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HomeMy WebLinkAboutPWC Minutes 2002-07-23 ,(4.";:OF 17,4, �7 41 a c� ;OS OWN OF ITHACA 1 HIGHWAY DEPARTMENT 106 SEVEN MILE DRIVE, ITHACA, N.Y. 14850 PHONE(607)273-1656 Roads,Parks,Trails,Sewer,and Water FAX(607)272-6076 l.l�j PUBLIC WORKS COMMITTEE Ifr July 23, 2002, 8:00 a.m. Public Works Facility 1. Minutes David April 23, 2002 May 28, 2002 June 25, 2002 2. Update on Winthrop Drive David 3. Update on Highway Facility Fred 4. Update on Stone Quarry Road Fred 5. Discussion on Lighting on Judd Falls Walkway Fred 6. Review Hospital Water and Sewer Project Dan 7. Review West Hill Water Tank Project Dan ghk pc: Mary Bryant, Sr. Typist Tee-Ann Hunter, Town Clerk Andrew Frost, Director of Zoning/Building Jonathan Kanter, Director of Planning • DISPOSITION DATE '411/41 nn TOWN OF ITHACA Public Works Committee Highway Facility,July 23, 2002 Present: David Klein, Chair; Dan Walker; Fred Noteboom; Gene Redman; Rich Schoch; Wayne Sincebaugh; Cathy Valentino;Tom Neiderkorn, and Mike Smith The meeting began at 8:10 a.m. The April and May minutes were approved. Winthrop Drive Construction Update The laying of underground pipe is going well. One side is almost done. Fred Noteboom informed the Committee that the crew is excavating the dirt, putting in "sock" pipe (black drainage pipe wrapped in fabric) to drain the road base, and then#2 stone is added. David Klein felt that the cuts in the driveways could be smaller, and Gene Redman explained that to get the old headwalls out, we have to cut them that wide. Public Works Facility The bids for the construction of the Public Works Facility were opened on Friday. The lowest bidder for the General Contractor has withdrawn their bid. Fred and Dan Walker have been meeting with the Town's Attorney to review and discuss the options available to the Town. At present, we feel that the bid will go to the next lowest bidder. The other contracts; Plumbing, HVAC, and Electrical, all seem to be OK. The Committee reviewed the bid prices. The total of all the bids came in 4.5 percent higher than we expected. It was decided that the wash bay (deduct) would have to be eliminated due the to cost of the bids or there would be no contingency money available. At the special Town Board meeting (set for July 29, 2002),we will ask the Town Board to set a public hearing date to increase the Capital Budget to include the furniture, networking, and contingency. The schedule is as follows: July 29, set date for public hearing and award the contracts. August 13, 2002,have a public hearing to increase the Capital Budget Project to $2 million. September 13, 2002, will be the 30 days waiting period for the public to react. Public Works Committee Minutes,June 25,2002 Page 2 Stone Quarry Road Contraction Update A Capital Budget was set up for the materials to reconstruct the road. Fred informed the Committee that this means that the Permanent Improvement account will be overdrawn. Fred said that we would be able to start getting the road ready for the box culvert that will be put in. That box culvert is scheduled to be here in mid August. We need to get the old culvert out first. We have rented an excavator with a hammer to'do this work. The box culvert will be under the ground about five feet. The load rating for the culvert is rated H-25 to handle all vehicles. We will have to build a 30" high retaining wall. The pavement will be a 10-foot lane,with a 4-foot shoulder and then the retaining wall. When reviewing any future plans for development in the area above Stone Quarry Road, the Town should consider having retention ponds included in the plans. Fred said that he received word (from the MPO) that Maurice Hincey's office felt that we could move this project up on the TIPS schedule, although we are not sure how that would work because we need to move ahead with the project now. The schedule is to have the road closed (completely)in July to get ready for the box culvert,which is schedule to be ready in mid-August,finish the box culvert installation by approximately mid- September, then start working on the drop offs. We will continue working on the road into the winter months as long as we can. We would like to open the road for winter. We will need to rent a crane to put in the box culvert and then to shore up the 60-foot drop off. Lighting on Judd Falls Walkway 'Fred has:found out'•that Cornell University is willing to m do' ore theripreviously thought. They will: furid 34 of the lighting We willthave to-put inzup to 3 morelights,although the conduit is already in the•lob specs . The_cost of each fixture will;be_approxunately$1500 to$2,000 - •The Town would then have to pay Cornell University for the electricity to light the lights. We will et more information on this., .r- a- .. . :. The Committee tlien.reviewed theJudd Falls%Route>366 project Thecompletion date is set-for '1 •December,2003' - *r" a Public Works Committee Minutes,June 25, 2002 Page 3 Hospital Water and Sewer Projects Dan Walker said that they are in the process of finalizing the specifications for the projects so they can be let out to bid in September. The Trumansburg sewer extension will be discussed at the Capital Planning Committee meeting on Friday. The report has been done and the SEQR is being done. This project would bring the sewer service to Hayts Road and service 5 parcels. The area is zoned R15. In the Towri s Comprehensive Plan,we do show development in that area. Dan estimates the cost of the project at$160,000. West Hill Water Tank Dan informed the Committee that he met with Greg Pits and Steve Garden (Eco-Village). According to them, they are not sure Eco-Village wants the tank on the access road. They would like it farther up the hill. Dan is concerned with this because their proposed sight is in a wooded area and there would be too much pressure on the systems lines. Dan indicated that the Town would do boring samples at each site to see which would be the better site. They were willing to convey a permanent easement, although they do not want to have a fence there. Dan indicated that we might not need a fence, although the plans show a fence around the tank site. We will continue to negotiate with Eco-Village after we have the boring sample results. Miscellaneous Tom Neiderkorn indicated that we might want to have a retreat for the Highway employees. Tom felt that the one held for the Town Board was a good one. The facilitators may be able to help in this type of situation. Fred indicated that morale was good at present and we would like to keep it that way. Maybe a retreat with the Highway Superintendent and supervisors would be a good start. If there are any other ideas, please call Fred. Fred talked to the Committee about Tompkins County's philosophy regarding working on County roads only in the rural areas; urban area residents are harder to work with so projects take longer to get started. Barbara Blanchard would like to meet regarding the reconstruction of Coddington Road. and Hanshaw Road. The meeting was adjourned at 9:45 a.m. ghk