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HomeMy WebLinkAboutPWC Minutes 1999-05-25 pisvnsninri 4` Town of Ithaca Public Works Committee Meeting May 25, 1999, 8:00 a.m. Town of Ithaca Highway Facility 1. Approval of Minutes 2. Discussion Regarding the Agreement for the W. King Road Bridge. 3. Review of Coddington Road Community Center Parking Lot Plan. 4. Update on the Construction of Caldwell Road. 5. Review the New Town Hall Status. 6. Review Water Integrated Water System. 7. Review Sewer Integrated Water System. ghk pc: Mary Bryant, Administrative Assistant Joan Lent Noteboom,Town Clerk Andrew Frost, Director of Zoning/Building Jonathan Kanter, Director of Planning DISPOSITION DATE C0 q Town of Ithaca Public Works Committee Meeting May 25, 1999,8:00 a.m. Town of Ithaca Highway Facility Present: David Klein, Chair; Cathy Valentino; Ed Conley;Gene Redman;Wayne Sincebaugh; Dan Walker; and Rich Schoch. Meeting began at 8:05 a.m. The minutes for March and April were approved. West King Road Bridge Agreement Dan Walker handed out a copy the West King Road Bridge Agreement. The total cost the Town of Ithaca will be responsible for will not exceed$54,400. The budgeted amount for this reconstruction is$50,000. Dan informed the Committee that the contractor is doing all the work—Town forces will not be working there. There was a discussion regarding the completion of the project—it is almost done. Cathy Valentino asked Dan to get the final costs before the June Town Board Meeting, so actual costs can be put in the agreement,before it is signed. Attached is a resolution from the Committee approving the agreement. Coddington Road Community Center (play field) Parking Lot Project Rich Schoch showed the Committee a map of the design to rebuild the parking lot at the Coddington Road Community Center (CRCC). He estimated that it would cost$25,000 to rebuild the parking lot and fix the drainage. The parking lot surface will be surface treated (oil and stone) and the drainage ditch will be filled in with underground pipes. There was a discussion regarding the type of screening needed by the road. Rich suggested a fence, but the Committee felt that plantings would be better, less vandalism, etc. Rich will look into putting some plantings there, possibly reusing the bushes and arborvitae already there. Public Works Committee Minutes,May 25,1999 Page 2 Rich informed the Committee that the 1999 contractual expense accounts do not have enough money in them. There was a discussion regarding the reserve (Iacovelli Park) account. There is approximately$80,000 in it. The Highway Department would not be able to complete the total construction of the Iacovelli Park site in 1999—work will be phased over more than one year. This subject will be put on the Town Board's meeting agenda to discuss and approve. We would take $5,000 from the B7140.401 contractual account and $20,000 from the Iacovelli Park reserve account. Dan asked if the agreement between the Town and CRCC warrants spending$25,000 on repairs to the parking lot. We have a permanent easement and we maintain the field,but there is concern that CRCC could decide that we would not be able to use them at some future date. We need to review the agreement. Cathy suggested talking to John Barney, Town Attorney, about this. This project needs to be done for the safety of the public. There is poor visibility there. Also, the expand capacity of the parking lot for times when baseball games are being played or community events at the Center require better parking. CRCC has not seen this plan yet. Rich will meet with Anne Morrisette, Director, on May 26,1999, to go over the plan with her. There was some concern about who uses the play fields in the summer and the construction schedule. We would like to start in mid-June, with the project being completed before July when CRCC's summer programs start. The oil and stone would be done in August along with the rest of our surface treating. Caldwell Road Reconstruction Gene Redman informed the Committee that the Town would start construction on Caldwell Road on June 14, 1999. Cornell University will start their construction at the same time. The Town will be meeting with Cornell University to discuss traffic control issues, etc. We will make provisions for truck traffic to the vet school, etc. We will be working from the intersection of Route 366 to the top of the hill on Caldwell Road. Cathy asked if we were still putting in the island at the intersection. Because we are only putting in 2-lanes there,the island is not needed. There was a discussion that the intersection will be a three-way stop. There was a discussion regarding the bike lane. It was decided that the signs to end the bike lane should be at the intersection, instead of the end of the path. We would like to ,ma } discourage people from biking down the hill—it is dangerous. Y _ 1 1 ' Public Works Committee Minutes,May 25,1999 Page 3 David asked when we would reconstruct the rest of Caldwell Road (from the hill to down to Forest Home Drive. Dan said that we are waiting for the NESTS study to be finished. Very little design has been worked on because of this. David felt that the rest of the road should be done in 2000. There was a discussion regarding flattening the grade and putting in underground drainage there. Gene informed the Committee that the Town's forces are working on Forest Home Drive from Caldwell Road to the Dryden Line. We are fixing the drainage and will re- pave the road. There was a discussion regarding Cornell University's contribution to the Town for the reconstruction of Caldwell Road. A letter was written to Bill Wendt. Dan will talk to Bill tomorrow. David said that we need to get an agreement for this. New Town Hall Cathy has talked to the Post Office's new project manager—John Fedrico. The Town and the Post Office staffs will be meeting on June 9, at 9:00 a.m. to discuss this. The Post Office has made it clear that they can not be done with their construction and can not move out of the Town's space by June 30, 1999. Cathy would like to discuss having them move into a trailer or another building so work can be started. There was a discussion regarding the Justices' area and Cathy would like to see the previous design used. There was a discussion regarding records management and air quality control. David informed the Committee that under ADA there must be a ramp to the Judges bench if it is a raised bench. Dan indicated that we are about two months out of phases. We will not be able to start construction for the new Town Hall until September. Integrated Water System Dan indicated that we are closer to signing an agreement for the integrated water system. Cathy said that Bolton Point has agreed to the changes that where made and that it would be reviewed at the meeting next week. Then we will meet with the City of Ithaca and Cornell University to review agreement. Next week there will be a meeting regarding labor issues. The engineers are ready to start. U ' - L Public Works Committee Minutes,May 25,1999 Page 4 Cathy said that the next issue is to fit Cornell University in, although they are not a municipality. We will become a partnership with the City of Ithaca, then bring Cornell in later. The quorum issue and the veto power issue are settled. There are just small issues to work out. Dan indicated that the City Plant would be decommissioned, but their clear wells would still be used. Cornell University's plant will be used for 20 to 30 years. Integrated Sewer This project has been more troublesome and is not as close to becoming a reality. The entities involved have decided to hire a private attorney to review the agreement. DEC will be the lead agency. There was a discussion regarding the Bond Act money. We have been told that we will be getting the money,just not sure when. Dan said that all the sewage could be treated at the Ithaca Plant. Cathy said that there is a new County Representative for the Town of Ulysses. The Town of Ulysses has been talking to the Town of Ithaca about supplying them water. This led to a discussion regarding the water lines the Town has on West Hill. We have a 12" line that terminates at Iradell Road. Wayne Sincebaugh indicated that the current water lines on Trumansburg Road need to be replaced. They are old and do not provide adequate fire flow. Dan indicated that another water tank in that area is needed. There was a discussion regarding improving the water system on the West Hill and supplying the Town of Ulysses with water. We could maybe "piggy back" grants. There was a discussion regarding the zoning laws of other Towns and if we supply them with water,will their growth effect the Town of Ithaca. The meeting was adjourned at 9:20 a.m. 0