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HomeMy WebLinkAboutTB Minutes 2020-12-14 MEETING OF THE ITHACA TOWN BOARD Monday, December 14, 2020 at 5:30 p.m. Due to Governor Cuomo's Executive Orders relating to Public Health and Safety Measures related to COVID-19 suspending certain aspects of Open Meetings Law,the meeting will be held using the ZOOM platform 1. ps_.//7�ooi-n.u�s/ /�)8�9101)-5�824 1 or (929) 436-2866 AGENDA 1. Call to order and Pledge of Allegiance 2. Persons to be Heard 3. Public hearing regarding the proposed acquisition of a trail easement from Emersub LLC., for future expansion of the Gateway Trail a. Consider approval and authorization to execute 4. Discuss and consider approval of the 2021 SCLJWC —Bolton Point Wage Scale 5. Discuss and consider setting a public hearing regarding the proposed Public Interest Order establishing the Campbell-Hopkins Water System Improvements Benefit Area and project subject to Permissive Referendum 6. Discuss and consider approval of the revised Records Management Policy 7. Discuss and consider approval of the revised Town of Ithaca Personnel Manual 8. Discuss and consider approval of Streetlights Design Report and authorization for Supervisor to sign an agreement with NYPA to implement the LED Streetlight Upgrade Item 12 Consent December project 9. Discuss and consider approval of, and authorization to sign a commitment letter to join the Ithaca 2030 District 10. Discuss and consider approval of budget line adjustments for 96B Sidewalk Project 11. Resolution of Appreciation—Michael Solvig 12. Consent Agenda a. Approval of Town Board Minutes b. Approval of Town of Ithaca Abstract c. Approval of Bolton Point Abstract 13. Report of Town Officials 14. Correspondence 15. Adjourn TOWN OF ITHACA AFFIDAVIT" OF POSTING AND PUBLICATION 1, Becky Jordan, being duly sworn, say that I am the Deputy Town Clerk of theTown of Ithaca, 'forripkins County, New York; that the following notice has been duly posted on the sign board of the Town Clerk of the Town of Ithacaand the notice has been (ILdy' published in the official newspaper, Ithaca Journal: ADVERTISEMENT/NOTICE 'NI TICE OF PUBLIC HEARING NOTICE: OF ESTOPPEL NOTICE OF ADOPTION OF PUBLIC INTEREST ORDER .......... 0 Trail Easement from Emersub 15 LLC 'Public Notice "trews111114.0 The ilia % Town "ard'wilt hold as Pk4blic hearing as re- quired by Gerlerai "unlOpal' taw Seqtf6m,2,j7,, rego,v<jing Location of Sign Board Used for Posting: acceptorice of attrall easolyient frox ""E" �Ob I'V'RAX" 11MR ITT Y'1�1� the,prrop fortn'd,rjy",� 0600 i I 0%ty, to a Town Clerk's Office Vniss Of"s Aurortflvt, to a 6n, of the Gateway TraO and connection to the So f dull 41 215 North Toga Street �Re,,�,**atfbn Way� T act?##jbllt Ms6g*Hnq, will be hel'a, cerystkitr 14, 2020, beq0tr4ing at 5*30 'p.rm, via ZOOM Ithaca. NY 14850 audlotvistsal conferenEl,'11CA� platforin, due tp Governor cuonx"S, e.Xtensions of ar) Executive Order walvitiq cortain requirem on ee eats of the 6p ,M i"ing's Law-" Town website at LIS At such time all person�Wisfwirwcj to �pea k<oncernftiq,the araroval and acceptan,ce of a trail easernent bs demijlbod be heard, Tow Board Meeting ZOOM ID 11"o �,#A, vqm M 0" Date of Posting: December 3, 2020 4?4 1 n Date of Publication: December 3, 2020 Towh,cleek 121.V2,02,0 ............ Becky Jor i Becky 4, Deputy 'fo�\—vn Clerk STATE OF NEW YORK) COUNTY OF TOMPKINS) SS: TOWN OF iTIIACA) Sworn to and subscribed before me this 3`1 day K 2020. ofDecem Notary Public RegistrationCommission PAULETTE ROSA TT O'A Tj NOTARY MBLIC,STATE OF NEW YORK 'TA `OFN p UL E� NOTARY BLI Y 't o ,tration No.OIR06156809 0 . i Re�s ration N R061! Q lif I Tompkins Cc Qualified in Tonipkin;s County My ,xpires. p E MEETING OF THE ITHACA TOWN BOARD Monday, December 14, 2020 at 5:30 p.m. Due to Governor Cuomo's Executive Orders relating to Public Health and Safety Measures related to COVID-19 suspending certain aspects of Open Meetings Law, the meeting was held via the ZOOM platform Minutes Present: Board Members -Rod Howe, Supervisor; Members Eric Levine, Rich DePaolo, Bill Goodman, Tee-Ann Hunter, Pat Leary and Pamela Bleiwas Susan Brock, Attorney for the Town; Judy Drake, Director of Human Resources; Marty Moseley, Director of Code Enforcement; Susan Ritter, Director of Planning; Paulette Rosa, Town Clerk; Joe Slater, Director of Public Works; Mike Solvig, Director of Finance; and Dan Thaete, Director of Engineering 1. Call to order and Pledge of Allegiance Mr. Howe called the meeting to order at 5:30 p.m. 2. Persons to be Heard Added Agenda Item—Septic System Exemption Mr. Howe noted that this was discussed at a Public Works Committee before the formal request was received. Mr. Thaete stated that they do not anticipate any further development up the road and we are in support of this waiver. Mr. DePaolo asked about the language in the second whereas regarding "any future subdivision unlikely..." and he thought that was ambiguous and does not foreclose on the ability of the property being subdivided in the future. He asked if the sewer being installed is sized for a single-family that suits the size of the home. Mr. Thaete responded that the design he has seen is for a single-family home. Mr. DePaolo said the concern he expressed at PWC was that without a sewer exemption, there wouldn't be a residential subdivision on this property, and he asked if it was Engineering's opinion that where the house is being sited is precluding future subdivision. Mr. Thaete responded that with what they are showing, it would be difficult, and they would most likely need approvals or variances from other regulating boards and ultimately would need an exemption from this Board. TB 2020-12-14 Pg. 1 TB Resolution 2020- 158: Authorization for the Town Engineer to issue a Sewer Exemption for 325 Bostwick Rd Whereas the Town Engineer received a request for a Sewer Exemption from the owner(s) of 325 Bostwick Rd. The nearest sewer main is approximately 1,200 feet away which would cost approximately $300K to connect to, and Whereas the owners are constructing a single-family home on the property and have constructed it in a location that would make any future subdivision unlikely, and they have expressed that they do not have any intention (change made 1.15.2021 after listening to the audio recording) in subdividing the property any further, and in subdividing the property any further, and Whereas the Tompkins County Health Department has designed a septic system for the property, and there is plenty of room for a replacement system if needed, and Whereas the Public Works Committee discussed the potential request at its March 17, 2020 meeting and recommended forwarding to the Town Board for review, now therefore be it Resolved, that pursuant to Town Code Section 214-6, the Town Board hereby finds that the applicant has shown unusual and extreme practical difficulties in connecting its house with the public sewers because of the 1,200 foot distance from the nearest public sewer main, and the $300,000 cost to connect to public sewer, and be it further Resolved, that the Town Board authorizes the Town Engineer to issue an exemption from the Town Code Section 21.4-5 public sewer connection requirement for 325 Bostwick Rd. for the installation of a new, onsite wastewater treatment system associated with the new single-family residence being constructed on the property, subject to the consent of the Tompkins County Health Department to this exemption. Moved: Eric Levine Seconded: Pat Leary Vote: ayes—Levine, Leary, Hunter, Howe, Goodman, DePaolo and Bleiwas 3. Public hearing regarding the proposed acquisition of a trail easement from Emersub LLC., for future expansion of the Gateway Trail Mr. Howe started the discussion with a brief overview and opened the public hearing at 5:45 p.m. There was no one wishing to address the Board and Ms. Rosa noted for the record that no one was indicating that they wished to speak and she had not received any emails, calls or correspondence on the topic prior to or since the meeting was called to order, including the after opening the public hearing. The public hearing was closed. Mr. DePaolo moved to enter closed session to seek the advice of counsel at 5:58 p.m; seconded by Mr. Levine, unanimous. Ms. Rosa placed attendees in the waiting room. Some staff TB 2020-12-14 Pg. 2 remained in the closed session. Motion made by Mr. Goodman to re-enter open session at 6:38 p.m.; seconded by Mr. DePaolo, unanimous. Ms. Rosa admitted attendees back into the meeting. Discussion Mr. DePaolo moved the resolution for discussion, Mr. Howe seconded. Mr. DePaolo stated that based on discussions with counsel, and potential liability issues and financial risk, he is not comfortable with the language as drafted and would not support it. Mr. Goodman stated that his thoughts have evolved on this and he now agrees that there is a liability issue and although he is very supportive of trails and this connection, the town is not adequately protected in this language. Ms. Bleiwas stated that she is not in favor of the resolution and would like to see the language renegotiated to protect the town more. Mr. Levine, Ms. Hunter and Ms. Leary agreed with the above statements. TB Resolution 2020 - 159: Authorization for Supervisor to sign an easement and right-of- way agreement from Emersub 1.5 LLC, to be iointly held with the City of Ithaca, for the purpose of a future trail extension. Whereas, the multi-use Gateway Trail, was originally proposed and funded (in 2004) as a joint project of the Town of Ithaca, City of Ithaca, and NY State Parks, that would connect the South Hill Recreation Way (at Hudson Street) with Buttermilk Falls State Park, the existing bridge over Route 13 and the future Black Diamond Trail, and Whereas, due to the inability to secure an easement across the property previously owned and operated by Emerson Power Transmission Corporation, the trail project was modified to a phased project, with phase one terminating at Stone Quarry Road, and Whereas, Emersub 15 LLC, the current owners of land, previously held by Emerson Power Transmission Corporation, are now willing to enter into a joint agreement with the City and Town of Ithaca for the purposes of providing an easement for a trail connection from Stone Quarry Road to the City/Town intersection (as shown on Exhibit B of the Agreement), along with a separate agreement with the City of Ithaca for the portion within the city, from the City/Town intersection to South Aurora Street, thus allowing for a future extension of the Gateway Trail and a connection with the South Hill Recreation Way, and Whereas, the need for this easement and trail connection was included in the Generic Environmental Impact Statement for the proposed Chain Works District Redevelopment Project TB 2020-12-14 Pg. 3 that was accepted by the City of Ithaca Planning and Development Board on March 8, 2016; and was further specified in the Final Generic Environmental Impact Statement, accepted as complete by the City Planning and Development Board on February 26, 2019, and Whereas, the Town Board has reviewed the Trail Easement and Right-of-Way Agreement providing the City and Town of Ithaca with a joint permanent easement from Emersub 15 LLC for the purposes of the City and Town constructing and maintaining a public multi-use trail, and Whereas, pursuant to NY General Municipal Law §247, on December 14, 2020, the Town Board held a duly noticed public hearing on the proposed trail easement acquisition, during which the Town Board heard all persons interested in the trail easement acquisition who appeared at such time and through the designated means, now therefore be it Resolved, that the Town Board authorizes the Supervisor to execute said easement and agreement subject to review and approval by the Attorney for the Town. Moved: Rich DePaolo Seconded: Rod Howe Vote: Ayes—Howe Nays—Leary, Levine, DePaolo, Hunter, Bleiwas and Goodman Motion Failed 1/6 Mr. Howe asked the board for what they would like counsel to ask for in the language. Mr. DePaolo said, at a minimum, we need to convey that we do not feel adequately protected given that there is known contamination on the site and given that there is a responsible party, and therefore it did not seem logical that the town be inserted in the liability chain. He added that there is a potential difference of interpretation about the liability language between our counsel and the City's counsel, but if the city is comfortable with the language, one option would be that they could retain the easement and the town could not be a party to the easement but contribute to the trail in other ways. The Board was happy with that statement and Ms. Brock stated that it gave her sufficient direction. 4. Discuss and consider approval of the 2021 SCLIWC— Bolton Point Wage Scale Ms. Drake stated that this is a routine resolution setting wages. TB Resolution 2020- 160: Ratify Southern Cayuga Lake Intermunicipal Water Commission 2021 Wage Scale and Employee Wages Whereas, the Commission and UAW finalized a union contract for 2021-2023, which establishes a 2.5% cost of living adjustment for 2021 that the Commission extended to non-union staff also, and Whereas, the Commission on December 10, 2020, approved the revised 2021 Wage Scale and TB 2020-12-14 Pg. 4 Wages for all Commission staff, now, therefore,be Resolved, the Town Board of the Town of Ithaca does hereby ratify approval of the revised 2021 Wage Scale and Wages for all Commission staff as filed in the Human Resources Office. Moved: Rod Howe Seconded: Eric Levine Vote: ayes—Howe, Levine, Leary, Hunter, Goodman, Bleiwas and DePaolo 5. Discuss and consider setting a public hearing regarding the proposed Public Interest Order establishing the Campbell-Hopkins Water System Improvements Benefit Area and project subject to Permissive Referendum Mr. Thaete stated that this is the first of the water sewer projects and the King Rd E will be coming to the board next month. TB Resolution 2020-161: Order Setting a Public Hearing Regarding a Proposed Water Improvement for the Town of Ithaca, Tompkins County, New York, pursuant to Article 12-C of the Town Law, to be known as the Town of Ithaca Campbell Avenue- Hopkins Place Water System Improvements Water Improvement and establishing the Town of Ithaca Campbell Avenue-Hopkins Place Water System Improvements Water Improvement Area Present: Supervisor Rod Howe, Members Bill Goodman, Pat Leary, Tee-Ann Hunter, Eric Levine, Pamela Bleiwas and Rich DePaolo Moved: Pamela Bleiwas Seconded: Tee-Ann Hunter Whereas, a map, plan and report, including an estimate of cost, have been duly prepared in such manner and in such detail as has heretofore been determined by the Town Board of the Town of Ithaca,Tompkins County,New York,relating to the establishment and construction, pursuant to Article 12-C of the Town Law, of water system improvements to be known and identified as the Town of Ithaca Campbell Avenue-Hopkins Place Water System Improvements Water Improvement, (the "Improvement"), to provide such Water Improvement to the present Town water system, such water system Improvement to be constructed and owned by the Town of Ithaca; to serve a benefitted area in said Town to be known as the Town of Ithaca Campbell Avenue-Hopkins Place Water System Improvements Water Improvement Area (the "Water Improvement Area"); and Whereas,said map,plan and report,including estimate of cost,were prepared by a competent engineer, duly licensed by the State of New York and have been filed in the office of the Town Clerk of said Town, where the same are available during regular office hours for examination by any person or persons interested in the subject matter thereof; and Whereas,the area of said Town determined to be benefited by said Town of Ithaca Campbell Avenue-Hopkins Place Water System Improvements Water Improvement Area consists of TB 2020-12-14 Pg. 5 the entire area of said Town excepting therefrom the area contained within the Village of Cayuga Heights; and Whereas, the Improvement proposed in connection with the establishment of the Water Improvement Area consists of the installation of approximately 45 LF of 8"ductile iron water main along Trumansburg Rd, 165 LF of 8"ductile iron water main along Hopkins Place, 528 LF of 8" ductile iron water main along Campbell Avenue, construction of a precast building/pressure reducing station, installation/modification of approximately nine water services, and associated appurtenances and other related ancillary facilities, at an initially determined maximum estimated cost to said Water Improvement Area of$750,000; and Whereas, said $750,000 maximum estimated cost, which is the cost of the project, shall be authorized to be financed, at the option of the Town, by temporary financing under use of available reserves or a bond anticipation note, and upon maturity of a bond anticipation note, the issuance of serial bonds with a maximum maturity not in excess of the forty (40) year period prescribed by the Local Finance Law, or directly by the issuance of such bonds; and Whereas,it is proposed that the cost of the aforesaid improvements shall be borne by the real property in said Water Improvement Area by assessing, levying upon and collecting from the several lots and parcels of land within such Water Improvement Area, outside of any village,which the Town Board shall determine and specify to be especially benefited by the improvements, an amount sufficient to pay the principal and interest on serial bonds and bond anticipation notes issued in anticipation of the issuance of serial bonds, as the same become due and payable; and Whereas, it is now desired to call a public hearing for the purpose of considering said map, plan and report, including estimate of cost, and the providing of the Improvement, and to hear all persons interested in the subject thereof concerning the same, all in accordance with the provisions of Section 209-q of the Town Law; Now, therefore, it is hereby ordered, by the Town Board of the Town of Ithaca, Tompkins County,New York, as follows: Section 1. A public hearing shall be held by the Town Board of the Town of Ithaca, Tompkins County, New York, at the Town Hall, 21.5 North. Tioga Street, in Ithaca, New York, in said Town, on the 30th day of December, 2020, at 11:00 o'clock A.M., Prevailing Time, to consider the aforesaid plan, report and map, including estimate of cost, and the question of providing the Improvement, and to hear all persons interested in the subject thereof concerning the same and to take such action thereon as is required by law. Section 2. The Town Clerk is hereby authorized and directed to publish a Notice of Public Hearing regarding the aforesaid Improvement to be published once in the official newspaper, and also to post a copy thereof on the town signboard maintained by the Town Clerk, not less than ten nor more than twenty days before the day designated for the hearing as aforesaid, all in accordance with the provisions of Section 209-q of the Town Law. TB 2020-12-14 Pg. 6 Section 3. This Order shall take effect immediately. The question of the adoption of the foregoing Order was duly put to a vote on roll call, which resulted as follows: Rod Howe, aye; Bill Goodman, aye; Pat Leary, aye; Tee-Ann Hunter, aye; Eric Levine, aye; Pamela Bleiwas aye; and Rich DePaolo aye. The Order was thereupon declared duly adopted. 6. Discuss and consider approval of the revised Records Management Policy Ms. Hunter asked if the electronic records are purged automatically when they reach their retention schedule. Ms. Rosa responded that the records will be assigned a retention period and a report will automatically be generated and sent to the Clerk to approve purging or disposition of those records. That report will follow the same process as any other disposition by being attached to the Disposition Form and getting department head approval and review by the RMAB. TB Resolution 2020- 162: Adoption of revised Records Management Policy Whereas, the New York State Archives has issued a revised and renamed Retention and Disposition Schedule for New York Local Government Records pursuant to Article 57-A of the Arts and Cultural Affairs Law, containing legal minimum retention periods for local government records, which was adopted by the Town Board at its October 19, 2020 meeting, and Whereas the Records Management Advisory Board(RMAB) met on September 29th and again on November 23rd to discuss revisions to the Records Management Policy (Policy), the In-House Scanning Procedures and the process for the permanent disposition of paper copies of records as they are scanned and digitized, and Whereas the RMAB has approved of the In-House Scanning Procedures and recommended referral of the revised Records Management Policy to the Town Board for approval, and Whereas the Town Board has discussed and reviewed the proposed Policy, now therefore be it Resolved that the Town Board hereby approves and adopts the revised Records Management Policy. Moved: Tee-Ann Hunter Seconded: Rich DePaolo Vote: aye—Hunter, DePaolo, Howe, Leary, Levine, Bleiwas and Goodman 7. Discuss and consider approval of the revised Town of Ithaca Personnel Manual Ms. Drake thanked the various boards, committees and staff who have worked on this update for TB 2020-12-14 Pg. 7 the past four years. TB Resolution 2020- 163: Approval of Revised Personnel Manual Whereas, the Personnel and Organization Committee in 2016. reviewed and discussed the current Personnel Manual, and concluded that it would be advisable to revise the Personnel Manual; and Whereas, the Personnel and Organization Committee revised the manual to include policies that have been updated due to law changes or Town and Southern Cayuga Lake Intermunicipal Water Commission (SCLIWC) contract negotiations and to include reference to the Greater Tompkins County Municipal Health Insurance Consortium (GTCMHIC); and Whereas, SCLIWC and GTCMHIC have reviewed and approved of the revised Personnel Manual; and Whereas, the Personnel and Organization Committee and Employee Relations Committee have recommended approval of the revised 2020 Personnel Manual; now, therefore,be it Resolved, that the Town Board of the Town of Ithaca does hereby approve the 2020 Personnel Manual. Moved: Pamela Bleiwas Seconded: Pat Leary Vote: aye—Bleiwas, Leary, Goodman, Howe, Hunter, DePaolo and Levine 8. Discuss and consider approval of Streetlights Design Report and authorization for Supervisor to sign an agreement with NYPA to implement the LED Streetlight Upgrade Item 12 Consent December project Mr. Howe noted that this is worded a bit oddly because it is going to the Public Works Committee (PWC) tomorrow morning for review but there is a deadline of December 30th to get it signed and avoid a fee. There will be members of the public speaking at the committee and Mr. Thaete and Mr. Goldsmith have reviewed and suggested approving the design report. Ms. Hunter asked if the color temperature issue will be discussed at the PWC as well as the add- ons such as wifi and cameras and are not part of this design report? Mr. Howe responded that those are part of the design report we are being asked to approve, pending approval by the committee. Discussion followed on whether the action should wait until after the committee meeting. The Board decided that if the PWC decided to make any changes to the Design Report, the board TB 2020-12-14 Pg. 8 could call a special meeting or act on this at the year end meeting if the board members at the PWC felt it should come back to the full board. The Board then discussed the LED lights and colors which will be discussed at the PWC as well as locations around the town and city where one can see the different colors. TB Resolution 2020- 164: Approval of the Streetlights Design Report and Authorization for the Supervisor to sign an Agreement with NYPA to implement the LED Streetlight Upgrade Proiect Whereas the Town Board has previously discussed and approved an LED Streetlight Upgrade which involves purchasing 272 streetlights from NYSEG and working with New York Power Authority (NYPA) to implement the design,purchase, and replacement of the streetlights, and Whereas the LED Streetlight Upgrade will significantly decrease electricity and maintenance costs, reduce GHG emissions, and improve lighting quality, and Whereas NYPA has provided the Town of Ithaca with a Design Report which provides detailed information on the proposed design and installation of the new LED streetlights, and Whereas Town staff and the Public Works Committee have discussed the Design Report and will do so again at the December 15 meeting of the Public Works Committee, and Whereas NYPA requires that the Town execute an Initial Customer Project Commitment(ICPC) that will include but is not limited to agreement to the proposed design and approval to move forward with the LED streetlight upgrade, and Whereas the Town may be able to avoid an estimated $5,000 increase in LED streetlight equipment costs by executing the ICPC in mid-December, now, therefore be it Resolved that the Town Board hereby approves the Streetlights Design Report and Authorizes the Town Supervisor to sign the Initial Customer Project Commitment (ICPC) on behalf of the Town of Ithaca, pending approval of the Design Report by the Public Works Committee and review and approval of the Initial Customer Project Commitment (ICPC) by the Attorney for the Town. Moved: Bill Goodman Seconded: Rod Howe Vote: ayes—Goodman, Howe, Hunter, Levine, Leary, Bleiwas and DePaolo 9. Discuss and consider approval of, and authorization to sign a commitment letter to join the Ithaca 2030 District This was discussed at last month's study session and presentation by Mr. Goldsmith. TB Resolution 2020- 165: Approval of and authorization to sign the Ithaca 2030 District TB 2020-12-14 Pg. 9 Property Owner/Manager/Developer Commitment Letter and become a member of the Ithaca 2030 District Whereas the Town Board was presented with the concept and details of the Ithaca 2030 District plan by Nick Goldsmith, Sustainability Planner, at its November 23rd meeting and expressed interest in moving forward, and Whereas the effort is to encourage, facilitate and support the conversion of new build, major renovations and conversion of older buildings to more efficient and greener energy uses, thereby reducing their carbon footprint and reaching our 2030 reduction goal(s), and Whereas the Town of Ithaca has initially identified the Historic Town Hall Office building for the Ithaca 2030 District review, and Whereas Mr. Goldsmith has submitted the Commitment Letter to the Board for review and answered remaining questions, now therefore be it Resolved that the Town Board hereby commits to becoming a member of the Ithaca 2030 District and authorizes the Town Supervisor to sign the Ithaca 2030 District Property Owner/Manager/Developer Commitment Letter on behalf of the Town of Ithaca. Moved: Rich DePaolo Seconded: Bill Goodman Vote: aye— DePaolo, Goodman, Hunter, Howe, Leary, Levine and Bleiwas 1.0. Discuss and consider approval of budget line adjustments for 96B Sidewalk Project TB Resolution 2020- 166: Acknowledte and authorize reallocation of budget line amounts to cover cost overrun associated with inspection services for Danby Road/State Road 96B sidewalk project. Whereas, on August 7, 2017. the Town Board agreed to accept funding from NYS Department of Transportation (DOT) for the State Route 96B/Danby Road Sidewalk Project for construction of a sidewalk along the east side of Danby Road/State Route 96B, from Alumni Circle to the City/Town of Ithaca municipal boundary; and Whereas, on January 27, 2020 the Town Board authorized funding for the construction phase of the sidewalk project; and Whereas, inspection services are a requirement of the federal-aid project and on March 9, 2020 the Town Board agreed to authorize a supplemental agreement with Erdman Anthony (the project design engineers) for inspection services at a maximum payable amount of$1.68,000, and Whereas, an inspector is required to be present on the site whenever construction activity is occurring, and Erdman Anthony's estimate of the Town's maximum payable amount was based on the time anticipated for completion of the construction work; and TB 2020-12-14 Pg. 10 Whereas, construction took longer than expected and the costs for inspection exceeded the amount allocated by the Town Board, as authorized in the March 9, 2020 resolution, by the amount of$27,702.15 ($168,000 authorized); and Whereas, the cost for sidewalk construction was lower by $38,648 from the amount authorized by the Town Board on April 11, 2020, in which the accepted Bid Proposal submitted by Bothar Construction LLC was $1,227,727,but the final construction costs were $1,1.89,079; now, therefore be it Resolved, that the Town Board acknowledges the cost overrun for the inspection services associated with the Danby Road/State Road 96B sidewalk project, and in light of the construction costs being lower than what was projected, authorizes the overrun costs to be taken from the overall project budgeted total, and authorizes the Town Supervisor to execute any necessary contract amendments with Erdman Anthony increasing the maximum inspection services expenditure to $195,702.1.5, subject to the approval of the Attorney for the Town. Moved: Eric Levine Seconded: Bill Goodman Vote: ayes—Levine, Goodman, Howe, Hunter, DePaolo, Leary and Bleiwas 1.1. Resolution of Appreciation—Michael Solvig The Board thanked Mr. Solvig and he responded saying he will miss everyone, and it has been a pleasure working for the Town. TB Resolution 2020- 167: Recognition of Michael Solvig's Dedicated Years of Service Whereas Michael Solvig started his career at the Town of Ithaca on December 28, 2010, as the Finance Officer, sharing over 30 years of municipal finance and purchasing experience from Illinois; and Whereas Mike has proven to be fiscally prudent,detail oriented and tireless in educating the Board and staff about the Town's financial nuances and was known to be helpful, cooperative, and easy to work with, and Whereas Mike transformed an often-complicated budget development into a streamlined, collaborative,informative, and user-friendly process, and produced a final budget that was easy to read, extremely detailed and informative, even with the addition of tax caps and sudden changes as to how sales tax can be distributed between funds; and Whereas Mike has had to handle complex budgetary issues related to numerous intermunicipal agreements and town cemeteries, and Whereas Mike fostered a pro-active and be-ready approach to capital improvement projects to take advantage of the best bidding environment, and was known to maintain an even keel and never getting sticker shock when asked for more money, and TB 2020-12-14 Pg. 11 Whereas through Mike's skilled financial management and experience with bonding practices, many capital projects and improvements were accomplished during his tenure that had been delayed for many years, and Whereas Mike's forward thinking and expertise allowed the Town to take advantage of interest - bearing accounts to earn thousands of dollars in interest from under-utilized funds, and Whereas Mike consistently examined expenditures, contracts, and financing options to get the Town the biggest benefit possible and always seemed to manage the Town's funds in a way that allowed staff to have the resources needed to do their jobs efficiently and effectively, and Whereas after ten(10)years of dedicated and devoted service to our community, Mike has chosen to retire from the Town of Ithaca, effective December 30, 2020, now, therefore, be it Resolved, that the Town Board of the Town of Ithaca, on behalf of the Town and its citizens, expresses its sincere appreciation and gratitude to Michael Solvig for his distinguished and dedicated service to our community. Moved: Eric Levine Seconded: Pat Leary Vote: ayes—Levine, Leary, Hunter, Howe, Goodman, DePaolo, and Bleiwas 12. Consent Agenda TB Resolution 2020- 168 Adopt Consent Agenda Resolved, that the Town Board of the Town of Ithaca hereby approves and/or adopts the following Consent Agenda items: a. Approval of Town Board Minutes (Pulled—minor changes —Moved- DePaolo, seconded- Levine, unanimous) b. Town of Ithaca Abstract c. Approval of Bolton Point Abstract Moved: Rich DePaolo Seconded: Eric Levine Vote: ayes—DePaolo, Levine, Leary, Bleiwas, Hunter, Howe and Goodman TB Resolution 2020-1.68a: Approval of Minutes Resolved, that the Town Board hereby approves the draft minutes of November 9, 2020 as submitted with non-substantial corrections suggested and approved by the Board made. TB Resolution 2020- 168b: Town of Ithaca Abstract No. 22 for FY-2020 Whereas the following numbered vouchers have been presented to the Ithaca Town Board for TB 2020-12-14 Pg. 12 audit and approval of payment; now therefore be it Resolved that the Ithaca Town Board hereby approves and authorizes the payment of said vouchers in total for the amounts indicated below VOUCHER NOS. 1336 - 1424 General Fund Town Wide 72,554.48 General Fund Part-Town 7,099.81. Highway Fund Town Wide DA 871.41 Highway Fund Part Town DB 15,539.67 Water Fund 30,850.53 Sewer Fund 470,508.61 Gateway Trail —H8 555.22 State Route 96b Sidewalk—H7 110.00 PWF Renovations Project—H22 1,071.33 Risk Retention Fund 566.65 Fire Protection Fund 280,000.00 Forest Home Lighting District 238.14 Glenside Lighting District 84.67 Renwick Heights Lighting District 107.98 Eastwood Commons Lighting District 212.38 Clover Lane Lighting District 25.1.7 Winner's Circle Lighting District 75.68 Burlei h Drive Lighting District 86.28 West Haven Road Lighting District 276.87 Coddin ton Road Lighting District 164.13 Trust and Agency 1,500.00 TOTAL 882,499.01 TB Resolution 2020- 168c: Bolton Point Abstract Whereas, the following numbered vouchers for the Southern Cayuga Lake Intermunicipal Water Commission have been presented to the governing Town Board for approval of payment; and Whereas, said vouchers have been audited for payment by said Town Board; now, therefore, be it Resolved, that the governing Town Board hereby authorizes the payment of the said vouchers. Voucher Numbers: 522-573 Check Numbers: 19338-19339, 19341-19390 Capital Impr/Repl Project $ 66,193.83 Operating Fund $ 101,106.61. TB 2020-12-14 Pg. 13 TOTAL S 167,300,44 Less Prepaid S 911 JO TOTAL � 'l6" "- 13. Report of Town Officials Mr. Flowe reported that Cornell will be holding an informational video conficrence on their Earth Source Heat Project on January 19"' and asked il'the Town had any particular questions we would like to ask. Mr. DePaolo reported that Charter Communications has allowed PECYASYS to put equipment tip to get channel 13 back and there is a meeting next month to talk about Other issues. 1 14. Correspondence—No comments 15. Adjourn Meeting was adjourned upon motion and a second at 7:15 p.111. Paulette Rose, Town Clerk 'm 2020-12-14 pg 14