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HomeMy WebLinkAboutPWC Minutes 2002-06-25 _ OF r T� DISPOSITION DATE tit'-i )'-°A'''''-- ---A TOWN OF ITHACA 14/414 �! ' HIGHWAY DEPARTMENT 106 SEVEN MILE DRIVE, ITHACA, N.Y. 14850 PHONE(607)273-1656 Roads,Parks,Trails,Sewer,and Water FAX(607)272-6076 PUBLIC WORKS COMMITTEE June 25, 2002, 8:00 a.m. Public Works Facility 1. Minutes David April 23, 2002 May 28, 2002 2. Update on Highway Facility Fred 3. Update on Stone Quarry Road Fred 3. Review Public Meeting on PEW Trail Rich 4. Discussion on Slaterville Road (Ewing's) Project Dan 5. Review Hospital Water and Sewer Project Dan 6. Review West Hill Water Tank Project Dan 7. Discussion on E. King Road Sewer Dan ghk pc: Mary Bryant, Sr. Typist Tee-Ann Hunter, Town Clerk Andrew Frost, Director of Zoning/Building Jonathan Kanter, Director of Planning �¢r GGwy c DISPOSITION DATE v4, TOWN OF ITHACA Public Works Committee Highway Facility,June 25,2002 Present: David Klein,Chair; Dan Walker; Fred Noteboom;Gene Redman; Rich Schoch;Wayne Sincebaugh;Tom Neiderkorn, and Mike Smith The meeting began at 8:07 a.m. The April and May minutes will be approved at the next meeting. Public Works Facility The advertisement for the bidding of this project will be done on Wednesday,June 26,2002. There will be a pre-bid meeting on July 8, 2002,here at the Public Works Facility. The bids will be opened and reviewed on July 19, 2002, at Town Hall. If all seems in line or way out of line,we may call a special Town Board meeting to approve or discuss this. If all goes well,we are hoping to have construction start around August 20,2002. There was a general discussion on how the bids would be presented. All four prime bids will be in one packet. David Klein has reviewed the specifications and discussed a few discrepancies he saw and we have referred them to the architects to change. The base bid will include the wash bay as a deductible item. The architects expanded sprinkler system plan,although it could have been more detailed. The mechanical room design has also been detailed more (in the specifications). There was a general discussion on the deposits required. This time, if the company returns a clean complete set of plans and specifications, they will be reimbursed the whole deposit. The Committee discussed the places the bids will be advertised (Syracuse, Binghamton,Elmira, and in Dodge). Fred Noteboom was informed that there is a favorable climate for bidding at this time. We are requesting that the vehicle maintenance/storage section of the project be completed by November 1, 2002,with the whole project being completed by February 14,2003. The Highway crews have started to work on some of the work that will be done in-house. The gas line has been moved and we have started to work on moving the electric. The driveway needs to be moved over, so we will put down a base soon. We have decided to rent a trailer for the office and put near the annex. This area has hook ups for the water,sewer,telephone, and Internet. We are hoping to rent a 12x60 trailer. Public Works Committee Minutes,June 25,2002 Page 2 Wayne Sincebaugh will be the site manager and the architect will be the technical manager. Stone Quarry Road Fred informed the Committee that we are moving along on redesigning and getting materials for rebuilding Stone Quarry Road. We are hoping to start construction in August. We have met with several different companies for their ideas on what to do here. Dan Walker,Town Engineer, has come up with an idea that may save the Town money, and may be able to do the project with the money we have budgeted for it this year. After surveying it we found out that the drop off in one spot is 60 feet and 34 feet wide. Another spot is 13 feet wide with art 8 foot drop off. We have heard nothing about getting in help with funding the project. Pew Trail There was a public meeting on June 20,2002 to review this project. There was no negative feedback on this project. There were some questions asked about horses being allowed on the trail and request for good screening at the proposed parking lot. Most concerns about the project were on the impact of traffic and the amount of traffic already on Honness Lane and Pine Tree Road and at Park Lane and Tudor Road. The NYS OPRHP has approved the design and now it will go to NYS DOT for their review. There was a discussion on the pavilion that will be dedicated to Shirley Raffensperger. This is not a part of the trail project. The trail will have a 10-foot treated surface with 2-foot grass shoulders on either side. Slaterville Road Dan informed the Committee that he has met with the Ewing's regarding getting easements for this project so we can get into the ravine. The Ewing's would like to have the bank filled in completely, and we have said that it will only be stabilized, as there would be too much fill needed. Fred indicated that as a result of the project on Park Lane,very little water went down the ravine during this year's spring storms. The Ewing's were concerned about the drainage after the Pew trail has been constructed. We will review the drainage again, although we do not feel it will impact the ravine. Public Works Committee Minutes,June 25,2002 Page 3 The Committee discussed the possibility of the Town's forces hauling some material for this project. We will not be able to do the rest of the work, as we do not have the equipment. Hospital Water and Sewer Projects Dan said that it would cost about$124,000 to complete the water project and $540,000 to complete the sewer project. The sewer project does include extending the sewer line to Gripi s property. Mike Smith said that the Kyong's are reviewing their proposed development on their property;the Planning Board did not approve that proposal though. The bid specifications will include grass seeding for the project, although the Town's forces will plant trees and shrubs. This is easier because the Town forces can individualize the plantings and water them to keep them alive. The old sewer line will be abandon and the manholes will be filled in. The new line will be in the same right-of-way. These projects will be before the Town Board at their August meeting. West Hill Water Project This project is almost ready to be presented to the Town Board. We need to meet with Eco-Village to review this project and get easements for the new water tank. The tank will be a concrete tank—approximately 10 feet will be underground, so 10 feet will above ground. This tank will not be replacing the tank on Trumansburg Road. The new tank will assist the Trumansburg Road tank with getting water to the West Hill. At present,if something happens to the tank on Trumansburg Road, the hospital would not have any water. This has been a concern for a while. The Committee discussed Eco-Village's request to have the tank 70 feet higher up the hill. Dan was not in favor of doing this. The Town would have to put in around 1,500 feet of pipe to do this, and it will increase the water pressure. The increase of water pressure could cause problems in the future. This lead to a question of what will happen 20 to 50 years from now. Dan said that another tank would have to be put in—most likely on Sheffield Road. There was a general discussion on pressure zones and booster pump stations that are used because of the hilly terrain. The Committee also reviewed the current water system within the Town. Dan informed the Committee that presently the City is charging the Town more for water than the Town is charging the residents. It may be beneficial to build the rest of the loop to get water to the West Hill area around the City. The other advantage of a project like this would be that the City's water lines are less efficient then the Town's. Public Works Committee Minutes,June 25,2002 Page 4 The Committee reviewed the Eco-Village's expansion they are proposing. Dan said that he would have a recommendation for the West Hill Water Tank project at the August meeting,pending the meeting with Eco-Village. E. King Road Sewer On the south side of E. King Road between Troy Road and Ridgecrest Road there is no sewer. Dan has been designing a plan to put sewer in there. The Town has received a formal request for this sewer. In the past,when putting in a sewer line the.Town will put in the main line and then the homeowner would have to hook up to it. Burns Road There has been a request for water to be extended,on Burns Road. The Town has been reviewing this with regarding to the long-term affect of doing this project. It seems that not a lot of development could be done in this,area, because there are easements with the Finger Lakes Land trust and the terrain. The meeting that was scheduled to discuss this was cancelled. Dan thinks it will be presented to the Town Board at their July meeting. The project will cost approximately $100,000 and service five houses. The meeting was adjourned at 9:45 a.m. ghk