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HomeMy WebLinkAboutPWC Minutes 2020-08-18TOWN OF ITHACA PUBLIC WORKS COMMITTEE August 18th, 2020 9:00 a.m. Public Works Facility ZOOM Board and Staff Present: TeeAnn Hunter, Rod Howe, Rich DePaolo, Mike Smith, Bill Goodman, Joe Slater, Dan Thaete, Donna Shaw, Marty Moseley, Dave O'Shea, Ben Coakley 1. Approval of Minutes: Minutes from July 21st, 2020 were modified to add clarification to item #4 and to correct typos. Approval of the minutes with the changes was moved by Mr. DePaolo, seconded by Mr. Howe. Carried. 2. Member Comments / Concerns: Mr. DePaolo reported that a resident had asked him if the town will install COVID-19 signs at trailheads due to an influx of visitors during the summer and heavy exhalation by folks exercising. Mr. Slater will check with Mr. Talbut to assess the signage at the town's parks and the COVID-1 9 guidelines. a. The topic of the Forest Home Walkway Design/Development Documents was added. Ms. Hunter asked if there was any new information about previous topics: Forest Home Signage — Mr. Howe stated that a signage correction needs to be made. Mr. Slater added that Mr. Ten Kate will correct a "3/4 mile ahead" sign for a weight limit heading out of the Cornell Campus. Mr. Ten Kate has been tasked with reviewing signs and mapping for the area. Kendall Avenue Speed Humps — No further information to report. 3. Forest Home Walkway Design/Development Documents: Mr. Thaete explained that the Engineering Department reached out the Barton & Loguidice to advance the final design phase and prepare construction documents for bidding to local contractors. This will take the project plans to the 50% completion level based on Concept D. This Design/Development Phase (September -October 2020) will facilitate a kick-off of the project, review project objectives and goals, establish the project schedule, and discuss initial conception design components to be incorporated into the overall project. After some discussion regarding the late addition of the topic to the agenda, it was reported that meetings will be held and documents provided for community input during the next stage (Construction Documents, October -November 2020). The Bid Phase is planned for January 2021 with the Construction Phase to follow in the spring of 2021. The budget for the project is $25,000 with the proposal coming in at $25,500. Mr. Goodman suggesting extending the timeframe per phase in order to get comments and concerns from Cornell, as the process may take longer due to COVID-19. The Committee approved the creation of a resolution for the item to go before the Town Board Study Session for approval to enter into a contract with Barton & Loguidice. 4. Approval of Concept and Location of Water Main and Sanitary Sewer Infrastructure for the Amabel Development: Mr. Thaete explained, that after previous discussion during a Public Works Committee Meeting and the identification of issues that needed to be addressed, the developer did not return to the Committee for the final approval of the concept and location of water main and sewer infrastructure for the Amabel Development. He reported that he has since met with the developer and confirmed that the issues have been resolved and that Susan Brock has reviewed the paperwork. The town will be taking over the water system when it is complete. The sanitary sewer system will be a corporation. Some bonding and fee issues still need to be resolved regarding formation of the sanitary sewer corporation. Corporation Law requires bonding in the event a developer goes out of business and town is obligated to take over the system. Discussion was held regarding the gravity flow/pumping system, as-builts, easements, and ensuring that sewer lines are built to town standards. Mr. Thaete stated that Engineering will be on -site during the installation of the lines to ensure town standards. The Committee approved the concept and location of the water main and sanitary sewer infrastructure, moved by Mr. DePaolo, seconded by Mr. Howe. Carried. Mr. Thaete reported that acceptance of the water main and associated easement and acceptance of the easement over the sewer main will go to the Town Board for approval, once installed. 5. Revised Town Map Discussion: Mr. Thaete reported that Mr. Coakley has been working on updating the town map. He provided a summary of the updates and reviewed the list. Discussion was held regarding road names, private roads and the 280-A criteria regarding building permits, Cornell and Ithaca College roads, intermunicipal boundaries, state parks, preserves. Mr. Moseley explained that if a private road does not appear on the map, a building permit would have to be approved by the Town Board. Mr. Goodman raised the question of including a driveway leading to 4 lots off Elm Street Extension. Mr. Thaete will review the issue and report back. Ms. Hunter referenced the County Water Resources Council's map of wetlands within the town. It was agreed that an overlay could be applied to the map in the future. The next steps for the 2020 Official Town Map are approval by the Planning Board, then to the Town Board for final approval. 8. Project Updates: • Mr. Thaete reported that the PW Addition is a month behind due to siding and window delays relative to COVID-19. Dry wall has been hung and electrical work is being done. • Danby Road I&I Study: The report from Larsen has been received and will be reviewed. Comments will be provided. • Winston/Salem Water Main Relocation Project — The project is complete with only landscape restoration to be completed. That should happen in the next two weeks. • The Danby Road Sidewalk is in progress and on schedule. The meeting was adjourned at 10:10 a.m., moved by Mr. Howe and seconded by Mr. DePaolo. Carried. Our next meeting is scheduled for 9/15/20. HE