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HomeMy WebLinkAboutPWC Minutes 1999-08-24 DISPOSITION DATE .--22 . z. ...____ Town of Ithaca Public Works Committee Meeting August 24, 1999,8:00 a.m. Town of Ithaca Highway Facility 1. Approval of Minutes 2. Discussion on Stop Signs for Caldwell Road. 3. Discussion on Cost to Rebuild Caldwell Road. 4. Update on Coddington Road Community Center Parking Lot. 5. Discussion on Safety Toed Shoes. 6. Discussion on East King Road Sewer. 7. Discussion on Capital Work Plan. ghk pc: Mary Bryant, Administrative Assistant Joan Lent Noteboom, Town Clerk Andrew Frost, Director of Zoning/Building Jonathan Kanter, Director of Planning DISPOSITION DATE C/441 Town of Ithaca Public Works Committee Meeting August 24, 1999, 8:00 a.m. Town of Ithaca Highway Facility Present: David Klein, Chairperson; Fred Noteboom, Cathy Valentino, Dan Walker, Ed Conley. Guests: Mary Russell The meeting started at 8:15 a.m. The minutes for December 1998 and June 1999 will be approved at the next meeting. Caldwell Road Discussion Fred Noteboom informed the Committee that the Cornell Ithaca Transportation Council (CITC) would like to have a stop sign put in at the intersection of Forest Home Drive and Caldwell Road on Caldwell Road. It was also recommended by the CITC that an all-way stop be put in at Campus Road and Caldwell Road. The Committee did not see a problem with this, so they will recommend it to the Town board. Fred said that the Town received a petition from the Deer Run Association asking that stop signs be placed on Whitetail Drive at Saranac Way and Teton Court. This would make it a 4-way stop intersection. This was also recommended by the Public Works Committee to be present to the Town Board. These proposals will have to be presented to the Town Board and a public hearing will have to be scheduled. Caldwell Road Discussion Fred informed the Committee that, so far, the cost for materials and labor are approximately $81,000. The striping and grass seeding still need to be done. David Klein asked if we were on schedule for costs and time. Fred said yes, we opened the road three weeks earlier than projected. There was a discussion regarding the company striping the road and that it was taking longer for them to get there then we would have liked. The contractor that Cornell Public Works Committee Minutes Page 2 University has for their project in the area could have done the striping for the Town. �J Cornell University staff has complimented the Town's work several times. When the job is completed, the Highway Department will provide the Committee with a break down of the costs. Coddington Road Community Center Parking Lot Discussion This project is completed except for putting up signs and striping the parking spaces. This will be done this week. Rich Schoch informed the Committee that there is no room for plantings on the Coddington Road Community Center side of the road. He has been in contact with the Bowers (the house across the road) and we may put something there. Mary Russell suggested talking to the Silsbee's to make sure they do not want any plantings. We will be putting in bumpers for the parking area. Mary and Ed Conley said that the area looks nice. There was a discussion regarding the road itself. Fred would like to see Tompkins County re-profile the road. He said that Coddington Road was on the MPO's `i (Metropolitan Planning Organization) schedule to be repaved. Mary expressed her concern that the County is proposing to widen the lanes and the shoulders. There was a discussion regarding the publics need to be aware of New York State and Tompkins County's encouragement of larger lanes. Fred said that this project did not make the first cut; the scope of the project was changed from the City line to Troy Road. There was a discussion regarding the County's planning and implementing of a project. We do not feel that they have good planning. Mary said that she would like to see the Town have more input on the Coddington Road project. There was a discussion as to how far the County would pave on Coddington Road. Fred said that the TEA-21 application does not include the entire road. Fred would like to see sidewalks put on Coddington Road. He would also like to realign Burns Road and King Road so that they meet at an intersection on Coddington Road. This will not happen at this time. Fred said that we would like to have Burns Road raised (at the intersection) for a better site distance. Fred will get more information on the design. Safety-toed Shoes r Public Works Committee Minutes Page 3 Fred said that the Town has been working with Bolton Point to put together their personnel manual and the Town's. One of the issues to work out is safety-toed shoes. At present, the Town does not require them, but Bolton Point does. Fred indicated that if the Town started requiring them, the Town should reimburse-the employees some how. There was a general discussion as to the Personal Protective Equipment that the Town does provide. We provide safety vests, hard hats, uniforms, gloves, safety glasses, brush helmets, rain gear, etc. We also provide bright orange T-shirts for the summer weather—we pay half the cost of these. The Committee agreed that they like to have the Town's employees identified. Bolton Point has a clothing allowance that includes shoes. The Committee has suggested that the Town employees look into this further. This will also be taken to the Safety Committee for their recommendations. There are many issues to work out to bring the Bolton Point employees on board with the Town. This process will continue. East King Road Sewer Discussion Dan Walker put this on the agenda, but was not able to attend the meeting. Wayne Sincebaugh believes that Dan was talking about the work at the top of the hill, where there are about 5 or 6 houses that do not have sewer hookup provided. Wayne says the area is from Hospice going towards Danby Road for about 1,000 feet. The Committee suggested that the Engineering Department determine the cost to put in sewer and put in on the Capital Plan. There was a brief discussion on the intermunicipal sewer agreement and the Town's funds. This will be discussed at a later date. Capital Work Plan Discussion The Committee will discuss the water and sewer capital work plans when Dan is available. Fred indicated we would be discussing the Year 2000 capital work plan not the 5-year work plan. The 5-year work plan is still in the working stages in the CAPS committee. l Public Works Committee Minutes Page 4 �1 The Highway Department would propose that the $50,000 from the A5132.440 account be (1999 funds) be put in a capital fund account for the reconstruction of the Highway facility. There is approximately $22,000 from other funds that could be used also. Fred indicated that the Year 2000 would be a"light" year with regards to replacing of equipment. He proposes that$40,000 from that fund could be committed to the Highway facility cause. There was a discussion that possibly both the water and the sewer funds could commit funds to the project also. Fred indicated that because some of the work from the original recommendation has already been completed, it would cost approximately$750,000 to do the rest. There was a discussion regarding Town Hall and the progress this project has made. The Post Office will be moving out of the building during construction. They would be leaving soon. It is believed that the Town will put the current building on the market for$350,000. Other,projects for the Year 2000 capital plan include Renwick Heights Road. The Highway Department will conduct a public meeting on the project in the fall. Wayne { ? said that the water lines in the area need to be looked at. He would propose developing a loop with the Village of Cayuga Heights. The cost for such a project would be about $50,000. The Renwick Bridge project is to be let for bid soon. The County has decided to leave it up to the contractor when the work will be started. The Committee members voiced their concerns about starting work on the bridge and then leaving it closed for the rest of the winter. There was a discussion regarding the retaining wall on Forest Home Drive. Fred has found no information as to who owns the wall. He will look at the abstract. The Highway Department is planning to repave that area of Forest Home Drive. We will conduct a public meeting on this also. Another project that would be worked on in the Year 2000 would be Maple Avenue. This project will require a lot of fill for connecting the walkway. It is possible that the fill work would be done in 2000 and the rest in 2001. The area in question is from the Ithaca City line to Pine Tree Road at the railroad tracks. We will talk to the Engineering Department about a design for this project. We will work on the Park Lane project again in the Year 2000. We are currently working on the drainage in the area. Public Works Committee Minutes Page 5 The Highway Department will be reconstructing Tareyton Drive. The drainage in the area needs to be restored, and the base of that road appears to be in good shape. Iacovelli Park is another project to be worked on in the Year 2000. The Raffensperger Pavilion at the Eastern Heights Park is another project for the Year 2000. This project would be contracted out. Another project to be looked at would be the Michigan Hill frail. This frail goes between Hospicare and Whitetail Drive. Fred indicated that we would review the Towri s surface treating procedure in 2000. Although surface treating is less expensive, residents are not always happy with it. Surface treating,mainly oil and stoning, helps to preserve the road base. It can also help with traction in the snowy months. We tend to use less salt on these roads. Fred informed the Committee that there is a meeting on August 31 at the Eastern Heights Park to discussion traffic and drainage issues in the area. Fred said that R.C. Quick has been in touch with him regarding the Park Lane road cut. C ; There may be a better place to start the road cut, but this will be discussed at a later date. The meeting ended at 9:45 a.m. DISPOSITION DATE l%/441 Town of Ithaca Public Works Committee Meeting September 28, 1999,8:00 a.m. Town of Ithaca Highway Facility 1. Approval of Minutes December, 1998 May 25, 1999 2. Discussion on Caldwell Road Construction Cost 3. Discussion on Coddington Road Community Center Park Lot Cost 4. Discussion on Town Hall Plan Review 5. Discussion on Water and Sewer Capital Plan ghk pc: Mary Bryant, Administrative Assistant Joan Lent Noteboom,Town Clerk Andrew Frost, Director of Zoning/Building Jonathan Kanter, Director of Planning