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Home My WebLink AboutTB Minutes 2023-07-10MEETING OF THE ITHACA TOWN BOARD July 10, 2023 at 5:30 p.m. YouTube Link Zoom Link AGENDA 1. Call to order and Pledge of Allegiance 2. Persons to be heard and Board Comments 3. Consider approval and authorization for the Supervisor to sign: a. Barton & Loguidice, D.P.C. contract for East Shore Drive Pedestrian and Bicyclist Safety Corridor Project Feasibility Study b. Erdman Anthony Professional Surveying Services — Highway Boundary Topographic Survey and Mapping for East Shore Drive Pedestrian & Bicyclists Safety Corridor Project Feasibility Study c. Chalifoux Law, P.C. Engagement Letter for legal services associated with the acquisition of easements related to the Forest Home Pump Station Project d. Fahs Construction Group — Judd Falls Road Miscellaneous Repairs Project 4. Consider approval of a revised Fee Schedule 5. Consider Consent Agenda a. Approval of Town Board Minutes b. Approval of Town of Ithaca Abstract c. Approval of Bolton Point Abstract d. Approval of a Town Fee Waiver Policy for Town Projects 6. Report of Town Officials 7. Review of Correspondence 8. Adjournment MEETING OF THE ITHACA TOWN BOARD July 10, 2023 Minutes Board Members Present: Rod Howe, Supervisor; Members Eric Levine, Rich DePaolo, Bill Goodman, Pamela Bleiwas, Rob Rosen and Margaret Johnson Staff Present: Judy Drake, Director of Human Resources; Marry Moseley, Director of Code Enforcement; CJ Randall, Director of Planning; Paulette Rosa, Town Clerk; Joe Slater, Director of Public Works; Donna Shaw, Director of Finance; and Dan Thaete, Director of Engineering 1. Call to order and Pledge of Allegiance — Mr. Howe opened the meeting at 5:30 p.m. 2. Persons to be heard and Board Comments — None 3. Consider approval and authorization for the Supervisor to sign: Mr. Howe gave a brief overview of each topic. a. Barton & Loguidice, D.P.C. contract for East Shore Drive Pedestrian and Bicyclist Safety Corridor Project Feasibility Study TB Resolution 2023 - 106: Authorization to Award Contract for East Shore Drive Pedestrian and Bicyclist Safety Corridor Project Feasibility Study Whereas on. October 27, 2022, then -Director of Planning (Director) received a proposal from Barton & Loguidice (B&L) for Professional Engineering Services to conduct a feasibility study (Study) to improve the safety for pedestrians and bicyclists and develop designs for approximately 700' feet of East Shore Drive (NYS-34) between Boynton Middle School (N. Cayuga Street) and the Ithaca Youth Bureau (James L. Gibbs Dr.), and Whereas the Study will advance the multiyear Capital Improvement Plan project and the Better Bike Network's Key Project Al: Build NY Route 13 Underpass Shared -Use Trail, and Whereas B&L has adequately outlined related work experience, project objectives, and scope of services that meet and/or exceed our expectations, and Whereas the current Director of Planning and Director of Engineering, respectively, have reviewed the updated July 6, 2023, proposal and qualifications of B&L and recommend approval by the Town Board for the Study, not to exceed $39,500, and Whereas in accordance with 6 NYCRR Section 617.5(c)(27), State Environmental Quality Review, the Study is classified as Type II Action and not subject to environmental review, now, therefore be it TB 2023-07-10 (Filed 7/11) Pg. 1 Resolved that the Town Board approves the proposal for the East Shore Drive Pedestrian and Bicyclist Safety Corridor Project Feasibility Study as submitted and authorizes the Town Supervisor to execute said contract, subject to the review by the Attorney for the Town. Moved: Margaret Johnson Seconded: Pamela Bleiwas Vote: ayes — Johnson, Bleiwas, Goodman, Howe, Levine, DePaolo and Rosen b. Erdman Anthony Professional Surveying Services — Highway Boundary Topographic Survey and Mapping for East Shore Drive Pedestrian & Bicyclists Safety Corridor Project Feasibility Study TB Resolution 2023 - 107: Authorization to Award Contract for Professional Surveying Services — Highway Boundary Topographic Survey and Mapping along a section of East Shore Drive (SR 34) in the Town of Ithaca Whereas on June 12, 2023, Director of Planning (Director) received a proposal from Erdman Anthony (EA) for Professional Surveying Services to conduct Highway Boundary Topographic Survey and Mapping along a section of East Shore Drive (SR 34) in the Town of Ithaca, and Whereas the Highway Boundary Topographic Survey and Mapping will advance the multiyear Capital Improvement Plan project and the Better Bike Network's Key Project A1: Build NY Route 13 Underpass Shared -Use Trail, and Whereas Erdman Anthony has adequately outlined related work experience, project objectives, and scope of services that meet and/or exceed our expectations, and Whereas the Director of Planning and Director of Engineering, respectively, have reviewed the proposal and qualifications of Erdman Anthony and recommend approval by the Town Board for the Study, not to exceed $13,400, and Whereas in accordance with 6 NYCRR Section 617.5(c)(27), State Environmental Quality Review, the Study is classified as Type II Action and not subject to environmental review, now, therefore be it Resolved that the Town Board approves the proposal for the Professional Surveying Services — Highway Boundary Topographic Survey and Mapping as submitted and authorizes the Town Supervisor to execute said contract, subject to the review by the Attorney for the Town. Moved: Margaret Johnson Seconded: Bill Goodman Vote: ayes — Johnson, Goodman, Howe, Bleiwas, Rosen, DePaolo and Levine c. Chalifoux Law, P.C. Engagement Letter for legal services associated with the acquisition of easements related to the Forest Home Pump Station Project TB 2023-07-10 (Filed 7/11) Pg. 2 TB Resolution 2023 —1.08: Authorization to sign a letter of engagement with Chalifoux Law, P.C., for services associated with securing easements related to the Forest Home Pump Station Project. Resolved that the Town Board approves the Letter of Engagement as submitted by Chalifoux Law, P.C. for services associated with securing easements related to the Forest Home Pump Station Project, in an amount not to exceed $5,000 and the Town Supervisor is authorized to execute same. Moved: Rich DePaolo Seconded: Rod Howe Vote: ayes — DePaolo, Howe, Bleiwas, Goodman, Levine, Johnson and Rosen d. Fahs Construction Group — Judd Falls Road Miscellaneous Repairs Project TB Resolution 2023 - 109: Authorization to Award Contract for the 2023 Judd Falls Road Miscellaneous Curbing, Sidewalk, and ADA Curb Ramp Repairs Project Whereas the 2023 Town Budget included $300,000 for the rehabilitation of Judd Falls Road pavement, curbing, and sidewalks; and Whereas pursuant to the New York State Environmental Quality Review Act ("SEQRA") and its implementing regulations at 6 NYCRR Part 617, it has been determined by the Town Board that approval, construction and implementation of the 2023 Judd Falls Road Miscellaneous Curbing, Sidewalk, and ADA Curb Ramp Repairs Project (Project) is a Type II Action because the Action constitutes "replacement, rehabilitation or reconstruction of a structure or facility, in kind, on the same site," and thus the Project is not subject to review under SEQRA; and Whereas on June 30, 2023, the Director of Engineering (Director) received bids for the Project and reviewed the bids and qualifications and determined the lowest responsive bid in the amount of $98,580.00 was made by the lowest responsible bidder, Fahs Construction Group, Inc. 2224 Pierce Creek Road, Binghamton, NY 13903; now, therefore be it Resolved, that the Town Board authorizes the award of the contract for the Town of Ithaca 2023 Judd Falls Road Miscellaneous Curbing, Sidewalk, and ADA Curb Ramp Repairs Project to Fahs Construction Group Inc.; and be it further Resolved, that the Town Supervisor is authorized to execute such contract subject to approval of the final contract documents by the Director and review by the Attorney for the Town; and be it further Resolved, that the Director is authorized to approve change orders to said contract without prior authorization of this Board upon receipt of appropriate justification, provided the maximum amount of such change orders shall not in the aggregate exceed $4929.00 (5% of bid price) and that the total project cost, including contract, engineering, legal, inspection, and other expenses, does not exceed the maximum authorized cost of $103,509 for the project. TB 2023-07-10 (Filed 7/11) Pg. 3 Moved: Rich DePaolo Seconded: Margaret Johnson Vote: ayes — DePaolo, Johnson, Howe, Goodman, Levine, Bleiwas and Rosen 4. Consider approval of a revised Fee Schedule Mr. Moseley explained the research that went into the solar array fees and the new NYS regulations adding multiple operating permits and various inspections that required adding a fee. Mr. DePaolo had questions about the escrow aspect of the fees for solar and Mr. Moseley and Ms. Randall explained that the escrow is used for professional services that may be required as defined in the legislation and if there are funds left, they are returned and if there are more funds needed, they are requested from the permit holder. TB Resolution 2023 - 110: Approval of a revised Fee Schedule Whereas the Personnel and Organization Committee periodically reviews the Town's Fee Schedule and discusses any revisions and additions recommended by Staff, and Whereas the revised Fee Schedule was reviewed at the July 1 Oth Committee meeting and recommended to the Town Board for adoption, now, therefore be it Resolved that the Town Board approves and adopts the revised Fee Schedule as submitted. Moved: Pamela Bleiwas Seconded: Rod Howe Vote: ayes — Bleiwas, Howe, Levine, DePaolo, Goodman, Johnson and Rosen 5. Consider Consent Agenda TB Resolution 2023 - 111: Approval of Consent Agenda Resolved that the Town Board approves and/or adopts the following Consent Agenda items: a. Approval of Town Board Minutes b. Approval of Town of Ithaca Abstract c. Approval of Bolton Point Abstract d. Approval of a Town Fee Waiver Policy for Town Projects Moved: Bill Goodman Seconded: Eric Levine Vote: ayes — Goodman, Levine, Howe, Bleiwas, DePaolo, Rosen and Johnson TB Resolution 2023 - 111 a: Approval of Town Board Minutes Resolved that the Town Board adopts the draft minutes of the May 22, and June 12, 2023, Town Board meeting as final, with any non -substantive changes made. TB 2023-07-10 (Filed'7/11) Pg. 4 TB Resolution 2023 - 111b: Town of Ithaca Abstract No. 13 for FY-2023 Resolved that the Town Board authorizes payment of the following audited vouchers in total for the amounts indicated: VOUCHER NOS. 526 - 584 General Fund Town Wide 73,732.25 General Fund Part -Town 3,335.61 Highway Fund Town Wide DA 362.28 Highway Fund Part Town DB 86,506.00 Water Fund 38,528.15 Sewer Fund 364,951.60 Capital Projects 5,141.00 Risk Retention Fund 1,524.00 Forest Home Lighting District 19.88 Glenside Lighting District 7.82 Renwick Heights Lighting District 8.63 Eastwood Commons Lighting District 7.90 Clover Lane Lighting District 1.79 Winner's Circle Lighting District 3.83 Burlei h Drive Lighting District 6.1.9 West Haven Road Lighting District 16.78 Coddin ton Road Lighting District 12.62 Trust and Agency 2,000.00 TOTAL 576,166.33 TB Resolution 2023 - 111c: Bolton Point Abstract Resolved that the governing Town Board for the Southern Cayuga Lake Intermunicipal Water Commission authorizes the payment of the following audited vouchers: Voucher Numbers: 271-31.6 Check Numbers: 20992-21037 Capital Impr/Repl Project $ 48,101.79 Operating Fund $ 93,843.22 TOTAL $ 141,945.01 Less Prepaid $ - 27,711.40 TOTAL $ 1.14,233.61. TB Resolution 2023 - 111d: Approval of a Town Fee Waiver Policy for appearances and permit fees for Town Project(s) TB 2023-07-10 (Filed 7/11) Pg. 5 MVOE=" Wifflawomm M- ketreat for review. TB 2023-07-10 (Filed T 11) Pig, 6,