cost (Task 1 - 6) $80,000 Lump Sum Task 7 - Supplemental DEIS To be negotiated Task 8 - Prepare Final EIS $40,000 Estimate Task 9 - Prepare Findings Statement $5,000 Hourly Task 10 - Meetings $10,000 Hourly Subtotal Cost (Task 7 -10) $55,000 Software for ITCTC $500 Actual Expenses $4,000 Actual Traffic Study $7,800 Lump Sum Total All Tasks & Expenses $147,300 Total cost of all services described in this Amendment shall not exceed $171,300 without prior written authorization by OWNERS. PERIOD OF SERVICE ENGINEER shall complete the scope of services within ten (10) months of authorization to proceed. W \WOMPRON BUST a =UW endMWUM-WNh A..ft., N 3. AM Stearns &Wheler, LLc ENVIRONMENTAL ENGINEERS & SCIENTISTS AMENDMENT NO.3 PAGE 3 IN WITNESS WHEREOF, the parties hereto have caused this Amendment No. 3 to be executed by their duly authorized representatives on the date indicated below. IrQ[tl014-" STEARNS & WHELER, LLC OWNERS: CITY OF ITHACA, NEW YORK By: By: Gerald C. Hook, P.E. Title: President/CEO GCH/jlb Alan J. Cohen Title: Mayor TOWN OF ITHACA, NEW YORK Un Catherine Valentino Title: Supervisor Date: TOWN OF DRYDEN, NEW YORK U-N Mark Varvayanis Title: Supervisor Date: W:MOMPKOCIL Agm mmUmmmmuW-MWAem Ammdmmt No. 3d LA, Stearns&Wheler, LLc ENVIRONMENTAL ENGINEERS & SCIENTISTS STATE OF NEW YORK ) ) SS: COUNTY OF TOMPKINS ) AMENDMENT NO.3 PAGE 4 On this day of , 2001, before me, the subscriber, personally appeared Alan J. Cohen, to me known and known to me to be the Mayor of the City of Ithaca, New York, one of the OWNERS described herein, and who executed the same on behalf of the OWNERS following formal resolution of the , dated a copy of which is attached hereto. Notary Public STATE OF NEW YORK ) ) SS: COUNTY OF TOMPKINS ) On this day of , 2001, before me, the subscriber, personally appeared Catherine Valentino, to me known and known to me to be the Supervisor of the Town of Ithaca, New York, one of the OWNERS described herein, and who executed the same on behalf of the OWNERS following formal resolution of the , dated a copy of which is attached hereto. Notary Public STATE OF NEW YORK ) ) SS: COUNTY OF TOMPKINS ) On this day of 2001, before me, the subscriber, personally appeared Mark Varvayanis, to me known and known to me to be the Supervisor of the Town of Dryden, New York, one of the OWNERS described herein, and who executed the same on behalf of the OWNERS following formal resolution of the dated a copy of which is attached hereto. Notary Public STATE OF NEW YORK ) ) SS: COUNTY OF MADISON ) On this day of 2001, before me, the subscriber, personally appeared Gerald C. Hook, P.E., to me known and known to me to the President/CEO of the firm of Stearns & Wheler, LLC, the ENGINEER described herein, and who executed the same for the act and deed of said firm. Notary Public W\WOROPROCVLBWpaemm mmdmmeW-MVtha Ammdmem No. 3d 1-6-N Stearns &Wheler, l.I.c ENVIRONMENTAL ENGINEERS & SCIENTISTS SHARING ENGINEERING AND SEQRA COSTS The following is an update of the final estimated costs to complete the SEQRA process, the Unified Engineering Report, Bond Act Funding, Financing, and Meetings. Original Commitment • Amendment No. 2, Unified Engineering Report, SEQRA, Bond Act, SRF Financing, and Meetings $120,000 • SEQRA Allowance ($45,400) Revised Amendment No. 2 Cost w/o SEQRA) $74 600 Revised SEQRA Costs • Stearns & Wheler SEQRA Work Completed to Date $55,400 • Stearns & Wheler SEQRA Work Remaining to Complete $14,000 • Draft and Final EIS Preparation (EIS Subconsultant, Chazen) $147,300 Total Revised SEQRA Costs $216 700 Total Costs (Revised) • Revised Amendment No. 2 Cost + Revised SEQRA Costs $291,300 • Revised Total Cost per Municipality $48,550 New Amendment No. 3 • Revised SEQRA Costs $216,700 • SEQRA Allowance (Amendment No. 2) ($45,400) Total Amendment No. 3 $171,300 S&W Fom 195 (02/00) 118000U03181 hWordKmV4w Sbucd Egioming and SEQM Couvdoc I& Stearn$at,YY hole C paob L& Stearns&Wheler, LLc ENVIRONMENTAL ENGINEERS & SCIENTISTS ATTACHMENT A TRAFFIC STUDY CHAZEN ENGINEERING & LAND SURVEYING, INC. (SUBCONSULTANT) SCOPE OF SERVICES SUBCONSULTANT will provide Basic Services as outlined below: Collect Turn Movement Count Data between the hours of 4:00 p.m. to 6:00 p.m. at the following thirteen (13) intersections: • Cayuga Heights Road and North Highway 13 Ramp • Cayuga Heights Road and South Highway 13 Ramp • Cayuga Heights Road and Highway 34 • Triphammer Road and Cherry Road Triphammer Road and Asbury Road • Triphammer Road and Highway 34/Highway 34B Benson Road and Highway 34B • Van Ostrand Road and Highway 34B • Highway 34 and Highway 34B • Hanshaw Road and Cayuga Heights Road Cascadilla Street and Fulton Street • Esty Street and North Meadow Street Esty Street and Fulton Street. 2. Obtain Link Directional Counts between 4:00 p.m. and 6:00 p.m. at the following eleven (11) roadways: • Asbury Road between Highway 34 and Triphammer Road • Asbury Road between Warren Road and Triphammer Road • Benson Road between Highway 34B and Asbury Road • Warren Road between Farrell Road and Asbury Road Warren Road between Farrell Road and Cherry Road • Warren Road between Cherry Road and Brown Road Cherry Road between Triphammer Road and Warren Road Cayuga Heights Road between Oakcrest Road and Highway 34 • Stewart Avenue between Hanshaw Road and Thurston Avenue • Triphammer Road between Cherry Road and Asbury Road Farrell Road between Warren Road and Asbury Road. W \WOROPROCVLB\tq •=bLL E=RSTh•un A Cmlw AmchmW A d mm (��Steams&wheles 1-0-N Stearns & vY heler LL.0 ATTACHMENT A ENVIRONMENTAL ENGINEERS & SCIENTISTS PAGE 2 3. Obtain existing Turn Movement Count Data from the following two (2) intersections from the City of Ithaca Planning Department. 4. Submit all Turn Movement Count Data and Link Directional Count Data to Ithaca -Tompkins County Transportation Council for their use in the traffic model. PERIOD OF SERVICE The above Scope of Services will be performed within 30 days of ENGINEER'S receipt of this accepted and authorized Letter Agreement, with all Turn Count and Link Count Data collected prior to April 30, 2001. W:MOR PKOCUCBUWrm ULLETER hum Axac =Anar tAd m 5tearns&VVheler ATTACHMENT B Chazen Engineering & Land Surveying, Inc. Proposal Letter April 5, 2001 CHAZEN ENGINEERING and LAND SURVEYING, INC. North Coamry Office: t',t��c CapitaSrF Phone: l(5IS) 37�929 'ELEA L.L.C.DatchestCoun Glens Falls, NY 12801 � ry ee: Phone: (519) 812-0513 3 ZU Phone: (845)4543980 Far. (518) 812-2205 G' Orange County Office: ww xhxzaaoampaaieacaa Phone: (914) 567-1133 April 5, 2001 Mr. Tom Friedrich, P.E. Stearns & Wheler, LLC One Remington Park Drive Cazenovia, New York 13035 Re: Revised Proposal For Ithaca Area WWTP EIS Dear Mr. Friedrich: The following is our revised proposal for the above referenced project. We look forward to discussing it with you at your convenience. Scone of Services All work products will be submitted as drafts to Stearns & Wheler and the Planning team (as appropriate) for review and comment. Note the importance of having the Planning Team conduct reviews in a timely fashion to stay on schedule. Task 1 Hick -off Meeting The Consulting Team (The Consultant) will attend a kick-off meeting with Stearns & Wheler, DEC and the owner's representatives. As discussed in our qualifications submittal, we suggest that the owner's representatives consist of an internal Planning Team consisting of representatives of each affected municipality. By so doing, buy -in and agreement with decisions can be obtained at an early project point. At this meeting the Consultant and team will discuss responsibilities, project schedule and coordination of the project with the DEC. The Consultant will prepare and distribute minutes within seven days of the meeting. THE Cbw C6aren Engineering & Land Surveying Co., P.C. Cbaren Environmental Smires, Inc. EnviraPlan Associates, Inc. C PA � IelePlan Associates, Inc. Mr. Tom Friedrich, P.E. January 24, 2001 Page 2 r Task 2 Prepare Scoping Document The Consultant will review the existing draft Scoping Document in consultation with Stearns & Wheler. The Consultant will make minor revisions based on this review and will present the draft Scoping Document to the DEC for review and comment, and will meet with the DEC if necessary to review the draft. The Consultant will revise the draft in response to comments from the DEC in consultation with the Planning Team. In preparing the document, the Consultant will endeavor to focus the EIS on those issues that are potentially relevant, eliminate non -significant and non -relevant issues, identify mitigation measures to the extent practicable, and identify the extent and quality of information required. Task 3 Public Scoping Session The Consultant will conduct a public scoping session in cooperation and consultation with DEC and the Planning Team. The exact time and format of the Scoping session will be determined at the initial kick-off meeting, however it can be anticipated to include a comment period of approximately 30 days and potentially a public meeting. Task 4 Finalize Scoping Document The Consultant will finalize the Scoping Document in response to comments and in consultation with the DEC and the Planning. Team. As with all work products for this project, drafts will be submitted to Stearns & Wheler for review prior to submittal. Task 5 Prepare Draft Environmental Impact Statement The Consultant will prepare a Draft Environmental Impact Statement meeting the procedural and substantive comments of NYCRR Part 617.9. Our fee for this task includes review of the draft document by the Lead Agency and revisions in response to such review. It is understood that multiple submissions may be required, although we will of course endeavor to be as responsive as possible to comments on the initial submission in order to complete the project as expeditiously as possible. We anticipate the following approach to the major subject areas of this draft. The draft will of course include the appropriate cover sheet, table of contents, executive summary and supporting figures and tables. Chapter 1 Project Description. This chapter will describe the purpose and justification for the project, including the benefits and objectives to be achieved. It will generally describe existing sewage service provisions in and around the study area. It will describe the conceptual designs and routes for 2:\bu®nue dmdapmen[\ItWn WWTEI6\Rape \aosol miaed pmpmd.Aoc ' Mr. Tom Friedrich, P.E. January 24, 2001 Page 3 i the sewer lines and the physical location and conceptual design and layout of associated facilities such as pump stations. It will describe existing and proposed design flows. It will describe the regulatory environment affecting the project. It will describe the decisions to be made and approvals needed and how the project will be funded, including the potential tax burden on each affected municipality. It will describe the schedule and timing of the action, including the construction schedule. It will describe operation and maintenance of the proposed facilities. Chanter 2 Existing Environmental Setting. This chapter will describe the existing environmental setting of the project area. We will rely on existing published data and reports wherever possible. Major areas to be covered include: Physical description of the sewer line paths and pump station locations, including flora and fauna, rare and endangered species, preserves and unique natural areas, wetlands (ACOE and DEC, if any), cultural resources, soils, subsurface geology, groundwater, topography and surrounding land use. With respect to wetlands, we will utilize available mapping to identify potentially affected wetlands. We will not conduct field investigations at this time. This chapter will also describe potentially affected resources outside of the immediate pipeline path to be analyzed with respect to induced growth. These will include land use and zoning of affected communities, comprehensive plan recommendations of affected communities, water and sewer resources of affected communities, development suitability of affected communities (see discussion of Chapter 4 below), traffic and transportation characteristics of affected municipalities, demographic and housing characteristics of affected communities, fiscal, economic and school enrollment and taxation characteristics of affected communities and school districts, stormwater management facilities of affected communities, private utility characteristics of affected communities, and community service characteristics (e.g. fire, police, etc.) of affected communities. Depending on the results of the Scoping process, noise, visual and air resource characteristics of affected communities may or may not be included. Chanter 3 Impacts and Mitigation Measures. This chapter will describe the major potential impacts of the project and proposed mitigation measures. Impacts and mitigation will be divided into direct impacts (i.e. those impacts to the physical environment that are a direct result of the project) and secondary and induced growth impacts (i.e. those impacts that may occur as an indirect result of the project). Direct impacts will be divided into construction and operation phases. Secondary and induced growth impacts Z'.\buenees_development\Ma WWT EI6\Pmpw&1"-0501 revised pmpwal.dm Mr. Tom Friedrich, P.E. January 24, 2001 Page 4 will be divided into those that may occur within the service area and those that may occur regionally (i.e. outside the sewer service area). Major construction impacts and mitigation are likely to include methods and mitigation for dealing with high groundwater, shallow bedrock depth or other subsurface conditions; cultural resource considerations (if any); impacts from noise and dust, including mitigation such as limitations on hours of construction in areas identified as sensitive (e.g. those near population concentrations) or notification methods for blasting. Should wetlands appear to be impacted by construction, we will recommend generic mitigation measures. Major operations impacts are likely to relate to odor and noise from the pump stations. Secondary and induced growth impacts form a major portion of this project and will be treated in a separate chapter below. The DEIS will make clear that secondary and induced growth impacts are not a direct result of this project, but rather, are impacts that could occur in part as a result of the project. This information is being developed primarily as a tool to assist the municipalities with long range planning. Chanter 4 Growth Inducing Aspects. Our approach to this task will be to integrate GIS land use and parcel coverages with zoning data, natural resources data and infrastructure information to conduct a build -out analysis of lands within the entire sewer service area. This analysis will be correlated with engineering flow projections developed for the project. The build -out analysis will be used to project impacts. Mitigation measures will be developed in response to such impacts in close consultation with the Planning Team. Recognizing the complexity of this task, we believe it will be important for all team members to fully understand the methodology and assumptions that will be used, which will be reviewed with the Planning Team. Task 4.1 Establish Planning Horizon. It is important to establish a planning horizon for assessment of growth related impacts. Based on discussions with the planning team, we will use a 20-year horizon. Task 4.2 Establish Development Scenarios. In each affected community, we will analyze existing building permit data and interview land use and zoning officials to obtain an understanding of current growth rates and how such rates may be affected by the presence of sewage capacity. Where appropriate, Z:\buednesa de vLop nat\lthaca W WT E18\P o al\405.01 revised pmposal.dm Mr. Tom Friedrich, P.E. January 24, 2001 Page 5 i the analysis will consider proposed or potential zoning changes. The results of these tasks will be integrated to present three scenarios: 1) Existing Conditions, i.e. current growth rates with no sewer project; 2) Current growth rates with the sewer project, and; 3) Moderate growth rates with the sewer project. For the existing conditions scenario, infill of already sewered areas will be considered part of the baseline condition. Task 4.3 Establish Development Potential Based on Proximity to Sewer. Each development scenario will be considered with respect to proximity to sewer infrastructure. We propose the following mechanism, with the expectation that it will need to be reviewed and refined in consultation with the Planning Team. Lands within '% mile of existing or proposed sewer lines will be considered to have the highest development potential. Lands within % to 1 mile of existing or proposed sewer lines will be considered to have the next highest development potential. Lands in excess of one mile from existing or proposed sewer lines will be considered to have the lowest development potential. We will develop a growth factor to determine the percentage of lands for which there is likely to be a demand for development within each of these areas. That is, within an area of highest development potential, we may assume that 80% of the lands that are able to be developed will be developed, while the figure may be 20% in the areas of lowest potential. We anticipate developing these factors based on discussion with the Planning Team. We will also ensure that the results of this analysis correlate with the flow projections developed by the engineers. Task 4.4 Construct Land Development Potential Map. Within each area of development potential, we will construct a land development potential map. The land development potential map will be based on GIS coverages obtained from and developed by the Tompkins County Planning Department. Task 4.5 Establish Existing Development and Zoning Potential. Existing development within each area of development potential will be queried using real property data files and zoning coverages. We will utilize digital zoning layers for the study area obtained from and developed by the Tompkins County Planning Department. Task 4.6 Establish Development Potential of Vacant and Partially Developed Parcels. Vacant parcels and parcels that are partly developed (i.e. parcels that have some development but that are large enough to support additional development) will be compared to the results of the land development potential map to determine the percentage of the parcel that should be Z\busineae_developm t\IWaca W WT EIS\Proposal\40501 revised gvposal.dor Mr. Tom Friedrich, P.E. ' January 24, 2001 Page 6 considered buildable. All results will be verified through field and property data research. In our experience, field verification is critical to establishing the true development potential of vacant and partially developable parcels. Failure to verify is the main reason that build -out studies typically produce unreasonably high development estimates. Verification will include a check of ownership status. (For example, a large vacant parcel may be owned by a land trust and thus have no actual development potential). All buildable parcel areas will then be analyzed using existing zoning for each of the development scenarios (and applying development potential factors for the planning horizon) discussed above. Task 4.7 Calculate Impacts of Induced Growth. For each scenario, impacts in terms of traffic generation, wastewater generation, water use, population growth, school children generation, fiscal impact and other relevant impacts will be summarized. Such other relevant impacts may include the need for police and fire protection, and the demand for recreation and other community services. The need for such services will be computed at both the town and county level. Our approach to these areas will be to compare induced growth calculations to established standards for each service area. The following outlines our approach to the two areas we believe will be of greatest importance. Task 4.7.1 Fiscal Impacts. With respect to fiscal impact, we anticipate preparing fiscal impact analyses for each scenario for each municipality to determine whether the development scenarios will have positive or negative impacts. These analyses will include both the municipal and the various school system budgets. The analyses will be prepared using the proportional valuation method, which is the standard method routinely employed for such analyses. The proportional valuation method divides the cost of municipal services into residential, commercial and industrial components. It assumes that future demand for municipal services will occur in the same proportion as current demand. This method will allow the Planning Team to forecast whether induced growth in each community will generate school and tax revenues greater or less than the cost of the services provided. This analysis will be an important factor in the consideration of mitigation measures (see Task 4.8 below). Where possible, the cost of providing a particular service will be separated from the total cost of providing services to new development. Task 4.7.2 Traffic Impacts. Working with the Ithaca Tompkins County Transportation Agency, the Consultant will analyze future traffic 2\bminesedevd%.tVNws WWT EIS\Ptp ai\a06.01 revised propmd.da Mr. Tom Friedrich, P.E. January 24, 2001 Page 7 t impacts from each growth scenario. The analysis will be based on the NESTS model previously developed by the Transportation Agency. The Consultant will perform intersection analyses on the intersections listed in Attachment 1. Additional data will be collected where required to support the NESTS data. Using the NESTS model, Levels of Service will be calculated for each intersection for each growth scenario. Potential improvements will be summarized and a cost for each improvement presented. This section of the DEIS will also address future public transit needs for each growth scenario. Task 4.8 Develop Mitigation Measures. The results of the build -out study will be a valuable tool for zoning and planning purposes in the affected municipalities. We anticipate reviewing the findings of this task in draft form with each municipality. Based on this review, we will develop recommendations for proposed mitigation measures for each community. Such measures could include recommendations for changes to comprehensive plans and zoning ordinances; recommendations for growth management measures such as phasing development or concurrency (i.e. requiring that development occur concurrent with specified physical improvements); recommendations for establishment of mitigation fees or other funding mechanisms such as improvement districts for traffic or other infrastructure improvements; and recommendations for specific infrastructure improvements, for example improvements related to transportation facilities. Task 4.9 Discuss Regional Impacts. Certain secondary or induced growth impacts may occur regionally; i.e. outside of the sewer service area. Examples are the need for regional transit or social services, or the relocation of businesses from the City of Ithaca to new population centers. This section will discuss the potential for such impacts. Chanter 5 Unavoidable Adverse Impacts. This chapter will summarize all of the unavoidable adverse impacts associated with the project. Chapter 6 Alternatives to the Action. This chapter will present and evaluate alternatives to the action. Alternatives to be evaluated will be determined in consultation with the Planning Team, and may include alternative service area(s); alternative routing; alternative pipe size/capacity; alternative construction techniques and the no -action alternative. Alternatives will be Z\bumnap develcpno t\11Aam W WT E1a\Propoa9\4.D5.01 revised proposal.dsr Mr. Tom F}iedrich, P.E. January 24, 2001 Page 8 evaluated at a level of detail sufficient to allow comparison of the relevant impact to the environment. The inclusion of alternative growth scenarios in the build -out study will satisfy SEQRA requirements with respect to alternative rates and types of growth, particularly for the No -Action Alternative, as it is one of the growth scenarios. Chanter 7 Irreversible and Irretrievable Resource Commitments This chapter will summarize irreversible and irretrievable resource commitments. Appendices. We anticipate the inclusion of the following appendices. Appendix 1 Flora and Fauna Report. This appendix will contain flora and fauna surveys of the areas for which construction is proposed. The survey will identify rare, threatened and endangered species as well as unique natural communities and habitats. Appendix 2 Stage lA and 1B Cultural Resources Survey. This appendix will contain a Stage lA Cultural Resources Survey for areas affected by project construction. A Stage 1B survey will be conducted for those areas identified as having the potential to contain cultural resources, provided that such areas are accessible. Should such areas not be accessible, an alternative approach will be to recommend that the 1B survey be carried out just prior to construction. The Stage 1B survey will consist of shovel tests, generally at 50 foot intervals along proposed construction routes. Appendix 3 Traffic Study. This appendix will contain the results of the traffic study assessing the results of the build -out study. See Appendix D for a detailed description of the scope of this study. Appendix 4 Fiscal Impact Analyses. This appendix will contain the fiscal impact analyses for each scenario in each municipality and school district. Fiscal impact analyses will be conducted utilizing the proportional valuation method developed by Burchell, Listokin and Dolphin and presented in the standard reference, The New Practitioner's Guide to Fiscal Impact Analysis. Where possible, the cost of providing a particular service will be separated from the overall cost of providing services to new development. Appendix 5 Build -out Study. This appendix will contain the detailed results of the build -out study performed as the basis for the growth inducing/secondary impacts section, including all assumptions, data used and ZAbueinese developmentVd. W WT EMPRvpesd W.06A1 revised prapo al.da Mr. Tom Friedrich, P.E. January 24, 2001 Page 9 showing calculations (e.g. water use calculations, demographic multipliers, etc.). Appendix 6 Engineering Report. This appendix will contain engineering information relevant to pump station noise and odor control. The purpose of this appendix will be to provide sufficient information to demonstrate compliance with appropriate standards and to address concerns typically associated with wastewater pumping facilities. Appendix 7 Letters of Record. This appendix will contain copies of all relevant correspondence with agencies and personnel involved with the project, such as the New York State Natural Heritage Program Significant Habitats Unit, The New York State Office of Parks, Recreation and Historic Preservation, local service providers, etc. Appendix 8 Records of Contact. This appendix will document all interviews, contacts, information sources, etc. Appendix 9 Scoping Document. This appendix will contain a copy of the Scoping Document. Appendix 10 Bibliography. This appendix will document all resources consulted. Task 6 DEIS Comment Period Support This task includes project support during the DEIS comment period, including attendance at the hearing, making presentations and answering questions as required. Task 7 Optional Task: Supplemental DEIS We believe that if the DEIS is properly prepared, there will be no need for a supplemental DEIS. However, recognizing the possibility that one may be required, and to demonstrate our understanding of the SEQRA process, we have included the preparation of a supplemental DEIS as an optional task. At this time it is not possible to provide a scope or fee for this task, should it be required. Z'�usineae dmslopnunc\lth=a W WT E19\Rvpma]\4 6"l revised props al.dm Mr. Tom Friedrich, P.E. January 24, 2001 Page 10 Task 8 Prepare Final Environmental Impact Statement (FEIS) The Consultant will prepare a FEIS for the project. The DEIS and FEIS will collectively form the EIS upon which the agencies will make their decisions. The Consultant will work closely with Stearns & Wheler and the project team to ensure that the document reflects the collective thinking of the entire project team_ In particular, it will be important that conclusions and recommendations with respect to local zoning and land use plans and traffic improvements be agreed upon, especially where there are funding implications. The FEIS will consist of the following parts. Project Description. The Project Description will summarize any changes or revisions to the project that have been found to be desirable as a result of the SEQRA process or other considerations. Summary of and Responses to Substantive Comments. This section of the FEIS will summarize substantive comments and provide responses to such comments. Substantive comments will generally be grouped by subject and a single response provided to all similar comments. Additional Studies/Analyses. Additional studies or analyses may be required to respond to certain substantive comments or because of changes to the project. This section will present such studies and analyses. Errata. Errata to the DEIS will be presented here. Task 9 Prepare Findings Statements The Consultant will prepare Draft Findings Statements for each of the involved agencies for the project, reflecting those agencies decisions for their respective jurisdictions. Draft Statements will be circulated for review and comment. We will attend meetings as required to review and refine the Statements. Task 10 Meetings The Consultant will attend meetings in support of the project as required. We have assumed ten meetings in Ithaca in support of the project (Seven Planning Team Meetings, plus Kick-off, Scoping and Public Hearing meetings). We are of course available to attend additional meetings as required. Z\business develapmaR\IfBana WWT Ele\PRoposel\40601 revised pro ai da Mr. Tom Ftiedrich, P.E. January 24, 2001 Page 11 v Schedule We propose to complete the DEIS for submittal within four months of Notice to Proceed. This schedule assumes completion of the public Scoping session by approximately the second month of the project and issuance of a final Scoping document by approximately the third month of the project. (We will of course be preparing the DEIS beginning from Notice to Proceed). After submission of the DEIS, the schedule will be somewhat dependent on actions by the Lead Agency. In general, we would expect the following after submission of the DEIS. DEC Completeness Review 30 days Revisions and Resubmission 30 days Comment Period 45 Days Prepare FEIS 45 Days Prepare Findings 30 Days Thus, with four months to prepare and submit the DEIS, we anticipate a total project time of ten months. Again, let us emphasize our commitment to work with the Planning Team to respond to information requests and otherwise complete the project in as timely a fashion as possible. We anticipate monthly meetings with. the project team during the ten month schedule, of which three meetings will consist of the kick-off meeting, the Scoping meeting and the DEIS public hearing. Zebu.... devrlopm \]Uu W W T EMPmpm"-05-01 revised pmpossl.d. Mr. Tom Friedrich, P.E. January 24, 2001 Page 12 Fee We propose to complete Tasks 1-6 exclusive of the Phase 1B Cultural Resources Survey for a lump sum professional fee of $80,000. This fee includes the completion of one set of revisions to the DEIS based on Lead Agency comments. Expenses such as travel, printing and lodging shall be in addition to the professional fee. This fee does not include the traffic study, or any associated counts, which we understand will be contracted for separately. Our fee is broken down as follows. Fee Schedule Task Fee Task 1 Kick-off Meeting $1,000 Task 2 Prepare Scoping Document $500 Task 3 Public Scoping Meeting $1,000 Task 4 Finalize Scoping Document $500 Task 5 Prepare DEIS 1. Project Description $5,000 2. Existing Environmental Setting $7,500 3. Impacts and Mitigation Measures $10,000 4. Growth Inducing Aspects $40,000 5. Unavoidable Adverse Impacts $1,000 6. Alternatives $4,000 7. IrreversibleArretrievable Resource Commitments $1,000 Appendices 1. Flora and Fauna $2,500 2. Stage 1A Cultural Resources Survey $2.500 3. Traffic Sep Contract 4. Build -out Study Inc. Above 5. Engineering Report $3,500 Subtotal All DEIS Tasks $80,000 Z\bwim d"dWp at\lthe WWT EIS\Prtgwel\4.0601 rn sed pmpmsl.d= Mr. Tom Friedrich, P.E. January 24, 2001 Page 18 We propose to complete the Phase 1B Cultural Resources Survey for a fee of $2,50011inear mile of testing, (or equivalent for non -linear areas) inclusive of expenses. With respect to Task 7, we propose to review the Scope of any Supplemental DEIS that may be requested and negotiate a fee with you after such review. As previously stated, we believe that if the DEIS is properly scoped and prepared, a Supplemental DEIS will not be required. With respect to Task 8, we propose to negotiate a fee for preparation of the FEIS after review of all comments. As previously stated to you, $40,000 is a good mid- range estimate for the cost of the FEIS. With respect to Task 9, we propose to complete the Findings Statements on an hourly basis with a Not to Exceed fee of $5,000. With respect to Task 10, we propose that all meetings be reimbursed on an hourly basis. We recommend that you budget $10,000 for meetings. Expenses shall include travel, lodging and printing. We recommend you budget 5% of the project fee for expenses. Again, thank you for the opportunity to submit this revised proposal. We look forward to the opportunity to review it with you at your convenience. Sincerely, SL"+ 44" Stuart F. Mesinger, AICP Director cc: Dan Stone, P.E. Sharon Zampko Z\bu.i.nd.Wapl t\ th. W WT Ele\Proposa1\60601 revised prop.W.drc