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HomeMy WebLinkAboutTB Packet 2024-09-23 MEETING OF THE ITHACA TOWN BOARD September 23, 2024, at 4:30 p.m. Town Hall, 215 N. Tioga St. AGENDA Town of Ithaca Public Meetings - YouTube zoom ID 87962750564 1. Coi-nmittee Reports a. Budget—Presentation of Tentative 2025 Town of Ithaca Budget b. COC c. Personnel and Organization d. Planning e. Public Works f Ad Hoc other Committees 2. Consider setting public hearings for October 7, 2024, regarding: a. The Preliminary Town. of Ithaca 2025 Budget b. The 2024 Assessment rolls and Special Benefit Districts for Tax Year 2025 c. Proposed amendment to the agreement with SCLIWC to increasc water rates d. Proposed Town of Ithaca Water Rate and Sewer Rents 3. Public Interest Order— Subject to Permissive Referendum—2024 Inlet Valley Sewer Improvement/Area 4. Consider approval of Elected Officials Salaries 5. Consider approval/authorization of an amendment to the design contract - King Rd W Box Culvert Rehabilitation Project 6. Consent Agenda a. Approval of Town Board Minutes b. Approval of Town of Ithaca Abstract c. Declaration—Planning Month d. Approve permanent appointments — Sustainability Planner and Sewer Maintcnance Supervisor 7. Report of Town Officials Item 2 MEETING OF THE ITHACA TOWN BOARD September 23, 2024 TB 2024 - Set public hear for October 7, 2024 Resolved that the Town Board will hold public hearings at its meeting on Monday, October 7, 2024,, held at 215 N. Tioga Street and broadcast via ZOOM and YouTubeLiveMeetings beginning at 5:30 p.m. regarding: a. The Preliminary Town of Ithaca 2025 Budget b. The 2024 Assessment rolls and Special Benefit Districts for Tax Year 2025 c. Proposed amendment to the agreement with SCLIWC to increase water rates d. Proposed Town of Ithaca Water Rate and Sewer bents Draft resolutions and the Preliminary Budget and links to the meeting are posted on the Town's website. All people wishing to speak for or against any of the topics will be heard. Comments can also be sent vis mail, email, or via M. Moved: Seconded: Vote: Item 3 MEETING OF THE ITHACA TOWN BOARD 215 N. Tioga St., Ithaca, NY Tompkins County September 23, 2024 at 4:30 p.m. TB Resolution 2024 - XXX: Order Setting a Public Hearing Rei!ardini! a Proposed Sewer Improvement for the Town of Ithaca, Tompkins County, New York,_pursuant to Article 12- C of the Town Law,to be known as the Town of Ithaca 2024 Inlet Valley Sewer Improvement and establishing the Town of Ithaca 2024 Inlet Valley Sewer Improvement Area. Present: Moved: Seconded: Whereas,, a map, plan and report, including an estimate of cost., have been duly prepared in such manner and in such detail as has heretofore been determined by the Town Board of the Town of Ithaca, Tompkins County, New York, relating to the establishment and construction,) pursuant to Article 12-C of the Town Law, of sewer system improvements to be known and identified as the Town of Ithaca 2024 Inlet Valley Sewer Improvement (the "Improvement"), to provide such Improvement to the present Town sewer system to serve a benefitted area in said Town to be known as Town of Ithaca 2024 Inlet Valley Sewer Improvement Area (the "Sewer Improvement Area"); and Whereas., the area of said Town determined to be benefited by said Sewer Improvement Area consists of the entire area of said Town excepting therefrom the area contained within the Village of Cayuga Heights, and the Sewer Improvement Area boundaries shall consist of the entire area of said Town outside of the Village of Cayuga Heights as more fully shown upon a map on file in the office of the Town Clerk,which map is available for inspection by any person or persons interested in same during regular office hours at said office; and Whereas, said map, plan and report, including estimate of cost, were prepared by a competent engineer, duly licensed by the State of New York and have been filed in the office of the Town Clerk of said Town, where the same are available during regular office hours for examination by any person or persons interested in the subject matter thereof-, and Whereas, the Improvement proposed 'in connection with the establishment of the Sewer Improvement Area consists of repairing concrete, replacing electronic and control elements, replacing pump system components, installing permanent natural gas generators, making minor site improvements, increasing the size of approximately 73 linear feet of an existing gravity sewer main, and acquisition of approximately 0.12 acres of land, as well as other ancillary and incidental improvements and expenses in connection therewith, at a maximum estimated -cost of $1,278,685.00; and Whereas, said maximum estimated cost shall be authorized to be financed by the expenditure of current revenues and surplus funds from sewer rents and charges from said Sewer Improvement Area or by the issuance by the Town of Ithaca of its serial bonds with a maximum maturity not in excess of the forty year period prescribed by the Local Finance Law; and Item 3 Whereas, it is proposed that the cost of the Improvement shall be borne by the real property in said Sewer hnprovement Area by assessing, levying upon and collecting from the several lots and parcels of land within such Sewer Improvement Area,outside of any villages,which the Town Board shall determine and specify to be especially benefitted by the Improvement, an amount sufficient to pay the cost or the principal and interest on serial bonds and any bond anticipation notes issued in anticipation of the issuance of serial bonds, as the same become due and payable; and WHEREAS, said maximum estimated cost is not greater than one-tenth of one per centum of the full valuation of the taxable real property in the area of the Town of Ithaca outside of any villages and, therefore, in accordance with the provisions of subdivision 13(a) of Section 209-q of the Town Law, the permission of the State Comptroller is not required for such Improvement and the establishment of said Sewer Improvement Area; and Whereas, pursuant to the New York State Environmental Quality Review Act("SEQRA") and its implementing regulations at 6 NYCRR Part 617,it has been determined by the Town Board that approval, construction and implementation of the Improvement are an Unlisted Action for which the Town Board will make a SEQR determination of significance after holding a public hearing; and Whereas., it is now desired to call. a public hearing for the purpose of considering said map, plan and report including estimate of cost,, and the providing of the Improvement, and to hear all persons interested in the subject thereof concerning the same, all in accordance with the provisions of Section 209- 1 of the Town Law; now, therefore, be it Ordered,, by the Town Board of the Town of Ithaca, Tompkins County, New York, as follows: Section 1. A public hearing shall be held by the Town Board of the Town of Ithaca, Tompkins County, New York, at the Town .Hall, 215 North Tioga Street, in Ithaca, New York, in said Town,, on October T, 2024, at 5:30 o'clock P.M.,, Prevailing Time, to consider the aforesaid map, plan and report, including estimate of cost, and the question of providing the Improvement, and to hear all persons interested in the subject thereof concerning the same and to take such action thereon as is required by law. Section 2. The Town Clerk is hereby authorized and directed to cause a copy of this Order to be published once in the official newspaper, and also to post a copy thereof on the Town signboard maintained by the Town Clerk, not less than ten (10) nor more than twenty (20) days before the day designated for the hearing as aforesaid, all in accordance with the provisions of Section 209-q of the Town Law. Section 3. This Order shall take effect immediately. The question of the adoption of the foregoing Order was duly put to a vote on roll call,which resulted as follows: 2 Item 4 MEETING OF THE ITHACA TOWN BOARD September 23, 2024 TB Resolution 2024-XXX: Approval of 2025 Proposed Elected Officials Salaries Be it Resolved; the governing Town Board of the Town of Ithaca does hereby approve the below proposed salaries for the elected officials for the year 2025: TOWN SUPERVISOR S 84,961 (Paid Biweekly) (includes Town Supervisor pay and 80% percentage of Supervisor's Administrative Function pay) DEPUTY TOWN SUPERVISOR 29,252 (Paid Biweekly) (includes Board Member pay and 20% percentage of Supervisor's Administrative Function Pay) TOWN BOARD MEMBER (5) 171,666 Each (Paid Biweekly) TOWN JUSTICE (2) 29,335 Each (Paid Biweekly) Moved: Seconded: Vote: Ayes: Item 5 MEETING OF THE ITHACA TOWN BOARD September 23, 2024 TB Resolution 2024 - Authorization for the Town Supervisor to sign a revised Contract with Barton & Loguidice, D.P.C. for the Detailed Construction Drawings and Specifications Preparation Services associated with the King Road West Box Culvert rehabilitation Project Whereas on April 1, 2024, the Director of Engineering (Director) received proposals for the King Road West Box Culvert Replacement Analysis and Detailed Construction Drawings Preparation (Project); and Whereas the Town Board awarded Part A of the contract of the Project to Barton & Loguidice D.P.C. (B&L), for a fixed fee of$14,600 by TB Resolution 2024-034; and Whereas B&L has completed Part A of the project and has provided an analysis of multiple alternative solutions to repair or replace the failing box culvert with associated probable costs; and Whereas B&L has provided a proposal to perform professional services to create detailed construction drawings and specifications (Part B of the RFP) for the Project for a fixed fee of $271,000; and Whereas the Director has reviewed the alternative solutions and the proposal, and has recommended rehabilitation of the existing box culvert and award of Part B of the RFP to B&L for a fixed fee of$27,000; and Whereas pursuant to New York State Environmental Quality Review Act (SEQRA) and its implementing regulations at 6 NYCRR Part 617, it has been determined by the Town Board that that this is a Type 11 action because it constitutes "replacement in kind of facilities on the same site, and thus, not Subject to review under SEQRA; now, therefore be it Resolved,, that the Town Board awards Part B of the project and authorizes execution by the Supervisor of a revised contract with Barton and Loguidice, D.P.C., 443 Electronics Parkway, Liverpool, NY 130,88, subject to approval of the contract documents by the Director and review by the Attorney for the Town, and be it further Resolved that the Director is authorized to approve contract amendments, without further authorization from the Town Board,provided the maximum amount of such amendments does not exceed $4.,500 in aggregate, and be it further Resolved that the total contract amount, including contingency, shall not exceed Forty Six The One Hundred Dollars and Zero Cents ($46,100), which is an aggregate fee of$14,600 for Part A, $27,000 for Part B, and $4,500 for contingency. Moved: Seconded: Vote: Item 6 MEETING OF THE ITHACA TOWN BOARD September 23, 2024 TB Resolution 2024 - Approval of Consent Agenda Resolved that the Town Board adopts the following actions/iteins: Consent Agenda a. Approval of To Board Minutes b. Approval of Town of Ithaca Abstract c. Declaration—Planning Month d. Approve pen-nanent appointments — Sustainability Planner and Sewer Maintenance Supervisor Moved: Seconded: Vote: TB Resolution 2024 - a: ARProval of Town Board Minutes Resolved that the Town Board approvcs and adopts the draft ininutes of the August 26, and September 9, 2024, minutes as submitted with non-substantive changes made. TB Resolution 2024 - b: Approval of Town of Ithaca Abstract 18 of FY 2024 Resolved that the Town Board approves payment of the audited vouchers as submitted- VOUCHER NOS. 845 - 899 General Fund Town Wide 205282.74 General Fund Part-Town V 79.75 Highway Fund Town Wide IAA 331)408.34 Highway Fund Part Town TSB 103,959.08 Water Fund 721,079.08 Sewer Fund 203.40 TOTAL 890,712.39 TB Resolution 2024 - c: Resolution Proclaiming Community Plannin2 Month Whereas., change is constant and affects all cities, towns,, and counties; and Whereas, planners can help navigate this change with data-driven insights and expertise that provide better choices for how people work and live; and Whereas, the Town of Ithaca Chronology of Policy Decisions Establishing and Supporting Item 6 Comprehensive Planning Process dates to 1937, established the Town of Ithaca as a leader in community planning; and Whereas, community planning provides an opportunity for all residents to be meaningfully involved in making choices that determine the future of their community; and Whereas, the full benefits of planning require public elected and appointed officials who 4 understand, support, and demand excellence in planning and plan implementation; and Whereas, the month of October is designated as National Community Planning Month throughout the United States of America and its territories,, and Whereas, the American Planning Association endorses National Community Planning Month as an opportunity to highlight how planning is essential to every community, and how planners are uniquely positioned to identify solutions to communities' most difficult housing, transportation, and land use questions, and Whereas, the celebration of National Community Planning Month gives us the opportunity to publicly recognize the participation and dedication of appointed Planning Board members who have contributed their time and expertise to the improvement of the Town of Ithaca; and Whereas., we recognize the many valuable contributions made by the professional planners of the Town of Ithaca and extend our heartfelt thanks for the continued commitment to public service by these professionals; now therefore be it Resolved that the month of October 2024 is hereby designated as Community Planning Month in the Town of Ithaca in conjunction with the celebration of National Community Planning Month. TB Resolution 2024— d: Approve Permanent Appointment of Sus taro abillity Planner and Water& Sewer Maintenance Supervisor Whereas, the Town Board approved the provisional appointment of Hilary Swartwood as a Sustainability Planner for the Planning Department, effective April 10, 2023; and Whereas, the Town Board ratified the provisional promotional appointment of Travis Mills, as a Water & Sewer Maintenance Supervisor for the Public Works Department, effective January 3 1, 202 1; and Whereas, NYS Civil Service has developed the NY Hiring for Emergency Limited Placement Statewide (NY HELPS) Program, which allows for competitive positions to be filled via m non- I copetitive appointment, which means examinations are not required, but candidates must meet the minimum qualifications of the titles for which they apply; and Whereas, the titles of ustainability Planner and Water & Sewer Maintenance Supervisor have been approved under the NY HELPS program, which means those incumbents will no longer be required to take a civil service examination for their provisional positions; now therefore be it Item 6 Resolved that the Town Board of the Town of Ithaca hereby appoints to permanent civil service status effective September 1, 2024, Hilary Swartwood to the Sustainability Planner position and Travis Mills to the Water & Sewer Maintenance Supervisor position, with no changes in their wages and benefits.