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Home My WebLink AboutTB Packet 2022-03-28MEETING OF THE ITHACA TOWN BOARD March 28, 2022 AGENDA This meeting will be held via ZOOM and broadcast on the Town's YouTubeLive Channel under the provisions of amendments to Chapter 417 of the laws of 2021 signed by Gov. Hochul. htt2s://zoom.us/j/99112301523 Town of Ithaca Public Meetings - YouTube 1. Life Long Annual Report — Liza Burger, Executive Director 2. Consider authorization to sign Agreement for Services Amendment 1-Forest Home Pump Station Reconstruction Project 3. Consider award of bids: a. Public Works Facility Trench Drain Renovation Project b. 2022 Roof Repairs Project 4. Committee Reports a) Budget b) Codes & Ordinances c) Personnel and Organization/ERC d) Planning e) Public Works f) Other/AdHoc o Economic Development o Parks, Trails, Preserves & Recreation 5. Consent Agenda a. Approval of Town Board Minutes b. Approval of Town of Ithaca Abstract c. Creation of Civil Service Position - Computer System Support Aide d. Authorize execution of MOU with Town of Lansing — Code Services 6. Review of Correspondence Item 2 MEETING OF THE ITHACA TOWN BOARD March 28, 2022 TB Resolution 2022 - XXX: Approval and authorization for the Supervisor to sign an amendment to the existing contract with Hunt Engineers/Architects/Surveyors for the Forest Home Pump Station #1-Part B Whereas, on June 28, 2021 the Town Board approved the Award of the Contract for Town of Ithaca Sanitary Sewer Pump Station, Wet Well, Forcemain Analysis and Detailed Construction Drawings Preparation for the Forest Home Pump Station #1 (TB 2021-087) to Hunt Engineers/Architects/Surveyors, and Whereas, the Town has requested additional electrical design services associated with the new backup generator and electrical service (additional fee: $4800), and Whereas, the Town requested a reduction in scope, eliminating SEQR, as this was performed by town staff (deduct fee: $1200), and Whereas, the scope of work has been expanded to include/remove said services as outlined in Amendment 1, at an additional cost not to exceed $3,600; now therefore be it Resolved, that the Town Board authorizes the expansion of the scope and authorizes the Town Supervisor to execute the amendment to the existing contract as detailed above. Moved: Seconded: Vote: Item 3a MEETING OF THE ITHACA TOWN BOARD March 28, 2022 TB Resolution 2022 - XXX: Authorization to award and execute contract for the Public Works Facility Trench Drain Renovation Proiect Whereas on March 21, 2022, the Town of Ithaca Director of Engineering (Director) received bids for the Public Works Facility Trench Drain Renovation Project, with the Base Bid consisting of the removal and replacement of approximately 121 LF of concrete trench drain and Alternate Al-1 consisting of the installation of a protective sealant coating, and Whereas the Director has reviewed the bids and qualifications of the bidders and has determined the lowest responsive bid of $113,951 for the base bid, and $2400 for the Bid Alternate, for a total of $116,351 for the project was made by the lowest responsive bidder, Kondra & Jaquin Enterprises, Inc., 4004 New Court Ave., Syracuse, NY 13206, now therefore be it Resolved that the Town Board authorizes the award of the base plus alternate for the Public Works Facility Trench Drain Renovation project to Kondra & Jaquin Enterprises, Inc., and authorizes the Town Supervisor to execute the contract, subject to approval by the Director and the Attorney for the Town, and be it further Resolved that the Director is authorized to approve change orders to the contract, without further authorization from this Board, provided the maximum amount of such change orders does not exceed $8649 in aggregate and the total project cost, including the contract, engineering, legal and other expenses, does not exceed the maximum authorized cost of the project of $125,000. Moved: Seconded: Vote: Item 3b MEETING OF THE ITHACA TOWN BOARD March 28, 2022 TB Resolution 2022 - XXX: Authorization to award and execute contract for the 2022 Roof Repairs Proiect Whereas on March 21, 2022, the Town of Ithaca Director of Engineering (Director) received bids for the 2022 Town of Ithaca Roof Repairs Project to repair and replace roofs at multiple locations within the Town of Ithaca. Whereas base bid includes the removal and installation of approximately 600 SF of EPDM roofing at our Public Works Facility; removal of 900 SF of asphalt shingles and installation of exposed fastener metal roof system and ancillary accessories and components at our Pearsall Water Control Valve Building, and Whereas a bid alternate consisting of removal of 1200 SF of asphalt shingles and installation of exposed fastener metal roof system at both the Troy Road and Coddington Road Water Pump Stations, and Whereas the Director has reviewed the bids and qualifications of the bidders and has determined that the lowest responsive bid of $65,855.00 for the base bid of the project, and $40,980.00 for the bid alternate, with a bid total of $106,835.00 was made by the lowest responsive bidder, Hale Contracting, Inc., 2054 Grand Central Avenue, Horseheads, NY 14845, now therefore be it Resolved that the Town Board authorizes the Town Supervisor to award and execute the contract for the 2022 Town of Ithaca Roof Repairs Project with Alternate to Hale Contracting, Inc., subject to final approval by the Director and the Attorney for the Town, and be it further Resolved that the Director is authorized to approve change orders without further authorization from this Board, provided that the maximum amount of such change orders does not exceed $10,683.50 in aggregate and the total project cost, including the contract, engineering, legal and other expenses, does not exceed the maximum authorized cost of the project of $117,518.50, and be it further Resolved, that the bid exceeds the budget for the pumpstation roofs, and the Town Finance Officer is authorized to record the following budget amendment: From: F599 Appropriated Fund Balance $39,877 To: F8340.570 Troy/Coddington/Pearsall Pumpstation Roofs $39,877 Moved: Seconded: Vote: MEETING OF THE ITHACA TOWN BOARD March 28, 2022 TB Resolution 2022 — : Adopt Consent Agenda Resolved, that the Town Board of the Town of Ithaca hereby approves and/or adopts the following Consent Agenda items: a. Approval of Town Board Minutes b. Approval of Town of Ithaca Abstract c. Creation of Civil Service Position — Computer System Support Aide d. Authorize execution of MOU with Town of Lansing — Code Services Moved: Seconded: Vote: TB Resolution 2022 - a: Approval of Town Board Minutes Resolved, that the Town Board hereby approves the draft minutes of November 8, 2021, and February 28, and March 14, 2022 with non -substantial corrections suggested by the Board made. TB Resolution 2022 - b: Town Abstract TB Resolution 2022 — : Creation of Civil Service Position - Computer Systems Support Aide Whereas, the Town of Ithaca established compliance under the New York State Civil Service Agency to qualify employment positions in the Town of Ithaca in accordance with Section 22 of Civil Service Laws, Rules and Regulations, in which the Town must create a position and approve the job description before making an appointment; and Whereas, after committee review and evaluation of the needs, job description, and job classification of the position, the Town has determined the need to create said position; now, therefore, be it Resolved, the Town Board hereby establishes the following position in accordance with the applicable New York State and Tompkins County Civil Service rules: 1. The following position is established in the competitive class pursuant to Section 44 of the Civil Service Law: 1-(One) — Computer Systems Support Aide And be it further Resolved, the Town Board hereby approves the job description, the C classification in the Office Job Classification system, and the creation and 2022 recruitment of a Computer Systems Support Aide. TB Resolution 2022 - d: Authorization to execute a Memorandum of Understanding with the Town of Lansing for Code Enforcement Services Resolved that the Town Supervisor is authorized to sign an MOU with the Town of Lansing for Code Enforcement Services as presented.