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HomeMy WebLinkAboutPWC Minutes 1994-06-23 FINAL - TOWN OF ITHACA ENGINEERING MEMORANDUM TO: Public Works Committee: David Klein, Chairman John Whitcomb Edward Conley Fred Noteboom Rich Schoch FROM: Dan Walker, Town Engineer SUBJECT: Public Works Committee Agenda for 6/23/94 DATE: June 16, 1994 The Public Works. Committee will meet 8: 00 A.M., June 23, 1994 at the Town Highway Garage. AGENDA 1. Replacement of Truck #13 . 2. Discuss Leafvac. 3. Engineer' s Report for- West Haven sewer. 4 . Engineer' s Report for Troy and Coddington Road water. 5 . Town Hall status update and consultant selection. If you are unable to attend this meeting, please notify me as soon as possible. xc: Joan Lent Noteboom, Town Clerk George Frantz, Assistant Town Planner Andrew Frost, Code Enforcement Officer WAQOaCe FINAL Public Works Committee Meeting Minutes June 23 . 1994 Present: Dan Walker, Rich Schoch, Fred Noteboom, John Whitcomb. and David Klein (Chairperson) Guests: Joan Lent Noteboom Meeting was started at 8: 12 a.m. REPLACEMENT OF TRUCK 13 : Rich Schoch began the meeting by discussing the need for a new one ton truck to replace the current truck number 13 . It was felt that the current truck is costing the Town more to repair than it would to purchase a new one . John Whitcomb asked what the resale value of the current truck is, and Fred Noteboom indicated $8, 500. Rich further indicated that a new one ton dump truck, on state bid, would costs around $16 ,000. John asked if a new vehicle would be budgeted for 1995 . Fred indicated that Parks would like to and a discussion regarding the procedures for purchasing new equipment went on to say that currently the Parks Department' s purchases of equipment are sporadic it makes the line item in the budget go up and down. It was discussed that equipment purchases within the Highway and Parks Department be consolidated. It was further discussed that the Highway Department would like to budget ( for 1995 ) for a new gradeall which has a cost of approximately $130.000. This will "eat up" most of the 1995 budget, although the Town will be able to sell the old gradeall at the auction. Joan Noteboom suggested that possibly a 5 year bond could be used to make such large purchases. John asked if equipment purchases ( for the upcoming budget) are brought before the Committee. It was indicated that in the past it has not. Fred Noteboom suggested that procedure would be beneficial , and David Klein agreed. During this discussion John indicated that maybe a 3 to 5 year budget planning process would be advantageous . John also reminded us that there is a Capital Reserves account. Fred indicated that the Highway Department also had an equipment Capital Reserves account. David indicated that truck 13 does need to be replaced and that the Town should look into an equipment plan. Fred said that there is currently a plan which is being revised. REPLACEMENT OF LEAF VACS : Fred explained that the current leaf vacs are in need of engine replacement. He indicated that to purchase one "long block" would cost $2 , 750 plus the freight and to purchase a complete engine it would cost $3, 950 plus the freight. Public Works Committee Meeting Minutes Page 2 Fred said it would be best to purchase two new "long block" engines and sell the old ones at the auction. David indicated that because of development there will be more and more yard waste to pick up and that it is a great service to the residents. Fred said that the Highway Department is open to ideas and suggestions regarding more efficient yard waste pick up. David asked if bags of leaves would be easier to pick up. Rich indicated that it would as long as residents use biodegradable paper bags. Joan suggested that the Town look into purchasing biodegradable paper from the state bid and resell them to residents. Fred informed the Committee that during spring pick up the' Highway Department will only pick up bagged leaves. David felt that bagged leaves was better since many residents have problems with ditches, and Fred indicated that the County was pressuring the Town to not allow leaves to be raked on to the shoulder of roads for pick up.. It was decided that the Highway Department would look into purchasing biodegradable paper bags from the State Bid. The Committee recommends that the Town Board approve the purchase of the engines for the leaf vacs this year. Fred indicated that the k monies could come from the Capital Reserves. Fred will discuss budgeting with Sally Alario, Accounting Manager and place this on the July agenda. WEST HAVEN SEWER: Dan Walker opened the discussion regarding the West Haven Road sewer by handing out an Engineer' s Report (dated 1990) regarding this project. Dan also indicated that he needed to discuss with the Town Attorney the legal layout of the map. David asked if the area in question is east of West Haven Road, and Dan indicated that sewer would be extended to the Mecklenburg Road on West Haven Road. John asked if the City was adverse to this project due to the Hector Street sewer. Dan indicated that this project will not affect the City of Ithaca on the South side of Mecklenburg road. It would, however, if the Town decided to extend the water main across the State highway (Mecklenburg Road) . It would cost an additional $40,000 just to cross the State highway. The Committee felt it was premature to cross the State highway at this time, as future developers would be asked to contribute. Joan remarked that on the Town Board Minutes from May the residents of West Haven Road would like to have a meeting to discuss the final design. Dan indicated that this will happen and letters have been sent indicating this. Joan also mentioned that in order to receive the benefits of taxes, the project must be completed before the tax cut off date. Dan indicated that if the services are provided for six months, then the property will be assessed as such. David said that pending Town Board approval, the Engineering Department should be ready to draw up the design and bid it out so Public Works Committee Meeting Minutes Page 3 that the project can be started in the fall. John asked if the project met the requirements for the already scheduled Public Hearing meeting. Dan indicated that will be next week. CODDINGTON ROAD/TROY ROAD WATER: Dan indicated that there are several questions that need to be answered, and that David, Ellen Harrison, and Dan will be getting together to discuss them. The major problem is that the Community Center on Coddington Road does not have enough water to service Center users. The impact on putting the Town' s money into the Community Center was discussed. Dan asked if the Town owned the Center, and Joan indicated that the Town did not—only contributed to it. David asked if the Town needed any more parks and Rich indicated that the ball fields are used a lot and maintained by the Town. It was then discussed that maybe the Town could benefit from purchasing the Community Center. It was decided to look into the subject further regarding who owns it, etc. It was also discussed that the residents beyond the Community Center were not particularly interested in extending the water and sewer to them. It was also discussed that there is a section of • I land near the present project site which has already been approved by the Town Board for water and sewer. John asked what the water extension will cost, and Dan said around $123,000. John suggested that the Town run the water, then rezone the area, and later put in sewer. Dan indicated that the Troy Road water project is similar to the Coddington Road water project, although there needs to be an easement in place to bring water down to several parcels. The total cost of this project is approximately $130,000. Dan indicated that no major development can be cultivated in this area. David reminded the Committee that the Town Board does not have to make a decision on the West Haven Road, Coddington Road, and Troy Road projects slated for the Public Hearings, at the Hearings. TOWN HALL STATUS: Dan said that phase I of this project could be started as early as next week. David felt that we should go ahead and do a scope of services for the project. The first thing that needs to be completed is a space needs study. John indicated that if the Post Office was only willing to lease the building for say 20 years, it would not likely be beneficial for the Town. The Town need to decide how many studies it wishes to undertake ( ie: post office, OB-GYN, new facility) . Joan indicated that if the Town was interested in renting space to other government entities for records retention, there is a grant that can provide monies for renovating space, and the Town would profit from rental income. fri Public Works Committee Meeting Minutes Page 4 FOREST HOME DRIVE BRIDGE: Dan explained that Fred and he will be meeting with the County to discuss the design for the Forest Home Drive bridge since the State has given the go ahead to this project. John reminded the Committee that the Town needed to meet with the Forest Home Drive Association regarding rebuilding Judd Falls Road so that the Town can budget for the work in 1995. Dan also told the Committee that the fill behind one of the abutment of the Forest Home Drive bridge was washing out. It has been fixed temporarily. Meeting was adjourned at 9 : 35 a.m. ghk i L ¢�