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HomeMy WebLinkAboutPWC Minutes 2008-01-22 TOWN OF ITHACA PUBLIC WORKS COMM11FEE TUESDAY,January 22, 2008, 9:00 a.m. Public Works Facility 1. Approval of Minutes a. December 4, 2007 2. Northeast Drainage Letter Review 3. Discussion on Release of Easement of Chase Lane 4. Discussion on Intersection Lights in Southwoods Subdivision 5. Update Vehicle and traffic section of Town Code for Stop and Yield signs 6. Discussion on Town Hall Roof and Wall 7. Petition for lower school speed zone on East King Road 8. Discussion on Warren Road Walkway 9. Discussion on Intersection of Pennsylvania and Kendall Avenues 10. Discussion on Truck Bids • ghk a i cY'.rb TOWN OF ITHACA Public Works Committee Meeting Dates for 2008 Meeting will be held at 9:00 a.m. at the Public Works Facility on the fourth Tuesday of the month except for November and December. Those meetings will be combined into one meeting the first Tuesday of December. January 22, 2008 February 26, 2008 March 25, 2008 April 22, 2008 May 27, 2008 June 24, 2008 July 22, 2008 August 26, 2008 September 23, 2008 October 28, 2008 December 2, 2008 DISPOSITION DATE 11/4 TOWN OF ITHACA Public Works Committee l January 22,2008, 9:00 a.m. Public Works Facility Present: Peter Stein, Bill Goodman, Dan Walker, Fred Noteboom, Rich Schoch, Mike Smith, Wayne Sincebaugh, and Gene Redman. The meeting began at 9:05 a.m. Northeast Drainage Letter and Survey The December 4, 2007, meeting minutes were approved. The draft letter and survey regarding the Northeast drainage was distributed to the Committee members. Dan Walker showed a map of the areas east and west of Warren Road with the number of residents, owners, and non-owner occupied properties. Peter Stein would like to have the letter sent to owners, even if they live out of state, as well as occupants. It was felt that there may be problems getting the letter to multiple resident homes. The public meeting is set for January 30th. Dan will start out with a brief power point presentation. Peter will MC. There was a suggestion to have several maps so that people could look at them and identify areas of concern. On February 1st the letter and survey will be sent out. There is a primary list, and Dan will also use building files and tax assessment lists to generate the mailing list. Dan will find out if the survey will be available on the Town's web site. Easement Release on Chase Lane The Town has a temporary easement at 36 Chase Lane for a turn around. As the road has been extended and a new turn around built,we no longer need the temporary easement. Bill Crane, the attorney working on the release of temporary easement on behalf of the new owners on Chase Lane has asked the Town Supervisor to sign off before next Town Board meeting. This issue will be on the February 11, 2008, Town Board meeting agenda. ,, �t ublic Works Committee Minutes,January 22, 2008 Page 2 *9S,A I. Lighting in the Southwoods Subdivision The Town has a policy to have a street light at intersections. The new Southwoods subdivision has not been lighted. There should be a street light at the intersection of E. King Road and Southwoods Drive, one at Southwoods Drive and Eldridge Circle, and one at Southwoods Drive and Old Gorge Road. The Town will put up a light at the intersection of E. King Road and Southwoods but we will contact the resident regarding the"internal" streets. This is due to the problems we had when putting up lights in the Saponi Meadow Subdivision. We will send a letter to residents notifying them that the Town will be having NYSEG install intersection lights. E. King Road resident need not be included in this notification. Vehicle and Traffic Section of the Local Law Fred Noteboom informed the Committee that the Vehicle and Traffic Section of the Local Law has not been updated since 2005; namely the placement of stop signs and yield signs. We have many new roads that need to be added, along with some that have changed i.e.: Strawberry Hill Circle. This will be before the Town Board at their February meeting. A public hearing is required before the list can be updated and amended. Town Hall Roof There have been three or four leaks in the roof in the past several months over the oldest part of the Town Hall building. This section of the building has a complicated structure, and was not replaced in 2000. We have recoated it several times and that has failed. It will cost between$10 and $20 per square foot to replace the roof using standing seam steel roofing. The total cost will be approximately $50,000 to$100,000. Dan will put together the specifications for the project, although this project was not budgeted for in 2008. The Committee would like to have a preliminary design by the February meeting, including a tighter cost detail. The primary areas damaged are in the lobby and by the PEZ offices. Joe Hulbert has patched several leaks. He has spent approximately 40 hours already repairing the roof and the interior. Dan anticipated a four to five month approval process. He will put this in his board report to keep the issue in the forefront of the member's minds. /f Public Works Committee Minutes,January 22, 2008 Page 3 Bill Goodman asked if this would be a good time to install solar panels as part of the project. The Energy Committee is surveying cost effectiveness of solar panels on Town Hall's roof. Lower School Zone Speed Limit Request The Town has received a petition from the Montessori School on E. King Road for a lower school zone speed limit. Currently there is a school zone limit of 30 MPH. They would like it lower as children have to cross the street daily to get from one building to the other. Fred has talked to the State and there is no need for a crossing guard. As this is a County road,we will be presenting the Town Board with a resolution that would support a lower school zone speed limit. Fred said that State protocol most likely will approve this reduction. Warren Road Walkway Safe Routes to Schools Grant Proposal There is currently grant money available to build a walkway on Warren Road. Marnie Kirchgessner has been putting together the grant application. Fred shared the history of initial request for building a walkway at the same time as the water main was being installed, but there seemed to be no interest from the residents at that time. Peter suggested that a letter be sent to residents to see if there is interest. Peter asked who would maintain this walkway. The Town Board will make determination of who maintains it. We will draft two versions of the letter: one indicating the Town would maintain and the other indicating the residents would maintain it. There was a discussion regarding the differences between a sidewalk and a walkway. Walkways are responsibilities of the Town because they benefit all Town residents. Sidewalks are different because they benefit only adjoining residents, therefore, the Town does not maintain them. Examples: Westview subdivision (Larisa Lane), Chase Lane, and Renwick Drive. Draft Plan for Intersection at Pennsylvania and Kendall Avenues Fred showed a draft plan for the intersection of Pennsylvania and Kendall Avenues showing the conceptual idea of how we could improve the situation there. Peter suggested installing stop signs on Pennsylvania and Kendall Avenues making a 3-way stop. Permanent residents have complained for years about the problems in this neighborhood. • Public Works Committee Minutes,January 22, 2008 Page 4 In this proposed plan, Kendall Avenue would be brought to a 90 degree intersection forcing a stop sign there before proceeding onto Pennsylvania Avenue. We need to meet with the residents there, and Peter and Pat Leary should attend this meeting. Peter suggested bring this issue to the upcoming zoning meeting with the neighborhood. Fred will improve drawing before neighborhood meeting. This project will also improve the looks of the area. Truck Bids Specifications The Committee reviewed the bid specifications for a medium duty truck to replace our current F550. This medium duty truck would be similar to the medium duty truck purchased in 2007, as we are happy with that truck. Miscellaneous The schedule for the Public Works Committee meeting was handed out. The Public Works Committee mission statement was written a couple of years ago. This Committee would like to change some of the wording on the document. Instead of"made up of Town Board members and employees" it should read "made up of Town Board member and support staff. The Committee reviewed the task (goals) for 2008. Fred will e-mail the 2008 111 projects and priority list to the Public Works Committee members. The meeting was adjourned at 10:05 a.m. i