HomeMy WebLinkAboutTB Minutes 2021-05-12MEETING OF THE ITHACA TOWN BOARD
Wednesday, May 12, 2021
Agenda
1. Consider approval of Emergency Repairs for the IAWWTF
Adjourn
MEETING OF THE ITHACA TOWN BOARD
Wednesday, May 12, 2021
Minutes
Board Members Present: Rod Howe, Supervisor; Members Eric Levine, Bill Goodman, and
Pat Leary
Staff Present: Susan Brock, Attorney for the Town; Judy Drake, Director of Human Resources;
Marty Mosely, Director of Code Enforcement; Susan Ritter, Director of Planning; Joe Slater,
Director of Public Works; Donna Shaw, Director of Finance; Dan Thaete, Director of
Engineering, Becky Jordan, Deputy Town Clerk
Mr. Howe opened the meeting at 5:30 p.m.
1. Consider approval of necessary emergency and maintenance repairs at the Ithaca
Area Wastewater Treatment Facility
Mr. Goodman gave an overview of the repairs needed due to an blockage at the facility and the
need for this special meeting for emergency repairs.
TB Resolution 2021 - 065: Approve Emer2ency Repairs for Ithaca Area Wastewater
Treatment Facility Activated Sludge Blowers
Whereas, the Ithaca Area Wastewater Treatment Facility (IAWWTF) is owned and operated by
the Town of Ithaca, City of Ithaca, and Town of Dryden ("Municipal Owners"), and the activated
sludge process is a secondary treatment component at the IAWWTF, and
Whereas, biological growth in the activated sludge tanks is maintained through aeration, the
process of mixing compressed air (oxygen) with settled wastewater in the process tanks to
sustain biological treatment, and
Whereas, the IAWWTF has two (2) Turblex and two (2) Hoffman industrial grade blower(s) to
provide compressed air to treatment processes, and
Whereas, both of the Turblex blowers suffered catastrophic bearing and impeller failures in
December 2020, and March 2021, respectively, eliminating system redundancy, and
Whereas, a recent failure analysis, diagnostic and service report provided by BCV Systems
substantiated these catastrophic failures, and
Whereas, in accordance with State standards, the facility cannot operate as designed without
having a redundant means for aeration, and
Whereas, IAWWTF engineering consultants MRB Group, Engineering, Architecture &
Surveying, D.P.C. ("MRB Group") evaluated blower repairs and replacements and evaluated
three vendors as options for recommended blower replacements, and in its April 23, 2021 draft
report MRB Group recommended blower replacements, with an estimated average project cost
of $328,800, and
Whereas, in comment 4 of the report, MRB Group notes that the need for repair or replacement
is "urgent" and states that with only two functioning blowers, IAWWTF has many operational
concerns which constitute an "emergency," including a lack of process redundancy and an
inability to fine tune aeration rates; these alone can lead to undesirable operational conditions
causing excessive biological growth leading to potential SPDES permit exceedances and
improperly treated wastewater, and
Whereas, after receipt of additional information and further evaluation, in an email dated May
10, 2021, MRB Group now recommends blower repairs (instead of replacements) as the best and
most cost efficient strategy, with a factory rebuild of the two (2) Turblex blowers, along with
associated programming and mechanical modifications, and
Whereas, MRB Group prepared a Cost Estimate for Ithaca Blower Rebuild last updated on May
11, 2021 ("Cost Estimate") with a total repair cost of $237,970, which cost is reduced to
$230,570 once the $7,400 allocated to warranty is removed (because the warranty is included in
a separate proposed Service Agreement); the Cost Estimate is based on proposals by Howden
Roots LLC ("Howden") for in -factory evaluation, parts, and start-up support, a BCV Systems
proposal for additional parts (Howden will provide these parts as well), estimated controls
integration by LECTRE Development, Inc., estimated MRB Group engineering costs, and
estimates of labor and associated costs for blower removal and installation by MA Bongiovanni,
Inc. and Matco Electric Corporation, and
Whereas, Howden Roots LLC has also proposed a three-year Service Agreement in the amount
of $67,400 that includes a three-year warranty on Howden's blowers components repairs and
three years of maintenance on the rebuilt Turblex blowers; the IAWWTF's current annual
expenditure of $17,000-$20,000/year on Turblex blowers maintenance by BCV Systems would
cease if the Municipal Owners enter into the three-year Service Agreement with Howden Roots
LLC, and
Whereas, pursuant to the New York State Environmental Quality Review Act ("SEQRA") and
its implementing regulations at 6 NYCRR Part 617, it has been determined by the Ithaca Town
Board that approval of the project is a Type II action because it constitutes "maintenance or
repair involving no substantial changes in an existing structure or facility," and thus approval of
the project is not subject to review under SEQRA, now, therefore be it
Resolved, for the reasons stated above, and pursuant to the provisions of New York General
Municipal Law § 103(4), the Ithaca Town Board finds and determines that a public emergency
exists at the IAWWTF arising out of an unforeseen occurrence or condition whereby
circumstances affecting the life, health, safety or property of the IAWWTF and the Town of
Ithaca and other municipalities bordering the southern end of Cayuga Lake require immediate
action which cannot await competitive bidding, and be it further
Resolved, that the Ithaca Town Board approves (1) the rebuild of the two (2) Turblex blowers as
described in the Cost Estimate and its attached documents, for a cost, including contingencies,
not to exceed the sum total of Two Hundred Thirty Thousand Five Hundred Seventy Dollars and
No Cents ($230,570.00), and (2) the three-year Service Agreement with Howden Roots LLC in
the amount of Sixty -Seven Thousand Four Hundred Dollars and No Cents ($67,400.00), and
authorizes the Town Supervisor to execute contracts or contract amendments with Howden
Roots LLC, LECTRE Development, Inc., MRB Group, Engineering, Architecture & Surveying,
D.P.C., MA Bongiovanni, Inc. and Matco Electric Corporation for such project, subject to the
approval of the Attorney for the Town, and be it further
Resolved, that funds necessary for said repairs to blowers be derived from the following sources
as determined by the Ithaca City Controller: operating funds, Fund balance, serial bonds issued
by the City of Ithaca (the Town of Ithaca would not co -issue or be liable on the bonds and would
reimburse the City of Ithaca through a contract), capital reserves, grants and Federal stimulus
funds, with the respective shares of the Municipal Owners' costs allocated as required by the
Joint Sewer Agreement (revised December 31, 2003, and last amended February 20, 2019), and
be it further
Resolved, that the approvals and authorizations in this resolution are contingent on IAWWTF co -
owners City of Ithaca and Town of Dryden approving and authorizing said blowers rebuild and
contracts.
Moved: Bill Goodman Seconded: Pat Leary
Vote: Ayes — Levine, Howe, Goodman, and Leary
TB Resolution 2021 - 066: Approve Emergency Repairs for Ithaca Area Wastewater
Treatment Facility Digesters
Whereas, the Ithaca Area Wastewater Treatment Facility (IAWWTF) is owned and operated by
the Town of Ithaca, City of Ithaca, and Town of Dryden ("Municipal Owners"), and primary and
secondary sludge digestion is a vital process at the IAWWTF, and
Whereas, digestion is necessary in dewatering and stabilizing solids for disposal, biogas
production for heating and electrical generation, and in the receipt of trucked in wastes, a
revenue generating service, and
Whereas, on the night of March 11-12, 2021, a blockage caused by excessive debris in the
primary digester overflow line caused the liquid level in the tank to surge upwards and lift the
digester cover approximately 18 inches, breaking anchor bolts, mounts, and concrete, and
Whereas, the immediate blockage was relieved by Drain Brain sewer service and the excess
liquid was drained, allowing the primary digester cover to settle back into place but it is no
longer anchored in place, and
Whereas, the digester will need extensive repairs to the cover, anchorage system, and sludge
piping and valves to remove further blockages and restore reliable digester operations, and
Whereas, in accordance with standards, the facility cannot operate as designed without the
primary digester in operation, and
Whereas, the loss of sludge management and treatment provided by this facility presents many
concerns including, but not limited to, the inability to adequately maintain appropriate sludge
treatment standards, the potential inability to meet plant SPDES permit requirements, the
inability to adequately process sludge, increases in trucking, hauling, and disposal costs, the
inability to properly receive trucked in waste from regional sources that rely on the IAWWTF for
treatment, the potential loss of revenue, and increases in costly plant energy consumption, and
Whereas, in a letter (last revised on May 12, 2021) by GHD Consulting Services Inc. ("GHD"),
which was hired to evaluate emergency repairs for the primary digester, the opening narrative
states that the issues with the primary digester and associated equipment constitute an
"emergency situation which requires immediate action" on the part of the IAWWTF, and
Whereas, the letter identifies a number of actions that need to be addressed as part of the
emergency repair (the "project"), including removal of primary digester contents, repair of the
primary digester anchoring system, evaluation, cleaning, inspection and repairs of the piping
systems associated with both the primary and secondary digesters, along with work on the
supporting appurtenances as well as secondary digester cleaning, inspections and repairs, and
Whereas, in a separate May 12, 2021 letter, GHD provided an Opinion of Probable Costs for the
project of $1,500,000, plus a 10% contingency, with a Total Opinion of Costs of $1,650,000, and
Whereas, at its April 28, 2021 special meeting, the IAWWTF's Special Joint Committee ("SJC")
adopted a resolution recommending to its municipal boards that they approve said project not to
exceed the sum total of $1,650,000, which total GHD had provided to the SJC as a preliminary
estimate (and subsequently confirmed in its May 12, 2021 letter), and
Whereas, pursuant to the New York State Environmental Quality Review Act ("SEQRA") and
its implementing regulations at 6 NYCRR Part 617, it has been determined by the Ithaca Town
Board that approval of the project is a Type II action because it constitutes "maintenance or
repair involving no substantial changes in an existing structure or facility," and thus approval of
the project is not subject to review under SEQRA, now, therefore be it
Resolved, for the reasons stated above, and pursuant to the provisions of New York General
Municipal Law § 103(4), the Ithaca Town Board finds and determines that a public emergency
exists at the IAWWTF arising out of an unforeseen occurrence or condition whereby
circumstances affecting the life, health, safety or property of the IAWWTF and the Town of
Ithaca and other municipalities bordering the southern end of Cayuga Lake require immediate
action which cannot await competitive bidding, and be it further
Resolved, that the Ithaca Town Board approves the emergency digesters repairs project, as
described in GHD's two May 12, 2021 letters, for a cost, including contingencies, not to exceed
the sum total of One Million Six Hundred Fifty Thousand Dollars and No Cents ($1,650,000.00),
and authorizes the Town Supervisor to execute contracts or contract amendments with MA
Bongiovanni, Inc. and GHD Consulting Services Inc. for such project, subject to the approval of
the Attorney for the Town, and be it further
Resolved, that funds necessary for said project shall be derived from the following sources as
determined by the Ithaca City Controller: insurance recovery, serial bonds issued by the City of
Ithaca (the Town of Ithaca would not co -issue or be liable on the bonds and would reimburse the
City of Ithaca through a contract), grants and Federal stimulus funds, with the respective shares
of the Municipal Owners' costs allocated as required by the Joint Sewer Agreement (revised
December 31, 2003, and last amended February 20, 2019), and be it further
Resolved, that the approvals and authorizations in this resolution are contingent on IAWWTF co -
owners City of Ithaca and Town of Dryden approving and authorizing said project and contracts.
Moved: Pat Leary Seconded: Eric Levine
Vote: ayes — Levine, Howe, Goodman, and Leary
Meeting was adjourned at 5:41 p.m.; unanimous.
Submitted by
Becky Jordan, Deputy Town Clerk
Paulette Rosa
From: Paulette Rosa
Sent: Monday, May 10, 2021 4:36 PM
To: cayuga Radio Group; Cornell Chronicle (cunews@cornell.edu); Cornell Sun
(news@cornellsun.com); Finger Lakes Community Newspapers (editor@flcn.org); Ihaca
Times (editor@ithacatimes.com); Ithaca College WICB (news@wicb.org); Ithaca Journal
(ijnews@gannett.com); Ithaca times; Ithaca Voice; Tompkins Weekly
Subject: Special Meeting of the Ithaca Town Board
The Ithaca Town Board will hold a special meeting on Wednesday, May 12' at 5:30 for the sole purpose of considering
two resolutions authorizing and funding emergency and maintenance repairs at the Ithaca Area Wastewater Treatment
Facility. No other items will be discussed or considered. Zoom link h_j.tj : �zoorn.us/�/6750593272
Questions can be directed to Paulette Rosa, Town Clerk at town.cIerk. tra n_.Jth_aca.n .us or by calling 607-273-1721
option 3
Thank you for your time
Paulette Rosa
Town Clerk
From:
Scott Gibson
To:
Susan H. Brock
Subject:
FW: Turblex blower parts RFQ
Date:
Tuesday, May 11, 2021 10:23:26 AM
Attachments:
Scott D Gibson.vcf
Here is the service clarification.
Scott D. Gibson
City of Ithaca - Division of W&S
Assist Superintendent DPW
(6(17) 223 Ci(r(,:'Ivfobi[¢:=..
'k(:,"i17S��1II°)(iC \/('tflti "I.01'g
From: Matthew Mosier <matt.mosier@howden.com>
Sent: Tuesday, May 11, 2021 9:58 AM
To: Carpenter, Timothy <TCarpenter@mrbgroup.com>
Cc: CJ Kilgore <CKilgore@cityofithaca.org>; David Roskowic <David.Roskowic@howden.com>;
Ricardo Alzate <Ricardo.Alzate@howden.com>; Scott Gibson <SGibson@cityofithaca.org>
Subject: RE: Turblex blower parts RFQ
Good Morning Tim,
That is correct. The 3 year warranty is tied to the service agreement as it will include yearly trips to
the plant for inspections. This allows Howden security in providing the extended warranty by
ensuring the blowers are maintained per the OEM recommendations.
The repair of the blowers will include our standard one year parts and labor warranty if the service
agreement is not purchased.
With best regards,
Matthew Mosier
Aftermarket Sales Manager
Howdon Roots
I77
417 425-9064
From: Carpenter, Timothy <TCarpenterPmrbgroup.com>
Sent: Tuesday, May 11, 2021 7:15 AM
To: Matthew Mosier <matt.mosierna howden.com>
Cc: CJ Kilgore <CKilgore(@cityofithaca.org>; David Roskowic <David.RoskowicPhowden.com>;
Ricardo Alzate <Ricardo.AlzatePhowden.com>; scottggcityofithaca.org
Subject: (EXT) RE: Turblex blower parts RFQ
This email originated from outside of Howden. Do not click links or open attachments unless you
recognise the sender and know the content is safe.
Matt —
Our project team was confused concerning the warranty period for the refurbished blowers.
Is the intent of your proposal to say that if awarded the 3 year maintenance contract you will also
provide a 3 year warranty on the blower components repairs in your factory?
We understand that the motors and other items not shipped to you would not have any warranty.
Please confirm the 3 year question.
Thanks
Tim Carpenter, P.E.
Project Manager
group'
220 Salina Meadows Parkway #180
Syracuse NY 13212
Ce11315-350-8125
From: Matthew Mosier <matt.mosierPhowden.com>
Sent: Monday, May 3, 2021 3:25 PM
To: Carpenter, Timothy <TCarpenterPmrbgroup.com>
Cc: CJ Kilgore <CKilgorePcityofithaca.org>; David Roskowic <David.Roskowicna howden.com>;
Ricardo Alzate <Rica rdo.Alzate P howden.com>; scottgPcityofithaca.org
Subject: RE: Turblex blower parts RFQ
Hello Tim/ CJ,
Please find attached the installation and commissioning quote for the repaired Turblex blowers and
a separate quote for a three year service agreement that includes a 3 year warranty on the blower
cores.
The service agreement quote includes annual visits to the plant to perform routine inspections and
one Class I service with high speed bearings for both blowers, all other required replacement
components are included in the proposal as well.
Please let me know if you have any questions. Thank you.
With best regards,
TiruffrFINTIMM
Cost Estimate for Ithaca Blower Rebuild Updated May 11, 2021 TPC
Item;-
Descrigrlian
Qty
Total Cost
Comments
i ......... ..
Demo 2 Blowers - Mech
I
$ 2,000
. . ...............
Bon iovanm or inhouse !!!Iff
2
Demo 2 Blowers - Elec
1
$ 1,000
Mateo Electric
$ 4,000
TPC estimate
4
Howden Evaluation in Shoat
1
$ 11,250
Proposal Attached
1
Proposal Attached, but additional parts will probably
5
Replacement Parts by Bowden . ....
$ 6S,914
needed after factory, examination by Howden.
6_
Replacement Parts specified by BCV
1
$ 14,846
BCV Proposal Attached
TPC estimate - I expect Howden will identify some
1
additional parts needed once they have the blowers on
7
Additional Parts Estimate
$ 20,000
their bench.
8
Ship back to Ithaca
1
$ 4,000
TPC estimate
1
TPC estimate for time to install the ne blowers, connect
9
Installation labor.y.BqEj+iav
5000
ItiLint and assist Howden field technician.
TPC estimate for time for Mateo Electric to terminate
the electrical items on the refurbished blowers, take
10
Connect electrical items
$ 3,000
amp readLnpLand assist Howden field technician.
11
Installation and Commissioning by Howden
1
$ 19,398
Per attached prol n--� Howden
By in house staff. This valve will provide added
insurance that the air system can operate in a stable
mode when lower mounts of air are needed. The
1
blowers will produce more air than is needed, and this
valve will release the excess air. The existing Air
Release Valve is too large to provide the required
12
Add small diameter pressure relief valve on header
$ 500
control.
. . ........................
This will be done by Howden at no charge. The
computer program which controls the blowers was
provided by Howden when the blowers were originally
installed. This program will be modified to set a
minimum blower speed which will provide a greater
safety margin against surging. The existing program
has a reasonable factor of safety, but the aeration
system was operating at its minimum range for many
hours per day, and this increased wear on the blowers
13
Modif cum user ,pro am
$
beyond that antici pled. . . ......... -'-- . ..............
Small changes to the SCADA program will be required
to display and log the amount oftime the blower
system spends at the minimum settings. LEC7RE is
also helping the process by coordinating with Bowden
14
Controls Integration (LECTRE)
10,000
on control programming.
Bowden Proposal for 3 Year Service Contract
attached. It totals $67,400. While it is not stated
specifically, I think it is reasonable to allocate $20,000
per year to the annual maintenance contract proposed
(which compares to the previous BCV maintenance
contract), and to allocate $7,400 to the project for the
extended warranty. The $20,000/year will be charged
to WWTP operations and maintenance, and not to this
specific repair. May 11 Update: I have asked
Howden to revise their proposal to more clearly
state that they will provide
15 13
Year Warranty
$ 7,400
lEnpineering
1
Coordinate the iii- effort and document contractor
15
$ 30,000
interactions.
Subtotal This already includes $20,000 extra for parts not yet
$ 198,308 identified as needing replacement.
20% Contingency This will cover the cost of unknown parts that may be
$ 39,661.6 needed.
Total $ 237,970 ITotal Repair should not exceed this amount.
For compressors no. 62009348-49; type KA2-SV-G K1 90
Proposal to: Ithaca WVVTP Our reference: HROLSV.AFM.001500
For: CJ Kilgore Your ref: HROLSV.AFM.001500
Project: Field Service Date: April 28, 2021
Howden Roots LLC, HRO-S, 4654 West Junction Street, Springfield, MO 65802, USA
Tel: +1 417 380 5682
Email: Louis.Volpe@howden.com
Web: www.howden.com
Revolving Around You'
CV g'wzzo,
Howden
Customer: Ithaca WWTP Our ref: HROLSV.AFM.001500
VW
Project: Field Service Your ref: HROLSV.AFM.001500 Howden
Site: 510Ithaca WWTP Date: 04/28/2021
IWIdJUIIIVII111U1
Contact:
Email:
Phone:
CJ Kilgore
CKiigore@cityofithaca. org
607-273-8381
Location:
Ithaca, New York
Model:
KA2-SV-GK190
Serial Number(s):
62009348-49
Description or Scope:
Inspection, findings report and repair assessment in Springfield, MO Repair Center
Inbound and outbound freight to Howden Repair Center to be covered by customer.
In House Labor
Monday -Friday: 10 hours/day
Quantity of Persons
1
Total Hours Required for Job Completion
Monday thru Saturday, first 40 hours: Total Hours: 60, FST rate, $175/hour
60
$10,500
Project Coordination
$750
Estimated Service Total
$11,250
Estimated EquipmenVParts Total
$0
Estimated Overall Total
$11,250
Notes:
The above calculations are only estimates. The final price shall be calculated using the actual Time and Material. Time expenses shall
include all project specific time at the fixed hourly rates above plus per diems in accordance with the attached Service Rate Sheet. Time
shall include all time required to perform and support the project including, but not limited to, preparation, mobilization, demobilization, site
specific safety training, travel, site meetings, and start up support.
This proposal assumes that the site will provide at least one qualified helper to assist the Howden technician.
This pricing also assumes that proper certified lifting will be available and the inlet filter/transition piece, and sound enclosures will be
removed (if applicable) for access to perform. Does not include craft labor and tools to support the work.
This proposal does not include the typical replacement components for the service. Any significant wear or abnormalities identified requiring
extra labor and/or parts shall be billed per Howden's standard Service Rate Schedule. Howden will provide an estimate of additional time
and materials as required.
This offer is made expressly subject to and conditioned upon acceptance of Seller's Standard Terms and Conditions of Sale for products
and services, copy attached hereto. Any conflicting or additional terms submitted by Buyer in any request for quote, inquiry, purchase order
or other document are expressly objected to without the need of any further notice of objection and they shall not, under any circumstances,
be binding upon Seller unless expressly accepted in writing by Seller.
Service and equipment/parts will be invoiced seperately.
Attachments:
Field Service Rate Sheet, Howden Selling Policy
Time and Material pricing per
Howden Schedule of Field Service Rates
Currency
USD
Terms of Payment
Net 30 Days
Terms of Delivery
FCA Springfield, MO per Incoterms 2020
Terms and Conditions
Howden Roots LLC Standard Terms for Sale of Goods, Rev. 03/16/2020
Forward Purchase Orders to
Howden Roots LLC
4654 W. Junction Street
Springfield, MO 65802
USA
Phone: (417) 864-5599 / Fax: (417) 866-0235
Service Sales
Matthew Mosier Matt.Mosier@Howden.com
Prepared By
Louis Volpe Louis.Volpe@howden.com,
Thank you for your continued interest in Howden products and services CONFIDENTIAL
r/ A,./Tanngp
For compressors no. 62009348-49; type KA2-SV-G K1 90
Proposal to: Ithaca Area WW*TF
For: C.J Kilgore
Project: Field Service
Our reference:
HROLSV.AFM.001504
Your ref:
HROLSV.AFM.001504
Date:
April 30, 2021
Howden Roots LLC, HRO-S, 4654 West Junction Street, Springfield, MO 65802, USA
Tel: +1 417 380 5682
Email: Louis.Volpeghowden.com
Web: www.howden.com
Revolving Around You-
0 52A,
Howden
Customer:
Project:
Site:
Ithaca Area WWTF
Field Service
510Ithaca WWTP
Our rot:
Your ref:
Date:
HROLSV.AFM.001504V
HROLSV.AFM.001504
04/30/2021
owden
Howden
Contact:
Email:
Phone:
Location:
Model:
Serial Number(s):
Description or Scope:
C.J Kilgore
CKiIgore@cityofithaca.org
607,273.8381
Ithaca, New York
KA2-SV-GK190
62009348-49
Installation, Startup and Commissioning
Labor
Monda -Frida :10 hours/day, Saturda :8 hours/day
Total Days Required for Job Completion Workinq and Standby Da s
5
Quantit of Persons
1
Total Hours Required for Job Completion
48
Monday thru Saturday, first 40 hours: Total Hours: 30, FST rate, $175/hour
$5,250
Monda thru Saturda , over 40 hours: Total Hours: 18, FST rate, $265/hour
$4,770
Travel
Airfare
$1,020
Roundtri p Travel Labor
$5,250
Meal Expense 5 day! on site including weekends, 2 days travel; perperson)
$455
Lodging, Incidental, and Transportation Ex enses
$1,553
Toolbox Freight
Project Coordination
$350
$750
Estimated Service Total
$19,398
Estimated Overall Total
$19,398
Notes:
The above calculations are only estimates. The final price shall be calculated using the actual Time and Material. Time expenses shall
include all project specific time at the fixed hourly rates above plus per diems in accordance with the attached Service Rate Sheet. Time
shall include all time required to perform and support the project including, but not limited to, preparation, mobilization, demobilization, site
specific safety training, travel, site meetings, and start up support.
This proposal assumes that the site will provide at least one qualified helper to assist the Howden technician.
This pricing also assumes that proper certified lifting will be available and the inlet filter/transition piece, and sound enclosures will be
removed (if applicable) for access to perform. Does not include craft labor and tools to support the work.
This proposal does not include the typical replacement components for the service. Any significant wear or abnormalities identified requiring
extra labor and/or parts shall be billed per Howden's standard Service Rate Schedule. Howden will provide an estimate of additional time
and materials as required.
This offer is made expressly subject to and conditioned upon acceptance of Seller's Standard Terms and Conditions of Sale for products
and services, copy attached hereto. Any conflicting or additional terms submitted by Buyer in any request for quote, inquiry, purchase order
or other document are expressly objected to without the need of any further notice of objection and they shall not, under any circumstances,
be binding upon Seller unless expressly accepted in writing by Seller.
Service and equipment/parts will be invoiced seperately.
Attachments:
Field Service Rate Sheet, Howden Selling Policy, Pre -Service Checklist & Mandatory Lifting Device Reporting.
Time and Material pricing per Howden Schedule of Field Service Rates
Currency USD
Terms of Payment Net 30 Days
Terms of Delivery DAP Ithaca, New York, USA per Incoterms 2020,
Thank you for your continued interest in Howden products and services CONFIDENTIAL
Mpns,
For compressors no. 62009348; type KA2-SV-GK1 90
Proposal to: Ithaca WWTP Our reference: HROLSV.AFM.001487
For: C.J1 Kilgore Your ref: HROLSV.AFM.001487
Project: Parts Date: April 23, 2021
Howden Roots LLC, HRO-S, 4654 West Junction Street, Springfield, MO 65802, USA
Tel: +1 417 380 5682
Email: Louis.Volpe@howden.com
Web: www.howden.com
Revolving Around You'
R
0 15M
2-12
Howden
I
a
Howden
Howden Roots LLC
4654 W. Junction Street
Springfield, MO 65802, USA
Tel+1 417 864 5599
Customer:
Ithaca WWTP
Contact:
C.J Kilgore
Email:
CKilgore@cityofithaca.org
Phone:
607.273.8381
Site Name:
Ithaca WWTP
Site #:
510
Location:
Ithaca, New York
Model:
KA2-SV-GK190
Serial Number(s):
62009348
Howden is pleased to offer the following for your consideration:
Quotation
Document No./date HROLSV.AFM.001487 / 04/23/2021
Validity period 04-23-2021 - 07-22-2021
Item Part No.
4 Product Numbllr escri tlon
Lead Time Oty
UoM
0010 KA2R060
Rotor complete
19 weeks 1.0
EA
�� ....a,
Includes: R201, R401, R405, R409, R411, & R414
,.
Separate Rotor Parts
0020 KA2R058
Rol ?drive (Gear -wheel "W) (pinion
shaft) 13 weeks 1.0
EA
0Q. Pos R401
„
0030 KA21`1021
Central screw
13 weeks 1.0
EA
Dwg. Pos R405
/
0040 KA2C'19
Stop ring fo,aD414I
weeks 1.0
Dwg. Pop4 A09
"
N63LO3008
005
S qew Thread lacking
13 weeks 1.0
1/11,
EA
Dwg. Pos R411
0060 KA2171010
Impeller
13 weeks 1.0
EA
Dwg. Pos R414
Unit Price
Extended Price
$2,335.00 $2,335.00
$2,109.00
?,109.00
P
$445.0 d�
$445.00
�
�/s
,," $4.00
$44430
$7,938.00„„,
m $7,938.00
Gearbox Parts
0070 GK190TO16
Bearing
9weeks
1.0
EA
$1,252.00
$1,252.00
Dwg. Pos T208
0080 GK190TO16
Bearing
9weeks
1.0
EA
$1,252.00
$1,252.00
Dwg. Pos T210
0090 H0006058
Shim for T208
9 weeks
1.0
EA
$98.00
$98.00
Dwg. Pos T218
0100 GK190TO02
Sealing ring, inner (labyrinth)
9 weeks
1.0
EA
$2,002.00
$2,002.00
Dwg. Pos T220
0110 KA2T006
Labyrinth sealing
9 weeks
1.0
EA
$1,407.00
$1,407.00
Dwg. Pos H303
Thank you for your continued interest in Howden products
and services
o
Inner Diffuser Parts
0120 KA2D0029
Diffuser vane, ace. to measurement
11 weeks
17.0
EA
$205.00
$3,485.00
Dwg. Pos D1 16
0130 KA2D0028
Shaft for Diffusor vane
11 weeks
17.0
EA
$10.00
$170.00
Dwg. Pos D1 17
0140 KA2D1001
Bushing for diffuser plate shaft
11 weeks
17.0
EA
$50.00
$850.00
Dwg. Pos D120
0150 KA2D0031
Bushing for pin on shaft
11 weeks
17.0
EA
$18.00
$306.00
Dwg. Pos Dl 36
Item total
$45/88.00
Total amount
9
$,788.00,4
Currency
Terms of Payment
USD
Net 30 Days
Terms of Delivery
DAP Ithaca, New York, USA per Incoterms 2020
Items Not Included
Any applicable taxes
Terms and Conditions
Howden Roots LLC Standard Terms for Sale of Goods, Rev. 03/16/2020
This offer is made expressly subject to and conditioned upon acceptance of Seller's Standard Terms and Conditions of Sale for
products and services, copy attached hereto. Any conflicting or additional terms submitted by Buyer in any request for quote,
inquiry, purchase order or other document are expressly objected to without the need of any further notice of objection and they
shall not, under anv circumstances, be binding upon Seller unless expressly accepted in writinq by Seller.
In the event your account has an overdue outstanding balance with us, we reserve the right to hold shipment until payments are
received and your account is current.
Parts returns are subject to a 25% restocking fee.
All provisions of this offer are subject to negotiation and final approval by Howden.
Lead times are after receipt of the technically and commercially clear purchase order.
Lead times for individual line items are after receipt of order, subject to prior sale. All purchase orders are to be made out in the
name of:
Howden Roots LLC
4654 W. Junction Street
Springfield, MO 65802
USA
Service Sales
Matthew Mosier Matt. Mosier(@Howden.com
Prepared By
Louis Volpe Louis.Volpe9howden.com
Thank you for your continued interest in Howden products and services
SYSTEMS
blower I compressor I vacuum
Ithaca Area WTF
PROPRIETARY INFORMATION
This document contains information proprietary to BCV SYSTEMS. Your acceptance of it is an acknowledgment of a confidential relationship
between you and BCV SYSTEMS. It is to be used solely by you for the purpose for which it was furnished, and we require it to be returned or
destroyed when no longer required for that purpose. We also require that neither this document nor any information obtained there from is to be
reproduced, transmitted, disclosed or used otherwise in whole or in part without the written authorization of BCV SYSTEM
■
M
SYSTEMS
blower I compressor I vacuum
Customer:
Contact:
Email:
Phone:
Project Number:
Site Name:
Location:
Model:
Serial Number(s):
Description or Scope:
Labor and Expenses:
Field Service Quote
04-16-2021
City of Ithaca
CJ Kilgore
ckilgore@cityofithaca.org
607-273-8381
04162021
Ithaca Area Wastewater Treatment Facility
525 Third St. Ithaca, NY 14850
KA2SV-GK1 90
9348-9349
Repair One (1) Blower
Quantity of Persons:
Weekday Labor (days):
Airfare/Transportation:
Per Diem:
Parts/Equipment
Quantity
Description
1
O-Rings and Gaskets Set Complete
2
High Speed Bearing
2
RTD — High Speed Bearing
1
RTD Gearbox Fitting Assembly
17
Countersunk Screw- VD Shaft Bolt
6
Stud- IGV Assembly Mount
6
Nut- for H730 (IGV Assembly Mount)
12
Hex Bolt — Blower Inlet Cover
1
Cleaning Kit
1
Toolbox freight
Total for One (1) Unit:
1
4
1
5
$14,846.00
NOTE: Additional Parts from OEM (see attached) Are Needed. Please get quote from OEM
(Howden) for these parts.
4
Additional Parts From OEM To Be Quoted From Howdenj
Quantity
Description POS. NO.
1
Impeller R414
1
Screw (Rotor Alignment Set -Screw) R41 1
1
Stop Ring (Impeller Nose) R409
1
Rotor Drive (Labyrinth Rings) R401
1
Central Screw R405
1
HSS Inboard Bearing Housing T222
1
HSS Outboard Bearing Housing T204
1
HSS Oil Labyrinth Seal H303
1
HSS Air Labyrinth Seal T220
17
VD VanesND Shaft Combo (Gear -Type)
17
VD Cam (Gear -Type Assembly)
17
VD Shaft Bushings — Black Teflon (Gear -Type)
17
VD Control Ring Bushing — White PTFE (Gear -Type)
. . . .......
3
4,na 77""'d
Proposal to: Ithaca Area WWTF Our reference: HROLSV.AFM.001508
For: C. J Kilgore
Project: Ithaca 3 year LTSA Date: May 3rd, 2021
Howden, 4654 W Junction Street, Springfield, Missouri 65802, USA
Tel: 417-380-5777
Email: Matt.Mosier@howden.com
Web: www.howden.com
Revolving Around You'
Own
Howden
�3
nuommoc nxou,AreamxwTp
Project: Ithaca nyear ooa
Site: S510 Ithaca, NY
N
N�NNNtrN
Our ref: nnOLnwFm001508
Date: May 31d, 2021
AM
Howden
This proposal is for a three-year service agreement for the Hcwdmn(Turb|ex) compressor installed
at Ithaca \NWTP. We look forward to our continued relationship and are pleased to offer this
proposal for your consideration.
Your Honwdemcontacts:
Commercial inquiries: Technical inquiries:
Maft Mosier Louis Volpe
Email: Matt.Mosier(ftowden.com Email: Louis.Volpe(W-howden.corn
2 Technical�srxrldficafion
2.1. Scope of supply/equipment description
• Three CByear service agreement andcore-covered warranties for quantity two (2) single stage
compressors (Model K/%2-SV-GK190. 8/N: 9348-49) installed s*Ithaca VVVVTP.
* The factory service program will consist ofthree visits (performed mnnuo|the ]obadobvo
factory representative who will provide annual inspections including vibration analysis and
Class |services.
° A total of one (1) Class | service will be performed on the two (2) single stage compressor in
conjunction with one or more of the five plant visits.
° Typical replacement parts for the Class | oen/imao are included. Any other replacement parts
and labor are not included in this program. Description of Annual Inspections and C|000 |
services are attached.
° All tmave|, per diem, freight and duties if required are included in this fixed price agreement.
2'2' Notes
Proposal one qualified helper h)assist the HVvvde
technician. This pricing also assumes that proper certified lifting will be available and the inlet
filter/transition piece, and sound enclosures will be removed (if applicable) for access to perform
above listed services. Does not include craft labor and special tools to support the work.
This proposal includes typical replacement padaforabove|iobadsemioem.AnvsiQnificardvvear
or abnormalities identified requiring extra labor and / or parts shall be billed per Howden'o
standard Service Rate Schedule or Price |ioha. Howdmn will provide an estimate of additional
Customer: Ithaca Area WWfF
Project: Ithaca 3 year LTSA
Site: S510 Ithaca, NY
Our ref: HROLSV.AFM.001508
Date: May 3r1, 2021
019
Howden
• Howden LTSA members will receive 24 hour technician mobilization if emergency services are
required; in case emergency service is required it will be billed at the current published rates in
attached rate schedule.
• Howden LTSA members will have access to remote troubleshooting services available upon
request; these services if required will be billed at the current published rates in attached rate
schedule.
2.3. Parts list
Class
1: .0
2
O-RING, VITON
N17V3070
T246
2
O-RING
00080345357
T248
2
O-RING, SILICON
N171-57350
D119
2
O-RING
00080345357
T280
2
O-RING
00080344826
H318
2
GASKET
N17A20307
D241
34
COUNTERSUNK SCREW
N59SO5020
D118
2
BEARING
GK190TO16
T208
2
BEARING
GK190TO16
T210
2
SHIM FOR T208
H0006058
T218
Cleaning Kits
1 CLEANING KIT A
300031
2.4. Pricing
Total Price (USD) $67,400.00
2.5. Terms
This service agreement can be procured by a onetime lump sum payment at the above price and
will lock in cost for the contracts entirety. If yearly payments are requested, annual purchase orders
will be accepted with prior approval. Howden reserves the right to adjust cost due to market
fluctuations with a paid yearly contract.
This proposal is based on our Howden Roots, LLC Standard Terms of Sale of Goods. All
provisions of this offer are subject to negotiation and final approval by Howden.
S510 Ithaca VWWP — 3 Year LTSA Page 3 of 3
5788 Widewaters Parkway, Suite 2A
Syracuse, New York 13214
United States
www.ghd.com
Our ref: 11153020
May 12, 2021
Scott Gibson
Assistant Superintendent
City of Ithaca — DPW Division of Water & Sewer
510 First Street
Ithaca, NY 14850
Ithaca Area Wastewater Treatment Facility
Emergency Repairs — Primary Digester Failure (Revised from April 28, 2021)
Dear Mr. Gibson
GHD
On March 12th 2021, the Primary Digester at the Ithaca Area WWTF experienced a blockage in the sludge
transfer line that allows it to drain to the Secondary Digester which resulted in a failure of the Primary Digester
cover and restraint system and has subsequently caused the digester to be taken out of service. Currently, the
WWTF's Secondary Digester is functioning as the sole primary digester for the WWTF. Efforts are currently
underway to return the Primary Digester to service, but system repairs are needed to restore full functionality to
the Primary Digester.
The failure of the primary digester and subsequent removal from service have greatly reduced the WWTF's
capacity for storage and stabilization of solids. Additionally, the WWTF has lost the redundancy of having a
second digester available. In the event that the Secondary Digester, currently functioning as primary,
experiences an operational problem or shut down, the City would need to take extraordinary action to
handle/process the solids removed in the wastewater treatment process.
The condition of the sludge piping and associated valves in the digester complex and connecting to other areas
of the plant was a contributing factor in the failure of the Primary Digester. Important connections in this piping
network are plugged or partially plugged, reducing the WWTF staff's ability to operate the digester system as
designed. Over the years, attempts to clear these impacted pipes have largely been unsuccessful. Inspection
and repair of this piping network is critical to restoring reliable operation of the digester system.
As described, it is GHD's professional engineering opinion that the condition of the Primary Digester and
associated equipment constitutes an emergency situation which requires immediate action on the part of the
City. The NYSDEC is aware of this situation and is monitoring the progress of the ongoing repairs.
Recommendations:
Upon review of the situation and conditions of the Primary Digester tank, cover, and associated piping, valves,
and appurtenances, the following list has been prepared to identify the items which should be addressed as a
part of this emergency repair.
• Remove Primary Digester contents, dewater, and haul away for disposal
—+ The Power of Commitment
• Re -anchor existing Primary Digester cover to existing concrete digester tank walls, including all
necessary modifications and repairs to restore digester operation
• Unplug and clear bottom sludge withdrawal piping in Primary Digester, connected to Digested Sludge
Pumps (primary piping used to withdraw collected solids settled at bottom of digester)
• Identification, inspection, cleaning andrepair or replacement (where necessary to restore system
functionality) of existing piping systems in the digester complex, associated with both the Primary and
Secondary Digesters, including associated valves and appurtenances
• Dewater, clean, and remove accumulated solids from the Secondary Digester as necessary to
accommodate inspection, cleaning, repair or replacement (where necessary to restore system
functionality)of the existing piping systems associated with the digestion process (similar to primary
digester)
• Any other repairs to the Primary and Secondary Digesters and related systems that are identified as
critical to reliable and safe operation of the digestion process
Please feel free to contact us to discuss any questions or comments you may have regarding the proposed
repair work outlined herein.
Regards
Jason D. Greene, PE
Project Director
315.802.0284
jason.greene@ghd.com
cc: Michael Thorne, City of Ithaca
CJ Kilgore, City of Ithaca
Adam Scicchitano, GHD
Bruce Munn, GHD
-+ The Power of Commitment
GHD
5788 Widewaters Parkway, Suite 2A
Syracuse, New York 13214
United States
www.ghd.com
Our ref: 11153020
12 May 2021
Scott Gibson
Assistant Superintendent
City of Ithaca — DPW Division of Water & Sewer
510 First Street
Ithaca, NY 14850
Ithaca Area Wastewater Treatment Facility (WWTF)
Emergency Repairs — Primary Digester Failure
Dear Mr. Gibson
After further evaluation of the critical repairs necessary to fix the damage to the anaerobic digester system
(Primary and Secondary Digesters and associated piping systems) and return the treatment plant to full
service, we have developed the following opinion of costs to complete the required work. These costs
represent those needed to perform the emergency repairs to the digester system and address the
underlying conditions which contributed to the failure. They have been developed based on the information
available, prior to accessing the digester systems to further assess the extent of the damage and issues.
The opinion of probable costs for these emergency repairs are as follows:
Please contact us to discuss any questions or comments you may have regarding the digester repair work.
Regards
,r
Jason D. Greene, PE
Project Director
315.802.0284
Jason.greene@ghd.com
cc: Michael Thorne, City of Ithaca
CJ Kilgore, City of Ithaca
The Power of Commitment
GHD