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HomeMy WebLinkAboutPWC Minutes 1998-01-27 DISPOSITION DATE FINALTown of Ithaca Public Works Committee Meeting January 271998, 8:00 a.m. Town of Ithaca Highway Facility 1. Approval of Minutes December 4, 1997 2. Approval of 1998 Meeting Dates 3. Discussion on RFP for Highway/Parks Facility 4. Discussion on Emergency Response Plan and Confined Space Entry Plan 5. Discussion on Yard Waste Collection 5. Discussion on the Northeast Storm Water Management Plan. 6. Discussion on Status of Town Hall Design ghk pc: Mary Bryant, Administrative Secretary Joan Lent Noteboom,Town Clerk Andrew Frost, Director of Zoning/Building Jonathan Kanter, Director of Planning DISPOSITION DATE FIIVA • A TOWN OF ITHACA Public Works Committee Minutes January 27, 1998 Present: David Klein, Chairperson; Fred Noteboom; Dan Walker; Rich Schoch; and Gene Redman The meeting began at 8:10 a.m. The December 4, 1997,minutes were approved with no changes. The meeting dates for 1998 have been changed from the fourth Thursday of the months to the fourth Tuesday of every month. Fred Noteboom handed out a memo depicting the dates. These dates were approved. Emergency Response Plan and Confined Space Entry Plan Fred indicated that the Emergency Response Plan has been approved by the Public Works Committee, but the Confined Space Entry Plan has not. He requested that this topic be discussed at a later date, because the Plan presented to the Town by PESH is a very lengthy Plan. We would like to shorten it for better understanding. After both Plans have been approved by the Public Works Committee, they will be presented to the Town Board for their approval. Discussion on Leaf Collection Rich Schoch provided the Committee with a review of the Towri s semi-annual leaf collection. In previous years, the fall leaf collection has been hampered by early snow storms. The Highway Department is proposing the Town mandates bagging leaves (for collection) in paper biodegradable bags. Rich indicated that we can get bags at a fraction of the cost (from places like Agway) and distribute them to residents. Rich indicate that the benefits from mandated bags would include: 1. There would no longer be loose leaves on the road shoulders (we get complaints of leaves in roads,leaves blowing all over).. 2. We could designate certain days of the week for the whole month of November to this type of pick up. 3. More economical--we would not have to use the leaf vacuums which are very costly to operation. Public Works Committee Minutes Page 2 4. Less staff is needed to complete the pick ups, consequently, we can continue other projects. David Klein agreed that the pick up on every Monday and Tuesday of the month of November would be beneficial to the residents. He felt that the trade off for having to buy and put leaves in bags would be beneficial. David suggested putting an article in the Newsletter soliciting the resident's feed back on such a program. David suggested that in the article we should remind residents that the spring collection already only allows bagged leaves. Rich said that we need to decided how the bags would be distributed to the residents. There would have to be a charge for these bags. Storm Water Management Update Dan Walker indicated that he would like to schedule an informational meeting regarding the Storm Water management in late February or early March. Dan showed the Committee maps that showed the areas that need attention first. He said the main focus for 1998 will be on Brandywine Drive, Christopher Lane and at Dewitt Pond. Underground pipes would be put in at each of those sites. The piping on Brandywine Drive will be going under the road and down one side of it. David asked if agreements need to be in place to do some of the work. Dan said yes, but say we should have no problems getting them since the home owners are asking for the help with drainage. Dan indicated that the calculations are done and that he is now working on narrative for the meeting. Dan went over the proposed agenda (for the meeting) with the Committee. Dan said there are other concerns to be watched in the future. If development in the BOCES area or the Cornell University lands is proposed, the Town should look at the drainage in that area very carefully. Fred expressed concerns about the flow from the pond at the Arrowwood Project. Dan indicated that there is one pond in place, and another small pond that is holding water. There was a discussion regarding work done at 319 Winthrop Drive during a recent flooding event. Fred indicated that the Highway crews cleaned snow out of the ditch there. Public Works Committee Minutes Page 3 Dan also indicated that there are problems in the Maplewood/Pinewood area (in the Northeast). He felt that most of the problems there can be addressed by cleaning out the ditches. David indicated that the Town's plans need to be discussed with Brent Cross, Village of Cayuga Heights. New Town Hall Update Dan said that Cathy Valentino has signed the contract, but John Barney (Town Attorney) wanted to review some of the language in it. We have started working on the schematic designs though. Dan met with Doug Look to discuss the designs and it was discovered that there is more room in the basement. Dan indicated that there is only one way into this area though. There was a discussion of ways to renovate the elevator in the building. David asked if we have seen the Post Office's design. He was concerned about the handicapped accessibility. Dan said that he has not seen the design yet. Dan said that he will be meeting again next week with Doug Look. David asked if the program issues have changed much. Dan indicated that there was a meeting with all Department Heads and that the program has not changed. Highway Facility RFP David asked every one to indicated their 1st, 2nd, and 3rd choice of companies who submitted their proposal. It was decided the MRB Group was the first choice. The sealed proposed fees were then opened. MRB Group was $12,000, MacNeall-Tagg Engineers was $13,450, and Architectura was $21,490. It was decided that the Committee will meet with MRB and Fred and Dan will call for references. Fred will call the Town of Riga, Town of Webester, and Broome County. Dan will call the Town of Sodus or Town of Green. . Fred indicated that the Town is in need of a new, larger salt storage shed. There was a discussion of the usage of the ICE BAN MAGic. We also talked about the new truck. The meeting was adjourned at 9:45 a.m. ghk