HomeMy WebLinkAboutAgenda 7-10-2023TOWN OF ITHACA
BUDGET COMMITTEE
Monday, July 10, 2023 - 12:00 p.m.
Join Zoom Meeting
https://us06web.zoom.us/j/5063713554
AGENDA
• Ithaca Bikeshare discussion with Jeff Goodmark.
• Review and approve 2024 Staffing Plans.
• Review 2024 Capital Improvement Program (CIP).
• Initial discussion on 2024 Tax Cap calculations.
• Update on status of investments.
• Update on sales tax collections.
• Other Items.
Next Meeting: Monday, August 14, 2023 - 12:00 p.m.
Jeff Goodmark
Director of Micromobility
Ithaca Bikeshare -Center for Community Transportation
6/29/23
Rod Howe,Town Supervisor Ithaca,NY
Request for $25,000 in Annual Budget for Ithaca Bikeshare Support
Dear Rod,
I hope this memo finds you well.I am writing to request your support and consideration in
allocating $25,000 in the upcoming annual budget to help support the operations of Ithaca
Bikeshare.I kindly request the opportunity to make a presentation to the Budget and Finance
Committee to provide further details and answer any questions.
Ithaca Bikeshare has become an integral part of our community,offering convenient and
sustainable transportation options for our residents and visitors.It has proven to be a valuable
service,promoting environmental sustainability,reducing traffic congestion,and enhancing
public health and fitness.
However,to ensure the continued success and viability of Ithaca Bikeshare,additional financial
support is necessary.The requested funds will contribute to the overall operations budget of the
bikeshare program,covering expenses such as maintenance,repairs,promotional activities,
and potential expansion.
By allocating these funds to Ithaca Bikeshare,we can address operational needs effectively,
enhance the user experience,and maintain a reliable and accessible transportation service.
I kindly request the opportunity to present this proposal in person to the Budget and Finance
Committee.This will allow me to provide a comprehensive overview of the importance of the
funds for the operations of Ithaca Bikeshare and answer any questions or concerns the
committee members may have.
Supporting Ithaca Bikeshare aligns with our town's commitment to sustainability,improved
transportation options,and the well-being of our community members.
Thank you for considering this request.I look forward to the opportunity to present the proposal
in detail and provide any additional information that may be required.Please do not hesitate to
contact me if you have any questions or require further clarification.
Sincerely,
Jeff Goodmark
Business Development Plan for Ithaca Bikeshare 2022 -2024
Key Partners Key Activities Value Propositions Customer Relationships Customer Segments
Local transportation
providers (TCAT,GO Ithaca)
and municipalities (City and
Town of Ithaca),the biking
(and potentially biking)
community,sister branches
of CCT (particularly Bike
Walk Tompkins),hardware
and software provider Drop
Mobility,granting agencies
(NYSERDA,Park
Foundation,others).NYSEG
(title sponsor)
MOTIVATIONS FOR
PARTNERSHIPS:
Community goals explicitly
stated by Key Partners of
GHG reduction and
increased access to
transportation.
Limited capacity and
reliability of other service
providers to provide
bikeshare locally.
Solid and reliable operational,
administrative,community
relations and governance over
the long term (5-10+years).
These rely on maintaining solid
relationships with all Key
Partners,including robust
avenues for issue resolution.
CATEGORIES:
Production,Problem Solving,
Platform/Network
Bikeshare is a service
identified by various Key
Partners as crucial to
advancing GHG and
access/equity goals.
CCT has proven experience
providing both typically
priced services and
structuring alternatively
priced/funded service to
advance equity/access
goals.
CCT and Micromobility
Director Jeff Goodmark
understand the nuance of the
convenience and reliability of
the e-bikeshare service for
success.
(The service has already
reached a milestone of 1 trip
per day per vehicle,which
wasn’t realistically expected
until warmer weather in
spring 2023.)
Ithaca Bikeshare has two types
of customers:individual users
and Key Partners.
Service reliability,appropriate
daily placement of bikes and
attractive pricing is focused on
the individual user customer
relationship.
Superlative feedback channels
and service planning to reach
shared goals are focused on
the Key Partner relationships.
Key Partners represent our
individual users in
aggregate.
We have a proven
customer base outlined by
the prior bikeshare service
in 2018-2020.
Focus segments include
anyone making short
distance,low cargo trips in
the Ithaca Urbanized area.
Key Resources Channels
Reciprocity of commitment to
working relationships with Key
Partners.From these,funding
and agreements to operate
within municipalities and on
campuses flow.
CCT has proven operational
and administrative structures in
place.
Ithaca Bikeshare’s primary
channel for reaching customers
is the visual presence of well
maintained and placed bikes in
public view.We additionally
use ithacabikeshare.org
Cost Structure Revenue Streams
Expenses include
-Hardware and software
-Staffing to support excellent operations
-Fleet Bikes
-Electric Vans for rebalancing
-Warehouse and utilities
Ithaca Bikeshare’s revenue streams are diversified,including
-per ride revenue
-Membership revenue (annual fee for near-unlimited rides)
-Grant subsidized near-free use for income qualified riders
-Operational support sponsorships and grants(private foundations,a variety of sponsorship
and donation levels,some with access to visibility on the product)
-Capital support grants (mainly bikes and support vehicles,mostly federal and state
transportation funds)
See pro forma for details.
The Center for Community Transportation (CCT)is seeking partnerships to help capitalize on
the popularity of electric bikes and shared mobility by launching a new community bikeshare
program in the Ithaca area.Bikesharing supports people’s health and wellbeing,helps
decarbonize our transportation system,and is beloved by our community.By partnering with
CCT –the organization behind Ithaca Carshare and Bike Walk Tompkins –on the Ithaca
Bikeshare program,you will make possible operations for this healthy,sustainable,equitable,
and convenient shared mobility program run by an experienced community-based not-for-profit
organization with a long-term outlook.
Why Bikeshare:
43%of vehicle trips in
Tompkins Co.are <3 miles,
generating traffic and
pollution for otherwise
bikeable trips.
55%of people in Ithaca are
interested in biking more
often for transportation,but
60%of students and 40%of
residents don’t have access
to a working bicycle.
24%of Ithacans used the
bikeshare system that was
operating from 2018 to 2020.
There were 30,000 trips and
5000 users recorded by
Ithaca Bikeshare since
11,203
Sustainability Goals:
At peak we expect to see 600
-800+rides per day.
30%of these are replacing
car trips/cab/Uber rides.
4300 bike trips in 2019 were
used as first/last mile
connections to mass transit
options.
We rebalance our fleet using
an electric vehicle.
We employ,at above living
wage,and plan to hire
between 2-6 additional full
time bikeshare team
members.
Equity Benefits:
We will offer low cost $1.50 to
unlock $.20/min and
no cost (to income eligible
riders)easy access through
GoIthaca.
Yearly memberships for $150
(.41/day).
We are able to serve
transportation deserts (West
Hill,South Side).
We rebalance
(geographically redistribute)
our fleet vehicles daily,to
ensure even distribution to
neighborhoods with a need.
Link to data and user survey
Financials
We now have a more accurate budget and 5 year projections based on actual data as it has been collected
since launch November 9,2022.
Here are some stats showing the early success from 11/6/22 -6/22/23
Total Rides:34,000
Total Users:4975
Project Tracker-
Action Description Date Status Info Link
Hire Hire Director of
Micromobility
7/15/22 complete Jeff Goodmark-
experienced with
Launch and Ops with
Lime 2018-2020
Linke
din
Plan 5 year
projections
Most of this work
was complete before
the hire of Jeff
7/15/22 complete Work shows many
options for how a
financial model could
go
link
Begin Search
of Vendor
RFP review 7/15/22 complete We had offers from
Drop,Velo,Bird,
Bike
Provid
Gotcha,Spin er
overvi
ew
Hire Vendor Decision to hire Drop
to supply fleet
8/15/22 complete Drop-rose to the top
of the list based on
their experience
working with not-for
profits
Drop
Secure
Funding
Funding from local
foundation secured
9/1/22 complete We secured $70K in
funding for purchasing
the first 100 ebikes
Get approval
from
Common
Council
Planning Cte
Get an MOU on the
agenda and receive
a vote
10/19/22 complete We received
unanimous supportive
vote for MOU
Secure
additional
funding
We received an
ARPA grant from the
City of Ithaca
11/2/22 complete $50K funding
Order and
receive initial
fleet
Ordered 100 ebikes
from Drop at reduced
price for pilot
10/25/22 complete We received and
prepped all the fleet
bikes
Started public
donations
campaign
Using the CCT
website we launched
a public donorbox
10/26/22 ongoing We have raised
around $5K so far in
public donations in our
ongoing campaign.
Link
Hire Fleet
manager
We hired a FT
employee to oversee
all aspects of the
bike fleet and run
Ops
11/1/22 complete Hired an experienced
fleet manager Mike
Parker
Approval to
operate in
Ithaca
Common Council
vote on MOU
11/2/22 complete Memorandum of
Understanding
approved
unanimously,
regarding bikes in City
right of way
Launch app
and website
App and website
required for
messaging and info
11/8/22 complete Ithaca Bikeshare app
available on app store
and google play
Link
Purchase EV Locally sourced 11/8/22 complete We purchased a Ford Link
Van for
rebalancing
purchase from
foundation grant
eTransit EV cargo van
Launch Fall
Pilot 100
ebikes
Pilot Launch Day 11/9/22 complete We launched 100
ebikes throughout the
city
article
Secure
NYSERDA
EV Prize
funding
TCat wins $7 million
grant for
transportation
upgrades
11/16/22 comple…Ithaca Bikeshare to
receive $450K for
building out our fleet of
bikes and our service
EV vans
Electri
c
mobilit
y
challe
nge
Secure Title
Sponsor
Our budget calls for
a large
(~$150k/year)
contribution from a
single sponsor who
will have a large
presence in the
visual branding of
the program
11/30/22 complete With the help of IAED
we are finalizing
NYSEG as our title
sponsor.Given
NYSEG’s public image
issues related to
recent billing
problems,we plan a
robust discussion as
branding design is
developed.
Place order
for 160
additional
fleet bikes
This will be
completed when we
have our title
sponsor
11/30/22 ongoing Plan is to redesign
Ithaca Bikeshare to
resemble the look of
the title sponsor.
Link
Secure
community
sponsors
1-4 Community
orgs/businesses to
support us with
~$10-25K each per
year
ongoing Potential candidates:
CMC,Guthrie,
Maguire,Wegmans,
TTC,among others
Seek
additional
funding
Federal and state
grants,additional
private grants,etc
ongoing To support fleet
replacement (as bikes
age),expansion,and
meeting budget gaps
as our financial
planning evolves and
develops
Purchase
second
eTransit Van
Van ordered 11/1/22 In
productio
n
ongoing This will be required
for operating a fleet of
250+bikes
Hire
Bikeshare
Add ~2 FTE staff to
bring full bikeshare
In
planning
ongoing Full search and hiring
process to increase
team staffing to ~4.0 FTE for when
additional
160 bikes
arrive in
spring
2023
hours for current PT
staff and add staff to
fully support a system
of 250 bikes.
Plan launch
event for Fall
2023
Launch an additional
160 (for a total of
260 active)ebikes ~
October 2023
ongoing Launch of a full scale
program in Fall 2023
Receive and
Prep 160
ebikes
1 whole crate-160
bikes and 130
batteries and parts
(Staff to be in place
as this occurs)
Apr 1,…Future Pending shipping
delays and other
production related
issues
Launch event
with title
sponsor
official launch of
Ithaca Bikeshare
Est
8/15/23
Future Anticipated co-hosts
NYSEG and CCT
Continued
Fundraising
with Sister
Program
BWT
Wheels in Motion -
Raise 100,000 for
2033
7/1/23 ongoing Looking for continued
support from CoI,ToI,
CU,IC,Guthrie,CMC
Social Media
Campaign
Create and maintain
social media
presence for Ithaca
Bikeshare
ongoing
started
Jeff Goodmark,Director of Micromobility
ithacabikeshare.org
Center for Community Transportation
jeff@the-cct.org
Town Hall Departments Staffing Plan 2024-2027 DRAFT
(for P&O 7.24.23, B&F 7.10.23)
Code Enforcement Department
2023 Staffing Levels as filled: 8 FTE’s
one Director, one Sr. CEO (promotional-vacant), four (4) E/CEO’s, one Code Safety Inspector,
one Administrative Assistant IV and one Administrative Assistant II.
2024 Staffing Request: 8 FTE’s
Maintain all current staffing levels for Code Enforcement Department. In the first quarter fill the
Sr. Code Enforcement Officer position through internal promotion application only. Leaving one
E/CEO’s vacant and unfunded
Cost differential of promotion from class E job rate to class F Step 1 would be about $6,100.
2025 Staffing Request:
Maintain prior year’s staffing levels for department but continue to evaluate needs annually.
2026 Staffing Request:
Maintain prior year’s staffing levels for department but continue to evaluate needs annually. Plan
for possible retirements in next 5 years.
2027 Staffing Request:
Maintain prior year’s staffing levels for department but continue to evaluate needs annually. Plan
for possible retirements in next 5 years.
Planning Department
2023 Staffing Levels: 6 FTE’s
one Director, two (2) Senior Planners, one Planner, one Sustainability Planner, and one
Administrative Assistant III position. The new Director started in January and is evaluating the
department structure and work assignments.
2024 Staffing Request: 6 FTE’s
Maintain all current staffing levels for the Planning Department, however, continue to evaluate the
needs of the department as development demands change.
Consider creating a third Senior Planner position for internal promotion opportunity, due to the
specific area each is responsible for. Leaving the Planner position unfilled and unfunded.
Cost differential of promotion from class E job rate to class F Step 1 would be about $6,100.
Consider creating a weekly stipend for one of the Senior Planners to serve as “Acting Director” or
“Lead” Sr. Planner with additional responsibilities assigned and in the absence of the Director.
This role would be filled by internal application, interviews, and selection by Director.
Cost would be about $50 per pay, so $1,300 per year.
2025 Staffing Request:
Maintain prior year’s staffing levels for department but continue to evaluate needs annually.
2026 Staffing Request:
Maintain prior year’s staffing levels for department but continue to evaluate needs annually.
Plan for possible retirements in next 5 years.
2027 Staffing Request:
Maintain prior year’s staffing levels for department but continue to evaluate needs annually.
Plan for possible retirements in next 5 years.
Town Clerk Department
2023 Staffing Level: 2 FTE’s
one Town Clerk and one (1) Deputy Town Clerk. Continue working in conjunction with Codes
and Planning to provide customer service support. Leaving the First Deputy Town Clerk vacant
and not funded.
Budgeted to add use of temporary assistance by hiring one Project Assistant for 20 weeks or
maximum of 800 hours per year. Estimated cost $13,000 - not filled to date.
2024 Staffing Request: 2.7 FTE’s
Maintain current staffing level with continued coordination support for coverage with Codes and
Planning. Due to increasing need to have more records management assistance and coverage of
office and night meetings it is recommended to fill another Deputy position. Current Deputy
position would remain as a Deputy level, leaving the First Deputy position vacant and unfunded.
Increase: Budget to add One Deputy Town Clerk, part time at 25 hours per week.
Cost estimate: $36,800 + benefits.
2025 Staffing Request:
Maintain staffing level established in 2024 and continue coordination support for coverage with
Codes and Planning. Evaluate part time hours for second Deputy. Evaluate possible retirement
in 2026-2029.
2026 Staffing Request:
Maintain staffing level with continued coordination support for coverage with Codes and Planning.
Evaluate internal promotion to fill First Deputy Town Clerk position.
Evaluate possible retirement in 2026-2029.
2027 Staffing Request:
Maintain staffing level established in 2026 with continued coordination support for coverage with
Codes and Planning. Continue to evaluate possible retirement in 2027-2029.
Other offices:
Finance
2023 Current Staffing: 2 FTE’s
one Finance Officer, one Bookkeeper to the Supervisor, and one Deputy Finance Officer (vacant
and unfunded)
Update: Discuss and plan for potential retirement of Finance Officer in mid-2024.
2024 Staffing Request:
Maintain current staffing level of one Finance Officer and one Bookkeeper to the Supervisor.
Maintain the Deputy Finance Officer position for succession planning, but as unfunded and vacant.
Consider double filling Finance Officer position for 4 weeks as there is a potential retirement in
mid-2024.
Cost estimate: $8,000 + benefits
Other additional costs include paying out vacation time to Retiree (~$5,000) and continuing health
insurance benefits.
2025 Staffing Request:
Maintain prior year’s staffing levels for department but continue to evaluate needs annually.
Evaluate possible retirement in 2026-2027 of Bookkeeper to the Supervisor.
2026 Staffing Request:
Maintain prior year’s staffing levels for department but continue to evaluate needs annually.
Prepare for retirement and evaluation of job title and description. Evaluate Receiver of Taxes.
2027 Staffing Request:
Maintain prior year’s staffing levels for department but continue to evaluate needs annually.
Human Resources
2023 Current Staffing:
one Human Resources Manager, with shared assistance from Bookkeeper to the Supervisor, as
available.
2024 Staffing Request:
Maintain current staffing level of one Human Resources Manager, with shared assistance from
Bookkeeper to the Supervisor when available.
2025 Staffing Request:
Maintain current staffing level of one Human Resources Manager, with shared assistance from
Bookkeeper to the Supervisor when available.
2026 Staffing Request:
Maintain current staffing levels for Human Resource. Discuss and plan for potential retirement in
the first quarter of 2027. Plan for staffing changes impacts as Bookkeeper retires.
2027 Staffing Request:
Maintain current staffing levels for Human Resources, however, evaluate needs of new staff.
Consider crossover funding for 2-3 weeks.
Information Systems:
2023 Current Staffing: 2 FTE’s
One Network Specialist and one Computer Systems Support Aide.
2024 Staffing Request:
Maintain current staffing levels for IT.
2025 Staffing Request:
Maintain current staffing levels for IT. Re-evaluate the need and functions of the Computer
Systems Support Aide position as special project work should be wrapping up. Plan for possible
staff resignation June 2025.
2026 Staffing Request:
Maintain current staffing levels for IT.
2027 Staffing Request:
Maintain current staffing levels for IT.
Courts
2023 Current Staffing:
two (2) Court Clerks, with a per week stipend to a designated Lead Clerk.
2024 Staffing Request:
Maintain current staffing levels and stipend.
2025 Staffing Request:
Maintain current staffing levels and stipend.
2026 Staffing Request:
Maintain current staffing levels and stipend.
2027 Staffing Request:
Maintain current staffing levels and stipend.
Other areas of interest:
Some of these departments have a high probability of retirements over the next five to six years.
In preparation for the vacancies there will be an evaluation as to the need to modify position titles
and typical duties. These evaluations and recommendations may lead to additional costs.
2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027
Town Supervisor 1 1 1 1 1 1 1 1 1 1 1
Town Board Members 6 6 6 6 6 6 6 6 6 6 6
Town Justice 2 2 2 2 2 2 2 2 2 2 2
Court Clerk 2 2 2 2 2 2 2 2 2 2 2
Town Clerk 1 1 1 1 1 1 1 1 1 1 1
First Deputy Town Clerk 1 1 1 ------1 1
Deputy Town Clerk 1 1 1 1 1 1 1 1.75 1.75 0.75 0.75
Finance Officer 1 1 1 1 1 1 1 1.25 1 1 1
Deputy Finance Officer 0.5 1 1 1 -----
Bookkeeper to the Supervisor 1 1 1 1 1 1 1 1 1 1.25 1.25
Receiver of Taxes (Dec. - March)0.25 0.25 0.25 0.25 0.25 0.25 0.25 0.25 0.25 0.25 0.25
Human Resources Manager 1 1 1 1 1 1 1 1 1 1 1.25
Principal Account Clerk -----------
Network / Records Specialist 1 1 1 1 -------
Network Specialist 0.25 1.00 1.00 1 1 1 1 1
Computer Syst Supp Aide -----0.5 1 1 1 1 1
Total - General Government 18.25 18.25 18.75 18.25 17.25 17.75 18.25 19.25 19 19.25 19.5
Director of Code Enforcement 1 1 1 1 1 1 1 1 1 1 1
Sr. Code Enforcement Officer 1 1 1 ----1 1 1 1
Code Enforcement Officer 1 1 1 --------
Electrical / Code Enfor Officer 3 3 3 4 4 4 4 3 3 3 3
Code Safety Inspector ------1 1 1 1 1
Administrative Assistant IV
Administrative Assistant II ----1 1 1 1 1 1 1
Administrative Assistant I -1 1 1 -------
Total - Code Enforcement 7 8 8 7 7 7 8 8 8 8 8
Director of Planning 1 1 1 1 1 1 1.25 1 1 1 1
Senior Planner 2 2 2 2 2 2 2 3 3 3 3
Planner 1 1 1 1 1 1 1 ----
Sustainability Planner 1 1 1 1 1 1 1 1 1 1 1
Administrative Assistant III ----1 1 1 1 1 1 1
Senior Typist 1 1 1 1 -------
Sub-Total - Planning 6 6 6 6 6 6 6.25 6 6 6 6
31.25 32.25 32.75 31.25 30.25 30.75 32.5 33.25 33 33.25 33.5 TOTAL - TOWN HALL
1
Planning
1111111
Code Enforcement
1 1 1
Town Clerk
Justices
Budget & Finance
Human Resources
Information Technology
TOWN OF ITHACA
TOWN HALL
Based on Full Time Equivalent (FTE) for non-elected positions as of December 31st
EMPLOYEES AND STAFFING CHANGES FOR FISCAL YEARS 2018 – 2027
Town Board
POSITION
Public Works Facility Staffing Plan 2024-202 DRAFT
(for P&O ?23, B&F 7.10.23)
Public Works Department
2022 Staffing Levels:
Original staff plan designed in 1996 was to have 4 full crews, which was completed in 2018.
Work Crews are comprised of: Currently have 4 full crews
1= Working Supervisor 4
1= Heavy Equipment Operator 4
2= Motor Equipment Operator 8
1= Laborer 4
Working Supervisors have been specialized as a means of adding direct support for the deputy level
team (2-highway, 1-parks & 1-water/sewer). Remainder of crews are shifted around based on work
needs of the different divisions. Maintaining: 2 Senior Heavy Equipment Mechanics and 2 facility
maintenance positions, 2 full time administrative positions and the Director of Public Works.
There is funding for six (6) Seasonal Workers, of which 2 are designated to Parks.
There are potential retirements being considered in 2023 through 2026. Department staff should be
working toward succession growth to make smooth transitions into these positions when applicable,
in addition to evaluating current operations.
2023 Staffing Request:
Maintain all current staffing levels for Public Works crews allowing for promotions as they arise.
Due to potential retirements in both administrative staff levels add funding to cover vacation payout
and staff overlap.
Additional Cost: 5-6-week overlap and vacation payouts: $8,500
2024 Staffing Request:
Increase current staff by 1 position- Laborer:
Adding this position would provide parks crew to spread out more to cover parks and trails mowing
and maintenance work as the Capital Improvement Plan details an expansion of parks and trails over
the next several years. As more sidewalks and trails are added there will be the need to provide
additional maintenance during snow events.
Cost for positions:
1- Laborer – estimated wages: $46,400 + benefits
Total costs by fund (estimated):
A fund – General Town-wide -28% $12,992
DA fund –Highway -13% $ 6,032
DB fund –Highway- 36% $16,704
F fund – Water – 13% $ 6,032
G fund – Sewer- 10% $ 4,640
Total costs $46,400 plus benefits for the new position
Reduce Seasonal Worker positions by 1 ($16,000)
Net change $30,400
2025 Staffing Request:
Maintain all current staffing levels for Public Works crews allowing for promotions as they arise due
to potential retirements of field staff.
2026 Staffing Request:
Maintain all current staffing levels for Public Works crews allowing for promotions as they arise due
to potential retirements of field staff.
Engineering Department
2022 Staffing Levels:
one Director of Engineering, one Sr. Civil Engineer (either with or w/o PE), one Civil Engineer (either
with or w/o PE), two Engineering Technician I, and one GIS Analyst. One Sr. Engineering
Technician – unfilled -unbudgeted.
2023 Staffing Request:
Maintain current engineering staffing levels of one Director of Engineering, one Sr. Civil Engineer
(either with or w/o PE), one Civil Engineer (either with or w/o PE), two Engineering Technician I,
and one GIS Analyst. Allowing for a grade step increase for Sr. and Civil Engineers as they become
eligible to obtain their Professional Engineer license during the year. Maintain but not fill Senior
Engineering Technician, if applicable for promotional capabilities in future.
Increase current staff by one (1) Civil Engineer position. The additional position would be shared
with Public Works Department for specific engineering services. Responsible for public work’s
facility and infrastructure maintenance, including green building and procurement, project site layout
assistance, aiding in MS-4 policy updates and program, and RFP and contract development and
review. Asset management programs would include roads (road evaluation-structure- management),
fleet (cost benefit analysis), water and sewer (meter data analysis).
This position could pursue facility and infrastructure upgrade grants and work in conjunction with
Planning Department’s grants. This additional position would alleviate the stress of the other Civil
Engineers to be able to focus more on capital projects, law updates, development reviews and contract
management.
Cost for position:
1-Civil Engineer - estimated wages: $71,500 + benefits
Wages to be paid 60% from Public Works (A5010.100) and 40%Engineer (A1440.100)
2024 Staffing Request:
Maintain all current staffing levels for Engineering.
2025 Staffing Request:
Maintain all current staffing levels for Engineering.
2026 Staffing Request:
Maintain all current staffing levels for Engineering.
TOWN OF ITHACA
PUBLIC WORKS FACILITY
EMPLOYEES AND STAFFING CHANGES FOR FISCAL YEARS 2017 – 2026
Based on Full Time Equivalent (FTE) for non-elected positions as of December 31st
POSITION 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026
Public Works Department
Highway Super. /Director PW 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Deputy Highway Superintendent 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Parks Maintenance Manager 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Water / Sewer Maint. Supervisor 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Maintenance Supervisor 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Maintenance Worker 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Working Supervisor 3.00 4.00 4.00 4.00 4.00 4.00 4.00 4.00 4.00 4.00
Heavy Equipment Operator 4.00 4.00 4.00 4.00 4.00 4.00 4.00 4.00 4.00 4.00
Motor Equipment Operator 8.00 8.00 8.00 8.00 8.00 8.00 8.00 8.00 8.00 8.00
Laborer 3.00 4.00 4.00 4.00 4.00 4.00 4.00 5.00 5.00 5.00
Sr. Heavy Equipment Mechanic - 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00
Heavy Equipment Mechanic 1.00 - - - - - - - - -
Automotive Mechanic Assistant 1.00 - - - - - - - - -
Seasonal Worker (temporary staff) 8.00 7.00 7.00 7.00 7.00 6.00 6.00 5.00 5.00 5.00
Administrative Assistant IV 1.00 1.00 1.00 1.00 1.00 1.00 1.25 1.00 1.00 1.00
Administrative Assistant I 0.75 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00
TOTAL - PUBLIC WORKS
DEPARTMENT
w/o temporary staff counts
27.75 30.00 30.00 30.00 30.00 30.00 30.25 31.00 31.00 31.00
Engineering Department
Director of Engineering - - - 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Sr. Civil Engineer w/ PE (promo only) - - - - - - 1.00 1.00 1.00 1.00
Sr. Civil Engineer 1.00 1.00 1.00 1.00 1.00 1.00 - - - -
Civil Engineer with P.E. (promo only) - - - - - - 1.00 1.00 1.00 1.00
Civil Engineer 1.00 2.00 2.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Sr. Engineering Techn (promo only) - - - - - - - - - -
Engineering Technician I 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00
Geographic Info System Analyst - - - 1.00 1.00 1.00 1.00 1.00 1.00 1.00
TOTAL - ENGINEERING
DEPARTMENT 4.0 5.0 5.00 6.00 6.00 6.00 7.00 7.00 7.00 7.00
TOTAL - PUBLIC WORKS FACILITY
w/o temporary staff counts 30.75 31.75 34.75 35.00 36.00 36.00 37.00 38.00 38.00 38.00
FY 2023
Calculation
FY 2024
Calculation
2022 2023
ACTUAL ACTUAL
Property Tax Levy:
General Townwide Fund 3,501,545$ 3,775,000$
Highway Townwide Fund 648,000 718,000
Highway Part-Town Fund 869,500 830,000
Fire Protection District 3,530,806 3,318,000
Ad Valorum - Water 13,482 13,696
Ad Valorum - Sewer 13,863 15,137
Special Districts 27,300 12,655
Sub-Total: Property Tax 8,604,496$ 8,682,488$
Benefit Fees:
Benefit Fees - Water 1,448,895$ 1,484,005$
Benefit Fees - Sewer 571,396 664,358
Sub-Total: Benefit Fees 2,020,291$ 2,148,363$
Total: Property Tax Levy 10,624,787$ 10,830,851$
X Tax Base Growth Factor 1.0043 1.0072
10,670,474 10,908,833
+ PILOT Payments - Actual from PY 70,000$ 76,584$
Sub-Total 10,740,474$ 10,985,417$
X Levy Growth Factor 1.0200 1.0200
Sub-Total 10,955,283$ 11,205,125$
- PILOT Payments - Est for Next Year 70,000$ 70,000$
TAX LEVY LIMIT 10,885,283 11,135,125 2.81%
+ Prior Year Carryover 165,608 165,608
TAX LEVY LIMIT WITH ADJ 11,050,891$ 11,300,733$ 4.34%
ACTUAL TAX LEVY 10,830,851$ 10,830,851$ 0.00%
DIFFERENCE OVER/(UNDER) (220,040) (469,882)
PROPERTY TAX CAP CALCULATION
Property Tax Items
19
General Highway Fire
Part-Town Part-Town Protection TOTAL
Liability Month B1120 DB1120 SF1120
Month Collected 1,732,000.00$ 1,712,000.00$ 306,000.00$ 3,750,000.00$ 0.4619 0.4565 0.08 1.0000
January May 170,521.16$ 168,552.09$ 30,126.72$ 369,199.97$
February June 155,969.07$ 154,168.04$ 27,555.74$ 337,692.85$
March June 176,141.20$ 174,107.24$ 31,119.64$ 381,368.08$
April June 158,185.36$ 156,358.74$ 27,947.30$ 342,491.40$
May June 152,839.26$ 151,074.38$ 27,002.78$ 330,916.42$
June August -$ -$ -$ -$
July August -$ -$ -$ -$
August November -$ -$ -$ -$
September November -$ -$ -$ -$
October December -$ -$ -$ -$
November February -$ -$ -$ -$
December February -$ -$ -$ -$
TOTAL COLLECTIONS:813,656.06$ 804,260.49$ 143,752.17$ 1,761,668.72$
TOTAL - 2023 BUDGET:1,732,000.00$ 1,712,000.00$ 306,000.00$ 3,750,000.00$
% of 2023 Budget Collected:47.0%47.0%47.0%47.0%
COMPARISON
PERIOD 2020 2021 2022 #2023 TO PRIOR YEAR
January 266,756.00$ 241,976.77$ 349,600.04$ 369,199.97$ 105.61%
February 241,529.18 220,287.15 300,462.74 337,692.85 112.39%
March 294,969.05 392,202.28 396,743.39 381,368.08 96.12%
1st Quarter 803,254.23$ 854,466.20$ 1,046,806.17$ 1,088,260.90$ 103.96%
April 193,919.94$ 281,825.36$ 350,840.20$ 342,491.40 97.62%
May 181,781.59 284,332.00 366,126.50 330,916.42 90.38%
June 279,411.53 431,611.13 330,348.56 - 0.00%
2nd Quarter 655,113.06$ 997,768.49$ 1,047,315.26$ 673,407.82$ 64.30%
First 6 Months 1,458,367.29$ 1,852,234.69$ 2,094,121.43$ 1,761,668.72$ 84.12%
July 254,742.19$ 314,638.93$ 384,844.57$ - 0.00%
August 248,307.40 312,514.79 358,575.22 - 0.00%
September 437,518.95 472,220.61 458,984.88 - 0.00%
3rd Quarter 940,568.54$ 1,099,374.33$ 1,202,404.67$ -$ 0.00%
First 9 Months 2,398,935.83$ 2,951,609.02$ 3,296,526.10$ 1,761,668.72$ 53.44%
October 269,331.84$ 292,143.63$ 350,174.18$ - 0.00%
November 231,274.86 302,394.38 340,396.99 - 0.00%
December 381,304.49 436,657.63 496,300.24 - 0.00%
4th Quarter 881,911.19$ 1,031,195.64$ 1,186,871.41$ - 0.00%
ANNUAL TOTAL 3,280,847.02$ 3,982,804.66$ 4,483,397.51$ 1,761,668.72 39.29%
COMPARISON
PERIOD 2020 2021 2022 #2023 TO PRIOR YEAR
April/May 100,391.42$ 158,060.48$ 134,965.47$ -$ 0.00%
October/November 196,709.44 224,517.51 269,365.59 - 0.00%
ANNUAL TOTAL 297,100.86$ 382,577.99$ 404,331.06$ -$ 0.00%
TOWN OF ITHACA
SALES TAX COLLECTIONS
For the Year Ending December 31, 2023
2020 - 2023 COMPARISON OF SALES TAX COLLECTIONS
Mortgage Tax Collections