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HomeMy WebLinkAboutTB Minutes 2024-04-11April 11, 2005 Town Board Meeting Approved May 9, 2005 REGULAR MEETING OF THE ITHACA TOWN BOARD MONDAY, APRIL 11, 2005 215 NORTH TIOGA STREET, ITHACA, NEW YORK THOSE PRESENT: Supervisor Valentino, Councilwoman Grigorov, Councilman Burbank, Councilwoman Gittelman, Councilman Engman, Councilman Stein (until 9:07 p.m.) EXCUSED: Councilman Lesser STAFF PRESENT: Tee -Ann Hunter, Town Clerk; Fred Noteboom, Highway Superintendent; Dan Walker, Town Engineer; Jonathan Kanter, Director of Planning; Al Carvill, Budget Officer; Judy Drake; Human Resources Manager; Andy Frost, Director of Building and Zoning OTHERS PRESENT: John Barney, Attorney for the Town; Dick Booth, Tompkins County Legislature; Robin Korherr, City of Ithaca Common Council; Dan Kerrigan, Six Mile Creek Volunteer; Dani Novak, Forest Home Community; Bruce and Doug Brittain, Forest Home residents; Robert Romanowski, Fire Commission; Robert Earl, Slaterville Road; Andy Sciarabba, South Hill Business Campus Project; Linda Luciano, South Hill Business Campus; David Redoshia, 20 Lincolnshire Drive CALL TO ORDER Supervisor Valentino called the meeting to order at 5:30 p.m. and led the assemblage in the Pledge of Allegiance. AGENDA ITEM NO. 3 — REPORT FROM THE TOMPKINS COUNTY LEGISLATURE Dick Booth appeared on behalf of the County Legislature. Mr. Booth reported being present at the recent City Council Meeting when Supervisor Valentino put discussion of Town and City consolidation on the table. He thought that was an interesting moment and would lead to important conversations dealing with large, complicated issues. Mr. Booth continued reporting the following: The County recently voted to retain the sales tax on clothing sales less than $110. It was a close and difficult issue. Those who voted to maintain the tax were of the opinion that there is currently so much pressure on the property tax that this move would have been unwise. The County is working on a number of highway project; some of the biggest are in the Town. Mr. Booth urged the Town government to make their voice heard. The County has made a significant effort in the last couple of months in dealing with diversity in the County workforce. Work continues on the County Ethics Law. The County Ethics Commission provides advisory opinions to other municipal governments. April 11, 2005 Town Board Meeting Approved May 9, 2005 The County has hired an environmental firm and a law firm to help the County prepare the Environmental Impact Statement for the emergency communications systems. The communications system is a very large one that will cost the County a great deal of money and they want to be sure that all the "i"s are dotted and 'T's are crossed so that when the project is ready it will be able to go forward without too much threat of being stopped by law suits. The State budget has passed. However, there are a number of very large items that have not been decided upon. Many of those items will impact the County's budget very heavily. The County Legislators will have a retreat in the near future to try to establish some parameters for the 2006 County budget. Councilman Engman asked what form Mr. Booth would recommend the Town use in sending their comments about Coddington and Hanshaw Road reconstruction. Mr. Booth responded stating he was no longer head of that committee but knew there were a lot of voices speaking and while the neighborhood voices are very important the Town's interests may be somewhat different than the neighborhoods. He urged the Town to use the forums to which they have access to voice the Town government's position. Agenda Item No. 4 — Report from the City of Ithaca Common Council Robin Korherr appeared on behalf of Common Council. Ms. Korherr reported as follows: One of the City Committees, the Ithaca Community Drug Task Force, recently ended a 5-year grant cycle. Primary goals of the task force were to reduce substance abuse in youth populations through work with the Ithaca City Schools and to increase community collaboration to prevent or reduce substance abuse. Copies of the 5-year report are available from Ms. Korherr or the Tompkins County Youth Bureau. The findings were that substance abuse increased in some age groups and decreased in others. Last week Fire Chief Wilbur came to the City Administration Committee with a strong request to fund a municipal training officer to continue the bunker and volunteer fire programs. The request came in at about $100,000 and City Administration fiscally could not approve the request. Efforts are being made to balance the efficiencies and decreased costs of supporting volunteer services with that of funding paid services. Chief Wilbur is also delving into strategic planning for fire services incorporating the volunteer companies throughout the County and the paid services through the City of Ithaca Fire Department. This is a large, 2-year project. The first stage asks for overtime pay for staff. Currently there are not funds to support that request. Ms. Korherr and another member of Common Council have thought about approaching the Cornell City Working Group and looking to the Johnson School of Management for assistance with the strategic planning 2 April 11, 2005 Town Board Meeting Approved May 9, 2005 process. Ms. Korherr asked the Board to think about the concept and get back to her if it is something the Town would be interested in. Supervisor Valentino has shared with Ms. Korherr the information regarding the recreation facilities that the Board received in their packet. She thought it was a great job showing the concepts and expenses that were presented to both sides during their meetings. At last week's Common Council meeting, Council endorsed the City's Department of Planning and Economic Development priority work plan for 2005. One of the plan's items was to adopt and implement the 2005 HUD entitlement program. 3.4 million dollars of requests came to the City. The IURA funded 1.4 million dollars. Some of the agency's projects included Food Net, the Advocacy Center, rehabilitation of the Domestic Violence Center, Challenge Industries, traffic calming at two different areas, Catholic Charities, and Ithaca Downtown Partnership loan fund. The were no questions from the Board for Ms. Korherr. Agenda Item No. 5 — Report of the Fire Commission (Attachment #1 — written report) Bob Romanowski appeared before the Board on behalf of the Fire Commission. Mr. Romanowski read his monthly report to the Board. Agenda Item No. 6 - Persons to be Heard and Board Comments Dan Kerrigan, Six Mile Creek Monitoring Program (Attachment #2 — Letter from S. Pennoingroth) Mr. Kerrigan appeared before the Board to answer questions regarding the request for funding to continue the Six Mile Creek Monitoring program. Mr. Kerrigan, a retired Cornell professor, stated he was highly impressed at the level of the involved citizens and their positive attitude. He told the Board the monitoring is going quite well. Councilman Engman stated that the provided materials indicated that there are going to be some changes in the testing procedures. He asked if those changes would cause a problem in comparing last year's results with the coming year's results. Mr. Kerrigan stated he did not think so but felt Mr. Penningroth would be the best person to answer that. Some of the changes are just deletions because some of the things they have been measuring are just not necessary. It is Mr. Kerrigan's understanding that when they switch from Mr. Penningroth's lab measurements to field measurements they should have the same standards. Supervisor Valentino asked if they were anticipating asking for future funding. Speaking as a scientist, Mr. Kerrigan told the Board that these sort of data are more valuable the longer the period of time they are collected. He hoped that the measurements are collected for a very significant period of time. Supervisor Valentino told Mr. Kerrigan if the group is going to be looking for continued funding they should make their request in sync with the Town's budget cycle. 3 April 11, 2005 Town Board Meeting Approved May 9, 2005 Councilman Burbank asked if the quality of the data they were collecting was credible and useful over time and, secondly, is this a more cost effective way than having professionals do the work. Mr. Kerrigan stated that Mr. Penningroth runs a certified lab and makes sure that all the chemical analysis qualifies as the kind of data the DEC and USGS will accept; and it is incredibly cheaper than having professionals do the work. Dani Novak, representing the Forest Home Community Mr. Novak appeared before the Board to report that Cornell University was planning to build a fence around the Cornell Plantations. A group from the community has met with Cornell and learned that the University has been planning this for two years. Future meetings between the two have been scheduled, the next April 27 th in the Forest Home Chapel at 7 p.m. Mr. Novak's purpose in coming before the Board was to tell them the deer population was a larger problem than just the Plantation and perhaps all parties should work together. The neighbors are concerned about the deer that will come to their backyards. Mr. Frost stated both he and Mr. Kanter were aware of these plans. Cornell will have to appear before the Town Planning Board. Cornell's indication is that they want to be good neighbors and are having dialogues with the Forest Home Community. Robert Earl Mr. Earl appeared before the Board regarding deer control in the Town of Ithaca. He told the Board he had been a resident of the Town since 1953. He recommended that the Board release a statement to the residents indicating what the Town's stance is and what it thinks might be done about the deer population. He stated the expense and the danger inherent in the deer problem need not be gone over at the evening's meeting as he was sure the Board had heard people talk about it before. He recommend the Board make a statement indication it was bigger than a Town problem and may be a County problem. Mr. Earl felt such a statement would communicate to residents that the Board cares about the issue and "is on the job". David Redoshia, 20 Lincolnshire Drive Mr. Redoshia reported dangerous road conditions on Elm Street. Mr. Noteboom told him the portion of the road he was concerned about was in the City of Ithaca and the Town could not address the issue. Councilman Burbank concurred with Mr. Redoshia that the problem was very bad. Another piece of road Mr. Redoshia commented on by Sapsucker Woods is in the Town of Dryden. Mr. Redoshia felt the cause of the problem on Elm Street was drainage. He felt if the City could fix the drainage in the area it would help the road condition. Supervisor Valentino told him that drainage and storm water management is something the Town and City are working on more and more. 0 April 11, 2005 Town Board Meeting Approved May 9, 2005 Board Comments Councilwoman Grigorov asked Supervisor Valentino what was meant by Mr. Booth's comments regarding consolidation. Supervisor Valentino told the Board she had spoken with Mayor Peterson about discussing Town and City consolidation. The issue comes up on a fairly regular basis whenever they have a meeting about Intermunicipal cooperation. The question why the Town and City don't consolidate is always asked and throws a monkey wrench into trying to work on some other things. Supervisor Valentino thought they should put it out on the table, look at the things that would work in consolidation. There are huge problems that would have to be overcome in order to consolidate. It is not an easy thing, but if the City and Town started the discussion we can begin to look at how we might be able to do a better job on shared services. There are a lot of variations of things that municipalities can do that are not straight consolidation but help communities work on shared services. Mayor Peterson and Supervisor Valentino have a lunch meeting in a couple of weeks during which they can layout what things they need to know to understand the issue. Councilwoman Grigorov commented that shared services are very different from consolidation. Ms. Grigorov felt shared services were a completely acceptable thing whereas consolidation is going to be pretty controversial. She felt it probably should have been brought to the Board first. Councilman Stein asked if Supervisor Valentino was talking about consolidation or shared services. She told him she was talking about both. She felt they had to look at consolidation to understand what was possible, what wasn't possible and get some answers, because the issue keeps coming up. She felt it was more of a feasibility study at this point. Councilwoman Gittelman thought it would be very useful. Councilman Burbank stated he was thrilled to see the Town looking into this. He thought it was an idea that should be seriously considered. Councilman Engman felt the issue was a good discussion item. While he had no idea how it would come out he thought it was a good idea to raise the issues. Agenda Item No. 8 - Discussion of Workspace Reconfiguration and the Purchase of Necessary Components (Attachment #3 — Drawings and description) The Board received background information in their packets. Mr. Walker reviewed the proposed reconfiguration with the Board. Agenda Item No. 13 - Public Hearing for a Local Law creating a Public Works Department 'WJ April 11, 2005 Town Board Meeting Approved May 9, 2005 Supervisor Valentino opened the public hearing at 6:30 p.m. There was no one present to address the board and Supervisor Valentino closed the public hearing at 6:40 p.m. TB RESOLUTION NO. 2005-048: Resolution Adopting a Local Law Amending the Code of the Town of Ithaca to Add a New Chapter 59 Creating a Public Works Department for the Town of Ithaca (Attachment #4 — Local Law No. 2 of 2005) WHEREAS, a resolution was duly adopted by the Town Board of the Town of Ithaca for public hearing to be • by • Town .•. • on • 11 • 1 p.m. to hear all interested parties on a proposed local law entitled "A LOCAL LAW AMENDING THE CODE OF THE TOWN OF ITHACA TO ADD A NEW CHAPTER 59 CREATING A PUBLIC WORKS DEPARTMENT FOR THE TOWN OF ITHACA51 ; and WHEREAS, notice of said public hearing was duly advertised in the Ithaca Journal; WHEREAS, said public hearing was duly held on said date and time at the Town Hall of the Town of Ithaca and all parties in attendance were permitted an opportunity to speak on behalf of or in opposition to said proposed local law, or any part thereof; and WHEREAS, the Town Board finds it is in the best interests of the Town and its citizens to adopt the local law; NOW, THEREFORE, be it RESOLVED, that the Town Board of the Town of Ithaca hereby determines that the adoption of said local law entitled "A LOCAL LAW AMENDING THE CODE OF THE TOWN OF ITHACA TO ADD A NEW CHAPTER 59 CREATING A PUBLIC WORKS DEPARTMENT FOR THE TOWN OF ITHACA" is a Type II action as defined in Part 617 of the Implementing Regulations pertaining to Article 8 of the New York State Conservation Law (which law and regulations thereunder, including the Town's local regulations, are collectively referred to as "SEQRA"), constituting "routine or continuing agency administration and management, not including new programs or major reordering of priorities that may affect the environment" and thus may be processed without further regard to SEQRA, and it is further RESOLVED, that the Town Board of the Town of Ithaca hereby adopts said local law entitled "A LOCAL LAW AMENDING THE CODE OF THE TOWN OF ITHACA TO ADD A NEW CHAPTER 59 CREATING A PUBLIC WORKS DEPARTMENT FOR THE TOWN OF ITHACA" a copy of which was duly submitted to this Board and is annexed hereto; and it is further RESOLVED, that the Town Clerk be and she hereby is directed to enter said local law in the minutes of this meeting and in the Local Law book of the Town of Ithaca, and by filing a copy of said local law with the Secretary of State of the State of New York. MOVED: Councilwoman Gittelman Lei April 11, 2005 Town Board Meeting Approved May 9, 2005 • N D E D: Councilwoman Grig-M ROLL CALL VOTE: Supervisor Valentino, aye Councilwoman Grigorov, aye Councilman Burbank, aye Councilwoman Gittelman, aye Councilman Engman, aye Councilman Stein, aye Agenda Item No. 9 - Consider Funding Request for Six Mile Creek Volunteer Monitoring Councilman Engman voiced his support of the funding request. He thought the information was good and would help when it comes time to figure out how the huge investment in the wastewater treatment plant is improving the phosphorus loading in the lake. Along with the information from the Lake Source Cooling Project, when you put it all together you start to get a baseline for good decision -making. Agenda Item No. 10 - Consider Authorization for a Historic Resources Survey Project Intern (Attachment #5 — Memo from Barbara Ebert) Supervisor Valentino told the Board that the money for this is already in the 2005 budget. It is a project that has been ongoing for a number of years. Councilwoman Gittelman asked if the Town Historian would be involved in the project. Mr. Kanter stated he had contacted her to let her know about the project. He had not heard back from her, but felt the Town Historian would be very much involved in the project. The project started in 1997. It was a cooperative effort between the Town of Ithaca and Cornell's Historic Preservation Planning. Barbara Ebert headed up the project and had her students do the surveys. This should finalize the project. TB RESOLUTION NO. 2005-049: Authorization to Participate in Cornell University Cooperative Internship Program to Complete Historic Resources Survey through Cornell's Historic Preservation Planning Program WHEREAS, the Town of Ithaca and Cornell University's Historic Preservation Planning Program have been working together to conduct an historic resources survey of potentially significant buildings, structures and sites within the Town; and WHEREAS, approximately 64 of the 350 inventory forms drafted by Cornell students during the initial years of this project still need final compilation, and an additional 115 forms from 2000 still need final editing and compilation; and WHEREAS, Barbara Ebert, Adjunct Professor at Cornell's Historic Preservation Planning Program has prepared a "Plan for Completion of the Town of Ithaca Historic Resources Survey" (the "Plan" - dated March 30, 2005) that would include the finalizing of the 179 +/- inventory forms and the preparation of a final report summarizing the work of the historic resources survey, including the identification of structures and districts of potential 7 April 11, 2005 Town Board Meeting Approved May 9, 2005 importance to the Town and future preservation strategies that could be considered by the Town; and WHEREAS, said Plan proposes the use of a student intern under Cornell University's Cooperative Internship Program to complete this project; and WHEREAS, Jessica Evans, a Masters of Arts candidate in Cornell's Historic Preservation Program has been identified by Barbara Ebert as qualified and interested in participating as an intern in this project; and WHEREAS, Jessica Evans would work under the supervision of Barbara Ebert, in partnership with the Town of Ithaca Planning Department to complete this project; and WHEREAS, the Cooperative Internship Program is a 50/50 matching program with the sponsoring agency (i.e., Town of Ithaca) paying one-half of the salary of the student intern, and Cornell University hires the intern and administers the internship program; and WHEREAS, the cost to the Town of Ithaca to participate in this program would be $1,550 for the Town's share of the intern's salary, and an additional $150 requested by Ms. Ebert to cover miscellaneous expenses, such as photographs, map reproduction, mileage, and other supplies; and WHEREAS, the Director of Planning recommends that the Town Board authorize the participation and funding by the Town as outlined above; RESOLVED, that the Town of Ithaca Town Board hereby authorizes the Historic Preservation Planning Program at Cornell University to complete the historic resources survey as outlined in the above -referenced Plan; and FURTHER RESOLVED, that the Town Board finds that Jessica Evans appears to be qualified to participate in this project as a student intern under the primary supervision of Barbara Ebert in Cornell University's Cooperative Internship Program; and FURTHER RESOLVED, that the Town Board of the Town of Ithaca authorizes an expenditure not to exceed $1,700 to complete the historic resources survey, consisting of $1,550 as the Town's share of the salary for the student intern, and an additional $150 for miscellaneous expenses as outlined above, to be paid to Cornell University, said funds to be charged to Account No. B8020.406 Planning Study, which has sufficient funds to cover these expenses. MOVED: Councilman Engman SECONDED: Councilwoman Grigorov VOTE: Supervisor Valentino, aye; Councilwoman Grigorov, aye; Councilman Burbank, aye; Councilwoman Gittelman, aye; Councilman Engman, aye; Councilman Stein, aye. April 11, 2005 Town Board Meeting Approved May 9, 2005 Agenda Item No. 15 - Public Hearing to Consider a Local Law Amending Town. Environmental Quality Review Law Supervisor Valentino opened the public hearing at 6:45 p.m. The hearing was posted and published as required. There was no one present to address the Board and the hearing was closed at 6:46 p.m. TB RESOLUTION NO. 2005-050: SEAR: Proposed Local Law Amending Chapter 148 of the Town of Ithaca Code Titled "Environmental Quality Review" (Attachment #6 — SEQ WHEREAS, this action is the enactment of a local law amending Chapter 148 of the Town of Ithaca Code titled "Environmental Quality Review; and WHEREAS, said proposed local law would bring the Town's Code provisions into consistency with the State Environmental Quality Review Act (SEAR) and simplify the Town ) s law by eliminating duplication and redundancy with SEAR; and WHEREAS, this is an unlisted action for which the Town of Ithaca Town Board is legislatively determined to act as Lead Agency in environmental review with respect to the enactment of local laws; and WHEREAS, the Town Board, at a public hearing held on April 11, 2005, has reviewed and accepted as adequate the Short Environmental Assessment Form, Parts I and 11 for this action, prepared by Town Planning staff; RESOLVED, that the Town of Ithaca Town Board hereby makes a negative determination of environmental significance in accordance with the New York State Environmental Quality Review Act for the above referenced action as proposed and, therefore, neither a Full Environmental Assessment Form, nor an Environmental Impact Statement will be required. MOVED: Councilwoman Grigorov SECONDED: Councilman Engman VOTE: Supervisor Valentino, aye; Councilwoman Grigorov, aye; Councilman Burbank, aye; Councilwoman Gittelman, aye; Councilman Engman, aye; Councilman Stein, aye. TB RESOLUTION NO. 2005-051: Resolution Adopting a Local Law Amending the Code of the Town of Ithaca Code, Titled "Environmental Quality Review" (Attachment #7 — Local Law No. 3 of 2005) WHEREAS, a resolution was duly adopted by the Town Board of the Town of Ithaca for a public hearing to be held by said Town Board on April 11, 2005, at 6:45 p.m. to hear all interested parties on a proposed local law entitled "A LOCAL LAW AMENDING THE CODE 01 April 11, 2005 Town Board Meeting Approved May 9, 2005 OF THE TOWN OF ITHACA AMENDING CHAPTER 148 OF THE TOWN OF ITHACA CODE, TITLED "ENVIRONMENTAL QUALITY REVIEW"; and WHEREAS, notice of said public hearing was duly advertised in the Ithaca Journal; WHEREAS, said public hearing was duly held on said date and time at the Town Hall of the Town of Ithaca and all parties in attendance were permitted an opportunity to speak on behalf of or in opposition to said proposed local law, or any part thereof; and WHEREAS, the adoption of this local law is, pursuant to Part 617 of the Implementing Regulations pertaining to Article 8 of the New York State Conservation Law (which law and regulations thereunder, including the Town's local regulations, are collectively referred to as "SEQR") an Unlisted Action, and it has been determined by the Town Board that adoption of said proposed local law would not have a significant effect upon the environment and could be processed without further regard to SEQR; and WHEREAS, the Town Board finds it is in the best interests of the Town and its citizens to adopt the local law; RESOLVED, that the Town Board of the Town of Ithaca hereby adopts said local law entitled "A LOCAL LAW AMENDING THE CODE OF THE TOWN OF ITHACA AMENDING CHAPTER 148 OF THE TOWN OF ITHACA CODE, TITLED "ENVIRONMENTAL QUALITY REVIEW" a copy of which was duly submitted to this board; and it is further RESOLVED, that the Town Clerk be and she hereby is directed to enter said local law in the minutes of this meeting and in the Local Law book of the Town of Ithaca, and by filing a copy of said local law with the Secretary of State of the State of New York. MOVED: Councilwoman Grigorov SECONDED: Councilman Engman ROLL CALL VOTE: Supervisor Valentino, aye Councilwoman Grigorov, aye Councilman Burbank, aye Councilwoman Gittelman, aye Councilman Engman, aye Councilman Stein, aye Agenda Item No. 11 - Discussion of 2005 Budget Amendments (Attachments #8 — Financial Reports) 10 April 11, 2005 Town Board Meeting Approved May 9, 2005 Supervisor Valentino distributed and reviewed with the Board the following financial information: A Review and Estimate of Anticipated Sales Tax for 2005; Estimating Fund Balance Position; 2005 Proposed Budget Amendments; Summary of Options in Determining Annual Town Support Payments for City Recreation Facilities; Waterfront Parks and Recreation Facilities from City of Ithaca Agenda Item No. 18 - Public Hearing to amend Chapter 153: Fee Schedule of the Code of the Town of Ithaca to establish amounts to be paid in lieu of open space reservations in all residential districts Supervisor Valentino opened the public hearing at 7:00 p.m. The hearing had been posted and published as required. There was no one present to address the Board and the hearing was closed at 7:01 p.m. Mr. Barney asked that the Board modify the resolution of adoption sent in the Board Packet to reflect that this was a type II action. TB RESOLUTION NO. 2005-052: Resolution Adopting a Local Law Amending Chapter 153 of the Code of the Town of Ithaca Relating to Fees to Provide the Method of Calculating Fees to be Payable by a Developer in Lieu of Making a Recreational Land Reservation (Attachment #9 — Local Law No. 4 of 2005) WHEREAS, a resolution was duly adopted by the Town Board of the Town of Ithaca for a public hearing to be held by said Town Board on April 11, 2005, at 7:00 p.m. to hear all interested parties on a proposed local law entitled "A LOCAL LAW AMENDING CHAPTER 153 OF THE CODE OF THE TOWN OF ITHACA RELATING TO FEES TO PROVIDE THE METHOD OF CALCULATING FEES TO BE PAYABLE BY A DEVELOPER IN LIEU OF MAKING A RECREATIONAL LAND RESERVATION"; and WHEREAS, notice of said public hearing was duly advertised in the Ithaca Journal; and WHEREAS, said public hearing was duly held on said date and time at the Town Hall of the Town of Ithaca and all parties in attendance were permitted an opportunity to speak on behalf of or in opposition to said proposed local law, or any part thereof; and WHEREAS, the adoption of this local law is, pursuant to Part 617 of the Implementing Regulations pertaining to Article 8 of the New York State Conservation Law (which law and regulations thereunder, including the Town's local regulations, are collectively referred to as "SEQR") a Type II Action, and it has been determined by the Town Board that adoption of said proposed local law could be processed without further regard to SEQR; and WHEREAS, the Town Board finds it is in the best interest of the Town and its citizens to adopt the local law; NOW, THEREFORE, be it 11 April 11, 2005 Town Board Meeting Approved May 9, 2005 RESOLVED, that the Town Board of the Town of Ithaca hereby adopts said local law entitled "A LOCAL LAW AMENDING CHAPTER 153 OF THE CODE OF THE TOWN OF ITHACA RELATING TO FEES TO PROVIDE THE METHOD OF CALCULATING FEES TO BE PAYABLE BY A DEVELOPER IN LIEU OF MAKING A RECREATIONAL LAND RESERVATION", a copy of which was duly submitted to this Board and is annexed hereto; and it is further RESOLVED, that the Town Clerk be and she hereby is directed to enter said local law in the minutes of this meeting and in the Local Law book of the Town of Ithaca, and to give due notice of the adoption of said local law by publication of such local law or an abstract or summary thereof in the Ithaca Journal and by filing a copy of said local law with the Secretary of State of the State of New York. MOVED: Councilman Stein SECONDED: Councilwoman Grigorov ROLL CALL VOTE: Supervisor Valentino, aye Councilwoman Grigorov, aye Councilman Burbank, aye Councilwoman Gittelman, aye Councilman Engman, aye Councilman Stein, aye Agenda Item No. 11 -Discussion of 2005 Budget Amendments (continued) In reviewing the "Summary of Options in Determining Annual Town Support Payments for City Recreation Facilities", "Payment Options", Supervisor Valentino told the Board the Town had never funded the Youth Bureau Building or the Carousel. The City has not asked for funding for the Carousel; they seem to feel it will pay for itself. The only thing that is different from the numbers Supervisor Valentino got from the City is in the Cass Park Facility. Supervisor Valentino told the Board that revenue goes into that from the Recreation Partnership, $49,000. The City put money in that figure that covered that revenue, except they had backed out the City's amount, which is fair. But they also backed out the Town's share, which Supervisor Valentino put back in. Supervisor Valentino stated the other thing the Town had never paid before is the City's debt service. The 22% option was Councilman Steinnis proposal of what would seem to be a reasonable amount. In reviewing that option, Supervisor Valentino stated that the City's budget numbers pretty clearly justify their request for $100,000. Supervisor Valentino suggested the Board consider a memorandum of understanding for 2005 for what the City has requested and really go back and look closely at the numbers, look at how the Town could get plugged into some of the decision making process and oversight. She felt they had made good progress. 12 April 11, 2005 Town Board Meeting Approved May 9, 2005 Councilwoman Gittelman asked if Supervisor Valentino had spoken about shared input with the City. Supervisor Valentino told her, yes, they had spoken about an oversight committee. Councilman Stein stated he had sat in on the meetings with the City and it took a while to get clear what exactly the goal of the committee was. In the end there was agreement that it was the goal to establish what the fair share of the Town is. There was a lot of discussion about the fact that the fair share was not the same as how much money we were going to pay because we had to factor into that our ability to pay. The number $100,000 that was requested by the City was requested in the face of the Town's having lowered it's contribution to $50,000. It wasn't that they considered $100,000 to be the fair share. In the memo that asked the Town for $100,000 they suggested that the fair share was $160,000, but they just put the $100,000 number out because politically they saw there was absolutely no possibility of getting us to pay them $160,000. Indeed, we had indicated as a Town we were not going to pay them $100,000. It was clear that, when we were talking about the fair share, that the fair share was thought to be no longer $160,000 but now $140,000 because when they went through the numbers and looked again that turned out to be what the numbers added up to. Regarding the 22%, Councilman Stein explained where the number came from stating there are good numbers they all agree upon as the Town residents' usage of Cass Park, and that's 25%. Then the question is what is the Town's share of usage of Stewart Park. We don't have such good numbers on that, but we have some numbers. The number we have are from a survey that was taken in 1993 where the result was the Town usage was 15%. 1993 is a long time ago and the number wasn't very good anyway but Mr. Stein felt when you have only one number that's the number you have to use. Mr. Stein explained he took the 15% to be the Town usage of Stewart, 25% of Cass Park, averaged those two together weighted by the amount of money involved and that came out to 22%. Mr. Stein told the Board when he came away from the last meeting he publicly stated that he guessed they were agreed that $140,000 is the Town's fair share defined by what fraction of the total cost of "it" would correspond to 22% usage of the Town. As far as Mr. Stein is concerned, the number the Board should be considering is $140,000 not $100,000. The question is, can the Town afford $140,000. Supervisor Valentino felt there was a bigger question. Mr. Stein continued stating there certainly was a lot of talk about the question of shared responsibility, shared control, and how the Town and City would do this in the future but it was clear that those were big questions, and big questions that couldn't be answered in the time period the group had. Mr. Stein stated the notion in his mind was that the group would look and see what the fair share is, pay that this year, and then go on and see if we could figure out in the future if the Town could get a proportional amount of ownership or decision - making authority. Mr. Stein felt the Town had underpaid the City badly in the previous year, when we paid 50% because the numbers were the same. He thought that the right thing for the Town to do is to try to scrounge through the numbers and find $140,000 to pay the Town's fair share this year. 13 April 11, 2005 Town Board Meeting Approved May 9, 2005 Supervisor Valentino thought there were some big questions. For example, the Town has never paid debt service before. Would it be appropriate for the Town to pay debt service because we do not own any of the asset? The asset is something that belongs totally and completely to the City. Her other concern is that when the Town goes about making major policy changes like paying another municipalities debt service and paying for the Youth Bureau Building, it is appropriate for those kinds of policy changes to be part of the budget process where there are public hearings and residents get to weight in on such a policy change. She told the Board she was apprehensive about jumping higher than what the City requested and adding in debt service until the Town has gone through the budget and public hearing process. Mr. Stein stated he wasn't sure that the Town had never paid debt service or never funded Stewart Park. Supervisor Valentino told him the Town had never paid those items. He then asked where the $100,000 number came from? Was that number justified without any debt service and the use of Stewart Park in it? He stated the Town paid $100,000 ten years ago and doubted the number did not contain debt service. Supervisor Valentino told him the Town had never made a commitment to pay debt service. The Town made a commitment to support the Cass Park Facilities so that the children and adults in the community could use the facility at the same cost as the residents of the City. That is the only commitment the Town has made. Councilwoman Grigorov stated that "fair share" was a new term that she had heard mostly from Mr. Stein (her comment was interrupted). Mr. Stein stated the fair share was well defined; it's taking the actual cost of the facility, the total cost of the facility, debt service is certainly a cost, and then take the percentage of that facility that is used by our residents. Supervisor Valentino stated she was not saying they should not pay debt service. She was saying they were not at a point yet in negotiations with the City, there are still some things that the committee has to talk about. She stated the City has never really asked for debt service before. Mr. Stein stated they had. Councilwoman Gittelman stated she would like to see the Town pay for more than just the use of the park and she would be happy paying the $100,000 this year rather than the $50,000, even though $140,000 may or may not be a better number, to hold something in reserve for when the Town and City discuss the Town's having a vote as to how the services are given. There have been requests from people in the Town to, for example, have Cass Park pool used differently or different things with the fields. Ms. Gittelman thought we needed a bargaining point. Supervisor Valentino stated in the recreation survey they saw that the residents like to use Stewart Park and adding Stewart Park to the mix certainly seems legitimate. They also saw a fair amount of comments about how the Cass Park facilities are used and changes they would like to see there. Supervisor Valentino told the Board it might be important to make a decision on some of the discretionary items before them, others could wait. A decision on the City recreation facilities does not have to be made at the evening's meeting. 14 April 11, 2005 Town Board Meeting Approved May 9, 2005 The Board interrupted the discussion to consider other agenda items. TB RESOLUTION NO. 2005-066: Approval of Funds and Budget Modification for Purchase of Partitions and Office Furnishings for Town Hall Office Improvement.. WHEREAS, The Town Board has reviewed a proposal prepared by the staff to improve the Town Hall Office space by providing additional File Storage space, improved working surface and new and additional acoustical partitions, and WHEREAS, Stevens Office Interiors has provided a quote from the office furniture system that is on the NYS procurement contract for the new partitions, 2 new lateral files, work surface, work stool and labor for an estimated budget of $6,700, and WHEREAS, there is sufficient surplus fund balance to cover this expenditure, Now Therefore be it RESOLVED that the Town Board approves the expenditure for the purchase and installation of the recommended office furniture system to make the workspace improvement recommended by the Staff, and be it further RESOLVED that the funds for this project be taken from surplus funds if the Town wide A fund and that the Town of Ithaca 2005 budget be modified to add $6,700.00 to line A1620.241, Town Hall Furniture and Furnishings. MOVED: Supervisor Valentino SECONDED: Councilman Burbank VOTE: Supervisor Valentino, aye; Councilwoman Grigorov, aye; Councilman Burbank, aye; Councilwoman Gittelman, aye; Councilman Engman, aye; Councilman Stein, aye. Agenda Item No. 20. — Consider Setting a Public Hearing to Consider a Local Law Amending the Zoning Chapter of the Town of Ithaca Code regarding Telecommunications Facilities (Attachment #10 — Memo from J. Kanter and Draft Local Law TB RESOLUTION NO. 2005-053: Resolution Setting a Public Hearing to Consider a Local Law Amending Sections 270-5 and 270-219 of the Code of the Town of Ithaca Regarding Telecommunications Facilities RESOLVED, that the Town Board of the Town of Ithaca hold a public hearing at the Town Hall, 215 North Tioga Street, Ithaca, New York, on the 9th day of May 2005, at 6:30 p.m. for the purpose of considering a proposed local law amending Sections 270-5 and 270- 219 of the Code of the Town of Ithaca regarding telecommunications facilities; and it is further 15 April 11, 2005 Town Board Meeting Approved May 9, 2005 RESOLVED, that at such time and place all persons interested in the proposed amendment may be heard concerning the same; and it is further RESOLVED, that the Town Clerk of the Town of Ithaca is hereby authorized and directed to publish a notice of such public hearing in the Ithaca Journal published in the City of Ithaca, Ithaca, New York, and to post a copy of same on the signboard of the Town of Ithaca, said publication and posting to occur not less than ten days before the day designated above for the public hearing. MOVED: Supervisor Valentino SECONDED: Councilwoman Grigorov VOTE: Supervisor Valentino, aye; Councilwoman Grigorov, aye; Councilman Burbank, aye; Councilwoman Gittelman, aye; Councilman Engman, aye; Councilman Stein, aye. Agenda Item No. 21 - Presentation of Forest Home Traffic Calming Study (Attachment # 11 -Traffic Calming Presentation materials) Bruce and Doug Brittain appeared before the Board to update them on the Forest Home Traffic Calming Plan. Councilman Burbank stated he was hopeful that the Town would find ways to integrate some of the proposed plan's ideas into their planning process and actualize some of the recommendations. He acknowledged the missing piece is funding. The Town will be receiving a final report hopefully sometime this summer. Agenda Item No. 12 - Consider Setting Date for Local Assessment Advisory Board TB RESOLUTION NO. 2005-054: Setting Date Local Advisory Board of Assessment Review WHEREAS, the Town Board of the Town of Ithaca, at their March 7, 2005 meeting, appointed Councilman Stein and Supervisor Valentino to serve on the Local Advisory Board of Assessment Review and appointed Councilman Engman to serve as alternate representative; and WHEREAS, the Town Board must set a date for the local assessment review; now therefore be it RESOLVED, that the Town of Ithaca Local Advisory Board of Assessment Review will hold their review proceedings on Thursday, May 19, 2005 from 3:00 p.m. to 6:00 p.m., at the Ithaca Town Hall, 215 North Tioga Street, Ithaca, New York; and be it further RESOLVED, the Town Clerk is hereby authorized and directed to forward a certified copy of this resolution to the Tompkins County Assessment Department. 16 April 11, 2005 Town Board Meeting Approved May 9, 2005 MOVED: Supervisor Valentino SECONDED: Councilman Stein VOTE: Supervisor Valentino, aye; Councilwoman Grigorov, aye; Councilman Burbank, aye; Councilwoman Gittelman, aye; Councilman Engman, aye; Councilman Stein, aye. Agenda Item No. 7 - Discussion of Network Specialist's Budget Requests, Lisa Carrier-Titti appeared before the Board to answer any questions regarding her budget modification requests. Those requests are as follows: 1) laptop computer is for the Justice Department; 2) Eagle Point Software is an extra license for Highway Department Employee Joe Slater; 3) new switch for network expansion is to allow for the addition of more computers to the network; 4) Town Justice software will allow Court Clerks to access each others files. Ms. Carrier-Titti told the Board she had decided to withdraw an earlier request for wireless Internet access. Agenda Item No. 27 - Consider Referring Proposal to Create Planned Development Zone for the Axiohm — South Hill Business Campus Promect to Planning Board (Attachment #12 — Memo from J. Kanter) Mr. Kanter explained that this application is going to the Planning Board for a sketch plan review the following evening. Andy Sciarabba is a partner in the South Hill Business Campus LLC, which recently acquired the former Axiohm building. The zoning is industrial, which allows primarily manufacturing and a number of other uses. One of the issues with the zoning is the list of permitted uses in the industrial zone, which puts some limits on what can be done in the building. In order for them to lease out space these days, you are not going to find many manufacturing or industrial types of users. The other issue that zoning could address has to do with the site plan approval process and what items have to go to the Planning Board for review. Right now that's almost everything. Almost any change of use or occupancy in that building would require going for a site plan approval. Another of the questions that could possibly be addressed by the Town Board would be to modify that site plan review process. Mr. Kanter invited Mr. Sciarabba to address the Board. Mr. Sciarabba told the Board they had heard from 15 or 20 interested parties since they purchased the building in December. They have heard from one local manufacturer interested in about 10,000 square feet of space. But frankly all the others spaces are going to be in the nature of lawyers, financial planners, day care, art gallery and studio space, catering. A good portion of the building is old style manufacturing space. Fortunately the second floor with its wood floor and windows will allow for very nice office space. The entrepreneur's forum was there on Saint Patrick's Day; about 72 people showed up. They all wanted to take a tour of the building and from that meeting about 5 or 6 individuals expressed an interest in looking at future space in the building. Mr. Sciarabba stated they would not be able to fill the building with pure manufacturing or the limited uses in an industrial zone. 17 April 11, 2005 Town Board Meeting Approved May 9, 2005 Mr. Kanter told the Board that at this point the action, if they so choose, would be to refer the request to the Planning Board for a recommendation on the zoning questions. Mr. Barney has done an initial, preliminary draft and if it was okay with the Town Board they would talk about it at tomorrow's Planning Board Meeting. Mr. Kanter saw it as the beginning of the process, hopefully not a very long one, of drafting a local law that would meet the Town's needs and the applicant's needs better than the current zoning. Councilman Engman stated he thought it was a great opportunity for putting the Axiohn building to good use again. He had one concern. He asked that precautions be taken regarding some of the proposed uses. Some of those possibilities are technology based companies, manufactures, light assembly, lab space, and printing. Some of these can use chemicals that are just as destructive and dangerous as the very ones that have to be cleaned up there now. He thought it was incumbent on the Town to try to protect future generations from having to do the types of clean ups we're seeing all over the Ithaca area. He wanted to make sure that whatever change there is to allow these things to happen that there is enough control so that stuff isn't just thrown down the sewer and end up in our newly renovated sewer treatment plant. Mr. Engman stated he was not a big fan of Empire Zone things and knew this project was applying for those types of tax abatement programs. He thought the one saving grace of this project was the environmental clean up and if it takes the tax incentives to get that done he would fully support the project. Councilwoman Grigorov stated she felt the project was a perfect candidate for a planned development zone. Both because the property has different zones and you can't utilize them efficiently they way it is and also it gives the Town much greater control over what can be done. In response to questions from Mr. Stein, Mr. Barney stated industrial zones presently permit any lawful manufacturing activity and any lawful activity permitted as of right in a light industrial zone except for some uses that are expressly prohibited and include dwelling units, sales of products at retail, restaurants, motels, hotel, adult entertainment business. It also prohibited really heavy industrial types of things. Mr. Stein asked what it is that we're considering adding. Mr. Barney responded bank or other financial institution, optician, research and development facilities, conference and event center, off -premises catering, arts or crafts gallery, educational uses, restaurant. Mr. Kanter told the Board that although Mr. Barney had prepared the draft law he has told the Town that he has a potential conflict of interest (a partner represented Mr. Sciarabba in conjunction with purchasing the building) and he is suggesting that Susan Brock oversee this for the Town. Mr. Kanter has spoken to Ms. Brock who is happy to do the work. TB RESOLUTION NO. 2005-055: Referral of Rezoning Request for the South Hill Business Campus, 950 Danby Road, to the Planning Board BE IT RESOLVED, that the Town Board of the Town of Ithaca hereby refers the request by the South Hill Business Campus, LLC for a rezoning of the property at 950 Danby Road from Industrial to Planned Development Zone to the Planning Board for a recommendation. ffelo] April 11, 2005 Town Board Meeting Approved May 9, 2005 • Councilwoman Grigorov SECONDED: Supervisor Valentino VOTE: Supervisor Valentino, aye; Councilwoman Grigorov, aye; Councilman Burbank, aye; Councilwoman Gittelman, aye; Councilman Engman, aye; Councilman Stein, aye. Agenda Item No. 23 - Discussion of Names for Town Parks (Attachment #13 — List of suggested park names) Maggie Degraff, 122 Westhaven Road Ms. Degraff appeared before the Board to request they consider using the Degraff name (mother Helen, father Homer) when naming the "Westhaven" park. The park parcel is part of the Titus Farm, which her parents bought in 1947. Supervisor Valentino stated the other park the Board will be naming is in the Glenside area. They have heard from two parties recommending Glenside Park and one recommending Connie Cook Park. Ms. Valentino reported having contacted the Cook family who did not have a strong feeling one way or the other about the park being named in honor of Connie. Supervisor Valentino suggested to the family that there might be a nice spot within the park where they could put a bench with Connie Cook's name. Cathy Cook thought that was a delightful suggestion and would prefer that to having the park named after Connie. Supervisor Valentino recommended they move forward with naming the park Glenside and look into placing a dedicated bench in the park. Councilman Burbank suggested the Board involve the Town Historian in naming parks. Councilwoman Gittelman recommended historic markers in Town parks. Councilman Stein expressed his preference for a name that honors an individual or an event in the past. He felt Glenside Park was throwing away a naming opportunity. He liked the idea of involving the Town Historian who could find an appropriate name of an individual who has some connection with Ithaca's past rather than the mundane name of the place. Councilwoman Grigorov thought it was nice to have the name that gave an idea of where the parks were. Mr. Burbank was inclined to name the park after the neighborhood. It is one of the Town's oldest neighborhoods. Regarding the Westhaven Park, Mr. Burbank stated the park was given to the Town not as part of a subdivision requirement, but by money raised by neighborhood residents. He wasn't sure if the people who were suggesting names were reflecting the sentiments of the people who worked so hard to generate the funds to buy the park and would be very interested to hear what those folks had to say. Mr. Noteboom told Mr. Burbank that Jeff Cowey was on the list of recommendations expressing the sentiment of that group. Agenda Item No. 22 - Consider Designation of Polling Places and Approval of Election District Map for 2005 (Attachment #14 — Memo from T. Hunter, Election District Map and number of registered voters per district) 19 April 11, 2005 Town Board Meeting Approved May 9, 2005 Ms. Hunter told the Board the Town needed to create a new Voting District number 14 because the existing district number 2 has exceeded the allowable number of registered voters. Councilman Burbank requested that Ms. Hunter investigate using Lindermann Creek or Eco Village as a polling place and that the Board consider amending the Election District Map at their May meeting should either of these spaces prove available. TB RESOLUTION NO. 2005-056: Designation of Election District Polling Places & Approval of Corresponding Election District Map WHEREAS, in conformity with Election Law it is necessary that the governing Town Board designate the names and addresses of Election District Polling Places for voting within the Town of Ithaca; and WHEREAS, in conformity with Election Law it is necessary that the governing Town Board approve a corresponding "official map" which outlines and describes the said Election District Polling Places within the Town of Ithaca; and WHEREAS, the governing Town Board wishes to be in compliance with the Election Law with regards to the same; now, therefore, be it RESOLVED, the governing Town Board of the Town of Ithaca hereby designates the following listing of election district polling places, as the official "Town of Ithaca Election District Polling Places for the Year 2005"; and be it further RESOLVED, the said "Election District Polling Places for the Year 2005" are all in compliance with the Election Law and are accessible to the handicapped; and be it further RESOLVED, the governing Town Board of the Town of Ithaca hereby adopts the attached corresponding "Election District Map" as the official map, which outlines and indicates the location of the said polling places for voting within the Town of Ithaca; and be it further RESOLVED, the Town Clerk is hereby authorized and directed to forward a certified copy of this resolution, and a certified copy of the corresponding "Election District Map" to the Tompkins County Board of Elections. ELECTION DISTRICT POLLING PLACES FOR THE YEAR 2005 District #1 - West Hill Fire Station, 1242 Trumansburg Road District #2 - Town of Ithaca Public Works Facility, 106 Seven Mile Drive District #3 - South Hill Fire Station, 965 Danby Road District #4 - Ellis Hollow Road Apartments, 1028 Ellis Hollow Road District #5 - Hasbrouck Apartments Community Center, 121 Pleasant Grove Road District #6 - B.O.C.E.S., 555 Warren Road 20 April 11, 2005 Town Board Meeting Approved May 9, 2005 District #7 - Cayuga Heights Fire Department, 194 Pleasant Grove Road District #8 - Cayuga Heights Fire Department, 194 Pleasant Grove Road District #9 - Boynton Middle School, 1601 North Cayuga Street District #10 - South Hill Fire Station, 965 Danby Road District #11 - Ellis Hollow Road Apartments, 1028 Ellis Hollow Road District #12 - Ellis Hollow Road Apartments, 1028 Ellis Hollow Road District #13 - Hospice Care, 172 East King Road District #14 - Town of Ithaca Public Works Facility, 106 Seven Mile Drive MOVED: Councilman Stein SECONDED: Councilwoman Gittelman VOTE: Supervisor Valentino, aye; Councilwoman Grigorov, aye; Councilman Burbank, aye; Councilwoman Gittelman, aye; Councilman Engman, aye; Councilman Stein, aye. Agenda Item No. 24 - Consider Appointments to Conservation Board (Attachment # 15 — Letters of interest) Mr. Engman as liason to the Conservation Board reported there were four candidates. Ray Terepca, at the time of his interview, was planning on retiring. He has been asked to continue in his job and asked not to be appointed to the Conservation Board at this time. TB RESOLUTION NO. 2005-057: Appointments to the Conservation Board WHEREAS, an Interview Committee was assembled to interview several applicants to fill three vacancies on the Town of Ithaca Conservation Board, with one vacancy having a term that ends on December 31, 2005, and two vacancies having terms that ends on December 31, 2006; and WHEREAS, the Interview Committee has found applicants, Melissa Anthony, Susan McCutcheon, and James Hamilton, to be well -qualified, enthusiastic, and very appropriate additions to the Board, and WHEREAS, the Conservation Board at a meeting on April 7, 2005, voted unanimously to support the recommendation of the Interview Committee, and forward the names of the three applicants to the Town Board for consideration of appointment. BE IT RESOLVED, that the Town Board of the Town of Ithaca hereby appoints the following individuals to the Conservation Board for terms as shown below. Melissa Anthony April 12, 2005 — December 31, 2005 102 Drew Road Ithaca, NY 14850 James Hamilton April 12, 2005 — December 31, 2006 21 April 11, 2005 Town Board Meeting Approved May 9, 2005 1603 Slaterville Road Ithaca, NY 14850 Susan McCutcheon April 12, 2005 — December 31, 2006 157 Enfield Falls Road Ithaca, NY 14850 MOVED: Councilman Engman SECONDED: Councilman Stein VOTE: Supervisor Valentino, aye; Councilwoman Grigorov, aye; Councilman Burbank, aye; Councilwoman Gittelman, aye; Councilman Engman, aye; Councilman Stein, aye. Agenda Item No. 25 - Consider Resolution Establishing the Process for Appointment of Zoning Board of Appeals Alternates Mr. Frost asked that the alternate be required to attend either some training or a number of meetings that makes them somewhat qualified to make intelligent decisions when they sit at the Board. He asked for a higher requirement than just attendance at two meetings. The Board concurred. TB RESOLUTION NO. 2005-058: Procedures and Requirements Related to the Appointment and Service of Alternate Zoning Board of Appeals Members WHEREAS, pursuant to Code of the Town of Ithaca, Chapter 270 section 235 (A) (1) and New York State Town Law Section 267 (11) (a), the Town Board may appoint up to two alternate members to the Board of Zoning Appeals to serve for a term established by the Town Board; and WHEREAS, the chairman of the Zoning Board of Appeals has requested the Town Board consider approving appointing alternate members to the Zoning Board of Appeals and WHEREAS, the Town Board has discussed the request and believes such an appointment would be in the best interests of the Board of Appeals and the citizens of the Town if appointed under the terms set forth below; NOW, THEREFORE BE IT RESOLVED, that, until otherwise determined by this Board, the Town Board make appointments of alternate Zoning Board Appeals members in accordance with the following procedures and requirements: 1. Only one alternate member will be appointed at a time. 2. The alternate member would be required to attend a minimum of two meetings following or preceding appointment to understand the process and thereafter to attend at least four meetings per year. 22 April 11, 2005 Town Board Meeting Approved May 9, 2005 3. The alternate member would be required to attend the same training as may be required of regular members. 4. The alternate member would be paid for all meetings attended whether or not his presence is necessary for voting purposes. 5. The alternate member could attend meetings even if not needed, but would not be able to vote. 6. Alternate members would serve for a term of up to one year ending December 31 each year. Ar •lipil elvapfflm SECONDED: Councilman Engman VOTE: Supervisor Valentino, aye; Councilwoman Grigorov, aye; Councilman Burbank, aye; Councilwoman Gittelman, aye; Councilman Engman, aye; Councilman Stein, aye. Agenda Item No. 26 - Consider Appointment of Interview Committee for Zoning Board of Appeals Alternate TB RESOLUTION NO. 2005-059: Appointment Interview Committee for Alternate Zoning Board of Appeals Member WHEREAS, a vacancy exists in the position of Alternate Zoning Board of Appeals Member; and WHEREAS, the Town Board wishes to appoint an Interviewing Committee to conduct interviews and make a recommendation for appointment for the position; NOW, THEREFORE, be it RESOLVED, the Town Board of the Town of Ithaca hereby appoints the following persons to the Interviewing Committee for the vacant Alternate Zoning Board of Appeals Member position: Catherine Valentino, Town Board Member Kirk Sigel, Chairman, Zoning Board of Appeals Andrew Frost, Director of Building and Zoning Judith C. Drake, Human Resources Manager MOVED: Councilman Stein SECONDED: Councilman Burbank 23 April 11, 2005 Town Board Meeting Approved May 9, 2005 VOTE: Supervisor Valentino, aye; Councilwoman Grigorov, aye; Councilman Burbank, aye; Councilwoman Gittelman, aye; Councilman Engman, aye; Councilman Stein, aye. Agenda Item No. 28 - Consider Authorizing Stormwater Management Joint Application TB RESOLUTION NO. 2005-060: Resolution Supporting Grant Application by the Tompkins County Stormwater Group WHEREAS, the Town of Ithaca is part of the urbanized area of Tompkins County and is a Municipal Separate Storm Sewer System (MS4) as defined by the Phase 11 Stormwater Regulations; and WHEREAS, the Phase 11 Stormwater Regulations requires that all MS4s implement a Storm Water Management Plan (SWMP); and WHEREAS, the Tompkins County Stormwater Group is applying for grant funding on behalf of all MS4s in Tompkins County for the purposes adopting and implementing required Local Laws in support of stormwater management programs within the MS4s in Tompkins County, which are required elements in the Storm Water Management Plan, and WHEREAS, the Tompkins County Stormwater Group seeks the support of the Town of Ithaca for this grant funding application and its efforts to facilitate intermunicipal collaboration in the implementation of the Phase 11 Stormwater Regulations. THEREFORE, BE IT RESOLVED, that the Town of Ithaca supports the efforts by the Tompkins County Stormwater Group to apply for grant funding and implement portions of the Storm Water Management Plan on behalf of and in cooperation with the MS4s of Tompkins County. MOVED: Councilwoman Gittelman SECONDED: Councilman Stein VOTE: Supervisor Valentino, aye; Councilwoman Grigorov, aye; Councilman Burbank, aye; Councilwoman Gittelman, aye; Councilman Engman, aye; Councilman Stein, aye. Agenda Item No. 29 - Consider Name Change Harris B. Dates Drive West to West Hill Drive, TB RESOLUTION NO. 2005-061: Resolution Renaming Harris B. Dates Drive West to West Hill Drive WHEREAS, the Town Board by TB Resolution No. 2004-065 accepted the concept and location of the proposed roads and utilities to be constructed in connection with the Overlook at West Hill project at 1290 Trumansburg Road; and 24 April 11, 2005 Town Board Meeting Approved May 9, 2005 WHEREAS, it was suggested that the new road to be accepted be named Harris B. Dates Drive West; and WHEREAS, the Tompkins County office that deals with responses to fire, emergency medical service and other emergency calls believes there is substantial likelihood of confusion created by the use of Harris B. Dates Drive West, in view of the long-standing use of the name Harris B. Dates Drive on the east side of Trumansburg Road; and WHEREAS, the Town Highway Superintendent and the Town Director of Building/Zoning concur with such concern; and WHEREAS, the original subdivision and site plan maps use the name West Hill Drive instead of Harris B. Dates Drive West; NOW, THEREFORE, it is hereby RESOLVED, that on the recommendation of the Highway Superintendent and Director of Building/Zoning, the Town Board of the Town of Ithaca does hereby approve the naming/renaming of the road shown as West Hill Drive on the site plan and subdivision maps referred to in Town Board Resolution No. 2004-065 from Harris B. Dates Drive West to West Hill Drive; and it is RESOLVED, that the Town Supervisor and all other officers of the Town be and each hereby is authorized and directed to take such additional steps as may be necessary to effectuate the establishment of the name set forth above. MOVED: Councilman Stein SECONDED: Supervisor Valentino VOTE: Supervisor Valentino, aye; Councilwoman Grigorov, aye; Councilman Burbank, aye; Councilwoman Gittelman, aye; Councilman Engman, aye; Councilman Stein, aye. Agenda Item No. 30 — Discussion of Recreation Partnership (Attachment #16 — Recreation Partnership Presentation) Councilwoman Gittelman told the Board she had intended to circulate information but due to printing difficulties would, instead, be putting it in their mailboxes. She reported that things have been going much better recently. There has been a lot of conflict on the Board. She thought it was because money is low and some of the original mandates for the Partnership were not being filled. Also some Town Supervisors and the Municipal Officers Association were asking for changes. Ms. Gittelman told the Board that for those of us who have children the Recreation Partnership has really provided very well for the youth of the community. The programs in general have received high marks from the community. The group feels that the variety of their programming is broad. It includes competitive and non-competitive sports, drama, crafts, and several different kinds of camps. They have had to let some programs go due to a decrease in County funding. They tried to take out the programs that were the least 25 April 11, 2005 Town Board Meeting Approved May 9, 2005 peopled. The things they have been asked to do are look at the financial accountability, to try to decentralize more of the programs, and to invite some program proposals. Financially, they have met with Peg Hendricks of the Community Foundation and are moving towards setting up a fund from which the Partnership can accept money from private donors and possibly establish trusts for grants and scholarships. In terms of decentralization, with the cooperation of the municipal recreation coordinators, they are creating a website where all the coordinators of the different municipalities can list their programs and also let people know which programs are open to any resident of the partnership community. They are also looking at the possibility of movable programs, programs that can be moved from park to park. The following day the evaluation committee is going to be looking at how to let people know what they are looking for in terms of programming. Agenda Item No. 31 — Consent Agenda Councilwoman Grigorov asked that the minutes be pulled from the consent agenda. TB RESOLUTION NO. 2005-062: Consent Agenda Items.. BE IT RESOLVED, that the governing Town Board of the Town of Ithaca hereby approves and/or adopts the resolutions for Consent Agenda Items as presented. MOVED: Supervisor Valentino SECONDED: Councilwoman Grigorov VOTE: Supervisor Valentino, aye; Councilwoman Grigorov, aye; Councilman Burbank, aye; Councilwoman Gittelman, aye; Councilman Engman, aye; Councilman Stein, aye. TB RESOLUTION NO. 2005-062a : Town of Ithaca Abstract WHEREAS, the following numbered vouchers have been presented to the Ithaca Town Board for approval of payment; and WHEREAS, the said vouchers have been audited for payment by the said Town Board; now therefore be it RESOLVED, that the governing Town Board hereby authorizes the payment of the said vouchers in total for the amounts indicated. VOUCHER NOS. 202-359 General Fund Townwide General Fund Part Town V • • •: $ 81458-63 26 April 11, 2005 Town Board Meeting Approved May 9, 2005 Highway Fund Part Town $ 51,357.51 Water Fund $256,879.67 Sewer Fund $ 8,453.39 Risk Retention Fund $ 741.80 Fire Protection Fund $396,880.00 Forest Home Lighting District $ 174.54 Glenside Lighting District $ 63.59 Renwick Heights Lighting District $ 88.78 Eastwood Commons Lighting District $ 181.46 Clover Lane Lighting District $ 20.92 Winner's Circle Lighting District $ 61.02 Burleigh Drive Lighting District $ 73.26 West Haven Road Lighting District $ 241.89 Coddington Road Lighting District $ 142.79 Debt Service $ 742.68 TOTAL: $832,946.51 MOVED: Supervisor Valentino i,',ECONDED: Councilwoman Gri•-= VOTE: Supervisor Valentino, aye; Councilwoman Grigorov, aye; Councilman Burbank, aye; Councilwoman Gittelman, aye; Councilman Engman, aye; Councilman Stein, aye. TB RESOLUTION NO. 2005-062b: Bolton Point Abstract. WHEREAS, the following numbered vouchers for the Southern Cayuga Lake Intermunicipal Water Commission have been presented to the governing Town Board for approval of payment; and WHEREAS, the said vouchers have been audited for payment by the said Town Board; now, therefore, be it RESOLVED, that the governing Town Board hereby authorizes the payment of the said vouchers. Voucher Numbers: 131-140, 142-211 Check Numbers: 8094-81037 8105-8174 Operating Fund $266,290.16 1998 SCADA Capital Project $ 12,358-65 2000 Bolton Road Project $ 41648-00 2002 Office Space Addition $ 81)150.90 2001 Backup Electrical Power $ 3,862.00 2003 East Hill Tank Project $ 51.00 27 April 11, 2005 Town Board Meeting Approved May 9, 2005 TOTAL $368360.71 MOVED: Supervisor Valentino • Councilwoman Grigorov VOTE: Supervisor Valentino, aye; Councilwoman Grigorov, aye; Councilman Burbank, aye; Councilwoman Gittelman, aye; Councilman Engman, aye; Councilman Stein, aye. TB RESOLUTION NO. 2005-062c: Ratification of Highway Superintendent's Appointment of Laborer - WHEREAS, there has been a vacancy in the full time position of Laborer for the Highway Department, since January 1, 2005; and WHEREAS, the Interview Committee comprised of the Highway Superintendent, Deputy Highway Superintendent, Parks Maintenance Manager, Water and Sewer Maintenance Supervisor and Human Resources Manager, interviewed eleven candidates-, and WHEREAS, the Committee has determined that Lee Baker possess the necessary knowledge and skills to satisfactorily perform the duties of Laborer; and WHEREAS, Fred Noteboom, Highway Superintendent, appointed Ms. Baker as Laborer, effective March 21, 2005; Now, therefore be it RESOLVED, the Town Board of the Town of Ithaca does hereby ratify the appointment made by the Highway Superintendent, of Lee Baker as Laborer, retroactive to March 21, 2005; and be it further RESOLVED, this is a 40 hours a week position, at the hourly wage of $13.94, which is an estimated annual salary of $28,995.20, from Public Works account numbers, in Job Classification 199, with full time benefits; and be it further RESOLVED, a mandatory twenty-six (26) week probationary period applies, which ends September 16, 2005, with no further action by the Town Board if there is successful completion of the probationary period as determined by the Town Highway Superintendent. MOVED: Supervisor Valentino SECONDED: Councilwoman Grigorov K 'Poo April 11, 2005 Town Board Meeting Approved May 9, 2005 VOTE: Supervisor Valentino, aye; Councilwoman Grigorov, aye; Councilman Burbank, aye; Councilwoman Gittelman, aye; Councilman Engman, aye; Councilman Stein, aye. TB RESOLUTION NO. 2005-062d: Approval of Revised Job Descriptions WHEREAS, the Human Resources Manager recommends revisions to the following job descriptions, so that they are a better reflection of the organizational structure of the Public Works Department; ♦ Town Highway Superintendent ♦ Director of Engineering ♦ Deputy Town Highway Superintendent ♦ Parks Maintenance Manager ♦ Water and Sewer Maintenance Supervisor Now, therefore, be it RESOLVED, the Town Board of the Town of Ithaca does hereby approve the revised job descriptions for; ♦ Town Highway Superintendent ♦ Director of Engineering ♦ Deputy Town Highway Superintendent ♦ Parks Maintenance Manager ♦ Water and Sewer Maintenance Supervisor and be it further RESOLVED, the Human Resources Manager is hereby directed to file the approved revised job descriptions with Tompkins County Personnel. MOVED: Supervisor Valentino SECONDED: Councilwoman Grigorov VOTE: Supervisor Valentino, aye; Councilwoman Grigorov, aye; Councilman Burbank, aye; Councilwoman Gittelman, aye; Councilman Engman, aye; Councilman Stein, aye. RESOLUTION NO. 2005-062e: Appointment of Project Assistant-Enginee m WHEREAS, there is presently a vacancy in the temporary position of Project Assistant in the Engineering Department, which is a position not to exceed six months as an internship opportunity working on a specific project; and WHEREAS, the Town (among other Tompkins County Municipalities) has been designated a regulated Municipal Separate Storm Sewer System (MS4) by NYS DEC, in 29 April 11, 2005 Town Board Meeting Approved May 9, 2005 which the Town has until March 2008 to develop a map of the MS4 that shows the location of all outfalls and the names and locations of all waters; and WHEREAS, Tompkins County has received a grant that was divided out among the effected municipalities to pay for staff time to do the mapping project, with which $13,865.84 was committed to the Town of Ithaca; and WHEREAS, Ben Hebdon, a Junior at Binghamton University majoring in Geography with a concentration in GPS and GIS, has been a season laborer with the Town for two previous summers; and WHEREAS, the Director of Engineering has determined that Ben Hebdon possess the necessary knowledge and skills to satisfactorily perform the duties of the Project Assistant for this project and makes the recommendation for appointment; now, therefore, be it RESOLVED, the Town Board of the Town of Ithaca does hereby approve the appointment of Ben Hebdon as Project Assistant for the Engineering Department, effective May 16, 2005; and be it further RESOLVED, this position is a temporary summer position not to exceed 40 hours per week for 15 weeks, at the hourly wage of $10.50, from account number Al 440.100, no benefits apply; and be it further RESOLVED, the Town will voucher the Tompkins County Soil and Water for reimbursement of the employment costs. MOVED: Supervisor Valentino SECONDED: Councilwoman Grigorov VOTE: Supervisor Valentino, aye; Councilwoman Grigorov, aye; Councilman Burbank, aye; Councilwoman Gittelman, aye; Councilman Engman, aye; Councilman Stein, aye. TB RESOLUTION NO. 2005-063: Town Board Minutes of March 7, 2005 WHEREAS, the Town Clerk has presented the minutes for Town Board Meeting held on March 7, 2005 to the governing Town Board for their review and approval of filing; now therefore be it RESOLVED, the governing Town Board does hereby approve for filing the minutes for the meeting held March 7, 2005 as corrected, at the April 11, 2005 board meeting. MOVED: Councilwoman Gittelman SECONDED: Councilman Burbank 30 April 11, 2005 Town Board Meeting Approved May 9, 2005 VOTE: Supervisor Valentino, aye; Councilwoman Grigorov, aye; Councilman Burbank, aye; Councilwoman Gittelman, aye; Councilman Engman, aye; Councilman Stein, aye. Councilman Stein excused himself at 9:0 7 p.m. Agenda Item No. 32 — Reports from Town Committees Transportation Committee (Attachment #17 — Request for Qualifications) Mr. Kanter reported that at the last Transportation Committee Meeting they went over a request for qualifications for technical consulting services that they are getting ready to send out to a list of about 20 consultants to do some technical work to help with the Transportation Plan. The Committee was wondering if Town Board members wanted to take a look through the request for qualifications and Mr. Kanter had copies for interested Board members. Mr. Engman requested a copy. Mr. Kanter asked for comments within the next week or so. Mr. Kanter further reported that the committee has been working on the Transportation Plan Draft and they have gotten pretty far on the inventory and analysis section. They will probably be looking to set up a second public meeting in May. Mr. Kanter stated that Committee Chair Lesser was wondering what type of input the Board would like to have on the draft plan before it goes out for public comment. Mr. Kanter recommended that as soon as the Committee has a draft that they think is in good shape they will distribute it to Board members and then it would become a public draft document for the public meeting. Councilwoman Grigorov thought they would be having a Board meeting before the Public Hearing and suggested they could see the draft at that time. Pegasus Oversight Committee Mr. Burbank reported the committee was continuing to meet. The big issue they are continuing to deal with is pressure from Time Warner to set up a mechanism to charge people using the facilities who are not members of the participating municipalities. There are three members: the City of Ithaca, the Town of Ithaca, and the Village of Cayuga Heights. The question is whether you let others use the facilities without contributing. They have been struggling to come up with something that might possibly meet the spirit of the contract but would not be an onerous burden to the volunteers that produce the shows by asking them to pay. Time Warner personnel assisting in the public access portion of things is down to one person, Lauren Stefanelli. Ms. Gittelman stated that person is now doing the job of three other people that are no longer there. One of the problems is that when Lauren takes vacation there is essentially no way to cover for her. Mr. Burbank felt it wouldn't take a lot of money to develop a fund to provide coverage when she is away, but they do not have a mechanism to do that. Dog Park Mr. Burbank reported that he has been meeting with the City to discuss the possibilities for a dog park. 31 April 11, 2005 Town Board Meeting Approved May 9, 2005 Intermunicipal Trail Committee Councilman Engman is exploring the possibility of creating a trail parallel to Hanshaw Road. Board Policy and Protocol Committee Ms. Drake reported that she would be distributing chapters 1 through 3 for the Board to review. Agenda Item No. 33 — Reports of Town Officials (Attachment #18 — Monthly Reports Director of Engineering Mr. Walker told the Board the Town extended a water and sewer line on Taughannock Boulevard about 50 feet into the Town of Ulysses. There is a resident in Ulysses who would like to connect to the water and sewer. Mr. Walker reported having told the resident that if the Town of Ulysses creates a water and sewer district, the Town would be able to provide them with water and sewer. Previously Ulysses was not interested. Mr. Walker thought they would now consider it if the residents would pay the cost of setting up the district. They are existing residents, the pipes are right in front of their house, and they're right on the lake so it's not a bad thing to get the sewer out of the lake. There might be two or three other properties below the road on the lakeside that have access to the same driveway and then there's a house on the other side of the road. The owner did not want to move ahead unless he had the blessing of the Town. In answer to questions from Mr. Engman, Mr. Walker stated there is one homeowner that requested it, but there may be two or three properties on both sides of the road that would be adjacent to it. Mr. Engman asked about the potential for future growth and other people wanting to hook on? Mr. Walker stated he talked to Doug Austic who told him there have been a lot of requests for water and sewer. In fact, Mr. Austic asked if we could get it out to the Yacht Club. Mr. Walker told him it could be done if the Town of Ulysses wanted to build it. Mr. Austic told him they couldn't afford 3 million, so it isn't going to happen. Mr. Engman's major concern is that one of the unintended consequences of water and sewer is that it creates sprawl. He was worried that there would be a demand, once the above -mentioned properties hook on, for a broader and broader area. Mr. Walker told him the section under discussion is right along Taughannock Boulevard and he thought the area was totally developed. Mr. Burbank stated the downside is, the upside isn't. Mr. Walker stated the upside is limited because of the steep slope and the Black Diamond Trail. Ms. Valentino felt the chance for sprawl was nil. Mr. Burbank stated that if Ulysses created this water district they would have the option of extending the service. Mr. Walker stated they would have to get approval from this Board to do that. Ms. Valentino added there was no way they could extend service without Town Board approval. Mr. Walker told the Board the water being supplied would be City water since that line is not hooked up to Bolton Point. The Town would need to talk to the City regarding the water. Mr. Barney told the Board that the property owner under discussion happens to be a client of his firm. 32 April 11, 2005 Town Board Meeting Approved May 9, 2005 Mr. Engman asked if allowing this would set any kind of a precedent that should anybody else come in and want to do something similar then they would have a better standing to force it? Mr. Walker stated the Town had already set a precedent because we have provided water, no sewer, service outside the Town. Mr. Engman stated having noticed mention of extending to Newfield. Mr. Walker stated the Town has had conversations with Newfield about providing a supply of water. There are significant engineering limitations as far as storage and capacity that they would have to deal with. Mr. Walker thought they had already created a new plan to drill some wells and build a couple new tanks to provide service. Supervisor Valentino stated they wanted to make the Board aware of the request and would take all the precautions that they can as they move forward and talk to the right people. Regarding the East Hill Transmission Main, Mr. Engman asked if the easement was still presenting a problem for this project. Mr. Walker told him it was up to the lawyers now. Bolton Point has provided an appraisal, the Cornell people have agreed that the appraisal wasn't too far off and they've come to terms regarding the dollar amount. The issue is now in Cornell's lawyer 7 s office. There are no anticipated glitches. Along with this they are straightening out getting the deed signed for the existing tank that is out there. He expects the survey maps will be completed by the end of the week. Ms. Valentino reported that they were also in serious discussions with the City of Ithaca about Bolton Point supplying them with water instead of building a new plant. The discussions so far have been friendly and cooperative. Building and Zoning Mr. Frost reported the Town has issued 9 building permits for the Overlook at West Hill project. Manager of Human Resources Councilman Engman stated it was amazing the Workman's Comp had gone down 7%. That is really an accomplishment by the Town when everybody else is going through the roof. Ms. Drake reported a reduction in the experience module (went from .91 to .87 which saved us about $6,000) and an increase in the discount the company gives us (12% to 19%). Additional Agenda Item No. 1 — Consider Authorization for Attending Stormwater Management Training TB RESOLUTION NO. 2005-064: Authorization for Attending Stormwater Management Training WHEREAS, the SUNY College of Environmental Science and Forestry Stormwater Management Program has scheduled several training courses which provide instruction on compliance with the new US -EPA Phase 11 Stormwater management regulations to be held in Syracuse, NY on various dates during the Winter/Spring of 2005; and WHEREAS, attendance at several of these programs will benefit the Town of Ithaca by providing additional training to Engineering and Planning Staff; and 33 April 11, 2005 Town Board Meeting Approved May 9, 2005 WHEREAS, The Director of Engineering recommends that: Dan Walker attends the Erosion and Sediment Control Site Planning course on April 26 th and April 27 th at a cost of $350.00; Now, therefore, be it RESOLVED, that the governing Town Board of the Town of Ithaca does hereby authorize Dan Walker to attend the Erosion and Sediment Control Site Planning course on April 26 th and April 27 th at a cost of $350.00 to be expended from A1440.400. SECONDED: Councilwoman Gittelman VOTE: Supervisor Valentino, aye; Councilwoman Grigorov, aye; Councilman Burbank, aye; Councilwoman Gittelman, aye; Councilman Engman, aye. Agenda Item No. 11 - Discussion of 2005 Budget Amendments (continued) Supervisor Valentino did not feel the Board should make a decision on the discretionary budget items in light of Mr. Stein's having excused himself from the meeting. She did feel there were some items that were time sensitive and the Board agreed they should proceed in considering them. Agenda Item No. 9 - Consider Funding Request for Six Mile Creek Volunteer Monitoring TB RESOLUTION NO. 2005-065: Funding for 2005 Volunteer Monitoring in Six Mile Creek Watershed Program WHEREAS, water quality monitoring is a fundamental tool in the management and protection of our water resources, and WHEREAS, in 2004 the program known as the "Volunteer Monitoring in Six Mile Creek Watershed" was initiated through an inter -municipal effort involving the Towns of Ithaca, Dryden, Caroline, and the City Ithaca, with technical assistance and coordination provided by the Community Science Institute (CSI), Inc., the Tompkins County Soil and Water Conservation District, and Cornell Cooperative Extension of Tompkins County, and WHEREAS, this program's successful first year resulted in the recruitment and training of 15 volunteers with the accomplishment of three monitoring events in the Six Mile Creek Watershed; two for chemical, physical, and bacteriological indicators at 13 sampling sites and one for biological indicators at six sampling sites, with analysis services provided by the CSI lab, a NYS certified laboratory, and 34 April 11, 2005 Town Board Meeting Approved May 9, 2005 WHEREAS, the continuation of this successful program in 2005 will result in 1) a better understanding of the baseline water quality conditions of Six Mile Creek, 2) a better understanding of the estimated loadings of nutrients (phosphorus and nitrogen), sediment and bacteria that the Six Mile Creek watershed contributes into Cayuga Lake, 3) assessment of point and non -point sources of nutrient, sediment, and bacteria that enter into Six Mile Creek, and 4) continued citizen involvement and education in watershed science and management, and WHEREAS, continuation of the "Volunteer Monitoring in Six Mile Creek Watershed" program for the year 2005 requires funding, and that each of the four involved municipalities are being asked to contribute $3,225, for a total municipal contribution of $12,898. NOW THEREFORE BE IT RESOLVED, the Town of Ithaca Town Board supports the continuation of the volunteer water quality monitoring program in the Six Mile Creek Watershed, and authorizes the expenditure of up to $3,225 for services to be provided by this proposal, and BE IT FURTHER RESOLVED, that the $3,225 authorized for this program shall be transferred from the General Townwide Fund, fund balance account A599 and transfer the $3,225 to the General Part Town Fund, account B8020.462 Six Mile Creek Volunteer Program. • Councilwoman Grigorov SECONDED: Councilman Engman VOTE: Supervisor Valentino, aye; Councilwoman Grigorov, aye; Councilman Burbank, aye; Councilwoman Gittelman, aye; Councilman Engman, aye. Agenda Item No. 8 Discussion of Workspace Reconfiguration and the Purchase of Necessary Components TB RESOLUTION NO. 2005-066: Approval of Funds and Budget Modification for Purchase of Partitions and Office Furnishings for Town Hall Office Improvement.. WHEREAS, The Town Board has reviewed a proposal prepared by the staff to improve the Town Hall Office space by providing additional File Storage space, improved working surface and new and additional acoustical partitions, and WHEREAS, Stevens Office Interiors has provided a quote from the office furniture system that is on the NYS procurement contract for the new partitions, 2 new lateral files, work surface, work stool and labor for an estimated budget of $6,700, and WHEREAS, there is sufficient surplus fund balance to cover this expenditure, Now Therefore be it 35 April 11, 2005 Town Board Meeting Approved May 9, 2005 RESOLVED that the Town Board approves the expenditure for the purchase and installation of the recommended office furniture system to make the workspace improvement recommended by the Staff, and be it further RESOLVED that the funds for this project be taken from surplus funds if the Town wide A fund and that the Town of Ithaca 2005 budget be modified to add $6,700.00 to line A1620.241, Town Hall Furniture and Furnishings. MOVED: Supervisor Valentino I VOTE: Supervisor Valentino, aye; Councilwoman Grigorov, aye; Councilman Burbank, aye; Councilwoman Gittelman, aye; Councilman Engman, aye. Other Business Coddington Road Community Center Request For Funding Supervisor Valentino reported this had been discussed in the Public Works Committee during which Mr. Burbank asked that the Community Center try to raise some money of their own. Supervisor Valentino proposed authorizing the $20,000 with the understanding that she would negotiate for them to get more donations to cover part of that. Councilman Burbank did not feel the Board should feel compelled to act quickly on this. Supervisor Valentino told him that it was important that they act on this and if they did not 90 children would be turned away from the program. It is a one time project unlike Cass Park where we are talking about an ongoing commitment. Supervisor Valentino stated the Community Center has a $450,000 budget. The Town of Ithaca provides them with only 11,000 of that budget that provides daycare, camps, recreation. Most of their budget is private money. Mr. Barney asked what it is we are buying with this money. Mr. Noteboorn told him we would be extending the easement and the pavilion will be provided for Town residents to use along with the ball field. Mr. Burbank asked that the community be made aware that the facilities are open to use by Town residents. Ms. Gittelman concurred. Mr. Engman asked for clarification of an $18,000 voucher for Coddington Road Community Center. Mr. Carvill told him $6,000 is for the baseball field agreement, the other one is the support for the center as a part of the Town's youth programming. Mr. Engman questioned what new services would be provided. Ms. Grigorov told him they were presented in great detail in the Capital Projects Committee. Supervisor Valentino told him the new pavilion will provide room for 80 to 90 more campers, more than doubling their capacity. It will be a pavilion that is available for all members of the Town. Mr. Carvill read from the information presented to the Capital Projects Committee: "We have used our existing 20 x 40 foot 36 April 11, 2005 Town Board Meeting Approved May 9, 2005 pavilion for the past 8 years as the base of summer programming which has grown in that time from 30 to 40 school to 80 to 100. To accommodate the growth we have experienced, we have used large canopy for extra sites to separate the different age groups and for programs. This has proved unsatisfactory for a number of reasons including inadequate protection for inclement weather and the instability of the canopies themselves. After last summer which was especially uncomfortable due to heavy rains, we decided we had to either reduce the size of our programs or build another pavilion to accommodate this expanding growth." Mr. Burbank told the Board he would vote for this but stated he was deeply uncomfortable with the process and the timing. He felt they should have come to the Board months ago. lfg a similar thing comes down next time Mr. Burbank stated he would on principal vote against It. TB RESOLUTION NO. 2005-067: Construction of New Pavilion at Codding-ton Road Community Center RESOLVED, that the Town expend up to $20,000. for the purpose of constructing a new pavilion to be able to provide additional capacity and programs for the Town's youth and other residents pursuant to a contract for the acquisition of services and other benefits for the youth programs. MOVED: Supervisor Valentino SECONDED: Councilwoman Grigorov VOTE: Supervisor Valentino, aye; Councilwoman Grigorov, aye; Councilman Burbank, aye; Councilwoman Gittelman, aye; Councilman Engman, aye. EXECUTIVE SESSION On motion by Councilwoman Grigorov, seconded by Councilman Burbank, the Board entered executive session at 9:55 p.m. to discussion a personnel matter and possible litigation. On motion by Councilman Burbank, seconded by Supervisor Valentino, the Board returned to regular session at 10:22 p.m. TB RESOLUTION NO. 2005-068: Authorization to Commence Article 78 Proceeding RESOLVED, that the Town of Ithaca commence the Article 78 proceeding discussed in executive session provided the City of Ithaca joins the prosecution of the action as a co - plaintiff or co -petitioner. MOVED: Councilwoman Grigorov SECONDED: Supervisor Valentino 37 April 11, 2005 Town Board Meeting Approved May 9, 2005 VOTE: Supervisor Valentino, aye; Councilwoman Grigorov, aye; Councilman Burbank, aye; Councilwoman Gittelman, aye; Councilman Engman, aye.. TB RESOLUTION NO. 2005-069: Authorization to Retain the Services of Thomas D'Antonio to Represent the Town RESOLVED, that the Town retain the services of Thomas D'Antonio of Rochester, New York to represent the Town and other defendants in the lower court proceedings in the action brought against the Town seeking construction of a road over the former Bolton property in the Village of Lansing, with Mr. D'Antonio I s fees to be paid 2/3 by the Southern Cayuga Lake Intermunicipal Water Commission and the remaining 1/3 to be divided among the other defendants represented by Mr. D'Antonio. • • BurbanlI SECONDED: Supervisor Valentino VOTE: Supervisor Valentino, aye; Councilwoman Grigorov, aye; Councilman Burbank, aye; Councilwoman Gittelman, aye; Councilman Engman, aye. ADJOURNMENT On motion by Councilman Burbank the meeting was adjourned at 10:25 p.m. Respectfully submitted, Tee -Ann Hunter Town Clerk Next regular meeting May 9, 2005. W016 April 111 2005 Town Board Meeting Approved May 9, 2005 39