HomeMy WebLinkAboutAgenda 07-11-2022TOWN OF ITHACA
BUDGET COMMITTEE
Monday, July 11, 2022 - 12:00 p.m.
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AGENDA
• Review and approve meeting minutes from June 13, 2022.
• Review and approve 2023 Staffing Plans.
• Review and approve 2023 Capital Improvement Program (CIP).
• Review and approve 2023 Fleet Replacement Schedule.
• Update on status of investments.
• Update on sales tax collections.
• Other Items
Next Meeting: Monday, August 8, 2022 - 12:00 p.m.
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BUDGET COMMITTEE
Meeting Minutes - June 13, 2022
Committee present: Eric Levine, Pam Bleiwas, Rod Howe
Staff present: Donna Shaw, Judy Drake, Joe Slater,
Meeting was called to order at 12:02 p.m.
AGENDA ITEMS:
Review and approve meeting minutes from May 9, 2022.
Moved: Pam Bleiwas Second: Rod Howe Motion Passed
Update on status of investments.
The $8 million certificate of deposit at First National Bank of Groton (FNBG) matures on July 1, 2022.
This certificate of deposit earned a rate of .5%. Currently, FNBG is offering .7% to renew for 12
months and Tompkins Community Bank (TCB) is offering 1.0%. We will get updated rates at the end
of June. The Committee was agreeable to moving the certificate of deposit to whichever institution
had the best rate. The Town Board has already approved banking with Tompkins Community, First
National Bank of Groton, and most recently, NYCLASS. There was some discussion regarding the
current interest rate environment and whether to open a 6-month CD with a slightly lower interest
rate in anticipation of rates increasing again by the end of the year. It was agreed that it’s impossible
to know what interest rates will do.
The current rate at NYCLASS is .63%. The super savings account at TCB had a recent rate increase
from .11% to .25%. There is currently $20 million in super savings at TCB. The Committee was
agreeable to moving $3 million to NYCLASS as an initial deposit.
The Committee was agreeable to opening a new $4 million 6-month CD with TCB with an interest
rate of .65%. This would leave $13 million in the super savings at TCB.
Review and discuss Procurement Policy.
The draft Procurement Policy shared with the Committee is still a work in progress and is pending
feedback from Department Heads. This version provides more information and guidance than our
current policy and reads more like a procedure. It is an adaptation of Warren County’s policy. Most
of the information is governed by GML 103 and doesn’t leave much flexibility. However, we do have
some flexibility to change the procedure for the purchasing of commodities under $20,000 and
public work under $35,000 because the law only requires bids over those amounts.
We are hoping to include the Green Purchasing Policy within the Procurement Policy so that the
procedure is clear, and the elements of green purchasing aren’t overlooked.
The Committee raised concerns about using prison labor as a preferred source. And would also like
more information regarding the blind and disabled programs identified as a preferred source. There
is concern that these groups are taken advantage of in some of these programs.
2
The Committee is also interested in exploring diversity and inclusion requirements as well as
whether vendors pay a living wage. It’s also important to recognize that some small businesses are
unable to complete the MWBE certification process required by the State.
The new policy addresses seeking competition for professional services, whereas the current policy
exempts professional services. There has been many recent OSC audits that have addressed
municipalities not seeking competition for professional services. It is common for municipalities to
use the same auditor, attorney, and insurance agent for years. We just recently went out to bid for
new auditors after using Sciarabba Walker for 20+ years without any sort of RFP process. The RFP
for professional services would be based on experience, references, qualifications, and price.
Review and discuss fund balance.
Since the 2021 audit is finalized, the Committee was provided with the final 2021 fund balance
worksheet. The pay off on the 2015 road improvements bond of $461,000 from DB fund balance will
be approved at tonight’s Town Board meeting. There is the option of setting up a Debt Reserve in
General Fund utilizing $1,373,918 in fund balance. This would leave $1.1 million in General fund
balance for future capital projects. The 2023 CIP will be available for review at the next meeting.
Currently, we anticipate using $650,000 in General fund balance to finance the PWF Fueling Station in
2023. In looking at the $842,533 available in General Part-Town fund balance, that fund does not
normally have capital projects or debt payments or other one-time uses for fund balance. They are
funded by fees and sales tax (no property tax). However, we do have the option of transferring their
fund balance to Highway Part-Town fund for use on future road projects (since the funds have the same
tax base).
Review and approve May Budget Amendments.
The Committee reviewed the May budget amendments which included various transfers between
accounts as well as the amendments necessary to fund streetlight upgrades. There was some
discussion regarding elimination of the street light districts in two years when the upgrades are fully
funded. In the past, the total cost of the nine light districts was approximately $20,000 a year. It is
anticipated that there will be a significant cost decrease due to purchasing the streetlights and
converting to LED making it feasible to charge to the “at-large” account in General fund.
Discuss property tax cap override for FY-2023.
The Town routinely passes the override each year just in case of a miscalculation, regardless of
whether we plan to exceed the tax cap. For 2023 we do not anticipate needing to exceed the tax
cap but we will recommend the Town Board pass the resolution.
Other Items.
The Committee was provided with an analysis of the average tax bill that was prepared by
Tompkins County Assessment.
There has been a meeting set between the Town, City and County to discuss the Green Building
Tax Exemption.
Departments have started working on their 2023 budgets. We will have the 2023 Staffing Plan,
CIP and Fleet/Equipment Replacement Schedule ready for the next meeting.
The meeting was adjourned at 12:45 p.m.
Public Works Facility Staffing Plan 2023-2026 DRAFT
(for P&O 6.21.22, B&F 7/22, P&O 7/22)
Public Works Department
2022 Staffing Levels:
Original staff plan designed in 1996 was to have 4 full crews, which was completed in 2018.
Work Crews are comprised of: Currently have 4 full crews
1= Working Supervisor 4
1= Heavy Equipment Operator 4
2= Motor Equipment Operator 8
1= Laborer 4
Working Supervisors have been specialized as a means of adding direct support for the deputy level
team (2-highway, 1-parks & 1-water/sewer). Remainder of crews are shifted around based on work
needs of the different divisions. Maintaining: 2 Senior Heavy Equipment Mechanics and 2 facility
maintenance positions, 2 full time administrative positions and the Director of Public Works.
There is funding for six (6) Seasonal Workers, of which 2 are designated to Parks.
There are potential retirements being considered in 2023 through 2026. Department staff should be
working toward succession growth to make smooth transitions into these positions when applicable,
in addition to evaluating current operations.
2023 Staffing Request:
Maintain all current staffing levels for Public Works crews allowing for promotions as they arise.
Due to potential retirements in both administrative staff levels add funding to cover vacation payout
and staff overlap.
Additional Cost: 5-6-week overlap and vacation payouts: $8,500
2024 Staffing Request:
Increase current staff by 1 position- Laborer:
Adding this position would provide parks crew to spread out more to cover parks and trails mowing
and maintenance work as the Capital Improvement Plan details an expansion of parks and trails over
the next several years. As more sidewalks and trails are added there will be the need to provide
additional maintenance during snow events.
Cost for positions:
1- Laborer – estimated wages: $46,400 + benefits
Total costs by fund (estimated):
A fund – General Town-wide -28% $12,992
DA fund –Highway -13% $ 6,032
DB fund –Highway- 36% $16,704
F fund – Water – 13% $ 6,032
G fund – Sewer- 10% $ 4,640
Total costs $46,400 plus benefits for the new position
Reduce Seasonal Worker positions by 1 ($16,000)
Net change $30,400
2025 Staffing Request:
Maintain all current staffing levels for Public Works crews allowing for promotions as they arise due
to potential retirements of field staff.
2026 Staffing Request:
Maintain all current staffing levels for Public Works crews allowing for promotions as they arise due
to potential retirements of field staff.
Engineering Department
2022 Staffing Levels:
one Director of Engineering, one Sr. Civil Engineer (either with or w/o PE), one Civil Engineer (either
with or w/o PE), two Engineering Technician I, and one GIS Analyst. One Sr. Engineering
Technician – unfilled -unbudgeted.
2023 Staffing Request:
Maintain current engineering staffing levels of one Director of Engineering, one Sr. Civil Engineer
(either with or w/o PE), one Civil Engineer (either with or w/o PE), two Engineering Technician I,
and one GIS Analyst. Allowing for a grade step increase for Sr. and Civil Engineers as they become
eligible to obtain their Professional Engineer license during the year. Maintain but not fill Senior
Engineering Technician, if applicable for promotional capabilities in future.
Increase current staff by one (1) Civil Engineer position. The additional position would be shared
with Public Works Department for specific engineering services. Responsible for public work’s
facility and infrastructure maintenance, including green building and procurement, project site layout
assistance, aiding in MS-4 policy updates and program, and RFP and contract development and
review. Asset management programs would include roads (road evaluation-structure- management),
fleet (cost benefit analysis), water and sewer (meter data analysis).
This position could pursue facility and infrastructure upgrade grants and work in conjunction with
Planning Department’s grants. This additional position would alleviate the stress of the other Civil
Engineers to be able to focus more on capital projects, law updates, development reviews and contract
management.
Cost for position:
1-Civil Engineer - estimated wages: $71,500 + benefits
Wages to be paid 60% from Public Works (A5010.100) and 40%Engineer (A1440.100)
2024 Staffing Request:
Maintain all current staffing levels for Engineering.
2025 Staffing Request:
Maintain all current staffing levels for Engineering.
2026 Staffing Request:
Maintain all current staffing levels for Engineering.
TOWN OF ITHACA
PUBLIC WORKS FACILITY
EMPLOYEES AND STAFFING CHANGES FOR FISCAL YEARS 2017 – 2026
Based on Full Time Equivalent (FTE) for non-elected positions as of December 31st
POSITION 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026
Public Works Department
Highway Super. /Director PW 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Deputy Highway Superintendent 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Parks Maintenance Manager 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Water / Sewer Maint. Supervisor 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Maintenance Supervisor 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Maintenance Worker 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Working Supervisor 3.00 4.00 4.00 4.00 4.00 4.00 4.00 4.00 4.00 4.00
Heavy Equipment Operator 4.00 4.00 4.00 4.00 4.00 4.00 4.00 4.00 4.00 4.00
Motor Equipment Operator 8.00 8.00 8.00 8.00 8.00 8.00 8.00 8.00 8.00 8.00
Laborer 3.00 4.00 4.00 4.00 4.00 4.00 4.00 5.00 5.00 5.00
Sr. Heavy Equipment Mechanic - 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00
Heavy Equipment Mechanic 1.00 - - - - - - - - -
Automotive Mechanic Assistant 1.00 - - - - - - - - -
Seasonal Worker (temporary staff) 8.00 7.00 7.00 7.00 7.00 6.00 6.00 5.00 5.00 5.00
Administrative Assistant IV 1.00 1.00 1.00 1.00 1.00 1.00 1.25 1.00 1.00 1.00
Administrative Assistant I 0.75 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00
TOTAL - PUBLIC WORKS
DEPARTMENT
w/o temporary staff counts
27.75 30.00 30.00 30.00 30.00 30.00 30.25 31.00 31.00 31.00
Engineering Department
Director of Engineering - - - 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Sr. Civil Engineer w/ PE (promo only) - - - - - - 1.00 1.00 1.00 1.00
Sr. Civil Engineer 1.00 1.00 1.00 1.00 1.00 1.00 - - - -
Civil Engineer with P.E. (promo only) - - - - - - 1.00 1.00 1.00 1.00
Civil Engineer 1.00 2.00 2.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Sr. Engineering Techn (promo only) - - - - - - - - - -
Engineering Technician I 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00
Geographic Info System Analyst - - - 1.00 1.00 1.00 1.00 1.00 1.00 1.00
TOTAL - ENGINEERING
DEPARTMENT 4.0 5.0 5.00 6.00 6.00 6.00 7.00 7.00 7.00 7.00
TOTAL - PUBLIC WORKS FACILITY
w/o temporary staff counts 30.75 31.75 34.75 35.00 36.00 36.00 37.00 38.00 38.00 38.00
Town Hall Departments Staffing Plan 2023-2026 DRAFT
(for P&O 6.21.22, B&F 7.11.22 and P&O 7.25.22-revised: )
Code Enforcement Department
2022 Staffing Levels as filled:
one Director, one Sr. CEO (promotional-vacant), four (4) E/CEO’s and one Administrative
Assistant IV and one Administrative Assistant II.
2023 Staffing Request:
Maintain level of six (6) department positions: one Director, four (4) E/CEO’s and two (2)
Administrative positions. Annually re-evaluate of the use of the Senior Code Enforcement Officer
position for succession planning purposes. This position should remain on the position listing but
not be funded until the Director can show that the promotional opportunity is warranted and
necessary. Cost differential of promotion from class E job rate to class F Step 1 would be
estimated at $5,800 per year.
Increase current staff by one (1) “Code Safety Inspector” position. The additional position would
be responsible for inspections related to Short Term Rental program, Rental Registry, complaints,
property maintenance, fire safety inspections, operating permit inspections and all new inspections
that become required due to changes implemented by NYS. The minimum requirements for this
position would be less than that of the other code enforcement officers as the incumbent would
only be required to take the first 6 classes of NYS training and less hours of continuing education.
There are potential savings that could occur if fire safety inspections return to being conducted by
Town staff, therefore cancelling that portion of the contract with IFD. This increase in workload
for the department is due to the continued higher volume of code permits that the current 4
E/CEO’s are handling and the increase in legislation by Town and NYS which require more
general safety inspections.
Cost estimate: $59,000-62,000 depending on classification level + benefits.
2024 Staffing Request:
Maintain all current staffing levels for Code Enforcement Department. Continue to evaluate the
needs of the department as development demands change and staffing changes occur. Annually
evaluate the need to fill the Sr. Code Enforcement Officer position through promotions, if not
filled.
2025 Staffing Request:
Maintain all current staffing levels for Code Enforcement Department.
2026 Staffing Request:
Maintain all current staffing levels for Code Enforcement Department.
Planning Department
2022 Staffing Levels:
one Director, two (2) Senior Planners, one Planner, one Sustainability Planner, and one
Administrative Assistant III position.
2023 Staffing Request:
Maintain current staffing levels of one Director, two (2) Senior Planners, one Planner, one
Sustainability Planner, and one Administrative Assistant III position.
Consider double filling Director position for 4-5 weeks as there is a potential retirement in 2023.
Cost estimate: $10,000 +
2024 Staffing Request:
Maintain all current staffing levels for Planning Department. However, continue to evaluate the
needs of the department as development demands change and staffing changes occur.
2025 Staffing Request:
Maintain all current staffing levels for Planning Department.
2026 Staffing Request:
Maintain all current staffing levels for Planning Department.
Town Clerk Department
2022 Current Staffing:
Continue previous staffing level of one Town Clerk and one (1) Deputy Town Clerk working in
conjunction with Codes and Planning to provide for customer service support. Leaving vacant the
First Deputy Town Clerk as remaining on the position listing but not funded.
2023 Staffing Request:
Maintain staffing level with continued coordination support for coverage with Codes and Planning.
Staff needs may be altered if grants or other special projects are approved.
Add use of temporary assistance by hiring one Project Assistant for 20 weeks or maximum of 800
hours per year. Estimated cost $13,000
2024 Staffing Request:
Maintain staffing level with continued coordination support for coverage with Codes and Planning.
Staff needs may be altered if grants or other special projects are approved.
2025 Staffing Request:
Maintain staffing level with continued coordination support for coverage with Codes and Planning.
Staff needs may be altered if grants or other special projects are approved.
2026 Staffing Request:
Maintain staffing level with continued coordination support for coverage with Codes and Planning.
Staff needs may be altered if grants or other special projects are approved.
Other offices:
Finance
2022 Current Staffing:
Current staffing levels of one Finance Officer, one Deputy Finance Officer (vacant), and one
Bookkeeper to the Supervisor.
2023 Staffing Request:
Maintain current staffing level of one Finance Officer and one Bookkeeper to the Supervisor.
Maintain the Deputy Finance Officer position for succession planning, but not fund.
2024 Staffing Request:
Maintain current staffing levels.
2025 Staffing Request:
Maintain current staffing levels. Discuss and plan for potential retirements in 2026.
2026 Staffing Request:
Maintain current staffing levels and plan for potential retirements in 2026. Fund over lap if
needed.
Human Resources and Network
2022 Current Staffing:
one Human Resources Manager, with shared assistance from Bookkeeper to the Supervisor, as
available.
One Network Specialist and one Computer Systems Support Aide.
2023 Staffing Request:
Maintain current staffing level of one Human Resources Manager, with shared assistance from
Bookkeeper to the Supervisor when available. Maintain One Network Specialist and one
Computer Systems Support Aide.
2024 Staffing Request:
Maintain current staffing levels for Human Resources and IT.
2025 Staffing Request:
Maintain current staffing levels for Human Resources and IT. Re-evaluate the need for second IT
position as project work should be wrapping up.
2026 Staffing Request:
Maintain current staffing levels for Human Resources and IT. Discuss and plan for potential
retirement in late 2026- early 2027.
Courts
2022 Current Staffing:
two (2) Court Clerks, with a per week stipend to a designated Lead Clerk.
2023 Staffing Request:
Maintain current staffing levels and stipend.
2024 Staffing Request:
Maintain current staffing levels and stipend.
2025 Staffing Request:
Maintain current staffing levels and stipend.
2026 Staffing Request:
Maintain current staffing levels and stipend.
Other areas of interest:
Some of these departments have a high probability of retirements over the next five years. In
preparation for the vacancies there will be an evaluation as to the need to modify position titles and
typical duties. These evaluations and recommendations may lead to additional costs.
TOWN OF ITHACA
TOWN HALL DEPARTMENTS AND OFFICES
EMPLOYEES AND STAFFING CHANGES FOR FISCAL YEARS 2016 - 2026
Based on Full Time Equivalent (FTE) for non-elected positions as of December 31st
POSITION 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026
Town Board
Town Supervisor 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Town Board Members 6.00 6.00 6.00 6.00 6.00 6.00 6.00 6.00 6.00 6.00 6.00
Justices
Town Justice 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00
Court Clerk 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00
Town Clerk
Town Clerk 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00
First Deputy Town Clerk 1.00 1.00 1.00 1.00 - - - - - - -
Deputy Town Clerk 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Budget & Finance
Finance Officer 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Deputy Finance Officer 0.50 1.00 1.00 1.00 - - - -
Bookkeeper to the Supervisor 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Receiver of Taxes (Dec. - March) 0.25 0.25 0.25 0.25 0.25 0.25 0.25 0.25 0.25 0.25 0.25
Human Resources
Human Resources Manager 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Principal Account Clerk - - - - - - - - - - -
Information Technology
Network / Records Specialist 1.00 1.00 1.00 1.00 1.00 - - - - - -
Network Specialist 0.25 1.00 1.00 1.00 1.00 1.00 1.00
Computer Syst Supp Aide - - - - - - 0.50 1.00 1.00 1.00 1.00
Total - General Government 18.25 18.25 18.25 18.75 18.50 18.25 18.75 18.25 18.25 18.25 18.25
Code Enforcement
Director of Code Enforcement 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Sr. Code Enforcement Officer - 1.00 1.00 1.00 - - - - - - -
Code Enforcement Officer 1.00 1.00 1.00 1.00 - - - - - - -
Electrical / Code Enfor Officer 2.00 3.00 3.00 3.00 4.00 4.00 4.00 4.00 4.00 4.00 4.00
Code Safety Inspector - - - - - - - 1.00 1.00 1.00 1.00
Administrative Assistant IV 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Administrative Assistant II - - - - - 1.00 1.00 1.00 1.00 1.00 1.00
Administrative Assistant I - - 1.00 1.00 1.00 - - - - - -
Total - Code Enforcement 5.00 7.00 8.00 8.00 7.00 7.00 7.00 8.00 8.00 8.00 8.00
Planning
Director of Planning 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.25 1.00 1.00 1.00
Senior Planner 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00
Planner 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Sustainability Planner 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Administrative Assistant III - - - - - 1.00 1.00 1.00 1.00 1.00 1.00
Senior Typist 1.00 1.00 1.00 1.00 1.00 - - - - - -
Sub-Total - Planning 6.00 6.00 6.00 6.00 6.00 6.00 6.00 6.25 6.00 6.00 6.00
TOTAL - TOWN HALL 29.25 31.25 32.25 32.75 31.50 31.25 31.75 32.50 32.25 32.25 32.25
TOWN OF ITHACA
CAPITAL IMPROVEMENT PROJECTS
2023
Infrastructure Year ACCOUNT #2023 Cost ACCOUNT #2024 Cost ACCOUNT #2025 Cost 2026 Cost 2027 Cost
Water Tanks Pine Tree Tank Demo 50,000.00$ Hungerford Hill Tank 1,500,000.00$
Water Tanks TOTAL:-$ -$ 50,000.00$ -$ 1,500,000.00$
Water Mains F8340-500 Troy/Coddington Backup Generators*250,000.00$ F8340-5XX Wildflower/Strawberry Cir. Water Main $ 350,000.00 F8340-5XX Pine Tree PRV $ 350,000.00 Trumansburg Tank Main Replacement $ 800,000.00
ARPA Funds Ridgecrest Watermain**1,096,365.00$ F8340-5XX West Hill Tank Main Replacement $ 950,000.00 Northview Tank to Coddington $ 500,000.00
F8340-5XX West Hill Hospital Redundancy $ 550,000.00 Bostwick Tank to 7 Mile Drive $ 300,000.00
Water Mains TOTAL: $ 1,346,365.00 $ 350,000.00 $ 1,850,000.00 $ 1,600,000.00 -$
Sanitary Sewers G8120-564 Sewer Lining and Manhole Rehab 300,000.00$ G8120-5XX Sewer Lining and Manhole Rehab 300,000.00$ G8120-5XX Sewer Lining and Manhole Rehab 300,000.00$ Sewer Lining and Manhole Rehab 300,000.00$ Sewer Lining and Manhole Rehab 300,000.00$
G8120-400 NE I&I Study 80,000.00$ G8120-5XX Linderman Creek Sewer Crossing 50,000.00$ G8120-5XX Inlet Valley PS Rehab/Rebuild 350,000.00$ Waldorf-Cleaning/Assessment (4500 LF) $ 120,000.00 Danby 105 to Danby 75 $ 540,000.00
ARPA/Bonding FH Pump Station & Forcemain***1,250,000.00$ G8120-5XX Mitchell Street Sewer Upgrades 1,300,000.00$ Wonderland-Cleaning/Assessment (1200 LF) $ 35,000.00
Jointly Owned Interceptors Floral Ave. Sewer Upgrades 1,000,000.00$
-$ $ - -$
Sanitary Sewers TOTAL:1,630,000.00$ 2,650,000.00$ 650,000.00$ 455,000.00$ 840,000.00$
Storm Drainage
Storm DrainageTOTAL:-$ -$ -$ -$ -$
Roads DB5112.500 Harris B Dates Dr.-Entrance/Exit 77,000.00$ DB5112.500 Seven Mile Dr Overlay 250,000.00$ DB5112.500 Maple Avenue (Design and Bid)600,000.00$
-Funded utilizing CHIPS/Fund Balance/DB5112.500 Conifer (Mill-5" Binder 3" Top)122,000.00$ DB5112.500 Elm St Rebuild Repave 607,000.00$ DB5112.500 Judd Falls Road (Tower to FH) Rebuild 1,400,000.00$
Property Tax DB5112.500 Judd Falls-366 to Tower (Mill-3" Top/Sidewalk/ADA Ramps)300,000.00$ DB5112.500 King Rd. West Overlay 720,000.00$
DB5112.500 Burleigh Dr 152,000.00$ DB5112.500 West Hill Drive-Reconstruction 450,000.00$
DB5112.500 Lexington Dr.163,000.00$ DB5112.500 Ridgecrest (Mill-2" Top) (Depends on WM Project)115,000.00$
DB5112.500 Concord Pl.51,000.00$
DB5112.500 Birchwood Dr.99,000.00$
DB5112.500 Pinewood Dr.74,000.00$
DB5112.500 Briarwood Dr.78,000.00$
DB5112.500 Maplewood Dr.63,000.00$
DB5112.500 Christopher Ln.182,000.00$
DB5112.500 Christopher Cir.120,000.00$
Roads TOTAL:1,481,000.00$ 2,142,000.00$ 2,000,000.00$ -$ -$
Sidewalks Winthrop Drive Walkway TBD Forest Home S-Curve Sidewalk TBD Sidewalk TBD
Sidewalks TOTAL:-$ -$ -$ -$ -$
Town Facilities A5132.518 PWF New Fueling Station 750,000.00$ A5132.5XX PWF MEP/Site Improvements 350,000.00$ A5132.5XX PWF MEP/Site Improvements 350,000.00$
A5132.400 PWF MEP Study 20,000.00$
Town Facilities TOTAL:770,000.00$ 350,000.00$ 350,000.00$ -$ -$
Green Energy Upgrades A1620.XXX Misc. Green Upgrdes-Town Hall 25,000.00$ A1620.XXX Misc. Green Upgrdes-Town Hall 125,000.00$ A1620.XXX Misc. Green Upgrdes-Town Hall 125,000.00$ Misc. Green Upgrdes-Town Hall 125,000.00$ Misc. Green Upgrdes-Town Hall 125,000.00$
A5132.XXX Misc Green Upgrades-Public Works Facility 25,000.00$ A5132.XXX Misc Green Upgrades-Public Works Facility 125,000.00$ A5132.XXX Misc Green Upgrades-Public Works Facility 125,000.00$ Misc Green Upgrades-Public Works Facility 125,000.00$ Misc Green Upgrades-Public Works Facility 125,000.00$
Town Facilities TOTAL:50,000.00$ 250,000.00$ 250,000.00$ 250,000.00$ 250,000.00$
Parks - Trails-Open Space A7110.526 Trail Overlay 50,000.00$ A7110.521 Iacovelli Playground 100,000.00$
A7110.5XX Gamefarm Road Crossing XXX Trail Overlay 50,000.00$
A7100.5XX Culver Road Preserve-Babcock Ridge****281,700.00$
Parks TOTAL:331,700.00$ 150,000.00$ -$ -$ -$
Total Cost 5,559,065.00$ 5,642,000.00$ 4,900,000.00$ 2,055,000.00$ 2,340,000.00$
Future Parks - Trails South Hill Trail Extension Poyer Trail to Woolf Park West Hill Park Tennis Court (Site TBD)
Chainworks Trail Extension Saponi Meadows Park RT 13 Connector to Boynton
South Hill Trail Parking-Coddington Rd.
Future Parks - Trails TOTAL:
A5010.4XX Judd Falls Road Study (Tower to Forest Home) RFP 50,000.00$ A5010.4XX Judd Falls Road (Tower to Forest Home)-CD's 100,000.00$
A5010.4XX Road Study 200,000.00$
RT 13 Sidewalk Connector Study/Design
`
* Project funding from fiscal year 2022 budget-funds carried over from 2022.
** Project funding from fiscal year 2022 budget-ARPA funding will be utilized
*** Project funding from fiscal year 2022 budget-partial ARPA funding will be utilized. $450,000 carryover from fiscal year 2022
****Grant Proposal-Total Value: $281,700; Local Share: $70,425
RFP (Contractual Services)
* As of 6/14/22
#
Equipment to be Auctioned / Traded & Replaced
Useful Life
Original Purchase
Price
Year
Purchased
Replacement Cost
(Budgeted)
Age of
Equipment
Since
Purchased
New
Annual Repair
Costs (2021)
Lifetime Total
Repair Costs
(Parts and Labor)
Projected Auction
Price / Trade
Mileage /
Hours
Green Fleet
Options
14 2016 International Dump Truck 8 114,876.00$ 2015 225,000.00$ 7 1,996.41$ 10,861.14$ 65,000.00$ 19,490 Yes
51 2018 Grasshopper Mower (diesel)3 15,108.75$ 2020 35,000.00$ 4 649.69$ 1,353.79$ 8,000.00$ 266 Yes
54 2013 John Deere Tractor Mower 10 77,420.00$ 2013 160,000.00$ 9 6,114.86$ 32,033.95$ 45,000.00$ 4,373
63 2016 Ford F-250 4x4 Super Cab w/plow 6 41,484.64$ 2016 60,000.00$ 6 2,191.61$ 5,445.23$ 27,500.00$ 93,510
73 Shoulder Machine / Road Widener 15 2,300.00$ 1996 140,000.00$ Used $0.00 22,764.25$ 20,000.00$ 1,028
Total Projected Auction Income 165,500.00$
New Equipment to be Added to the Fleet
620,000.00$
Equipment to be Auctioned / Traded & Not Replaced
39 2018 Ventrac Tractor w/ Kubota Engine 5 46,493.55$ 2019 Not Replacing 3 307.44$ 2,535.67$ 38,000.00$ 222
38,000.00$
203,500.00$
620,000.00$
203,500.00$
416,500.00$
Estimated Projected Auction Income
Total Estimated Cost Including Items Sold
Total Auction Income
Town of Ithaca - Proposed Fleet Replacement Schedule 2023
Total New Equipment
Total Projected Auction Income
Total New/Replaced Equipment
General Highway
Part-Town Part-Town TOTAL
Liability Month B1120 DB1120
Month Collected 1,618,000.00$ 1,632,000.00$ 3,250,000.00$ 0.4978 0.5022 1.0000
January April 174,047.04$ 175,553.00$ 349,600.04$
February April 149,584.22 150,878.52 300,462.74
March April 197,517.17 199,226.22 396,743.39
April June 174,664.44 176,175.76 350,840.20
May June 182,274.67 183,851.83 366,126.50
June July - - -
July August - - -
August October - - -
September November - - -
October November - - -
November December - - -
December January -
TOTAL COLLECTIONS:878,087.54$ 885,685.33$ 1,763,772.87$
TOTAL - 2022 BUDGET:1,618,000.00$ 1,632,000.00$ 3,250,000.00$
% of 2021 Budget Collected: 54.3% 54.3% 54.3%
COMPARISON
PERIOD 2019 2020 2021 2022 TO PRIOR YEAR
January 269,396.32$ 266,756.00$ 241,976.77$ 349,600.04$ 144.48%
February 225,039.78 241,529.18 220,287.15 300,462.74 136.40%
March 310,009.67 294,969.05 392,202.28 396,743.39 101.16%
1st Quarter 804,445.77$ 803,254.23$ 854,466.20$ 1,046,806.17$ 122.51%
April 256,261.09$ 193,919.94$ 281,825.36$ 350,840.20 124.49%
May 268,201.64 181,781.59 284,332.00 366,126.50 128.77%
June 418,808.26 279,411.53 431,611.13 - 0.00%
2nd Quarter 943,270.99$ 655,113.06$ 997,768.49$ 716,966.70$ 71.86%
First 6 Months 1,747,716.76$ 1,458,367.29$ 1,852,234.69$ 1,763,772.87$ 95.22%
July 295,250.32$ 254,742.19$ 314,638.93$ - 0.00%
August 287,577.63 248,307.40 312,514.79 - 0.00%
September 335,180.68 437,518.95 472,220.61 - 0.00%
3rd Quarter 918,008.63$ 940,568.54$ 1,099,374.33$ -$ 0.00%
First 9 Months 2,665,725.39$ 2,398,935.83$ 2,951,609.02$ 1,763,772.87$ 59.76%
October 273,032.77$ 269,331.84$ 292,143.63$ - 0.00%
November 303,027.78 231,274.86 302,394.38 - 0.00%
December 355,376.48 381,304.49 436,657.63 - 0.00%
4th Quarter 931,437.03$ 881,911.19$ 1,031,195.64$ -
ANNUAL TOTAL 3,597,162.42$ 3,280,847.02$ 3,982,804.66$ 1,763,772.87 44.28%
TOWN OF ITHACA
SALES TAX COLLECTIONS
For the Year Ending December 31, 2022
2019 - 2022 COMPARISON OF SALES TAX COLLECTIONS