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Home My WebLink AboutTB Minutes 2021-04-26Study Session of the Ithaca Town Board Monday, April 26, 2021 AGENDA This meeting will be held via video conferencing due to the extension of the NYS Governor's Executive Order(s) associated with health and safety precautions for COVID-19 ap_s_ //zooffl,.Us//99112330152:3 1. Consider approval and authorization for the Supervisor to sign an agreement associated with Tompkins County's Ellis Hollow over Six Mile Creek Project 2. Consider authorization for the Supervisor to sign an agreement regarding streetlight upgrades 3. Consider authorization for the Supervisor to sign an amendment to the contract with TG Miller, PC for additional work associated with Saunders Park Project 4. Consider acceptance and dedication of water infrastructure associated with Phase 3 and 4 of the Westview Subdivision 5. Consider approval and authorization of a Bond Redemption from Fund Balances 6. Committee Reports a) Budget b) Codes & Ordinances c) Personnel and Organization/ERC d) Planning e) Public Works f) Others o Short Term Rental o Economic Development o Bicentennial o Parks, Trails, Preserves & Recreation 7. Consent Agenda a. Approval of Town Board Minutes b. Approval of Town of Ithaca Abstract c. Approval of Working Supervisor — Town of Ithaca job description d. Approval of 2021 1Q Budget Amendments e. Resolution of Appreciation — J Hulbert f. Proclamation — May is Building Safety Month 8. Review of Correspondence TOWN OF ITHA(",A AFFIDAVIT OF POSTING AND PUBLICATION 1, Paulette Rosa, being duty mvorn, say fliat I am the 'fown Clerk. ofthe'lbivn oflthaca, Tompkins ("ounty, New York; that the bollrrwlrtg notice hils been duly posted on the sign board of the To""n Clcrk of the ToNAn of1thaca and the tiotice has been dublisheJ in the oflicial newspaper, 11haca.lournal: ADVERTISEMENT/NOTICE ('-� , NOTICE4" OF'PUBLIC H"EGRIN G [I ' - " 1"I NOWT OF &STOML "J N0110E OF ADOPTION OF PUBLIC IN'TERES]" ORDER Bond Resolution J'B 2021-049 King Rd E Water Main Extension Water Improvement Area Impro,vementi Location of Sign Board Used for Posting: Tomrn Clerk's Office 215 N'orth'rioga Street Ithaca, NY 14850 'I own,website ar%,vNvw.t.oNvt'i.itha CA Ily-It Date of Posting- Apnit 16,2021 Date of' trill cation.- April 16, 202 t .... . .. . . .. Ox Pau ette' osa "17own Clerk STATE OF NEW Y( )RK) COlJNI"Y OFTOMPKINS) SS: TOWN OF FrHA(74i ) Swoni ter and, subscribed befibre me this 10" day of"Apri 1202 1, Notary, Pubb, 4 CKY L. JOROAN NWARY PUBLIC-SIATE OF NEW Y049 No.OIJ06'166381 Quafl0*4 ln'tompktns County My Cofomtsftn #xvIrv* Avill 24, 204.4 MEETING OF THE ITHACA TOWN BOARD Monday, April 26, 2021 Due to the Governor's Executive Orders suspending certain aspects of the Open Meetings Law to protect the health and safety of New Yorkers, the meeting was held via ZOOM.com MINUTES Board Members Present: Rod Howe, Supervisor; Members Eric Levine, Rich DePaolo, Bill Goodman, Tee -Ann Hunter, Pat Leary and Pamela Bleiwas Staff Present: Judy Drake, Marty Moseley, Susan Ritter, Paulette Rosa, Joe Slater, Donna Shaw, and Dan Thaete Mr. Howe opened the meeting at 4:30 p.m. 1. Consider approval and authorization for the Supervisor to sign an agreement associated with Tompkins County's Ellis Hollow over Six Mile Creek Project Mr. DePaolo asked for clarification regarding the relocation of facilities; will there be replacement of components in the process to extend the service life of such utilities? Mr. Thaete replied that they are replacing existing box culverts under the intersection at Ellis Hollow Rd and Pine Tree Rd and our new watermain to the Ellis Hollow Tank would be under the concrete end section so we are having them reroute that watermain around the end of the culvert and another section is pretty shallow so they are lowering and replacing that section; so, yes, there will be new parts but the overall life of the utility as a whole will not be extended. TB Resolution 2021 - 050: Granting the State of New York authority to perform construction project "Ellis Hollow Road over Six Mile Creek Tributary" (Project) for the owner, Agreeing to maintain facilities adjusted via the state -let contract for the Project, and Authorizing the Supervisor to sign any necessary documents related to the Project Whereas, the New York State Department of Transportation (State) proposes the construction, reconstruction, or improvement, titled "Ellis Hollow Road over Six Mile Creek Tributary, Town of Ithaca, Tompkins County, PIN 3756.61" (Project), and Whereas, the State will include as part of the Project the relocation and adjustment to water mains, sanitary sewer mains and appurtenances pursuant to Section 10, Subdivision 24, of State Highway Law, as shown on the contract plans and meeting the requirements of the owner, and Whereas, the service life of the relocated and/or replaced utilities has not been extended, and Whereas, the State will provide for the Project, as shown on the contract plans submitted to the Board, now therefore be it TBS 2021-04-26 Pg. 1 Resolved, that the Ithaca Town Board hereby approves the Project as submitted and agrees to maintain, or cause to be maintained, the adjusted facilities at the completion of the Project, and, be it further Resolved, that Ithaca Town Board hereby authorizes the Town Supervisor to sign any and all documentation that may become necessary to execute and complete the Project. Moved: Rich DePaolo Seconded: Eric Levine Vote: ayes — Levine, Bleiwas, Hunter, Howe, Goodman, Leary and DePaolo 2. Consider authorization for the Supervisor to sign an agreement regarding streetlight upgrades Mr. Howe gave an overview, saying that the decision to purchase the streetlights was made about 3 years ago and the process has been long to get this settled. Counsel has reviewed this already and there is a time constraint in that some costs will increase after August. Mr. DePaolo asked about the "facilities" and if we are buying everything but the poles, which NYSEG retains ownership of, and so in essence we are renting space from NYSEG. Mr. Goodman responded that is correct; we will own the light and the arm that attaches to the pole and the agreement allows us, and other utilities, to attach to their poles. He explained that once the agreement is signed by both the Town and NYSEG, NYSEG sends it to the Public Service Commission (PSC) for approval. Once it is approved and we own the streetlights, we can change them to LED with the help of the New York Power Authority (NYPA). Mr. Howe added that the price went down about 10% from 3 years ago. TB Resolution 2021 - 051: Approval of and authorization to sign Street Lighting Pole Attachment Agreement and Agreement for Purchase and Sale of Street Lighting Facilities Whereas the Town Board and numerous Committees have discussed and recommended moving forward with the replacement of current streetlights with LED and the Town has applied for grant funding for portions of the cost, and Whereas the Town has adopted a Green New Deal Action Plan and this Project is part of meeting those goals, now, therefore be it Resolved that the Town Board hereby approves and authorizes the Supervisor to sign the above named agreements. Moved: Bill Goodman Seconded: Tee -Ann Hunter Vote: ayes — Levine, Bleiwas, Hunter, Howe, Goodman, Leary and DePaolo TBS 2021-04-26 Pg. 2 3. Consider authorization for the Supervisor to sign an amendment to the contract with TG Miller, PC for additional work associated with Saunders Park Project Mr. Howe noted that this to allow the current placement of the trail and Hospice has agreed to transfer the land to us and this amendment details the survey work needed to complete the transfer documents. There were no questions or comments from the Board. TB Resolution 2021 - 052: Authorization to amend existing contract with T.G. Miller P.C. to expand the scope of work to include preparation of a property transfer map and legal description for the King Road East Park Project Whereas, on February 26, 2018 the Town Board authorized T.G. Miller, P.C. Engineer and Surveyors (TG Miller) to prepare construction documents for the park and trail project located on King Road East, at a cost not to exceed $16,200.00 (Contract), and Whereas, the original design drawings showed the relocation of approximately 150 LF of gravel trail that is currently located on lands owned by Hospicare Foundation Inc., and Whereas, Hospicare Foundation Inc. has agreed to transfer a portion of land in fee to the Town to facilitate retaining the current trail alignment and existing screening/vegetative buffers in place, and Whereas, the Contract needs to be amended to include the additional work outlined in Proposal Amendment No. 1, prepared by T.G. Miller at an additional cost of $1,000.00; now, therefore be it Resolved, that the Town Board hereby authorizes the Supervisor to sign said amendment to the existing Contract as described above. Moved: Pat Leary Seconded: Eric Levine Vote: ayes — Levine, Bleiwas, Hunter, Howe, Goodman, Leary and DePaolo 4. Consider acceptance and dedication of water infrastructure associated with Phase 3 and 4 of the Westview Subdivision Mr. Thaete reported that the water infrastructure is inspected and ready for dedication to the Town. He added that the sewer infrastructure is not ready yet but will come to the Board for acceptance and dedication at some point soon and once that is done, the developer can begin to build on the lots. TB Resolution 2021 - 053: Acceptance of dedication of Phase 3 and Phase 4 Water Main Infrastructure associate with the Westview 32-Lot Subdivision, Schickel Rd and TBS 2021-04-26 Pg. 3 authorization to sign associated easements Whereas, the Town of Ithaca Planning Board granted Subdivision Approval for the Westview 32- lot Subdivision, located at the intersection of Danby Road (NYS Route 96B) and Schickel Road, Town of Ithaca Tax Parcel No. 36-2-3.2, Low Density Residence District. The subdivision consists of 31 residential lots and a 1.5+1- acre lot for a park in the southeast corner of the property, Igor Chiekhet, Owner; and Whereas, the Town Board accepted the concept and location of utilities associated with the Project by TB Resolution 2004-130; and Whereas, Phase 3 and Phase 4 water infrastructure for the Project has been completed in a manner satisfactory to the Town Highway Superintendent and the Director of Engineering; and Whereas, Project included proposed dedication to the Town of Ithaca the public water infrastructure as shown on the plan titled "Waterline Easement Map for Westview Subdivision Phase 3 and 4" dated January 11, 2021, revised March 15, 2021; prepared by Lee Dresser, L.S., T.G. Miller P.C.; and Whereas, the Attorney for the Town has reviewed and approved the title, access easements and rights -of -way associated with the dedication of the infrastructure to the Town; now, therefore be it Resolved, that the Ithaca Town Board hereby accepts the dedication of the above -described public water infrastructure and approves and authorizes the Supervisor to sign all associated easements and rights -of -was on behalf of the Town. Moved: Pat Leary Seconded: Pamela Bleiwas Vote: ayes — Levine, Bleiwas, Hunter, Howe, Goodman, Leary and DePaolo 5. Consider approval and authorization of a Bond Redemption from Fund Balances Mr. Howe gave an overview saying that since the interest rates have dropped so much, we are not making the same profits that Mr. Solvig was getting and Ms. Shaw suggested to the Budget Committee that we pay off some of our bonds which will save us $151,000.00 in interest. The Committee recommended that to the Board. TB Resolution 2021 - 054: Approval and Authorization of a Bond redemption from Fund balances Whereas, the Town Budget Committee has recommended the Town use $1,245,000 in available Fund balance as follows: A Fund $192,000; DB Fund $469,000; and F Fund $584,000 to redeem the Series 2013 Bonds prior to maturity, and TBS 2021-04-26 Pg. 4 Whereas, the Series 2013 Bonds are callable on August 1, 2021 at par, now therefore be it Resolved, that the Town Supervisor is hereby authorized to use available Fund balances as described, and the Finance Officer is authorized to make any necessary budget adjustments for same, to call the Series 2013 Bonds on August 1, 2021, and be it further Resolved, that the Town cause to be filed a Notice of Early Redemption with the Depository Trust Company and post such Notice on the Electronic Municipal Market Access website of the Municipal Securities Rulemaking Board. Moved: Eric Levine Seconded: Tee -Ann Hunter Vote: ayes — Levine, Bleiwas, Hunter, Howe, Goodman, Leary and DePaolo 6. Committee Reports Budget — Mr. Levine reported they discussed the bond early redemption just passed; and this ties to the drafting of a Fund Balance Policy we are working on. There are three funds that payment is coming from and will bring the balances back to 40% over what they should be. The goal is to be between 30%-40% above the balance required. We will continue to work on a fund balance policy and setting policies for other funds to present to the Town Board. We learned about the American Rescue Plan from which the Town received $2.16 million, with a portion going to the Village. We are waiting on clarifications from the Federal Government; the current indications seem to be that infrastructure such as water and sewer and possibly sidewalks will be allowed. Once we have the clarifications, there will be discussions at future committee and board meetings on how to spend the funds. Sales tax collections were just under budget; first quarter budget amendments were approved at the last Board meeting and the audit was completed, remotely, and we expect a report by the end of May. Ms. Hunter asked for the reasoning behind setting a policy for fund balances and if they are healthy, we should look at our reserve funds. Mr. Howe responded that the NYS Comptroller recommends it and we are looking at reserves and fund balances in parallel. Codes & Ordinances — Mr. Goodman reported that the committee discussed the Ithaca Energy Code Supplement and reported on the City's progress. The City will review and discuss it at their May 5fh meeting and could potentially adopt it then. The committee's review is done and the next step is to go over some revisions the TBS 2021-04-26 Pg. 5 committee wanted and then bring the final draft to the Board to discuss and consider setting a public hearing for June. The Committee discussed the concerns about the current state of the grid in areas of New York and the prospects for increases of cleaner energy sources on the grid. The Committee decided to recommend the same timeline going to the City for approval which is to move the timeline for 12 points on the points system from 2025 to 2023 and the timeline for eliminating fossil fuels for heating and clothes drying from 2030 to 2023. He reminded the Board that this is for new construction and natural gas for cooking is not considered. The other topic discussed by the committee was the Renewable Energy section which deals with how many points you can get and how you can get them with ofsite or offsite renewable energy, such as solar panels or buying into a community solar farm for renewable energy credits. Finally, we also discussed enforcement, compliance, and how to set it up for variances based on the NYS energy code that can be taken to the ZBA. Mr. Howe asked if all of Cornell's concerns got resolved? Mr. Goldsmith responded that we agreed that they could use their own data which is public but reserved the right to request third party analysis at the applicant's cost. They do have other concerns and we are not going to see eye -to -eye on all of them but we have considered them. Ms. Leary asked about the clothes dryers and Mr. Goodman explained that after 2026 you wouldn't be able to use gas powered dryers in new construction. Some discussion followed and Mr. Goldsmith said there is a point for residential buildings for electric ranges or ventless dryers, but people can still use vented dryers, they just won't get a point for it. Mr. Goodman asked if the Board has any big concerns about the advanced timeline. Mr. DePaolo said until we hear from the public at our public hearing, we should be open to change. Mr. Howe responded that we will probably get many of the same comments the City did and Mr. Goldsmith has those and the answers he will send out for the next meeting. Personnel and Organization/ERC — Ms. Bleiwas reported that they reviewed the Board Protocol and Procedures Manual Chapter 1 and the goal is to have that reviewed and approved by January when new members will be coming on. Also reviewed the Engagement Survey and made some changes to make it clearer and TBS 2021-04-26 Pg. 6 shorter. Discussed current Covid response and policies which seem to be changing daily. Planning — Mr. DePaolo reported that they talked about the proposed layout for the New Neighborhood on South Hill with the property owners. We are trying to determine the most appropriate way forward. The Committee felt a Charrette is probably the most efficient way to include all stakeholders' input and discussed to what level the town was willing to invest in a third party. Noah Demerest is representing the two major owners and although we know him and think he is competent, he is being paid by developers, so we need to make sure we have a balanced proposal. There are funds in Planning that may be available for that purpose and we will probably present that more formally to the Board in the near future. Mr. Tasman added that the current Plan does not conform to the New Neighborhood Code and that would be the goal of the Charrette. Mr. DePaolo said he thought the Committee made that clear to the owners and this would be a holistic view of development in the area. We also looked at the final draft of food truck legislation and that will be reviewed by Counsel and then on to the Board. The Chainworks ROD will be out soon and we will be looking at that. Ms. Hunter asked if the plan was to put an RFQ out for the consultant. Mr. DePaolo responded that the general idea was for up to $50K which would probably mean an RFQ. Rob Steudevault was mentioned since he is familiar with the Town, the Comp Plan and the NND. There is a lot of work that needs to happen before that, including discussions with DOT regarding a road diet which is essential to this sort of a walkable community. Some discussion followed and Ms. Hunter asked to be kept informed on anyone being considered or sent a list if one is compiled. Public Works — Ms. Hunter reported that the meeting was canceled, and Mr. Slater responded that they are working on speed limit reduction requests at the next meeting. Mr. Thaete added brief project updates. TBS 2021-04-26 Pg. 7 Mr. DePaolo asked Mr. Thaete what the status was of reviewing the 3-day storage requirement. Mr. Thaete said he is still researching through our documents how this came to be, and his next step is to ask retired staff and then report to the Committee. Others o Broadband — Mr. DePaolo reported that the first meeting was quite overwhelming. Fujitsu is the consultant and is also used by Southern Tier Network to try and determine where underserved resident are. At this point, the focus is going to be on trying to provide fiber or at least a study, on providing fiber to the home at 100mg per second which is probably better than what most of us have. The City's built -out area will not be in the study and most areas of the town are served by Spectrum so there was discussion about whether those should be added to the study or not and if they were, would that provide some leverage that might result in more affordability. That didn't gain much traction except from Dryden, who seems to be looking into their own municipal service independently owned and operated. As it stands now, this is referred to as an open access model where the County would own the infrastructure and make it available to the array of service providers. As far as the Town of Ithaca, we have some pockets that are underserved but this will probably not be a gamechanger for us, but it might help some of the more rural municipalities. Another issue is whether this report, when finished, will be proprietary or subject to Freedom of Information and municipalities are going to have to wrestle with that but right now, it is very preliminary, and groundwork being discussed. o Short Term Rental — Mr. Goodman reported that they are still talking about Lakefront Residential and limits on days. We are talking about having a longer amount than other parts of town given the history and tradition of lakefront rentals, but exactly what that will be isn't firmed up yet. Talked about STR in secondary units on one parcel and we will probably have some limit on having one permit to avoid LLCs from buying up properties and renting them out. Tourism and hospitality industry reps are also talking to us about what they want and we also talked a little about the request for a town -wide survey, but the TBS 2021-04-26 Pg. 8 Committee is not interested in that because we feel we have a good amount of comments from across the spectrum to feel confident about it. o Economic Development — Mr. Howe reported that some possibilities of new businesses have been presented so it is started to resonate with some. o Bicentennial — Mr. Howe reported that although it is all year long, we did put a lot of effort in the presentations we did, and for now we will have the banners and the displays and see where we are as the year progresses. He noted that the Town of Ulysses sent a resolution as our "parents" which was funny and nice. o Parks, Trails, Preserves & Recreation — Mr. Howe reported that they meet this week and we are going to have more of a discussion about recreational proposals and think them through. SJC — Mr. Goodman gave an update on an incident at the Plant where there was a blockage that caused significant damage and repairs could top $1.5M and our portion is 40% so not an insignificant amount. It is important to get the message out not to put those "disposable" wipes in our system and similar products. 7. Consent Agenda TB Resolution 2021 - 055: Adopt Consent Agenda Resolved, that the Town Board of the Town of Ithaca hereby approves and/or adopts the following Consent Agenda items: a. Approval of Town Board Minutes b. Approval of Town of Ithaca Abstract c. Revised Working Supervisor Job Description d. Budget Transfers 1Q 2021 Moved: Tee -Ann Hunter Seconded: Eric Levine Vote: ayes — Levine, Bleiwas, Hunter, Howe, Goodman, Leary and DePaolo TB Resolution 2021 - 055a: Approval of Minutes Resolved, that the Town Board hereby approves the minutes of April 12, 2021 with any non - substantial corrections suggested by the Board having been made. TB Resolution 2021 - 055b: Town of Ithaca Abstract No. 8 for FY-2021 Whereas the following numbered vouchers have been presented to the Ithaca Town Board for audit and approval of payment, now therefore be it Resolved that the Town Board hereby approves of and authorizes the payment of TBS 2021-04-26 Pg. 9 VOUCHER NOS. 447 - 519 General Fund Town Wide 47,560.33 General Fund Part -Town 2,274.93 Highway Fund Town Wide DA 26,977.18 Highway Fund Part Town DB 4,940.81 Water Fund 72,623.58 Sewer Fund 70,343.04 PWF Renovations Project — H22 352.50 Fire Protection Fund 280,000.00 Forest Home Lighting District 2010.25 Glenside Lighting District 13.21 Renwick Heights Lighting District 22.05 Eastwood Commons Lighting District 30.89 Clover Lane Lighting District 4.14 Winner's Circle Lighting District 6.18 Burlei h Drive Lighting District 14.40 West Haven Road Lighting District 56.18 Coddin ton Road Lighting District 33.22 TOTAL 507,262.89 TB Resolution 2021- 055c: Approval of Revised Working Supervisor — Town of Ithaca Job Description Whereas, the Director of Public Works and the Personnel & Organization Committee have drafted, reviewed and recommended a revised Working Supervisor — Town of Ithaca job description to create a Town of Ithaca -only Working Supervisor job description, which provides a more accurate description of the scope of duties for the position in the Town of Ithaca•, now, therefore, be it Resolved, that the Ithaca Town Board hereby approves the revised job description for Working Supervisor — Town of Ithaca as recommended. TB Resolution 2021 - 055d: Approval of Budget Transfers, Amendments and Modifications for the Quarter Ending March 31, 2021. Whereas, the Town Finance Officer has reviewed all budgetary revenue and appropriation accounts for the quarter ending March 31, 2021, and Whereas, this review disclosed certain budgetary revenues and expenditures requiring transfers, amendments or modifications summarized below: General Town -wide Fund Budget Transfers Account Description From To A1110.400 Contractual 425 TBS 2021-04-26 Pg. 10 A1110.401 Auditing Services 425 A1340.100 Regular 480 *1340.416 Cell Phone Reimbursement 480 *1620.400 Contractual 3412 *1620.444 Security & Alarm 3412 A1680.496 Time Warner Cable 6500 A1680.491 Hardware & Equipment 6000 A1680.492 Software 500 A1910.439 Liability Insurance 2633 A1920.488 Taxes/Assessments on Town Property 2633 Budget Amendment: Account Description Revenue Expense Gifts & Donations — TRIAD A2705 Foundation 5000 Contractual — Pleasant Grove A8810.400 Cemetery 5000 General Part -Town Fund Budget Transfers: Account Description From To B 1680.496 Time Warner Cable 4150 B 1680.492 Hardware & Equipment 4150 B8020.400 Contractual 480 138020.416 Cell Phone Reimbursement 480 Highway Part -Town Fund Budget Transfers: Account Descri ., lion From To DB 1680.496 Time Warner Cable 7050 DB 1680.491 Hardware & Equipment 7050 Water Fund Budget Transfers: Account Description From To F1680.496 Time Warner Cable 5875 F 1680.491 Hardware & Equipment 2875 F1910.439 Liability Insurance 3000 Sewer Fund Budget Transfers: Account Description From To G1680.496 Time Warner Cable 5875 TBS 2021-04-26 Pg. 11 G1680.491 Hardware & Equipment 5875 now, therefore, be it Resolved, that this Town Board authorizes and directs the Town Finance Officer to record all budget transfers, amendments, and modifications, including all other changes deemed appropriate and necessary. TB Resolution 2021 - 055e: Proclamation — May is Building Safety Month Whereas, the Town of Ithaca is committed to recognizing that our growth and strength depends on the safety and economic value of the homes, buildings and infrastructure that serve our citizens, both in everyday life and in times of disaster, and Whereas, our confidence in the resilience of these buildings is achieved through building safety and fire prevention officials, architects, engineers, builders, tradespeople, design professionals, laborers, plumbers, and others in the construction industry —who work year-round to ensure the safe construction of buildings, and; Whereas, modern building codes include safeguards to protect the public from hazards such as hurricanes, snowstorms, tornadoes, wildland fires, floods and earthquakes, and; Whereas, Building Safety Month is sponsored by the International Code Council to remind the public about the critical role of our Construction Professionals and Officials, and Whereas, "Prevent, Prepare, Protect. Building Codes Save," the theme for Building Safety Month 2021, encourages all Americans to raise awareness about the importance of safe and resilient construction; fire prevention; disaster mitigation, energy conservation; water safety; training the next generation; and new technologies in the construction industry, and Whereas, each year, in observance of Building Safety Month, people all over the world are asked to consider the commitment to improve building safety, resilience and economic investment at home and in the community, and to acknowledge the essential service provided to all of us by local and state building departments, fire prevention bureaus and federal agencies in protecting lives and property, now therefore be it Resolved that the Town Board of the Town of Ithaca hereby proclaims the Month of May as Building Safety Month. 8. Review of Correspondence Mr. Moseley noted that a request for a waiver for the fee for a building permit extension was submitted by the owners of the Comfort Inn project on Elmira Rd due to difficulties from the effects of COVID executive orders and building and supplies. TBS 2021-04-26 Pg. 12 The Board discussed the fee and the fact that no work was done, or time expended by the Town and they were in favor of granting a full waiver. IMIS i I I fl I M � I � III � I I I MWOMMMMUMT-30 , i - - - Submi by Paulette Rosa, Town Clerk TBS 2021-04-26 P. 13 CITY OF ITHACA 310 West Green Street Ithaca, New York 14850-5497 OFFICE OF THE FIRE CHIEF Telephone: 607/272-1234 Fax: 607/272-2793 MEMORANDUM To: Mayor Svante Myrick City of Ithaca Common Council Ithaca Town Board From: Tom Parsons, Fire Chief Date: April 16th 2021 Re: Fire Chief s First Quarter Report ADMINISTRATIVE DIVISION Administration 1) Career Personnel Report PERSONNEL STAFFING LEVELS 1 Chief 0 Deputy Chief 5 Assistant Chiefs 8 Lieutenants 44 Fire Fighters 58 Uniform Personnel 1 Administrative Coordinator Total employees as of April 15th 2021 — 59 a) Vacancies • There were seven funded firefighter vacancies at the end of 2020. There are also two officer vacancies; One Assistant Fire Chief and one funded Deputy Fire Chief. The Deputy Chief is unfunded in 2021. The Assistant Chief position is funded but has not been filled yet. b) Retirements and Separation from Service: Page 2 of 6 - Fire Chief s First Quarter Report April 16th, 2021 • In June, there is one Fire Lieutenant who will be retiring from the department. There will be a Firefighter promoted to Fire Lieutenant, and a Firefighter hired in July to replace the Firefighter position. c) Hiring/Promotions Six firefighters were hired in February and in March to fill vacancies that were created in 2020. The six firefighters are in NYS Career Firefighter Recruit Training program in Montour Falls. Four firefighters will graduate from the Fire Academy in May and two firefighters will graduate in June. expect all six firefighters will be complete their recruit training and will be assigned to shift work in late July and mid -August. d) Firefighters on Injury Leave or Light Duty • There are two fire lieutenants and one firefighter who are on injury leave. 2) Budget Report a) 2021 Budget: Budget Summary is attached to this memo 3) Grants and Donations In 2021, we applied for two FEMA Assistant to Firefighting Grants. The first grant application is requesting funding to replace our 31-year-old Heavy Rescue, and the second grant application is requesting funding to replace 63 Portable Radios. 4) Apparatus a) A Pumper Truck was ordered in 2020, with delivery expected this month. b) A new Pumper Truck was ordered in March and will be delivered in the late spring of 2022. LIFE SAFETY DIVISION Page 3 of 6 - Fire Chief s First Quarter Report April 16th, 2021 Fire Prevention Bureau 1) Code Enforcement Division: The following is a list of Activities for the 1st Quarter of 2021 Complaints Received: 69 Referred to the City Building Division 38 Referred to the Town of Ithaca 6 Investigated by the Fire Prevention Bureau 25 Inspections: 458 City Fire Safety & Property Maintenance 164 City - Permit Required City Fire Safety 208 Town Fire Safety & Property 17 City - Sprinkler Inspections 43 City - Alternative Fire Protection Systems 1 City - Fire Alarm Inspection 17 City — Standpipe Hydrostatic Test 7 City - Standpipe Flow Test 1 City — Fire Pump Flow Test 0 City — Elevator 0 Permits or Certificates: 162 Operating Permit - Install/Alter Fire Protection 25 Operating Permit - Assembly Occupancy 41 Operating Permit - Large Assembly Occupancy 16 Operating Permit - Elevator 7 Operating Permit - Food Truck 2 Operating Permit - Hazardous Occupancy 4 Operating Permit - Lumberyard 0 Operating Permit - Parking Garage 7 Operating Permit - Discharge Fireworks - Outdoors 0 Certificate of Compliance - Alternative Suppression 2 Certificate of Compliance - Commercial Inspection 34 Certificate of Compliance - Educational Occupancy 0 Certificate of Compliance - Emergency Responder Radio 0 Certificate of Compliance - Fire Alarm System 12 Certificate of Compliance - Fire Pump 0 Certificate of Compliance - Fire Sprinkler System 6 Certificate of Compliance - Fire Standpipe 1 Occupancy Postings 5 Plan Reviews: 26 Alternative Fire Protection System Plan Review 3 Fire Alarm System Plan Review 6 Page 4 of 6 - Fire Chief s First Quarter Report April 16th, 2021 Water -Based Fire Protection System Plan Review 17 2) Fire Investigation Unit: The Fire Investigation Team investigated three fires in the 1st Quarter of 2021. The three fires were located in the City of Ithaca. 3) Public Education and Special Events (Due to COVID, in -person activities were suspended after February 2020): Public Education Events: 0 Fire Drills Witnessed: 0 Child Safety Seat Inspections: 0 Page 5 of 6 - Fire Chief s First Quarter Report April 16th, 2021 OPERATIONS DIVISION 1) Emergency Response: 2021 Responses as of March 315t, 2021 - 920 Incidents City of Ithaca: 676 Incidents (73.48%) Fires: 26 Overpressure/Rupture 2 EMS/Rescue: 241 Hazardous Conditions: 48 Service Calls: 52 Good Intent: 108 Alarms/No Fires: 199 Severe Weather: 0 Other: 0 Town of Ithaca: 238 Incidents (26.87%) Fires: 5 Overpressure/Rupture: 0 EMS/Rescue: 118 Hazardous Conditions: 11 Service Calls: 12 Good Intent: 37 Alarms/No Alarm: 55 Severe Weather: 0 Other: 0 Mutual Aid: 6 Incidents (0.65%) Fires: 2 Overpressure/Rupture: 0 EMS/Rescue: 1 Hazardous Conditions: 1 Service Calls: 0 Good Intent: 2 Alarms/No Fires: 0 Severe Weather: 0 Simultaneous Incidents: 100 Incidents (10.87%) Page 6 of 6 - Fire Chief s First Quarter Report April 16th, 2021 Volunteer Recruitment and Retention 1) Summaries of Service Hours: Annual Report 2) There are currently 10 Active Volunteer Fire Police 0 CE CE O N N ~ L C i R O Co L co m � � r � � -� m a � co c 0 R5 y G7 a a e e e e 0 0 O O O N N N O O L O O O O w N a- O O w o O O O y G7 Q C l7 G7 G7 � y y O O O O O O O O O O O O O O N d LL O Z N O O O O N O I-- O O O O N N N r N R a d — R O U CoO N 0 0 00 co cD co O O O N 0 R U v •i �000000000v o fA N C O O N C R O N 0 0 0 0 O O 0 0 0 = U N G7 N N Cl) W G7 � y N N O d N O O O O O O O O O O O O N Q 7 G7 � O d V' 0 0 0 0 M O O O N N M Cl) T N O) m a lam, rn O COLQ O/ O O U m E c G G7 R y I C�� O) ; y O r x O d m U R R Om R R V CR7 U •O N N f06 M M O O O U LL to C C C C C C 0 0 0 0 0 0 0 0 U U U U U U H H H H H H OP-1 :° H w co n M O W N d R U m I- N O co O I2 cD U� N V B R U C Y H m a.+ w d h- d d G� i N LL = C i t) cc cc L i cc cc n a a s a a O � In In Q U' In 2 W ° li 0 0 0 0 0 0 0 0 O CDrl- CD CD O N O a� I,,/ ca \ae\tiro GoCOe O�\s e�`at� -(C o\\,traca Gotge off\\\`aca Goop (oft` 0\e c�Cl- (o�ao\\\rota acaGo\\e9e \tir tie\\ toPe�� P co. Go o�\tiro o\\�`rato �o�r GotOe tee\ �\\eG GO4, Gteems Fo\\G°c9e G�ti� Cee� UP GO el Go\\ege G�\mil ca \pro 00rota oPeM ae\\Pt Got o\\�`rata L) N 4a 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 f� (D to It CM N m U m U) M 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O m 00 f� CO LO It (M N Ithaca FD Incident Type Period Comparisons Alarm Date Between (01/01/20211 and {03/31/2021} Incident Type 100 Fire, Other 111 Building fire 112 Fires in structure other than in a building 113 Cooking fire, confined to container 114 Chimney or flue fire, confined to chimney or 115 Incinerator overload or malfunction, fire 117 Commercial Compactor fire, confined to rubbish 118 Trash or rubbish fire, contained 131 Passenger vehicle fire 132 Road freight or transport vehicle fire 140 Natural vegetation fire, Other 142 Brush or brush -and -grass mixture fire 150 Outside rubbish fire, Other 151 Outside rubbish, trash or waste fire 154 Dumpster or other outside trash receptacle fire 160 Special outside fire, Other 162 Outside equipment fire 200 Overpressure rupture, explosion, overheat other 251 Excessive heat, scorch burns with no ignition 300 Rescue, EMS incident, other 3002Gorge Rescue, EMS incident, Low Angle Rope 311 Medical assist, assist EMS crew 320 Emergency medical service, other 321 EMS call, excluding vehicle accident with injur 322 Motor vehicle accident with injuries 323 Motor vehicle/pedestrian accident (MV Ped) 324 Motor Vehicle Accident with no injuries 3311Lock-in Knox Box Access Required 3312Lock-in Force Entry Required 350 Extrication, rescue, Other 352 Extrication of victim(s) from vehicle 353 Removal of victim(s) from stalled elevator 362 Ice rescue 381 Rescue or EMS standby 400 Hazardous condition, Other 410 Combustible/flammable gas/liquid condition, 411 Gasoline or other flammable liquid spill 412 Gas leak (natural gas or LPG) 413 Oil or other combustible liquid spill 421 Chemical hazard (no spill or leak) 422 Chemical spill or leak 424 Carbon monoxide incident 440 Electrical wiring/equipment problem, Other 01/01/2021 01/01/2020 01/01/2019 01/01/2018 to to to to 03/31/2021 03/31/2020 03/31/2019 03/31/2018 1 2 2 4 3 5 12 12 1 0 0 0 8 8 3 7 1 0 0 1 0 0 0 1 1 0 0 0 1 2 0 0 3 6 4 1 0 0 0 1 1 0 0 0 1 0 1 1 5 1 0 0 3 0 0 0 2 1 0 1 2 2 0 1 0 0 0 1 0 0 0 1 2 4 1 0 2 1 1 2 0 1 0 0 7 9 5 10 10 72 7 4 y 322 380 521 486 15 13 15 15 1 6 1 5 0 8 12 9 0 0 4 2 0 0 0 2 0 0 0 1 0 0 0 1 2 4 4 3 0 1 0 0 1 0 1 0 7 13 12 8 3 2 1 0 2 2 3 0 20 5 11 28 1 1 0 1 0 1 0 0 2 1 0 0 9 5 7 6 2 1 4 3 04/07/2021 17:32 Page 1 Ithaca FD Incident Type Period Comparisons Alarm Date Between (01/01/2021} and {03/31/2021} Incident Type 01/01/2021 01/01/2020 01/01/2019 01/01/2018 to to to to 03/31/2021 03/31/2020 03/31/2019 03/31/2018 441 Heat from short circuit (wiring), defective/worn 2 2 1 0 442 Overheated motor 5 3 6 3 444 Power line down 4 4 6 5 445 Arcing, shorted electrical equipment 1 6 2 5 461 Building or structure weakened or collapsed 0 1 0 1 463 Vehicle accident, general cleanup 2 2 1 1 500 Service Call, other 37 30 35 26 510 Person in distress, Other 4 3 1 1 511 Lock -out 0 1 4 5 520 Water problem, Other 1 0 2 5 521 Water evacuation 0 1 0 3 522 Water or steam leak 4 4 6 6 531 Smoke or odor removal 4 0 2 3 540 Animal problem, Other 0 0 0 1 541 Animal problem 0 1 1 1 542 Animal rescue 0 0 3 1 550 Public service assistance, Other 2 1 2 2 551 Assist police or other governmental agency 5 5 9 6 552 Police matter 1 0 0 1 553 Public service 0 3 5 1 554 Assist invalid 2 0 2 3 555 Defective elevator, no occupants 2 0 0 0 561 Unauthorized burning 2 3 1 3 571 Cover assignment, standby, moveup 0 0 1 0 600 Good intent call, Other 11 14 21 20 611 Dispatched & cancelled en route 1 0 1 1 6110Dispatched & cancelled - Per Policy 0 56 0 0 6111Dispatched & cancelled en route - By Dispatcher 2 4 2 9 6112Dispatched & cancelled en route - By Bangs 54 70 65 60 6113Dispatched & cancelled en route - By CUEMS 10 13 7 7 6114Dispatched & cancelled en route - By CU EH&S 27 54 57 41 6115Dispatched & cancelled en route - By IC Safety 12 18 14 20 6117Dispatched & cancelled en route - By MA Dept 1 1 4 0 6118Dispatched & cancelled en route - By IPD 4 9 1 4 6119Dispatched & cancelled en route - By Other 0 1 1 0 621 Wrong location 1 0 0 0 622 No Incident found on arrival at dispatch address 13 7 13 15 631 Authorized controlled burning 1 0 0 1 641 Vicinity alarm (incident in other location) 0 1 0 1 650 Steam, Other gas mistaken for smoke, Other 0 0 0 2 651 Smoke scare, odor of smoke 1 6 2 3 652 Steam, vapor, fog or dust thought to be smoke 2 3 1 3 671 HazMat release investigation w/no HazMat 7 19 10 8 04/07/2021 17:32 Page 2 Ithaca FD Incident Type Period Comparisons Alarm Date Between (01/01/2021} and {03/31/2021} Incident Type 700 False alarm or false call, Other 700lFalse alarm or false call, Other - Medical Alar 710 Malicious, mischievous false call, Other 711 Municipal alarm system, malicious false alarm 714 Central station, malicious false alarm 715 Local alarm system, malicious false alarm 721 Bomb scare - no bomb 730 System malfunction, Other 731 Sprinkler activation due to malfunction 733 Smoke detector activation due to malfunction 734 Heat detector activation due to malfunction 735 Alarm system sounded due to malfunction 736 CO detector activation due to malfunction 740 Unintentional transmission of alarm, Other 741 Sprinkler activation, no fire - unintentional 743 Smoke detector activation, no fire - 744 Detector activation, no fire - unintentional 745 Alarm system activation, no fire - unintentiona 746 Carbon monoxide detector activation, no CO 812 Flood assessment Totals 01/01/2021 01/01/2020 01/01/2019 01/01/2018 to to to to 03/31/2021 03/31/2020 03/31/2019 03/31/2018 1 0 2 5 m 15 14 15 15 1 2 7 4 0 3 1 1 4 2 7 2 3 2 1 1 0 1 0 0 5 0 7 8 4 2 8 6 18 19 17 13 2 2 0 3 10 20 15 13 4 4 6 5 5 16 22 15 4 5 8 6 147 141 153 140 19 7 10 13 1 11 18 24 29 1 2 0 2 0 1 0 0 920 1164 1224 1177 04/07/2021 17:32 Page 3 Ithaca FD IFD Mutual Aid Responses by Department (Summary) Alarm Date Between {O1/01/2021} And f03/31/2021} Type of Aid Count 55001 Brooktondale Fire Department Other aid given 1 1 55006 Enfield Fire Department Mutual aid given 1 1 55022 Tompkins County Airport Automatic aid given 1 1 0 4 / 0 7 / 2 0 2 IL 7 : 5 1 Page 1 61 Ithaca FD Volunteer Hours Report (Summary) Date Between (01/01/2021} And f03/31/2021} Staff Id Alt Id Name Total 4602 Adams, Andrew J 11.50 3617 Bordoni, Gary 8.72 3883 Cornelius, Dave 12.37 4188 Gilligan, William 14.00 4301 Gould, Jack 11.50 4618 Greven, Christin B 2.00 4153 Longo, Robert 6.50 04/19/2021 18:08 Page 1 Ithaca FD Volunteer Hours Report (Summary) Date Between (01/01/2021} And f03/31/2021} Staff Id Alt Id Name Total 4620 Onah, Joy 8.00 4621 Powers, John 12.37 3793 Rogers, James 7.37 4617 Williams, Steve 7.85 102.18 04/19/2021 18:08 Page 2 4�.,..,�. •••• y •" q c'! do N P: 0 CJ a [� fh U •dl 4*d CN l t'N b A 1 .. xr N `€•V (M~d Y PV P`r^�I�+ „) I y P a OUpJD9 I - 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