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HomeMy WebLinkAboutPWC Minutes 1999-06-22 t4tfd, DISPOSITION DATE -� -� Town of Ithaca Public Works Committee Meeting June 22,1999, 8:00 a.m. Town of Ithaca Highway Facility 1. Approval of Minutes 2. Update on New Town Hall. 3. Update on Intermunicipal Sewer System. 4. Update on Coddington Road Community Center Parking Lot 5. Update on Caldwell Road 6. Discussion on Grant Applications. ghk pc: Mary Bryant, Administrative Assistant Joan Lent Noteboom, Town Clerk Andrew Frost, Director of Zoning/Building Jonathan Kanter, Director of Planning • DISPOSIn0N DACE • y TOWN OF ITHACA i Public Works Committee Meeting June 22, 1999 Present: Ed Conley, Fred Noteboom, Dan Walker, Rich Schoch, Cathy Valentino, and David Klein, Chairperson. • Guest Jonathan Kanter The meeting started at 8:10 a.m. There were no minutes to approve. Town Hall Update Jonathan Kanter explained to the Committee that the State has made comments on the design for the New Town Hall. The State was concerned with the ramp on Buffalo Street and Tioga Street. The State's proposal would put the ramp on the sidewalk, which would be over the City of Ithaca's street line. The State was also concerned with the lobby area. The town will be using the original windows. The State was concerned that we treat the windows as historical. David felt that the doors should have more glass in them. The windows in the door make it look too modern. There was a discussion regarding the glass openings and leaving them as designed so that the historical ceilings can be seen. The other two concerns the State had were regarding the windows being operable and that no masonry work would be needed. There was a general discussion as to the purpose of the letter—is this a recommendation or a requirement. The Committee decided that if the changes were made, then the Town would contact the state regarding the changes. The Committee also decided to have the Town's architect look at the letter and have them talk to the State about it. There was a discussion regarding the Justices area. The Justices like the side by side idea and the vault will be eliminated so that there is more room for the Court Clerks. There will be a minimum of 9" rise to the Judges box. Public Works Committee Minutes Page 2 G The Post Office's tentative time line for construction is this: bidding in September and construction starting in October. Dan Walker informed the Committee that according to the Post Office's architect,Jim Drew they would be working with the original lay out. There was a discussion regarding if the City of Ithaca and New York State need to review the Post Office's designs. The Town will inform the Post Office that they need to provide the Town with a final design and that they need to take that design to the City and State. The Town has decided to proceed with our construction project. Cathy Valentino will talk to the Post Office about moving their services to a temporary location. The Town will ask the Post Office to be out by September 1,1999. Cathy will write a letter to them, making it clear that the Town does not like the Post Office's design,but to move ahead with it anyway. Grant Applications Jonathan informed the Committee that the Town received a packet for new grants. The Town will reapply for a grant for the new Town Hall. This grant was denied the first time. He explained that this is a non-reimbursable grant. Basically, this means that the ( � ) work has to be already in progress to receive it. There is a good chance, since the Town will be working on the new building, that we can get it this time. The grant is awarded in November. We will be able to update the old application and resubmit. The application deadline is August 18, 1999. This will be discussed at the July meeting. Another grant,which was relayed to the Town from Marty Luster's Office, is called Capitol Facility Enhancement fund. We will look into this more. Jonathan would like to discuss with the Town Board another grant called"Farm Land Protection". This also has a deadline of August 18,1999. With this grant the Town would have to match it with 25 percent local funds. The Town Board has already granted $50,000 to develop Iacovelli Park. There is another grant that we can apply for Park Development. This grant is the same as the "Farm Land Protection" one,whereas the Town would have to match 25 percent of the funding. We need to set up a new project. Fred Noteboom said that we have been discussing development of the Saponi Meadow and Tuttelo parks. Cornell University students have sketched designs for the Saponi Meadow Park. We will revisist this. The two parks would be connected by a trail. The deadline for this grant is also August 18, 1999. This grant would be considered under the Environmental Protection Project. U ' Public Works Committee Minutes Page 3 There was a discussion as to other parks to by designed. The consensus is that parks on west hill will be the best to pursue. Jonathan then discussed the TEA21 grant for the PEW trail. Now that there is drainage problems in the Park Lane/Slaterville Road area,we will have to look at the drainage in that area. That discussion led to discussions regarding the work to be done at Park Lane/ Slaterville Road. The Highway Department will be putting in Rip Rap near Route 79, which will start in a few weeks. Fred indicated that we could use some of the stone from the Park Lane road cut. Fred indicated that the Ewings (resident's with the problems) will grant an easement to fix the drainage problems there. Fred indicated that at the Winery (on Route 79) there is a 54" pipe going into a 24" pipe, so the water does not go into the pipe. Highway Work Being Done/To Be Done Coddington Road Community Center: Fred indicated that this will be done next week. Caldwell Road: There was a minor problem with the State as we were getting ready to start this project, and that has been resolved. We are tentative scheduled to-pave the week of July 12th. We are ahead of schedule. The Town received a check (from Cornell University) for$18,000 for work that Cornell has requested the Town do. In August we will start surface treating. Tentatively we are talking about paving Forest Home Drive from Warren Road to the Upstream Bridge in the year 2000. We would re-profile the Road. There was a discussion regarding the wall repairs to be done. Possibly the owner should be doing these repairs. We would like to reconstruct Maple Avenue and Renwick Heights Road in 2000 also. We will have a public meeting in October on this. Dan indicated that the State would like the Town to take over part of East Shore Drive. Dan told them that they would have to repave it and redo the drainage there before we would do this. There was a question as to who would take care of the sidewalk. The School will take care of the sidewalk. Intermunicipal Sewer and Water The Special Joint Subcommittee (SJS) has extended its contract for Sterns and Wheler. The Town will be asked to contribute$14,000 for this endeavor. Dan said that SJS U Public Works Committee Minutes Page 4 would front the money until the Town Board approves it. This will go to the August meeting. The State will be the lead agency. The plant and operation would be the same, only the name would change. There is a Bond Act application that needs to be submitted, which the deadline is September 1,1999. New York State will do the SEQR. The City and Town of Ithaca are putting in a small line for this system. The Committee discussed Bolton Point and that the Executive Director may not be needed. Dan,Judy and Al need to keep track of their time,so the Town can track the amount of time we spend for Bolton Point. Dan indicated that the Mecklenburg water line is almost done. They started at the top and they are at the bottom now. There was a discussion that"Speed Limit Ahead" signs may be needed at the top of the hill to inform motorist that there is a speed limit there. 1 The meeting was adjourned at 9:45 a.m. 0