HomeMy WebLinkAboutTB MInutes 2022-11-14MEETING OF THE ITHACA TOWN BOARD
November 14, 2022 5:30 p.m.
For your convenience, this meeting will be also broadcast via YouTube Link and
ZOOM 929-436-2866 Meeting ID 98910958241
AGENDA
1) Call to Order and Pledge of Allegiance
2) Persons to be Heard and Board Comments
3) The Ithaca Designated Encampment Site (Tides) proposal presentation
4) Consider setting a public hearing for a Limited Historic Commercial Overlay District
5) Consider relevy of certain Water/Sewer billing
6) Consider setting a public hearing regarding a Public Interest Order for the Town of Ithaca
2023 Coddington/Troy Pump Station Backup Generator Water Improvement and
Improvement Area
7) Consider authorization for the Supervisor to sign a contract for new Finance and Human
Resources software
8) Consider authorization for the Supervisor to sign an MOU with Local Power associated with
Community Choice Aggregation (CCA)
9) Consider approval of creation of a Code Safety Inspector position and job description
10) Consider authorizing use and acceptance of electronic bidding
11) Consider resolution in support of Operation Green Light
12) Consider Consent Agenda Items
a. Approval of Town Board Minutes
b. Approval of Town of Ithaca Abstract
c. Approval of Bolton Point Abstract
d. Approval of Budget Amendments
e. Approval of appointment of a Heavy Equipment Mechanic
f. Approval of appointment of Senior Heavy Equipment Mechanic
g. Approval of appointment of a Laborer - Green
h. Approval of appointment of a Laborer - Lake
i. Approval of appointment of a Motor Equipment Operator
j . Approval of Holiday List
k. Consider approval of the 2023 Amended Municipal Cooperative Agreement —
GTCMHIC
13) Report of Town Committees/Intermunicipal Organizations
14) Review of Correspondence
15) Executive session to discuss contract negotiations
Adjourn
MEETING OF THE ITHACA TOWN BOARD
November 14, 2022
MINUTES
Board Members Present: Rod Howe, Supervisor; Members Eric Levine, Rich DePaolo, Bill
Goodman, Pamela Bleiwas, Rob Rosen and Margaret Johnson
Staff Present: Susan Brock, Attorney for the Town; Judy Drake, Director of Human Resources;
Marty Moseley, Director of Code Enforcement; Susan Ritter, Director of Planning; Paulette
Rosa, Town Clerk; Joe Slater, Director of Public Works; Donna Shaw, Director of Finance; and
Dan Thaete, Director of Engineering
1) Call to Order and Pledge of Allegiance
Mr. Howe called the meeting to order at 5:34 p.m.
2) Persons to be Heard and Board Comments
Elizabeth Sanders addressed the Board regarding the proposed light fixture change to the pole in
front of her house. (see multiple correspondences archived)
Ms. Sanders stated that the changes to the light poles should be discussed with landlords and
members of the community and not just done. She said she has had a nightmarish situation with
the construction of short-term rentals on her road and now this, and she has not been able to talk
to members of the Board about any of the issues.
There was no one else wishing to address the Board.
Mr. Howe stated that Board members have had conversations with Ms. Sanders and her son
about the lighting so there has been a hearing about the issue between us.
3) The Ithaca Designated Encampment Site (Tides) proposal presentation
Cynthia Brock, City Council, lst Ward
Ms. Brock gave a history, saying that homelessness has existed in Ithaca for a very long time and
has become more visible as of late.
Last Fall, there was a series of community meetings where business owners and neighbors asked
the City to respond to the issue. A volunteer group came together consisting of elected officials,
continuum of care workers and neighbors and others and they presented the idea to the City and
the County to create a sanctioned encampment site at the Southwest Park, a four acre parcel
which would be deemed a campground and governed by the Department of Health.
TB 2022-11-14 (Filed 4/4) Pg. 1
There would be about 25 cottages, meeting spaces and central bathroom and showering facilities
with 24-hour wrap -around services so people would feel safe, secure and clean with care groups
helping transition people away from homelessness.
The County and City now have their own working groups. The City's task is to create a policy
to describe how we would work with the County and supportive services to interact and move
them towards safe and legal shelter and to clear the unsanctioned areas and restore and maintain
them as natural areas in a safe way.
The transition and expressed intent is not to criminalize homelessness in any way, shape or form;
realizing that if there is no safe or legal place to be, it would be inhumane to criminalize them for
not having a safe place to be.
There is a need for expanded housing opportunities for both low- and no -income people and this
is a coordinated approach we are working on to develop a request for proposals and/or
qualifications and setting the parameters for that.
Dan Klein, County Legislator
There have been many discussions and outreach to the care service providers as well as safety.
The response has been neutral and the County feels we have come as far as we can for now and
we are watching the City's progress on the RFP, and then it will be a joint venture.
Both the City and the County have set aside $1 OOK to be ready to do this if we get to a point
where we can move forward, adding that the County has established a full time position of
Homelessness Services Coordinator, who will be very involved in this process.
Christopher Teitelbaum, SJCS
There has been a lot of discussion on not criminalizing the homeless right now, but, given that
there is not adequate space for folks who cannot or will not enter a shelter, they are forced to
break the law. They are breaking the law, regardless of whether or not the City chooses to
enforce that law.
We provide a lot of great services but there is no option for those that, for a variety of reasons,
are forced to be on land where folks might not want them to be.
Mr. Howe said that he has sat in on a few presentations, and the Town has been raised a couple
of times, and he asked Ms. Brock to highlight what the Town needs to be thinking about now.
Ms. Brock said she is sure there are people in encampments now in the Town, and if people
choose not to be included in TIDES, they will find other locations to encamp and feel safe.
There are expanded encampments in the Town of Lansing and elsewhere, so it is an issue
throughout the area.
TB 2022-11-14 (Filed 4/4) Pg. 2
She added that the City has also planned for a part-time Homelessness Coordinator who will be
involved.
Mr. Klein added that one issue is the City not enforcing the law, and that will cause spillage to
other areas. The one thing that stuck with him was our District Attorney stating that he will not
prosecute trespassing because it is a crime of poverty. If people are not being prosecuted, the
question is what the Town could even do.
Mr. Howe opened it up to questions and comments from the Board.
Mr. Howe asked Ms. Brock to speak to the RFP, because she had called it a few things.
Ms. Brock responded that an RFPI would be an expression of interest and ongoing and to hear
from agencies or programs about what they would like to offer in terms of providing shelter and
an RFP would be more directed to if the City said, we would like to have a sanctioned area with
xyz elements, how can you provide that. It is a matter of determining which way to move
forward.
Mr. Howe added that we have heard from residents on Five Mile Dr about concerns regarding
encampments.
Ms. Brock responded that the Town has encampments and the members of them are almost
always not registered with the Department of Social Services. The process is very daunting and
has requirements of sobriety and so people are outside of the traditional efforts of assistance and
there will need to be charitable organizations to step up and participate to enable this to move
forward.
Mr. Goodman thanked everyone who has worked on this.
Mr. Rosen said this is an innovative approach and something does need to be done, so he
applauds the initiative.
Mr. Teitelbaum stated that the culture that has established the "Jungle" has been around for 70
years and each encampment builds a culture of its own, and when TIDES works, it will work
better and better as people who need it see it working. The hope is that people will lose their
hesitancy over time.
Mr. Howe thanked the presenters.
4) Consider setting a public hearing for a Limited Historic Commercial Overlay District
Mr. Howe gave an overview, and a slight clarifying change was suggested by Ms. Ritter and
approved.
TB 2022-11-14 (Filed 4/4) Pg. 3
Ms. Ritter noted that this is not one set area in the town, but more of a floating zone to help
historically significant parcels be preserved and maintained by allowing certain uses that may
otherwise not be available in the underlying zone. The draft was recommended to the Board by
the Planning Committee.
TB Resolution 2022 - 169: Setting a public hearing regarding a local law revising Town of
Ithaca Code Chapter 270, (Zoning) by replacing Article XV111A (Limited Historic
Commercial Zones) with a New Article XV111A (Limited Historic Commercial Overlay
District
Resolved that the Town Board will hold a public hearing regarding a local law revising Town of
Ithaca Code Chapter 270, (Zoning) by replacing Article XVIIIA (Limited Historic Commercial
Zones) wi2022, New Article XVIIIA (Limited Historic Commercial Overlay District) on
Monday, December 12, 2022 at their regular meeting beginning at 5:30 p.m. held at Town Hall,
215 N. Tioga St, Ithaca, NY, at which time and place all persons interested in being heard on the
proposed local law will be heard.
Moved: Margaret Johnson Seconded: Rich DePaolo
Vote: ayes — Levine, Goodman, DePaolo, Howe, Bleiwas, Johnson and Rosen
5) Consider relevy of certain Water/Sewer billing
TB Resolution 2022 - 1.68: Authorization for 2022 Water & Sewer Re -levy Delinquent
2021/2022 Water & Sewer Rents.
Reconciliation of Receivables
ITEM# DESCRIPTION WATER SEWER TOTALS
1 Delinquent Re -levies
$
98,81.9.36
$
57,832.02
$ 156,651.38
2 Billing Credits
$
(10,879.60)
$
(6,797.60)
$ (17,677.20)
Account Receivable Balance:
$
87,939.76
$
51,034.42
$ 138,974.18
Whereas, (Item No. 1 above) $156,651.38 of delinquent water and sewer charges inclusive of
penalties and related surcharges for the billing period 12/l/21, 3/l/22, 6/1/22 and 9/1/22 remain
unpaid and due to the Town as of October 31, 2022 to be re -levied onto the 2023 Town and
County Tax Bills; and
Whereas, (Item No. 2 above) ($17,677.20) of billing credits will be carried forward for the
December 2022 Water & Sewer Billing cycle; and
Whereas, Town Code Chapter 261 and Town Code Chapter 210 provides for all delinquent
accounts for payment of water and sewer rents and related charges to be placed on the ensuing
years tax roll as a re -levy; now therefore be it
TB 2022-11-14 (Filed 4/4) Pg. 4
Resolved, that this governing Town Board approves the list of delinquent water and sewer
charges of $98,819.36 and $57,832.02 respectively, for re -levy to the 2023 Town and County
Tax Roll; and be it further
Resolved, that a certified copy of this resolution along with a listing of those re -levied water and
sewer charges are to be delivered to Tompkins County Assessment Department by the Town
Receiver of Taxes for the purpose of adding these delinquent charges to the 2023 Town and
County Tax Roll, the Finance Officer for accounting purposes, and to the Southern Cayuga Lake
Intermunicipal Water Commission for the purpose of reconciling and account billing purposes.
Moved: Eric Levine Seconded: Bill Goodman
Vote: ayes — Levine, Goodman, DePaolo, Howe, Bleiwas, Johnson and Rosen
6) Consider setting a public hearing regarding a Public Interest Order for the Town of
Ithaca 2023 Coddington/Troy Pump Station Backup Generator Water Improvement
and Improvement Area
TB Resolution 2022 - 167: Order Setting a Public Hearing Regarding a Proposed Water
Improvement for the Town of Ithaca, Tompkins County, New York, pursuant to Article
1.2-C of the Town Law, to be known as the Town of Ithaca 2023 Coddington/Troy Pump
Station Backup Generator Water Improvement and establishing the Town of Ithaca 2023
Coddington/Troy Pump Station Backup Generator Water Improvement Area.
Present: Rod Howe, Supervisor; Members Rich DePaolo, Eric Levine, Pamela Bleiwas, Bill
Goodman, Rob Rosen and Margaret Johnson
Moved: Rod Howe Seconded: Rich DePaolo
Whereas, a map, plan and report, including an estimate of cost, have been duly prepared in such
manner and in such detail as has heretofore been determined by the Town Board of the Town of
Ithaca, Tompkins County, New York, relating to the establishment and construction, pursuant to
Article 12-C of the Town Law, of water system improvements to be known and identified as the
Town of Ithaca 2023 Coddington/Troy Pump Station Backup Generator Water Improvement (the
"Improvement"), to provide such Improvement to the present Town water system to serve a
benefitted area in said Town to be known as Town of Ithaca 2023 Coddington/Troy Pump
Station Backup Generator Water Improvement Area (the "Water Improvement Area"); and
Whereas, the area of said Town determined to be benefited by said Water Improvement Area
consists of the entire area of said Town excepting therefrom the area contained within the
Village of Cayuga Heights, and the Water Improvement Area boundaries shall consist of the
entire area of said Town outside of the Village of Cayuga Heights as more fully shown upon a
map on file in the office of the Town Clerk, which map is available for inspection by any person.
or persons interested in same during regular office hours at said office; and
TB 2022-11-14 (Filed 4/4) Pg. 5
Whereas, said map, plan and report, including estimate of cost, were prepared by a competent
engineer, duly licensed by the State of New York and have been filed in the office of the Town
Clerk of said Town, where the same are available during regular office hours for examination by
any person or persons interested in the subject matter thereof; and
Whereas, the Improvement proposed in connection with the establishment of the Water
Improvement Area consists of the installation of two (2) backup generators (one next to an
existing Town of Ithaca water pump station at 514 Coddington Road, and one next to an existing
Town of Ithaca water pump station at 156 Coddington Road) and associated automatic transfer
switches as well as other ancillary and incidental improvements and expenses in connection
therewith, at a maximum estimated cost of $250,000; and
Whereas, said maximum estimated cost shall be authorized to be financed by the expenditure of
current revenues and surplus funds from water rates and charges from said Water Improvement
Area or by the issuance by the Town of Ithaca of its serial bonds with a maximum maturity not
in excess of the forty -year period prescribed by the Local Finance Law; provided, however,
grants-in-aid may be received and utilized therefor; and
Whereas, it is proposed that the cost of the Improvement shall be borne by the real property in
said Water Improvement Area by assessing, levying upon and collecting from the several lots
and parcels of land within such Water Improvement Area, outside of any villages, which the
Town Board shall determine and specify to be especially benefitted by the Improvement, an
amount sufficient to pay the cost or the principal and interest on serial bonds and bond
anticipation notes issued in anticipation of the issuance of serial bonds, as the same become due
and payable; and
Whereas, said maximum estimated cost is not greater than one -tenth of one per centum of the
full valuation of the taxable real property in the area of the Town of Ithaca outside of any
villages and, therefore, in accordance with the provisions of subdivision 13(a) of Section 209-q
of the Town Law, the permission of the State Comptroller is not required for such Improvement
and the establishment of said Water Improvement Area; and
Whereas, pursuant to the New York State Environmental Quality Review Act ("SEQRA") and
its implementing regulations at 6 NYCRR Part 617, it has been determined by the Town Board
that approval, construction and implementation of the Improvement are a Type 11 Action because
the Action constitutes "purchase of ... equipment" and "construction or expansion of a primary
or accessory/appurtenant, non-residential structure or facility involving less than 4,000 square
feet of gross floor area and not involving a change in zoning or a use variance and consistent
with local land use controls, but not radio communication or microwave transmission facilities,"
and thus approval, construction and implementation of the Improvement are not subject to
review under SEQRA, and
Whereas, it is now desired to call a public hearing for the purpose of considering said map, plan
and report, including estimate of cost, and the providing of the Improvement, and to hear all
persons interested in the subject thereof concerning the same, in accordance with the provisions
of Section 209-q of the Town Law; now, therefore, be it
TB 2022-11-14 (Filed 4/4) Pg. 6
Ordered, by the Town Board of the Town of Ithaca, Tompkins County, New York, as follows:
Section 1. A public hearing shall be held by the Town Board of the Town of Ithaca,
Tompkins County, New York, at the Town Hall, 215 North Tioga Street, in Ithaca, New York, in
said Town, on November 28, 2022, at 4:30 o'clock P.M., Prevailing Time, to consider the
aforesaid map, plan and report, including estimate of cost, and the question of providing the
Improvement, and to hear all persons interested in the subject thereof concerning the same and to
take such action thereon as is required by law.
Section 2. The Town Clerk is hereby authorized and directed to cause a copy of this Order to
be published once in the official newspaper, and also to post a copy thereof on the Town
signboard maintained by the Town Clerk, not less than ten (10) nor more than twenty (20) days
before the day designated for the hearing as aforesaid, all in accordance with the provisions of
Section 209-q of the Town Law.
Section 3. This Order shall take effect immediately.
The question of the adoption of the foregoing Order was duly put to a vote on roll call, which
resulted as follows: Rod Howe, aye; Rich DePaolo, aye; Eric Levine, aye; Pamela Bleiwas, aye;
Bill Goodman, aye; Rob Rosen, aye; and Margaret Johnson aye. The resolution was thereupon
declared duly adopted.
7) Consider authorization for the Supervisor to sign a contract for new Finance and
Human Resources software
Ms. Drake noted that this replaces a system the Town has used for over 25 years, and it was time
to upgrade to meet our needs. Multiple programs were researched and then some were chosen to
be demonstrated, followed by in-depth demonstrations of two, with Harris Local Government
being the preferred program.
TB Resolution 2022 - 170: Authorization for the Town Supervisor to Sign a Purchase
Agreement for Software Services with Harris Local Government for Finance and Human
Resources
Whereas, over the past several months, the Finance Officer, Bookkeeper to the Supervisor and
Human Resources Manager (Users) have reviewed several software applications to replace the
Town's current finance and payroll/human resources programs, and
Whereas, Users were provided demonstrations and written quotes by three software vendors of
systems/programs, and
Whereas, Users reported to the Personnel & Organization Committee need to replace the current
system the Town has used for twenty-five years as it no longer meets the needs of the Town and
the review process of replacement systems recently conducted, and
TB 2022-11-14 (Filed 4/4) Pg. 7
Whereas, the Users proposed selecting Harris Local Government due to their software
functionality, electronic payments and export reporting capabilities that will meet the Town's
specific needs, and
Whereas, Harris Local Government system has proposed the lowest quote for a Software
Purchase Agreement at $14,780 with an additional $18,412.50 for professional services (to
install, configure, train and convert Williamson data) and $3,300 for cloud hosting services for a
total initial cost of $36,492.50, and an annual maintenance and support fee for 2023 at $3,260.00,
and
Whereas, the Personnel and Organization Committee recommends to the Town Board the Users
selection of Harris Local Government, now, therefore be it
Resolved, that the Town Board approves the selection of Harris Local Government as the
software provider for finance and payroll/human resources and authorizes the Town Supervisor
to execute the Purchase Agreement and related documents, subject to the approval of the Town
Supervisor after consultation with the Attorney for the Town.
Moved: Eric Levine Seconded: Pamela Bleiwas
Vote: ayes — Levine, Goodman, DePaolo, Howe, Bleiwas, Johnson and Rosen
8) Consider authorization for the Supervisor to sign an MOU with Local Power associated
with Community Choice Aggregation (CCA)
Mr. Howe gave an overview, saying that the City and Town have been working with Local
Power and this MOU allows that work to continue without committing the Town to any costs or
future services.
TB Resolution 2022 - 171: Approval of a MOU between Town of Ithaca & Local Power
LLC
MEMORANDUM OF UNDERSTANDING
Between Town of Ithaca and Local Power LLC
This Memorandum of Understanding is entered into on November 14, 2022 between Local
Power LLC, located at 91 Mountain St., Haydenville, MA, and the Town of Ithaca, New York,
located at 215 North Tioga Street, Ithaca, NY 14850.
Whereas, Local Power LLC, worked actively with Town Board Members and Staff on the
preparation of a Community Choice Aggregation (CCA) program from November 2021 to July,
2022, funded by a Park Foundation grant administered by Sustainable Tompkins, and has
continued to work on a pro Bono basis for the Town from August, 2022 to October, 2022; and
TB 2022-11-14 (Filed 4/4) Pg. 8
Whereas, Local Power's work during this time included original drafting of the Town of Ithaca's
Local Law establishing a CCA program, as well as the definition of a third -party CCA
Administrator to manage the program, based on 9 interviews with Town Board Members and
executive staff, ten meetings with the CCA Group including Town Board members and staff,
three meetings with interested area municipal Town Boards and staff, as well as outreach to two
individual Town Boards, the incorporation of feedback on our implementation plan which
resulted in the Local Law and other program documents; and
Whereas, since the Park Foundation grant expired, Local Power LLC has continued in good faith
to work with and for the Town, preparing pro bono presentations of CCA program development
and CCA planning documents, and participating in meetings and strategy for the Town, so that it
is prepared to present a CCA program for Town Board approval early in 2023; and
Whereas, The City of Ithaca has entered into a contract with Local Power LLC to prepare a CCA
Implementation Plan for submission to the Public Service Commission (PSC), and management
of a Request for Proposals (RFP) operation to procure suppliers for electricity, gas and newly
developed Distributed Energy Resources (DER); and
Whereas, the Town Local Law establishing CCA in the Town, Chapter 135, adopted in 2022,
outlines the duties of a CCA Administrator, including preparation of CCA plans for the PSC and
management of the RFP process, as well as ongoing development of local renewable Distributed
Energy Resources, and defines a program design by Local Power LLC to achieve physical
decarbonization of energy, including power, heat, transportation and waste; and
Whereas, the Town does not have funds available to compensate Local Power LLC as a
consultant in the manner of the City of Ithaca, and wishes Local Power LLC to continue to
prepare the Town's CCA program so as to submit required plans to the PSC; now, therefore; be
it
Resolved that, should the Town approve, and Local Power LLC submit the required CCA plans
to the PSC, the Town will enter into an Administrator Agreement with Local Power LLC as
defined by Chapter 135, subject to negotiation of terms, so that Local Power LLC may issue
RFPs for the services required by the Town, and collect data on behalf of the Town, and be it
further
Resolved, that compensation levels to Local Power LLC, which will be paid by participating
customers, as well as the duration of Local Power LLC's contract, will be negotiated in good
faith, reflecting Local Power's work performed at risk and without Town compensation, based
on industry standards and workload, but will consist of payments for gas, electricity and DERs
created in the CCA Local Law Chapter 135, and be it further
Resolved that Local Power LLC is requested and authorized to prepare the CCA 3.0 program
created by Town Law Local Chapter 135, and be it further
Resolved, that this Memorandum of Understanding does not bind the Town to accept Local
Power LLC as its CCA Administrator, which decision shall not occur until the Town Board votes
on whether to adopt Local Power's CCA Implementation Plan.
TB 2022-11-14 (Filed 4/4) Pg. 9
Moved: Rod Howe Seconded: Rich DePaolo
Vote: ayes — Levine, Goodman, DePaolo, Howe, Bleiwas, Johnson and Rosen
9) Consider approval of creation of a Code Safety Inspector position and job description
Mr. Moseley gave an overview of the position, focused on Fire & Safety Inspections and the
increased number of Operating Permits required by the State. He added that this has gone
through the Personnel and Organization Committee, which recommended it to the Board for
approval.
TB Resolution 2022 —172: Creation of Code Safety Inspector Position under Civil Service
Whereas, the Town of Ithaca established compliance under the New York State Civil Service
Agency to qualify employment positions in the Town of Ithaca in accordance with Section 22 of
Civil Service Laws, Rules and Regulations, in which the Town must create a position and
approve the job description before making an appointment; and
Whereas, the Personnel and Organization Committee has reviewed the needs, description and job
classification evaluation of a Code Safety Inspector and recommends the creation of the position
to the Town Board, now, therefore, be it
Resolved, the Town Board agrees with the need for a Code Safety Inspector and hereby
establishes the following position in accordance with the applicable New York State and
Tompkins County Civil Service rules:
1. The following position is established and is a position in the competitive class pursuant to
Section 44 of the Civil Service Law:
1-(One) — Code Safety Inspector
And be it further
Resolved, the Town Board does hereby approve the job description as submitted, the D
classification in the Office Job Classification system, and the creation and 2023 recruitment of
the said position.
Moved: Pamela Bleiwas Seconded: Rob Rosen
Vote: ayes — Levine, Goodman, DePaolo, Howe, Bleiwas, Johnson and Rosen
10) Consider authorizing use and acceptance of electronic bidding
Mr. Howe noted that this is a formalization of the ability to accept electronic submissions now
that we are using Bid Net for many bids, quotes and RFP's.
TB 2022-11-14 (Filed 4/4) Pg. 10
TB Resolution 2022 - 173: Authorizing the use and acceptance of electronic bidding
Whereas General Municipal Law 103 authorizes the Town to use electronic bidding for certain.
procurements, and
Whereas the Town has enrolled in BidNet in an effort to increase competition in our bidding
process, and
Whereas BidNet meets all of the requirements as described in General Municipal Law, now
therefore be
Resolved, that the Town authorizes the use and acceptance of an electronic bidding process as
defined in GML 103.
Moved: Eric Levine Seconded: Pamela Bleiwas
Vote: ayes — Levine, Goodman, DePaolo, Howe, Bleiwas, Johnson and Rosen
1.1) Consider resolution in support of Operation Green Light
Ms. Rosa thanked the Board for their support of this program and noted that the resolution is
worded so this can be an annual gesture in support of our Armed Services.
TB Resolution 2022 -174: Support for Operation Green Light for Active Military Service
Members in Transition to Civilian Life (Veteran Status)
Whereas, the residents of the Town of Ithaca have great respect, admiration, and the utmost
gratitude for all the men and women who have selflessly served their country and this
community in the Armed Forces; and
Whereas, the contributions and sacrifices of the men and women that served in the Armed Forces
have been vital in maintaining the freedoms and way of life enjoyed by our citizens; and
Whereas, the Town seeks to honor these individuals who have paid the high price for freedom by
placing themselves in harm's way for the good of all; and
Whereas, New York States Veteran Population has decreased by 44% over the last 20 years; and
Whereas, Veterans continue to serve their community in the American Legion, Veterans of
Foreign Wars, church groups, civil service; and
Whereas, approximately 200,000 service members transition to civilian communities annually;
and
Whereas, an estimated 20% increase of service members will transition to civilian life in the near
future; and
TB 2022-11-14 (Filed 4/4) Pg. 11
Whereas, studies indicate that 44% to 72% of service members experience high levels of stress
during transition from military to civilian life; and
Whereas, Active Military Service Members transitioning from military service are at a high risk
for suicide during their first year after military service; and
Whereas, the Town appreciates the sacrifices our United State Military Personnel made while
defending freedom and believes specific recognition should be accorded to them in appreciation
of their service and to demonstrate the honor and support they have earned; now, therefore be it
Resolved, that in observance of Operation Green Light, the Town of Ithaca hereby declares
November 6th through Veterans Day the 1 Ith of each year to be a time to salute and honor the
service and sacrifice of our men and women in uniform transitioning from Active Service and
encourages its citizens to recognize the importance of honoring all those who have sacrificed to
preserve freedom by displaying a green light in a window of their place of business or residence.
Motion: Bill Goodman Seconded: Rob Rosen
Vote: ayes — Levine, Goodman, DePaolo, Howe, Bleiwas, Johnson and Rosen
12) Consider Consent Agenda Items
TB Resolution 2022 -175: Consent Agenda
Resolved the Town Board approves/adopts the following:
a. Approval of Town Board Minutes
b. Approval of Town of Ithaca Abstract
c. Approval of Bolton Point Abstract
d. Approval of Budget Amendments
e. Approval of appointment of a Heavy Equipment Mechanic
f. Approval of appointment of Senior Heavy Equipment Mechanic
g. Approval of appointment of a Motor Equipment Operator
h. Approval of appointment of a Laborer — Green
i. Approval of appointment of a Laborer - Lake
j. Approval of Holiday List
k. Approval of the 2023 Amended Municipal Cooperative Agreement — GTCMHIC
1. Appointment of Conservation Board Member
Moved: Eric Levine Seconded: Pamela Bleiwas
Vote: ayes — Levine, Goodman, DePaolo, Howe, Bleiwas, Johnson and Rosen
TB Resolution 2022 - 175a: Approval of Town Board Minutes
TB 2022-11-14 (Filed 4/4) Pg. 12
Resolved that the Town Board approves the minutes of September 12th, October 6ch and October
24th 2022, with non- substantive changes made if needed.
TB Resolution 2022 -175b: Town of Ithaca Abstract
Resolved that the Town Board hereby authorizes the payment of the following audited vouchers
in total for the amounts indicated:
VOUCHER NOS. 1188-1280
General Fund Town Wide
113,256.45
General Fund Part -Town
5,961.17
Highway Fund Town Wide DA
3,647.01
Highway Fund Part Town DB
448,396.42
Water Fund
340,755.94
Sewer Fund
184,269.16
Risk Retention Fund
622.95
Fire Protection Fund
290,000.00
Forest Home Lighting District
40.98
Glenside Lighting District
12.22
Renwick Heights Lighting District
20.47
Eastwood Commons Lighting District
28.66
Clover Lane Lighting District
3.83
Winner's Circle Lighting District
5.71
Burlei h Drive Lighting District
13.32
West Haven Road Lighting District
52.10
Coddington Road Lighting District
30.76
Trust and Agency
16,753.07
TOTAL
1,403,870.22
TB Resolution 2022 - 175c: Bolton Point Abstract
Resolved that the governing Town Board authorizes the payment of the following audited
vouchers for the Southern Cayuga Lake Intermunicipal Water Commission
Voucher Numbers: 469-516
Check Numbers: 20565-20612
Capital Impr/Repl Project
$
19,966.98
Operating Fund
$
63,082.13
TOTAL
$
83,049.11
Less Prepaid
$
6.359.89
TOTAL
$
76,689.22
TB Resolution 2022 — 1.75d: Approval of Budget Transfers, Amendments and
Modifications for the Quarter Ending September 30, 2022.
TB 2022-11-14 (Filed 4/4) Pg. 13
Whereas, the Town Finance Officer has reviewed all budgetary revenue and appropriation
accounts for the quarter ending September 30, 2022, and
Whereas, this review disclosed certain budgetary revenues and expenditures requiring transfers,
amendments or modifications summarized below:
General Town -wide Fund
Budget Amendment
Account
Description
From
To
A5031/H
Capital Project
30,000
A7145.400
Contractual
30,000
Budget Transfers
Account
Description
From
To
A1330.410
Conferences & Mileage
700
A1340.420
Dues & Publications
300
A1316.410
Conferences & Mileage
1,000
A1430.429
Management Programs
1,500
A1430.400
Contractual
1,500
A1440.410
Conferences & Mileage
1,000
A1440.451
Vehicle Maintenance
1,000
A1990.499
Contingency Account
3,000
A1460.413
Codification Services
3,000
A1650.415
Telephones
7,500
A1620.447
Building Utilities
7,500
Highway Part -Town Fund
Bud -et Amendment
Account
Description
From
To
DA2665
Sale of Equipment
31,000
DA5130.200
Capital Equipment
31,000
Bud -et Transfers
Account
Description
From
To
DA5142.452
Road De -Icing Supplies
68,000
DA5130.200
Capital Equipment
68,000
Highway Part -Town Fund
Budget Adiustment
Account
Description
From
To
DB1120
Sales Tax
460,000
TB 2022-11-14 (Filed 4/4) Pg. 14
� D139901.907 I Debt Service Fund 460,000
Budget Transfer
Account
Description
From
To
DB 1320.401
Auditing Services
1,212
D131670.437
Xerox Printers/Copiers
850
DB 1680.400
Contractual
50
DB 1680.491
Hardware & Equipment
212
DB 1680.496
Time Warner Cable RR
100
D135110.453
Road Repairs
18,000
D135112.453
Road Repairs
136,000
D135130.272
Medium Duty Truck
4,608
D135130.273
Light Duty Truck
683
D135130.274
Loaders & Backhoes
9,965
D135130.275
Excavating Equipment
42,500
D135130.276
Park & Turf Equipment
1,228
D135140.425
Apprenticeship Program
13,750
D135112.500
Capital Projects
226,734
Water Fund
Budget Transfers
Account
Description
From
To
F1380.400
Contractual
4,000
F1650.415
Telephone System
4,000
F1380.400
Contractual
700
F1670.437
Xerox Printers/Copiers
700
F1380.400
Contractual
312
F8340.479
Refunds
312
Sewer Fund
Budget Transfers
Account
Description
From
To
G1320.401
Auditing Services
2065
G1650.415
Telephone
2065
G8120.272
Medium -Duty Truck
921
G8120.273
Light -Duty Truck
136
G8120.274
Loaders & Backhoes
1,993
G1680.400
Contractual
3,050
G8120.275
Excavating Equipment
500
G1670.437
Xerox Printers/Copiers
500
G8120.275
Excavating Equipment
4,300
G1910.439
Liability Insurance
4,300
G8120.275
Excavating Equipment
3,700
G8120.425
Apprenticeship Program
13,750
G8120.488
Easements
963
TB 2022-11-14 (Filed 4/4) Pg. 15
G8150.472
Sewage Treatment Charge
18,413
G8120.400
Contractual
1,000
G8120.459
Tools & Equipment
1,000
G8120.476
Pump Station Maintenance
626
G8120.479
Refunds
626
G8120.400
Contractual
800
G8120.415
Telephone
800
Resolved, that the Town Board authorizes the Town Finance Officer to record all budget
transfers, amendments and modifications, including all other changes deemed appropriate and
necessary.
TB Resolution 2022 — 175e: Approve Appointment of a Heavy Equipment Mechanic
Whereas the Interview Committee interviewed four candidates for the vacancy in a full-time
position of Heavy Equipment Mechanic for the Public Works Department, and
Whereas the Committee has determined that Ben Weber, current Motor Equipment Operator,
possesses the necessary knowledge and skills to satisfactorily perform the duties of the position;
now, therefore be it
Resolved that the Town Board approves the appointment made by the Director of Public Works/
Highway Superintendent of Ben Weber as Heavy Equipment Mechanic, effective October 24,
2022; and be it further
Resolved that the position is at 40 hours per week with full time benefits, at the hourly wage of
$28.91, which is an estimated annual salary of $60,132, in Job Classification "IV", and be it
further
Resolved that a mandatory twenty-six (26) week probationary period applies with no further
action by the Town Board if completed successfully as determined by the Director of Public
Works/ Highway Superintendent.
TB Resolution 2022—1.75f: Approve Permanent Appointment of a Senior Heavy
Equipment Mechanic
Whereas, LaVern Morse was promoted and appointed provisionally as Senior Heavy Equipment
Mechanic, in August 2019, pending the outcome of the next civil service exam in the title; and
Whereas, the Tompkins County Civil Service office has provided the certificate of eligible listing
for the said title and LaVern Morse was a reachable candidate; now, therefore be it
Resolved that the Town Board approves the appointment of LaVern Morse to the position of
Senior Heavy Equipment Mechanic made by the Director of Public Works/ Highway
Superintendent retro-active to October 24, 2022, with no change in current compensation or
benefits, and be it further
TB 2022-11-14 (Filed 4/4) Pg. 16
Resolved, an eight (8) week probationary period applies with no further action by the Town
Board if completed successfully as determined by the Director of Public Works/ Highway
Superintendent.
TB Resolution 2022 —175g: Approve Appointment of a Motor Equipment Operator
Whereas the Interview Committee interviewed eight candidates for a vacancy in the full-time
position of Motor Equipment Operator (MEO) for the Public, and conducted two second
interviews; and
Whereas the Committee has determined that Patrick Cornwall possesses the necessary
knowledge and skills to satisfactorily perform the duties of MEO; now, therefore be
Resolved the Town Board approves the appointment made by the Director of Public Works/
Highway Superintendent of Patrick Cornwall as MEO, at 40 hours per week, with the hourly
wage of $27.76, which is an estimated annual salary of $57,740, Job Classification "III", with
full time benefits, effective October 31, 2022, and be it further
Resolved a mandatory twenty-six (26) week probationary period applies with no further action
by the Town Board if successfully completed as determined by the Director of Public Works/
Highway Superintendent.
TB Resolution 2022 —175h: Approve Appointment of a Laborer
Whereas there is a vacancy in the full-time position of Laborer for the Public Works Department
due to a resignation; and
Whereas the Interview Committee has determined that Brandon Green possess the necessary
knowledge and skills to satisfactorily perform the duties of Laborer, now, therefore be it
Resolved the Town Board approves the appointment made by the Director of Public Works/
Highway Superintendent of Brandon Green as Laborer, effective October 24, 2022; and be it
further
Resolved the position is at 40 hours per week, at the hourly wage of $23.46, which is an
estimated annual salary of $48,796.80 from Public Works account numbers, in Job Classification
"Il", with full time benefits; and be it further
Resolved a mandatory twenty-six (26) week probationary period applies with no further action
by the Town Board if successfully completed as determined by the Director of Public Works/
Highway Superintendent.
TB Resolution 2022 —175i: Approve Appointment of Laborer
TB 2022-11-14 (Filed 4/4) Pg. 17
Whereas there is a vacancy in the full-time position of Laborer for the Public Works Department
due to a promotion; and
Whereas the Interview Committee has determined that Kyle Lake possesses the necessary
knowledge and skills to satisfactorily perform the duties of Laborer; and
Whereas Joe Slater, Director of Public Works/ Highway Superintendent, appointed Kyle Lake as
Laborer, effective November 28, 2022; now, therefore be it
Resolved the Town Board of the Town of Ithaca does hereby approve the appointment made by
the Director of Public Works/ Highway Superintendent of Kyle Lake as Laborer, effective
November 28, 2022; and be it further
Resolved the position is at 40 hours per week, at the hourly wage of $21.58, which is an
estimated annual salary of $44,886.40 from Public Works account numbers, in Job Classification
"I", with full time benefits; and be it further
Resolved a mandatory twenty-six (26) week probationary period applies with no further action
by the Town Board if there is successful completion of the probationary period as determined by
the Director of Public Works/ Highway Superintendent.
TB Resolution 2022 -175j: Accept Floating Holiday for 2023
Whereas, an annual poll is conducted of all Town Hall, Public Works Facility, SCLIWC and
GTCMHIC employees to determine their preference for the next year's floating holiday for each
location; now, therefore, be it
Resolved, the Town Board accepts the following Floating Holiday for 2023 as determined from
said poll of all four entities as Monday, July 3, 2023
TB Resolution 2022—1.75k: Approval of the 2023 Amended Municipal Cooperative
Agreement for the Greater Tompkins County Municipal Health Insurance Consortium
Whereas, the Town of Ithaca is a Participant in the Greater Tompkins County Municipal Health
Insurance Consortium (the "Consortium"), a municipal cooperative organized under Article 47 of
the New York Insurance Law, and
Whereas, the municipal participants in the Consortium, have approved and executed a certain
Municipal Cooperation Agreement (the "Agreement"; effective date of October 1, 2010).and the
2023 Amendment that provides for the operation and governance of the Consortium, and
Whereas, the Consortium's Board of Directors has recommended approval of the 2023 amended
agreement, and
Whereas, the Municipal Cooperative Agreement requires that amendments to the agreement be
presented to each participant for review and adopted by each municipal board,
TB 2022-11-14 (Filed 4/4) Pg. 18
Resolved, that the Town of Ithaca approves and authorizes the Chief Executive Officer to sign
the 2023 Amendment to the Municipal Cooperative Agreement of the Greater Tompkins County
Municipal Health Insurance Consortium,
Resolved, further, that the Clerk of the Town of Ithaca is hereby authorized to execute this
Resolution to indicate its approval, transmit a copy thereof to the Board of Directors of the
Greater Tompkins County Municipal Health Insurance Consortium, and take any other such
actions as may be required by law.
� I
i ff I 5�
Conservation Board with a term ending December 31, 2023.
15) Executive session to discuss contract negotiations
Motion made by Rod Howe to enter executive session to discuss contract negotiations, seconded
by Rich DePaolo, unanimous.
Motion made by Rod Howe to reenter open session and adjourn, seconded by Rich DePaolo,
unanimous,
Sub b
I ILI] 1611 rl�
TB 2022-11-14 (Filed 4),4) Pg' 19
For-rq?w- it 1-12-11 i'l 171 a nPOT-MUMMITIMIT
227
Recioirds Ciroa�ed
A "Recoird" is aH of the folloyOng
AH BuHdirq Perri* Types
AH Operating Permit'"rypes
V, collnp�a�rlts
Contractor Req�strabons
Re Safety lnspecficm ReqUest Forms
v T'C'O Request Form
374
�nsfmc�ions r)oine