HomeMy WebLinkAboutagenda 07-08-2024
TOWN OF ITHACA
BUDGET COMMITTEE
Monday, July 8, 2024 - 12:00 p.m.
Join Zoom Meeting
https://us06web.zoom.us/j/5063713554
AGENDA
• Review and approve meeting minutes from June 10, 2024.
• Review and approve 2025 Staffing Plans.
• Review Amended 2025 Capital Improvement Program (CIP).
• Review Amended 2025 Fleet Replacement.
• Initial discussion on 2025 Tax Cap calculations.
• Update on status of City Fire Contract.
• Update on status of investments.
• Update on sales tax collections.
• Other Items.
Next Meeting: Monday, August 12, 2024 - 12:00 p.m.
1
BUDGET COMMITTEE
Meeting Minutes - June 10, 2024
Committee present: Eric Levine - Chairperson, Pam Bleiwas, Rod Howe
Staff present: Chris Herbert, Donna Shaw, Judy Drake, Joe Slater, Dan Thaete, Paulette Rosa, CJ Randall,
John Little
Meeting was called to order at 12:00 p.m.
AGENDA ITEMS:
Review and approve meeting minutes from May 13, 2024
Moved: Pam Bleiwas Second: Rod Howe Motion Passed
Review and discuss Draft Capital Improvement Plan 2025-2029.
The Committee reviewed the 2025 draft schedule of capital projects:
- WATER TANKS - No projects are scheduled for 2025.
- WATER MAINS - Water Main Improvements for 2025 total $2,322,400, as follows:
Pine Tree PRV & Watermain Upgrade/Upper Stone Quarry Design $1,200,000
Stone Quarry/Commonland/Winners Circle replacement 1,122,400
- SANITARY SEWERS - The amount of $300,000 will be budgeted for Sewer Manhole Rehab in 2025.
There will also be a Interceptor/NE Bypass Feasibility Study estimated to cost $200,000.
- JOINTLY OWNED INTERCEPTORS – Three projects in 2025 totaling $253,223 (Town share), as follows:
Stewart Park Pump State Phase B -Miscellaneous Improve $52,856
Cherry Street Sewer & Forcemain Pipe Bridge Phase B 13,302
Cherry Street Misc. Improvements Phase A 187,065
-
- STORM DRAINAGE – The 2024 King Road West Box Culvert project is expected to carry forward to
2025.
- ROAD IMPROVEMENTS – The 2025 Road Improvement Program is budgeted at $1,196,000 and
includes the following projects:
- Forest Home Drive $ 54,000
- Woodgate Lane 136,000
- Judd Falls Road 52,000
- King Road West – Phase 2 363,000
- Drew Road 82,000
- Longview Drive 39,000
- Max’s Drive 62,000
- Vera Circle 208,000
-Lower Stone Quarry Road – Feasibility/Design 200,000
2
- SIDEWALKS – The Rt 34/East Shore Drive Sidewalk Connector/Drainage is pending grant approval
- TOWN FACILITIES – The PWF Security Fence Installation is expected to cost $150,000 and is
pending grant funding.
- GREEN ENERGY UPGRADES – The Town Hall Weatherization – construction is expected to cost
$2,000,000 and grant funding is being explored. Town Hall Weatherization Upgrades
Comptroller, C&A Services and Testing is expected to cost $200,000 and grant funding is being
explored.
- BRIDGES – This is a new category in 2024 and includes Townline Road Bridge – Phase 2
Construction with an expected budget of $2,177,680 which will be funded with a Bridge NY
grant and a 10% matching contribution from the County.
- PARKS & TRAILS – Improvements to Town Parks & Trails for 2025 is budgeted for $165,000 and
includes $50,000 for trail overlay, $15,000 for Coddington Road – WHRW Parking design,
$100,000 for Iacovelli Playground Replacement, and the Culver Road Preserve – Babcock Ridge
Trail construction.
Review and discuss 2025 Fleet Replacement Schedule.
The Committee discussed the proposed 2025 Fleet Replacement Schedule. Public Works evaluate 100+
pieces of equipment yearly. There weren’t any feasible green fleet options this year, other than the
Codes replacement vehicle. There are seven pieces of equipment to be replaced in 2025. This includes
one dump truck, three trucks, a power screener, trailer, and one Codes vehicle. The 2025 total is
expected to be $785,000
• Discuss Laserfiche – possibility of moving software in-house.
The County has provided access to Laserfiche through a shared services agreement for several years,
at a cost to the Town of approximately $4,500-$5,000 each year. They have recently scaled back on
the amount of support they are able to provide. IT has researched the cost and feasibility of purchasing
the software and managing the programming and support in-house. The cost for the first year
(including migration of data and setting up servers) would be approximately $37,000. The yearly cost
for the software would be $20,000/year for the first five years. There is also a request to reclass an IT
position to compensate for this additional workload and programming capabilities.
Review 2024 Sales Tax Receipts.
The Committee reviewed the Sales Tax Collections for April. 2024 collections are approximately 98.5%
of 2023 collections for the same period.
Review and approve May 2024 Budget Amendments.
The Committee reviewed the May 2024 budget amendments which included various transfers
between accounts.
Review 2024 Interest Earnings and Investments.
Through May we have earned $680,433 in interest revenue which is 82% of the $829,970 budgeted in
2024.
3
Other Items.
We will begin inviting community agencies (that receive support from the Town) to give a brief
report to the Town Board.
The meeting was adjourned at 12:50 p.m.
Next Meeting: Monday, July 8, 2024 at 12:00 p.m., Town Hall - Aurora Room or Zoom
Town Hall Departments Staffing Plan 2025-2028 DRAFT
(for P&O 6.24.24, B&F 78/24)
Code Enforcement Department
2024 Staffing Levels as filled: 8 FTE’s
1- Director, 1- Sr. CEO, 3 -E/CEO’s, 1- Code Safety Inspector, 1- Administrative Assistant IV,
1- Administrative Assistant II. Leaving 1- E/CEO’s vacant and unfunded
2025 Staffing Request: 8 FTE’s
Maintain prior year’s staffing levels for department but continue to evaluate needs annually based
on development pressure needs.
2026 Staffing Request:
Maintain prior year’s staffing levels for department but continue to evaluate needs annually based
on development pressure needs.
2027 Staffing Request:
Maintain prior year’s staffing levels for department but continue to evaluate needs annually based
on development pressure needs.
2028 Staffing Request:
Maintain prior year’s staffing levels for department but continue to evaluate needs annually based
on development pressure needs.
Planning Department
2024 Staffing Levels: 6 FTE’s
1- Director, 2- Senior Planners, 1- Planner, 1- Sustainability Planner, and 1- Administrative
Assistant III position. 1- Sr. Planner designated as Lead with biweekly stipend.
2025 Staffing Request: 6 FTE’s
Maintain prior year’s staffing levels for department but continue to evaluate needs annually.
2026 Staffing Request:
Maintain prior year’s staffing levels for department but continue to evaluate needs annually. Senior
Planner position for internal promotion opportunity effective January 2026.
2027 Staffing Request:
Maintain prior year’s staffing levels for department but continue to evaluate needs annually.
Plan for possible retirements in next 2-5 years.
2028 Staffing Request:
Maintain prior year’s staffing levels for department but continue to evaluate needs annually.
Plan for possible retirements in next 1-5 years.
Town Clerk Department
2024 Staffing Levels: 2.7 FTE’s
1-Town Clerk and 1- full time Deputy Town Clerk and 1- part-time Deputy Town Clerk.
Leaving the First Deputy position vacant and unfunded.
2025 Staffing Request:
Maintain staffing level established in 2024 and continue coordination support for coverage with
Codes and Planning. Evaluate part time hours for second Deputy. Evaluate possible retirement
in 2026-2029.
2026 Staffing Request:
Maintain staffing level established with continued coordination support for coverage with Codes
and Planning. Evaluate internal promotion to fill First Deputy Town Clerk position. Evaluate
possible retirement in next 2-4 years.
2027 Staffing Request:
Maintain staffing level established with continued coordination support for coverage with Codes
and Planning. Evaluate possible retirement in next 1-4 years.
2028 Staffing Request:
Maintain staffing level established with continued coordination support for coverage with Codes
and Planning. Evaluate possible retirement in next 1-4 years.
Other offices:
Finance
2024 Current Staffing: 2 FTE’s
1- Finance Officer, 1- Bookkeeper to the Supervisor. Leaving 1- Deputy Finance Officer
unfunded and unfilled.
2025 Staffing Request:
Maintain current staffing level and maintain the Deputy Finance Officer position for succession
planning, but as unfunded and unfilled. Evaluate possible retirement in 2026-2027 of Bookkeeper
to the Supervisor and role of Receiver of Taxes.
2026 Staffing Request:
Maintain prior year’s staffing levels for department but continue to evaluate needs annually.
Prepare for retirement and evaluation of job title and description of Bookkeeper to the Supervisor.
Evaluate Role of Receiver of Taxes.
2027 Staffing Request:
Maintain prior year’s staffing levels for department but continue to evaluate needs annually.
2028 Staffing Request:
Maintain prior year’s staffing levels for department but continue to evaluate needs annually.
Human Resources
2024 Current Staffing:
1- Human Resources Manager, with shared assistance from Bookkeeper to the Supervisor, as
available.
2025 Staffing Request:
Maintain current staffing level with Human Resources Manager, with shared assistance from
Bookkeeper to the Supervisor when available.
Add position (HR Specialist or Principal Account Clerk Typist) to assist and learn HR functions.
Estimated filling mid-year with position in D classification ~$40,000.
2026 Staffing Request:
Maintain current staffing levels for Human Resource. Discuss and plan for potential retirement in
December 2026 through first quarter of 2027. Plan for staffing changes impacts as Bookkeeper
retires. Consider crossover costs for Human Resources Manager.
2027 Staffing Request:
Maintain current staffing levels for Human Resources, however, evaluate needs of new staff.
2028 Staffing Request:
Maintain current staffing levels for Human Resources, however, evaluate needs of new staff.
Information Systems:
2024 Current Staffing: 2 FTE’s
1- Network Specialist and 1- Computer Systems Support Aide.
2025 Staffing Request:
Due to Laserfiche program coming in-house versus through Tompkins County.
Change title only for current Network Specialist to a Network Manager, with no other changes to
classification level. Modify previous Network Specialist job description for a mid-level position
estimated to be in Classification E. Internal promotion from Computer Systems Support Aide to
this position at 40 hours per week. Leaving Computer Systems Support Aide as unfunded and
unfilled.
Cost estimate for internal promotion is $ $10,000
2026 Staffing Request:
Maintain current staffing levels for IT.
2027 Staffing Request:
Maintain current staffing levels for IT.
Courts
2024 Current Staffing:
2- Court Clerks, with a per week stipend to a designated Lead Clerk.
2025 Staffing Request:
Maintain current staffing levels and Lead Clerk stipend.
2026 Staffing Request:
Maintain current staffing levels and Lead Clerk stipend.
2027 Staffing Request:
Maintain current staffing levels and Lead Clerk stipend.
2028 Staffing Request:
Maintain current staffing levels and Lead Clerk stipend.
Other areas of interest:
Some of these departments have a high probability of retirements over the next three to six years.
In preparation for the vacancies there will be an evaluation as to the need to modify position titles
and typical duties. These evaluations and recommendations may lead to additional costs.
TOWN HALL
EMPLOYEES AND STAFFING CHANGES FOR FISCAL YEARS 2018 – 2028
Based on Full Time Equivalent (FTE) for non-elected positions as of December 31st
2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028
Town Supervisor 1 1 1 1 1 1 1 1 1 1 1
Town Board Members 6 6 6 6 6 6 6 6 6 6 6
Town Justice 2 2 2 2 2 2 2 2 2 2 2
Court Clerk 2 2 2 2 2 2 2 2 2 2 2
Town Clerk 1 1 1 1 1 1 1 1 1 1 1
First Deputy Town Clerk 1 1 - - - - - - 1 1 1
Deputy Town Clerk (PT 25 hrs) 1 1 1 1 1 1 1.66 1.66 1.66 1.66 1.66
Finance Officer 1 1 1 1 1 1 1.25 1 1 1 1
Deputy Finance Officer 0.5 1 1 1 - - - - - -
Bookkeeper to the Supervisor 1 1 1 1 1 1 1 1 1.25 1 1
Receiver of Taxes (Dec. - March) 0.25 0.25 0.25 0.25 0.25 0.25 0.25 0.25 0.25 0.25 0.25
Human Resources Manager 1 1 1 1 1 1 1 1 1 1.25 1.25
Principal Account Clerk or HR
Spec - - - - - - - 0.5 1 1 1
Network / Records Specialist 1 1 1 - - - - - - - -
Network Manager - - - - - 1 1 1 1
Network Specialist 0.25 1.00 1.00 1 1 1 1 1 1
Computer Syst Supp Aide - --- 0.5 1 1 - - - -
Total - General Government 18.25 18.75 18.25 17.25 17.75 18.25 19.16 19.41 21.16 21.16 21.16
Director of Code Enforcement 1 1 1 1 1 1 1 1 1 1 1
Sr. Code Enforcement Officer 1 1 -- - - 1 1 1 1 1
Code Enforcement Officer 1 1 -- - - - - - - -
Electrical / Code Enfor Officer 3 3 4 4 4 4 3 3 3 3 3
Code Safety Inspector - - - - - 1 1 1 1 1 1
Administrative Assistant IV 1 1 1 1 1 1 1 1 1 1 1
Administrative Assistant II - - - 1 1 1 1 1 1 1 1
Administrative Assistant I 1 1 1 - - - - - - - -
Total - Code Enforcement 8 8 7 7 7 8 8 8 8 8 8
Director of Planning 1 1 1 1 1 1.25 1 1 1 1 1
Senior Planner 2 2 2 2 2 2 2 2 3 3 3
Planner 1 1 1 1 1 1 1 1 - - -
Sustainability Planner 1 1 1 1 1 1 1 1 1 1 1
Administrative Assistant III - - - 1 1 1 1 1 1 1 1
Senior Typist 1 1 1 - - - - - - - -
Sub-Total - Planning 6 6 6 6 6 6.25 6 6 6 6 6
32.25 32.75 31.25 30.25 30.75 32.5 33.16 33.41 35.16 35.16 35.16
Information Technology
Code Enforcement
Planning
TOTAL - TOWN HALL
POSITION
Town Board
Justices
Town Clerk
Budget & Finance
Human Resources
Public Works Facility Staffing Plan 2025-2028 DRAFT
(for P&O 6/24/24, B&F 7/8/24)
Public Works Department
2024 Staffing Levels:
Original staff plan designed in 1996 was to have 4 full crews, which was completed in 2018. Crews
are shifted around based on work needs of the different divisions of highway, parks, water & sewer.
Work Crews are comprised of: Currently have 4 full crews
1= Working Supervisor 4 (2-highway, 1-parks & 1-water/sewer).
1= Heavy Equipment Operator 4
2= Motor Equipment Operator 8
1= Laborer 4
Other positions:
1 -Senior Heavy Equipment Mechanic, 1- Heavy Equipment Mechanics, 1 – Maintenance
Supervisor, 1- Maintenance Worker, 1- Administrative Assistant IV, 1- Account Clerk Typist and the
Director of Public Works/ Highway Superintendent.
There is funding for six (6) Seasonal Workers, of which 2 are designated to Parks.
2025 Staffing Request:
Maintain all current staffing levels for Public Works crews allowing for promotions as they arise due
to potential retirements of field staff.
There are potential retirements being considered in 2024 through 2029. Department staff should be
working toward succession growth to make smooth transitions into these positions when applicable,
in addition to evaluating current operations.
2026 Staffing Request:
Increase current staff by 1 position- Laborer:
Adding this position would provide parks crew to spread out more to cover parks and trails mowing
and maintenance work as the Capital Improvement Plan details an expansion of parks and trails over
the next several years. As more sidewalks and trails are added there will be the need to provide
additional maintenance during snow events.
Cost of position and benefits would be spread over the following funds-estimated:
A= 26%, DA =13%, DB =38%, F=13%, G = 10%
2027 Staffing Request:
Maintain all current staffing levels for Public Works crews allowing for promotions as they arise due
to potential retirements of field staff.
2028 Staffing Request:
Maintain all current staffing levels for Public Works crews allowing for promotions as they arise due
to potential retirements of field staff.
Engineering Department
2024 Staffing Levels:
1- Director of Engineering, 1- Sr. Civil Engineer (either with or w/o PE), 2- Civil Engineer (either
with or w/o PE), 2- Engineering Technician I, and 1- GIS Analyst. 1- Sr. Engineering Technician –
unfilled -unbudgeted.
2025 Staffing Request:
Maintain all current staffing levels for Engineering.
2026 Staffing Request:
Maintain all current staffing levels for Engineering. Evaluate GIS needs of department and Town.
Evaluate Sr. Engineering Technician for promotional opportunities, otherwise leave unfunded.
2027 Staffing Request:
Maintain all current staffing levels for Engineering. Evaluate GIS needs of department and Town.
Evaluate Sr. Engineering Technician for promotional opportunities, otherwise leave unfunded.
2028 Staffing Request:
Maintain all current staffing levels for Engineering. Evaluate GIS needs of department and Town.
Evaluate Sr. Engineering Technician for promotional opportunities, otherwise leave unfunded.
PUBLIC WORKS FACILITY
EMPLOYEES AND STAFFING CHANGES FOR FISCAL YEARS 2018 – 2027
Based on Full Time Equivalent (FTE) for non-elected positions as of December 31st
POSITION 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028
Public Works Department
Highway Super. /Director PW 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Deputy Highway Superintendent 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Parks Maintenance Manager 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Water / Sewer Maint. Supervisor 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Maintenance Supervisor 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Maintenance Worker 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Working Supervisor 4.00 4.00 4.00 4.00 4.00 4.00 4.00 4.00 4.00 4.00 4.00
Heavy Equipment Operator 4.00 4.00 4.00 4.00 4.00 4.00 4.00 4.00 4.00 4.00 4.00
Motor Equipment Operator 8.00 8.00 8.00 8.00 8.00 8.00 8.00 8.00 8.00 8.00 8.00
Laborer 4.00 4.00 4.00 4.00 4.00 4.00 4.00 4.00 5.00 5.00 5.00
Sr. Heavy Equipment Mechanic 2.00 2.00 2.00 2.00 2.00 1.00 1.00 1.00 1.00 1.00 1.00
Heavy Equipment Mechanic - - - - - 1.00 1.00 1.00 1.00 1.00 1.00
Automotive Mechanic Assistant - - - - - - - - - - -
Seasonal Worker (temporary staff) 7.00 7.00 7.00 7.00 6.00 6.00 6.00 6.00 6.00 6.00 6.00
Administrative Assistant IV 1.00 1.00 1.00 1.00 1.00 1.25 1.00 1.00 1.00 1.00 1.00
Administrative Assistant I 1.00 1.00 1.00 1.00 1.00 1.00 -- ---- --- -- --
Account Clerk Typist 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00
-- -- -- -- -- -- 1.00 1.00 1.00 1.00 1.00
TOTAL - PUBLIC WORKS
DEPARTMENT
w/o temporary staff counts
30.00 30.00 30.00 30.00 30.00 30.25 30.00 30.00 31.00 31.00 31.00
Engineering Department
Director of Engineering - - 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Sr. Civil Engineer w/ PE (promo only) - - - - - 1.00 1.00 1.00 1.00 1.00 1.00
Sr. Civil Engineer 1.00 1.00 1.00 1.00 1.00 - - - - - -
Civil Engineer with P.E. (promo only) - - - - - 1.00 1.00 1.00 1.00 1.00 1.00
Civil Engineer 2.00 2.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Sr. Engineering Techn (promo only) - - - - - - - - - - -
Engineering Technician I 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00
Geographic Info System Analyst - - 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00
TOTAL - ENGINEERING
DEPARTMENT 5.0 5.00 6.00 6.00 6.00 7.00 7.00 7.00 7.00 7.00 7.00
TOTAL - PUBLIC WORKS
FACILITY
w/o temporary staff counts
31.75 34.75 35.00 36.00 36.00 37.00 37.00 37.00 38.00 38.00 38.00
#
Equipment to be Auctioned / Traded & Replaced
Useful Life
Original Purchase
Price
Year
Purchased
Replacement Cost
(Budgeted)
Age of
Equipment
Since
Purchased
New
Annual Repair
Costs (2023)
Lifetime Total
Repair Costs
(Parts and Labor)
Projected Auction
Price / Trade
Mileage /
Hours
Green Fleet
Options
1 2015 Freightliner 10-wheel dump truck 8 231,033.00$ 2017 360,000.00$ 7 $4,465.32 $37,598.37 40,000.00$ 61,600 no
16 2015 Ford F450 One Ton (Mechanic's) 10 56,418.50$ 2014 85,000.00$ 10 257.94$ 10,832.24$ 25,000.00$ 66,382 no
56 2018 Ford F450 4X4 One Ton Dump 7 55,426.28$ 2018 90,000.00$ 6 1,164.09$ 14,829.33$ 25,000.00$ 31,747 no
64 2019 Ford F350 4x4 Super Cab w/plow 6 46,636.01$ 2019 75,000.00$ 5 1,831.88$ 10,028.11$ 15,000.00$ 107,234 no
38 2008 Power Screener 10 59,000.00$ 2012 85,000.00$ 12 1,421.03$ 7,377.23$ 15,000.00$ 1,349 no
T7 2015 Locke Trailer (15 Ton (Bobcat/Mini Ex) 10 12,432.00$ 2015 40,000.00$ 9 1,403.33$ 4,045.44$ 10,000.00$ NA no
Total Projected Auction Income 130,000.00$
New Equipment to be Added to the Fleet
XX Codes Vehicle $50,000.00
785,000.00$
Total Auction Income 130,000.00$
Total New/Replaced Equipment 785,000.00$
Estimated Projected Auction Income 130,000.00$
Total Estimated Cost Including Items Sold 655,000.00$
Town of Ithaca - Proposed Fleet Replacement Schedule 2025
Total New Equipment
Infrastructure/Buildings/Maintenance
Infrastructure Year: ACCOUNT #
2025 Cost 2026 Cost 2027 Cost 2028 Cost 2029 Cost
Water Tanks Hungerford Tank-Feasibility/Land Acquisition $ 50,000.00 Hungerford Hill Tank $ 1,500,000.00
Water Tanks TOTAL: $ - $ - $ - $ 50,000.00 $ 1,500,000.00
F8340-5XX Stone Quarry/Commanland/Winners Circle/ replacement-
Design/Construction $ 1,122,400.00 Pine Tree PRV & Pine Tree Watermain Upgrade & Design/Construction $ 1,200,000.00 Valleyview Booster Station $ 500,000.00 Bostwick Tank Redundancy Upgrades $ 100,000.00
F8340-5XX Wildflower replacement-Design/Construction $ 500,000.00 West Hill Hospital Redundancy/Valve Project $ 50,000.00 West Hill Tank Redundancy/Oakwood $ 200,000.00
Backup Generator-Christopher Circle/Northeast $ 150,000.00 Pine Tree PRV & Pine Tree Watermain Upgrade & Design/Construction 2026 Budget Pine Tree Tank Demo/Pump Station to Hungerford Tank
Water Mains TOTAL: $ 1,122,400.00 $ 1,850,000.00 $ 550,000.00 $ 300,000.00 $ -
G8120-5XX Sewer Lining and Manhole Rehab-Mitchell St. $ 300,000.00 Sewer Lining and Manhole Rehab $ 300,000.00 Sewer Lining and Manhole Rehab $ 300,000.00 Sewer Lining and Manhole Rehab $ 300,000.00 Sewer Lining and Manhole Rehab $ 300,000.00
G8120-5XX Inlet Valley PS Rehab/rebuild/Gravity Sewer upgrades Budgeted 2024 NE Bypass-Town Coordination/Contribution/Grant TBD Mitchell Street Sewer Upgrades-Engineering Report for Grant $ 30,000.00 Mitchell Street Sewer Upgrades $ 1,080,000.00
Interceptor Study/NE Bypass-Feasibility Study (City to Contribute) $ 200,000.00 Linderman Creek Main Crossing $ 50,000.00
Jointly Owned Interceptors
Stewart/Cass Park Pump Station-Misc. Pump Station Improvements (Joint
Budget: $127,148) $ 52,856.00 IAWTP-CIP Project(s) $ ??
Cherry Street Misc. Improvements-Study and misc. HVAC. Lighting, & Safety
upgrades (Joint Budget: $450,000) $ 187,065.00
Phase 1 WWTP CIP (Joint Budget: $300,000) $ 124,710.00
Sanitary Sewers TOTAL: $ 864,631.00 $ 350,000.00 $ 330,000.00 $ 1,380,000.00 $ 300,000.00
Storm Drainage A8540.5XX King Road West Box Culvert-Construction Budgeted 2024
Storm Drainage TOTAL: $ - $ - $ - $ - $ -
DB5112.500 Forest Home Drive $ 54,000.00 Winners Circle $ 28,000.00 Seven Mile Drive $ 180,000.00 Maple Avenue (Design and Bid) $ 600,000.00
DB5112.500 Judd Falls Road $ 52,000.00 Penny Lane $ 228,000.00 Wildflower Drive TBD
Drew Road $ 82,000.00 Lois Lane $ 104,000.00
Longview Drive $ 39,000.00 Stone Quarry Road (253-south) $ 300,000.00
Max's Drive $ 62,000.00
Vera Circle $ 208,000.00
Woodgate Lane $ 136,000.00
King Road West-Phase 2 Buttermilk to 96B $ 363,000.00
King Road West Guiderail $ 95,000.00
Lower Stone Quarry Construction TBD
Roads TOTAL: $ 1,291,000.00 $ 660,000.00 $ 180,000.00 $ 600,000.00 $ -
A5132.5XX PWF MEP/Site Improvements (additional funds) $ 672,000.00 PWF Security Fence Installation (Grant) $ 150,000.00 PWF Electric Service Upgrades $ 150,000.00
Town Facilities TOTAL: $ 672,000.00 $ 150,000.00 $ - $ 150,000.00 $ -
Mezzanine/Court Clerk Office Renovations $ 1,200,000.00 Town Hall HVAC Evaluation $ 125,000.00 Misc. Green Upgrades-Town Hall $ 125,000.00
$ 125,000.00
PWF HVAC Upgrades-ANNEX $ 686,000.00
PWF LED Design & Upgrades $ 200,000.00
Green Energy Upgrades TOTAL: $ 3,750,000.00 $ 886,000.00 $ 250,000.00 $ 250,000.00 $ -
A7110.521 Townline Road Bridge-Phase 2 Construction (Grant) $ 2,054,840.00
Townline Road Bridge-Local Share-Paid by Tompkins County $ 122,840.00
Bridges TOTAL: $ 2,177,680.00 $ - $ - $ - $ -
Infrastructure/Buildings/Maintenance Total
Cost: $ 9,877,711.00 $ 3,896,000.00 $ 1,310,000.00 $ 2,730,000.00 $ 1,800,000.00
Grant(s) Total: $ 4,727,680.00 $ 150,000.00
$ 5,150,031.00
Townline Road Bridge Complete Streets Road Manual
Complete Streets Road Manual RT 96 sidewalk-consultant services for grant $ 20,000.00
Interceptor Study/NE Bypass-Feasibility Study PWF HVAC Upgrades-ANNEX
Lower Stone Quarry Road-Feasibility/Property Acquisition/Design (253-North)PWF LED Design & Upgrades
Sidewalks/Parks/Trails/Open space
East Shore Dr Safety Improvements-($286,600 Local Share) $ 286,600.00 East Shore Dr Safety Improvements-Timing TBD 2025 Budget Forest Home S-Curve Sidewalk TBD
East Shore Dr Safety Improvements-($1,146,400 TAP) $ 1,146,400.00 SS4A Design Implementation-TBD Winthrop Drive Walkway TBD
RT 96 sidewalk-Grant Submission Trumansburg Rd / Rt 96 Sidewalk (City line to Cayuga Prof. Bldg.) $ 3,500,000.00
Sidewalks TOTAL: $ 1,433,000.00 $ - $ 3,500,000.00 $ - $ -
Iacovelli Playground Replacement - grant? $ 100,000.00 South Hill preserve improvements?
Coddington Road - SHRW Parking & Access (design) $ 15,000.00 Coddington Road - SHRW Parking & Access (construction)
South Hill Rec Way Ext (Burns to Banks Rd) - Design (covered by grant) $ - Iacovelli Playground Replacement - design/construction
Trail Overlay $ 50,000.00
Babcock Trail Construction Grant 80/20
Parks TOTAL: $ 165,000.00 $ - $ - $ - $ -
Future Parks - Trails Saponi Meadows Park TBD West Hill Park TBD Compton Park TBD
Tutelo Park to Saponi Park Trail TBD Poyer Trail to Woolf Park TBD Woolf Lane Park TBD
Sidewalks/Parks/Trails/Open Space Total Cost: $ 1,598,000.00 $ - $ - $ - $ -
Grant(s) Total: $ 1,246,400.00
$ 351,600.00
Notes:
Red text indicates potential grant opportunity $ 5,501,631.00
RFP (Contractual Services)
TOWN OF ITHACA
CAPITAL IMPROVEMENT PROJECTS
2025
Water Mains
Sanitary Sewers
Roads-Paving Projects
-Funded utilizing CHIPS/ Fund Balance/Taxes Levied
Lower Stone Quarry Road- Feasibility/Property Acquisition/Design (253-north) $ 200,000.00 Lower Stone Quarry Road- Feasibility/Property Acquisition/Design Continue
& Construction (253-north) TBD
Town Facilities
PWF Security Fence Installation-Construction
Misc. Green Upgrades-Public Works Facility
Bridge(s)
Sidewalks / Walkways
Parks - Trails - Open Space
Budgeted 2026
Green Energy Upgrades
Town Hall Weatherization Upgrades-Construction (Grant) Budgeted 2025
Misc. Green Upgrades-Public Works Facility $ 125,000.00
$ 2,550,000.00 Town Hall Weatherization Upgrades(Grant Application)-Construction, C&A
Services, & Testing (Pursueing $675,000 grant)
Infrastructure/Buildings/Maintenance
Infrastructure Year: ACCOUNT #
2025 Cost
Water Tanks
Water Tanks TOTAL: $ -
F8340-5XX Stone Quarry/Commanland/Winners Circle/ replacement-Design/Construction $ 1,122,400.00
F8340-5XX
Water Mains TOTAL: $ 1,122,400.00
G8120-5XX Sewer Lining and Manhole Rehab-Mitchell St. $ 300,000.00
G8120-5XX Inlet Valley PS Rehab/rebuild/Gravity Sewer upgrades Budgeted 2024
Interceptor Study/NE Bypass-Feasibility Study (City to Contribute) $ 200,000.00
Jointly Owned Interceptors
Stewart/Cass Park Pump Station-Misc. Pump Station Improvements (Joint
Budget: $127,148) $ 52,856.00
Cherry Street Misc. Improvements-Study and misc. HVAC. Lighting, & Safety
upgrades (Joint Budget: $450,000) $ 187,065.00
Phase 1 WWTP CIP (Joint Budget: $300,000) $ 124,710.00
Sanitary Sewers TOTAL: $ 864,631.00
Storm Drainage A8540.5XX King Road West Box Culvert-Construction Budgeted 2024
Storm Drainage TOTAL: $ -
DB5112.500 Forest Home Drive $ 54,000.00
DB5112.500 Judd Falls Road $ 52,000.00
Drew Road $ 82,000.00
Longview Drive $ 39,000.00
Max's Drive $ 62,000.00
Vera Circle $ 208,000.00
Woodgate Lane $ 136,000.00
King Road West-Phase 2 Buttermilk to 96B $ 363,000.00
King Road West Guiderail $ 95,000.00
Roads TOTAL: $ 1,291,000.00
A5132.5XX PWF MEP/Site Improvements (additional funds) $ 672,000.00
Town Facilities TOTAL: $ 672,000.00
Mezzanine/Court Clerk Office Renovations $ 1,200,000.00
Green Energy Upgrades TOTAL: $ 3,750,000.00
A7110.521 Townline Road Bridge-Phase 2 Construction (Grant) $ 2,054,840.00
Townline Road Bridge-Local Share-Paid by Tompkins County $ 122,840.00
Bridges TOTAL: $ 2,177,680.00
Infrastructure/Buildings/Maintenance Total Cost: $ 9,877,711.00
Grant(s) Total: $ 4,727,680.00
$ 5,150,031.00
Townline Road Bridge
Complete Streets Road Manual
Interceptor Study/NE Bypass-Feasibility Study
Lower Stone Quarry Road-Feasibility/Property Acquisition/Design (253-North)
Sidewalks/Parks/Trails/Open space
East Shore Dr Safety Improvements-($286,600 Local Share) $ 286,600.00
East Shore Dr Safety Improvements-($1,146,400 TAP) $ 1,146,400.00
Sidewalks TOTAL: $ 1,433,000.00
Iacovelli Playground Replacement - grant? $ 100,000.00
Coddington Road - SHRW Parking & Access (design) $ 15,000.00
South Hill Rec Way Ext (Burns to Banks Rd) - Design (covered by grant) $ -
Trail Overlay $ 50,000.00
Babcock Trail Construction Grant 80/20
Parks TOTAL: $ 165,000.00
Future Parks - Trails Saponi Meadows Park TBD
Tutelo Park to Saponi Park Trail TBD
Sidewalks/Parks/Trails/Open Space Total Cost: $ 1,598,000.00
Grant(s) Total: $ 1,246,400.00
$ 351,600.00
Notes:
Red text indicates potential grant opportunity $ 5,501,631.00
RFP (Contractual Services)
Water Mains
Sanitary Sewers
Roads-Paving Projects
-Funded utilizing CHIPS/ Fund Balance/Taxes Levied
Lower Stone Quarry Road- Feasibility/Property Acquisition/Design (253-north) $ 200,000.00
Town Facilities
Bridge(s)
Sidewalks / Walkways
Parks - Trails - Open Space
Green Energy Upgrades $ 2,550,000.00 Town Hall Weatherization Upgrades(Grant Application)-Construction, C&A
Services, & Testing (Pursueing $675,000 grant)
FY 2024
Calculation
FY 2025
Calculation
2023 2024
ACTUAL ACTUAL
Property Tax Levy:
General Townwide Fund 3,775,000$ 4,140,000$
Highway Townwide Fund 718,000 670,344
Highway Part-Town Fund 830,000 435,500
Fire Protection District 3,318,000 3,436,600
Ad Valorum - Water 14,147 13,349
Ad Valorum - Sewer 15,602 14,969
Special Districts 12,655 -
Sub-Total: Property Tax 8,683,404$ 8,710,762$
Benefit Fees:
Benefit Fees - Water 1,482,867$ 1,506,321$
Benefit Fees - Sewer 664,002 747,164
Sub-Total: Benefit Fees 2,146,869$ 2,253,485$
Total: Property Tax Levy 10,830,273$ 10,964,247$
X Tax Base Growth Factor 1.0072 1.0123
10,908,251 11,099,107
+ PILOT Payments - Actual from PY 76,584$ 66,449$
Sub-Total 10,984,834$ 11,165,556$
X Levy Growth Factor 1.0200 1.0200
Sub-Total 11,204,531$ 11,388,867$
- PILOT Payments - Est for Next Year 67,571$ 66,449$
TAX LEVY LIMIT 11,136,960 11,322,418 3.27%
+ Prior Year Carryover 165,763 167,054
TAX LEVY LIMIT WITH ADJ 11,302,723$ 11,489,473$ 4.79%
ACTUAL TAX LEVY 10,966,469$ 11,121,982$ 1.42%
DIFFERENCE OVER/(UNDER) (336,254) (367,491)
PROPERTY TAX CAP CALCULATION
Property Tax Items
General Highway Fire
Part-Town Part-Town Protection TOTAL
Liability Month B1120 DB1120 SF1120
Month Collected 1,808,000.00$ 2,092,000.00$ 400,000.00$ 4,300,000.00$ 0.4205 0.4865 0.09 1.0000
January February 152,604.54$ 176,575.62$ 33,762.07$ 362,942.23$
February March 138,233.12$ 159,946.73$ 30,582.55$ 328,762.40$
March April 154,961.64$ 179,302.96$ 34,283.55$ 368,548.15$
April May 141,970.80$ 164,271.53$ 31,409.47$ 337,651.80$
May June 144,332.23$ 167,003.88$ 31,931.91$ 343,268.02$
June July -$ -$ -$ -$
July August -$ -$ -$ -$
August September -$ -$ -$ -$
September October -$ -$ -$ -$
October November -$ -$ -$ -$
November December -$ -$ -$ -$
December January -$ -$ -$ -$
TOTAL COLLECTIONS:732,102.33$ 847,100.72$ 161,969.54$ 1,741,172.60$
TOTAL - 2024 BUDGET:1,808,000.00$ 2,092,000.00$ 400,000.00$ 4,300,000.00$
% of 2024 Budget Collected: 40.5% 40.5% 40.5% 40.5%
COMPARISON
PERIOD 2021 2022 2023 2024 TO PRIOR YEAR
January 241,976.77$ 349,600.04$ 369,199.97$ 362,942.23$ 98.31%
February 220,287.15 300,462.74 337,692.85 328,762.40 97.36%
March 392,202.28 396,743.39 381,368.08 368,548.15 96.64%
1st Quarter 854,466.20$ 1,046,806.17$ 1,088,260.90$ 1,060,252.78$ 97.43%
April 281,825.36$ 350,840.20$ 342,491.40$ 337,651.80 98.59%
May 284,332.00 366,126.50 330,916.42 343,268.02 103.73%
June 431,611.13 330,348.56 439,575.52 - 0.00%
2nd Quarter 997,768.49$ 1,047,315.26$ 1,112,983.34$ 680,919.82$ 61.18%
First 6 Months 1,852,234.69$ 2,094,121.43$ 2,201,244.24$ 1,741,172.60$ 79.10%
July 314,638.93$ 384,844.57$ 381,575.33$ - 0.00%
August 312,514.79 358,575.22 371,801.20 - 0.00%
September 472,220.61 458,984.88 500,254.60 0.00%
3rd Quarter 1,099,374.33$ 1,202,404.67$ 1,253,631.13$ -$ 0.00%
First 9 Months 2,951,609.02$ 3,296,526.10$ 3,454,875.37$ 1,741,172.60$ 50.40%
October 292,143.63$ 350,174.18$ 361,449.84$ - 0.00%
November 302,394.38 340,396.99 380,310.91 - 0.00%
December 436,657.63 496,300.24 406,111.25 - 0.00%
4th Quarter 1,031,195.64$ 1,186,871.41$ 1,147,872.00$ - 0.00%
ANNUAL TOTAL 3,982,804.66$ 4,483,397.51$ 4,602,747.37$ 1,741,172.60 37.83%
COMPARISON
PERIOD 2021 2022 2023 2024 TO PRIOR YEAR
April/May 158,060.48$ 134,965.47$ 78,588.88$ 114,273.58$ 145.41%
October/November 224,517.51 269,365.59 107,631.22 - 0.00%
ANNUAL TOTAL 382,577.99$ 404,331.06$ 186,220.10$ 114,273.58$ 61.36%
SALES TAX COLLECTIONS
For the Year Ending December 31, 2024
2021 - 2024 COMPARISON OF SALES TAX COLLECTIONS
Mortgage Tax Collections
FUNDS JANUARY FEBRUARY MARCH APRIL MAY JUNE JULY AUGUST SEPTEMBER OCTOBER NOVEMBER DECEMBER TOTAL Modified
Budget % of Budget
General Fund 36,461.25$ 62,030.76$ 43,833.18$ 41,330.07$ 39,406.01$ 38,642.97$ 261,704.24$ 285,235.00 91.75%
General Part-Town Fund 11,533.53 12,350.55 11,097.57 11,556.90 11,679.65 12,518.90 70,737.10 64,542.00 109.60%
Highway Fund - DA 5,113.68 5,976.20 6,126.39 6,636.41 5,723.46 5,807.96 35,384.10 40,000.00 88.46%
Highway Part-Town Fund - DB 18,366.41 20,261.21 18,763.97 20,953.13 18,961.06 19,464.72 116,770.50 119,023.00 98.11%
Water Fund 12,430.47 17,772.38 16,703.00 15,464.13 15,181.95 16,137.08 93,689.01 79,000.00 118.59%
Sewer Fund 13,699.05 14,047.10 11,037.45 11,591.66 11,427.73 11,739.81 73,542.80 80,000.00 91.93%
Risk Retention Fund 651.74 640.14 745.00 699.09 771.88 783.04 4,290.89 7,100.00 60.44%
Fire Protection Fund 16,428.86 27,178.49 26,991.55 26,532.47 23,827.17 22,499.64 143,458.18 150,070.00 95.59%
Debt Service Fund 1,432.36 1,617.03 1,776.92 1,807.15 1,816.83 1,809.43 10,259.72 5,000.00 205.19%
TOTAL - Operating Accounts 116,117.35$ 161,873.86$ 137,075.03$ 136,571.01$ 128,795.74$ 129,403.55$ -$ -$ -$ -$ -$ -$ 809,836.54$ 829,970.00
2023 Interest Earned 91,107.04$ 114,844.13$ 117,306.87$ 112,778.77$ 113,965.71$ 112,133.49$ 96,431.09$ 118,139.13$ 110,887.82$ 109,323.57$ 105,119.42$ 96,159.70$ 1,298,196.74$
Investment Balance Interest Rate Maturity
Savings 525,135$ 4.00%n/a
CD - 12 Mos.5,243,365 5.10%4/12/2025
CD - 12 Mos.5,149,783 5.20%11/28/2024
CD - 12 Mos.5,118,839 4.80%12/28/2024
CD - 6 Mos.4,087,624 5.20%10/29/2024
NYCLASS 10,479,668 5.23%n/a
TOWN OF ITHACA - INTEREST INCOME FOR FY-2024
Investments
as of 6/30/2024