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Home My WebLink AboutTB Minutes 2020-09-14MEETING OF THE ITHACA TOWN BOARD Monday, September 14, 2020 at 5:30 p.m. Call (929) 436-2866 or www.Zoom.com Meeting ID 980 2887 8010 Agenda Call to order and Pledge of Allegiance 2. Persons to be Heard and Board Comments 5:30 p.m. Public Hearings regarding: a. 2020 Assessment Rolls for Special Benefit Districts and Special Benefit Areas for 2021 tax year i. Consider Adoption b. 2021 Southern Cayuga Lake Intermunicipal Water Commission (Bolton Point) Preliminary Budget i. Consider approval c. A proposed local law "A Local Law Comprehensively revising Town of Ithaca Code Chapter 125, `Building Construction and Fire Prevention," adding Dangerous or Unsafe Buildings, Structures and Equipment Provisions to Chapter 125, and Deleting Chapter 129, `Buildings, Unsafe" i. Consider adoption d. Consideration of a waiver/reduction in the fee for a Temporary Certificate of Occupancy for 104 Grove PI i. Approval/Denial 4. Consider setting a public hearing regarding adoption of the New Neighborhood Code Consider authorization for Supervisor to sign a revised and extended lease agreement with Tompkins County History Center 6. Presentation of Highway Superintendent's Equipment and Machinery Report 7. Resolution Urging the Tompkins County Legislature to Call Upon New York State to Allocate Funding to Local Municipalities to Support the Provision of Rural Emergency Medical Services (EMS) 8. Discuss and consider naming of the various preserves on Culver Road the Culver Road Preserve with sub -areas retaining their names 9. Consider a Resolution of Appreciation — Lisa Carrier-Titti 10. Consider Consent Agenda Items a. Approval of Town Board Minutes b. Approval of Town of Ithaca Abstract c. Approval of Bolton Point Abstract d. Set Finance Officer Interview Committee 11. Report of Town Officials and Committees 12. Review of Correspondence 13. Adj oumment TOWN OF I'rfIACA AFFIDAVITOF POS] I ING AND PUBLICATION 1, Becky .Jordan, being duly sworn, say that I am the Deputy Town Clerk of the 'I I own of Ithaca, Tonipkins County, New York; that the following notice has been duly posted on the sign board of the Town Clerk of the Town of Ithaca and the notice has been duly published in the official newspaper, Ithaca Journal: F1 ADVERTISEMENTINOTICE 11 NOTICE OF PUBLIC HEARING 11 NOTICE OF ESTOPPEL 11 NOTICE OF ADOPTION OF PUBLIC INTEREST ORDER 0 2020 Assessment Rolls 0 2021 Bolton Point Budget 0 Proposed LL revising Code Chapter 125, "Building Construction and Fire Prevention" 0 Consider waiver/reduction in fee for Temporary Certificate of Occupancy Location of Sign Board Used for Posting: Town Clerk's Office 215 North Tioga Street Ithaca, NY 14850 Town website atA-x",,toNvnjthaca.ny. Date of Posting: September 4, 2020 Date of Publication: September 4, 2020 Becky Jor 1, t 01 -6 Deputy Town Clerk STATE OF NEW YORK") COUNTY OF TOMPKINS) SS: TO-1A7N OF ITHACA) Sworn to and subscribed before ine this 4"' day of Septeniber 2020. N'otary Public 'J DEBORAH KELLEY NOTARY M BLIC, STXrE OF NEW YORK Registration No, 01 KE6025071 Quafiried in SCHUYLER County Commission Expires MAY 17. 20-213 � n pf ltbaca �Iivalilce of Pub#1c,,-H4'r1ntjs lie Ithaca Tc,)wn Board will old a p4blic I)ezirint) at. ieir rnqe'tl)nq Qn "the'14th ay C& Sej)t6nber 2020 'hid I bvjitis q, :30 p.rn. at 5 ar lie platforni in Governor -1 ,4,,1 C et' 111P i., t, le oed qardiriq Open phi eeflnbs ay ZOOM 'I1?, 980 2887 D11 0 10 P(Ahlk: VK�OlrirlgS are re, "I he folilowintj.� rding t 2020 AsseSSrtierlilt (>11s f"', aric S ecial Beriefit phis-' T ill, Special Benefit reas fc,>r 2021 tax year 2,021 Southerry ayr, 9a Lake li-iterMLIflidpal Mer corrindsmor) (1301tw"i ')jijjt) Predirninary Bu� get 'A par greased Iaactal w "A Loc ,I Law Co wore. XBrOkfing Ccirist:mrurtl�eonr and 0 Proven tion, " addiric Danr j )erous or Un%afe BrMd- in�)s, Stiuctures and Ei,,ItAp" nient Provisions to Chaptmr- 125, On iDeleting Chapter 129, Unsafe" waivei/jedtic,ion in the fear" for a Ternporary of Occupancy for 104 Grove Pi ny p4ussari linterested in le jirnj)osecj acticirl's vVili e, hearri, Corrinients con Q1 rna d e via, erriad t") r hane prior to or diuring le !forrnation is un- E'r ToWil Boarcl Pulali r No. C , C", $' Any questions or it �w nee(:j assistance WM'� MEETING OF THE ITHACA TOWN BOARD Monday, September 14, 2020 at 5:30 p.m. Meeting held via ZOOM due to Governor Cuomo's Executive Order(s) Minutes 1. Call to order and Pledge of Allegiance Mr. Howe called the meeting to order at 5:35 p.m. 2. Persons to be Heard and Board Comments There was no one wishing to address the board and no board comments. 3. 5:30 p.m. Public Hearings regarding: Mr. Howe opened the public hearing at 5:37 p.m.; there was no one wishing to address the board and the hearing was closed. a. Adoption of the 2020 Assessment Rolls for Special Benefit Districts and Special Benefit Areas for Tax Year 2021 TB Resolution 2020 - 117: Adoption of the 2020 Assessment Rolls for Special Benefit Districts and Special Benefit Areas for Tax Year 2021 Whereas, the Town Board of the Town of Ithaca held a properly advertised public hearing at the Town Hall, 215 North Tioga Street, Ithaca, New York, on the 14th day of September 2020, to consider the 2020 Assessment Rolls for Special Benefit Districts and Special Benefit Areas for the Town of Ithaca for Tax Year 2021; now, therefore, be it Resolved, the governing Town Board of the Town of Ithaca hereby approves and adopts the 2020 Assessment Rolls for the Special Benefit Districts and Special Benefit Areas of the Town of Ithaca for Tax Year 2021 as follows: Fire Protection District: Assessed Value - $1,291,611,686.00 Forest Home Light District: Assessed Value - $41,729,600.00 Glenside Light District: Assessed Value - $5,115,100.00 Renwick Heights Light District: Assessed Value - $14,474,600.00 Eastwood Commons Light District: Assessed Value - $18,674,900.00 Clover Lane Light District: Assessed Value - $2,970,000.00 Winners Circle Light District: Assessed Value - $2,890,000.00 Burleigh Drive Light District: Based upon 3,971.1 lineal feet. WestHaven Road Light District: Based upon Road Frontage of 6,592.0 lineal feet. Coddington Road Light District: Based upon Road Frontage of 6,526.3 lineal feet. TB 2020-09-14 PG. 1 Water Improvement Benefit Area: Units Available & Connected - 8,306.93. Ad Valorem Water Improvement Benefit Area: Assessed Value - $667,121,132.00 Sewer Improvement Benefit Area: Units Available & Connected - 7,973.67. Ad Valorem Sewer Improvement Benefit Area: Assessed Value - $736,752,499.00 Town 520 Omitted Move Tax: Actual Amount - $1,599.51. Moved: Tee -Ann Hunter Seconded: Rich DePaolo Vote: Ayes — Hunter, DePaolo, Levine, Howe, Leary, Goodman and Bleiwas b. 2021 Southern Cayuga Lake Intermunicipal Water Commission (Bolton Point) Preliminary Budget Mr. Howe opened the public hearing at 5:38 p.m.; there was no one wishing to address the board and the hearing was closed. TB Resolution 2020 - 118: Approval of the Southern Cayu2a Lake Intermunicipal Water Commission 2021 Budget (Bolton Point) Whereas the Southern Cayuga Lake Intermunicipal Water Commission 2021 Preliminary Budget has been approved by the Commission and a public hearing dutifully held by the Town of Ithaca on September 14, 2020, now therefore be it Resolved that the Town Board approves the Southern Cayuga Lake Intermunicipal Water Commission 2021 Budget as submitted. Moved: Tee -Ann Hunter Seconded: Pamela Bleiwas Vote: ayes — Hunter, Bleiwas, Howe, Leary, DePaolo, Levine and Goodman c. A proposed local law "A Local Law Comprehensively revising Town of Ithaca Code Chapter 125, `Building Construction and Fire Prevention," adding Dangerous or Unsafe Buildings, Structures and Equipment Provisions to Chapter 125, and Deleting Chapter 129, `Buildings, Unsafe" Mr. Howe opened the public hearing at 5:39 p.m.; there was no one wishing to address the board and the hearing was closed. The draft resolution was moved and seconded for discussion. The Board discussed Ms. Brock's question regarding whether the Board would like to transition to using gender -neutral pronouns since this is a complete revision of a chapter. Mr. DePaolo asked for her suggested change. Ms. Brock suggested "their" for both singular and plural, saying this is the most common practice now. TB 2020-09-14 PG. 2 Mr. DePaolo asked if the intent would be to revise all our laws and Ms. Brock responded that the question came to mind because this was a complete revision and the transition could happen over time. Discussion followed and the board was in favor of making the change to "their." There was some concern about confusion regarding singular and plural interpretations, but the board was in favor of moving to a gender-nuetral pronoun of "their." The change was accepted by the mover and the seconder. TB Resolution 2020 - 119: Adopt Local Law 4 of 2020: A Local Law Comprehensively Revising Town of Ithaca Code Chapter 125, `Building Construction and Fire Prevention," Adding Dangerous or Unsafe Buildings, Structures and Equipment Provisions to Chapter 125, and Deleting Chapter 129, `Buildings, Unsafe" Whereas the Town's Codes and Ordinances Committee has reviewed, revised and recommended changes to incorporate current Town of Ithaca Code Chapter 129 relative regulations into current Chapter 125 regulations and revised and updated Chapter 125 to reflect current Town and State requirements, and Whereas the Town Board scheduled and held a duly publicized public hearing on September 14, 2020, at which time all persons/parties had an opportunity to speak or submit comments on behalf of or in opposition to the proposed local law, and Whereas pursuant to the New York State Environmental Quality Review Act (SEQRA) and its implementing regulations at 6 NYCRR Part 617, it has been determined by the Town Board that adoption of this local law is a Type 2 action because it constitutes "routine or continuing agency administration and management" and "adoption of regulations, policies, procedures and local legislative decisions in connection with any action on the Type 2 list" and thus is not subject to review; now therefore be it Resolved that the Town Board hereby adopts Local Law 4 of 2020: A Local Law Comprehensively Revising Town of Ithaca Code Chapter 125, `Building Construction and Fire Prevention," Adding Dangerous or Unsafe Buildings, Structures and Equipment Provisions to Chapter 125, and Deleting Chapter 129, `Buildings, Unsafe", and The Town Clerk is hereby authorized to file said local law with the Secretary of State as required by law. Moved: Tee -Ann Hunter Seconded: Rich DePaolo Vote: ayes — Hunter, Howe, DePaolo, Leary, Goodman, Bleiwas and Levine d. Consideration of a waiver/reduction in the fee for a Temporary Certificate of Occupancy for 104 Grove PI TB 2020-09-14 PG. 3 Mr. Howe opened the public hearing at 5:51 p.m.; there was no one wishing to address the board and the hearing was closed. The draft resolution was moved and seconded for discussion. Mr. Howe noted that the reduction of $500 was discussed at the last meeting, bringing the fee from $1,200 to $600. The Board discussed the balancing criteria and drafted the findings for the requested reduction. The majority of the board felt that the hardships listed in the letter were clear and valid, especially given the COVID related Pause and delays in construction and materials, and referenced the letter in the resolution as the basis of the findings. There was some concern expressed regarding the subjectiveness of this regulation and that should possibly be looked at. TB Resolution 2020 - 120: Consideration of a Waiver/Reduction in fee for a Temporary Certificate of Occupancy at 104 Grove PI Whereas the Town Board received a request for a waiver from the fee for a Temporary Certificate of Occupancy (TCO) from the owners of 104 Grove PI as outlined in Town of Ithaca Code, Chapter 125, Section 7.13(9)(a)(2), and Whereas the Town Board discussed the request at their August 10, 2020 meeting and scheduled a public hearing as required by the Town of Ithaca Code stated above, and Whereas the Town Board held said public hearing on September 14, 2020 to hear comments regarding the request, now therefore be it Resolved that the Town Board does hereby reduce the fee for the Temporary Certificate of Occupancy (TCO) from $1,100 to $600 With the following Findings: 1. That the fee for the original building permit was not sufficient to cover the costs to the Town and a reduction of $500.00 is granted to cover the costs to the Town, and 2. That the payment of the fee would be a significant hardship for the reasons stated in the applicants' letter/request dated August 3, 2020, and TB 2020-09-14 PG. 4 3. That the need for the TCO was not created by a lack of diligence by the applicant, but rather the difficulty(s) imposed by the restrictions on construction activities by COVID-19 and NYS Executive Orders concerning the ability to work in many fields and industries and the subsequent delays in obtaining materials, and 4. That the reduction in fee to $600.00 is the minimum necessary to alleviate the hardship and cover the costs to the Town, and 5. That all other conditions for the issuance of a TCO asset forth in Town Code 125-713 have been met Moved: Tee -Ann Hunter Seconded: Bill Goodman Vote: ayes — Hunter, Howe, Leary, Levine and Bleiwas Nays — Goodman and DePaolo 4. Consider setting a public hearing regarding adoption of the New Neighborhood Code (NNC) Ms. Ritter stated that the NNC has been on the website with its own webpage for over a year with a lot of information, background material and educational material on form -based codes and traditional neighborhood development. The Town also held community meetings, publicized its realease to all media outlets and an article was in the Ithaca Voice. Through all of that, we have had very little comment on the NNC other than a concern about an existing, non -conforming building or development and we have added a new section to address that issue. TB Resolution 2020 - 121: Setting a public hearing regarding the adoption of the New Neighborhood Code and related Town Code amendments Resolved, that the Town Board of the Town of Ithaca will hold a public hearing at 5:30 p.m. at the Town Hall, 215 North Tioga Street, Ithaca, New York on the 19'h day of October 2020 and, if necessary, via the ZOOM video and audio conferencing platform per Governor Cuomo's Executive Order(s) and Extension(s) regarding health & safety efforts associated with COVID-19, for the purpose of considering the adoption of the New Neighborhood Code and related Town Code amendments, and be it further Resolved, that at such time and place all persons interested in the proposed local law will be heard concerning the same. Moved: Pamela Bleiwas Seconded: Rich DePaolo Vote: ayes — Bleiwas, DePaolo, Hunter, Leary, Levine, Goodman and Howe 5. Consider authorization for Supervisor to sign a revised and extended lease agreement with Tompkins County History Center TB 2020-09-14 PG. 5 The draft resolution was moved and seconded for discussion. Mr. Howe noted that the lease expired the end of August, and this is the same with the only changes being a 5-year term and increasing the rent in increments if wanted. The action is also subject to the Permissive Referendum process, and that was added to the draft resolution. Mr. DePaolo suggested removing the first whereas referencing COVID-19 and the correlation and that whereas was removed. Mr. DePaolo said his larger concern is whether or not we would need that space in 5 years. Ms. Drake responded that the Consortium does intend to need more space, and they will be looking at where the Engineers are now. Mr. Howe responded that the space the Center is using is really only good for storage, not office space. Ms. Hunter asked about the portion of the building being rented and Mr. Howe responded that it is the former archival room and three bays of the inactive storage room as well as areas of the depths of the building, beyond the breakroom. Ms. Hunter asked if the records sitting out in the hallway in the basement have been addressed and she thought they should be in the archival room due to it's temperature and moisture control. Mr. Howe said the Records Management Advisory Board is meeting soon, but he thought there was still room in the archival room for the older records and asked Ms. Rosa to explain. Ms. Rosa stated that the very old records are still in the archival room, the building permits are still in the lobby. The new retention schedule from the State came out and will be discussed at the RMAB. The 100%, word by word verification requirements that were a stumbling block the last time disposing of scanned records was discussed has been clarified to each page, but there is a different requirement for scanning "vendors" which Challenge and the County meet. Ms. Hunter asked about funds from State grants that were received and the legality of not using the archival rooms any longer. Ms. Brock responded that the grant conditions should be reviewed and Ms. Drake added that the grant was in 1999 and 200 and was for the shelving, not the rooms themselves. Ms. Rosa stated that she would review the grants and report at the RMAB meeting and at the Town Board meeting. TB 2020-09-14 PG. 6 Mr. Levine stated that he would like to see a clause added to allow for canceling the lease upon 3 or 6 months notice because 5 years is a long time to tie up the use of the rooms in case the Town did need the room or decided to sell the building. Mr. Levine moved to add a 6-month cancellation clause to the lease, seconded by Mr. DePaolo. Mr. Howe added that instead of a cancellation clause, an option would be to reduce the term to 3 years because he couldn't imagine doing the steps and planning that would be necessary to sell the building or use the space. He suggested that change to the resolution and lease. Mr. Levine and Mr. DePaolo responded that they would be in favor of reducing the term of the lease instead of adding a cancellation clause. Mr. Goodman began to address the space and his connection was lost. When he returned, Mr. Howe explained that the members had discussed reducing the term of the lease rather than a cancelation clause. Mr. Goodman said he didn't think there is a space issue and agreed with the reduction in term. Mr. Levine withdrew his motion to add a cancelation clause. Mr. Goodman and Ms. Bleiwas agreed to the changes to remove the first whereas and change the term to three years. Mr. Howe noted that the permissive referendum period will run for 30 days and if no petitions against are received, it will then be signed. TB Resolution 2020 - 122: Authorization for Supervisor to sign a revised lease agreement with the Tompkins County History Center; subject to permissive referendum Whereas the Tompkins County History Center (Center) has a current lease with the Town of Ithaca that is renewable yearly and expires each year on August 31 ", and Whereas a revised lease, with the single significant change being the term of the lease from yearly to 3-years, with a review and option for the Town to increase the rent by up to 6% occurring in August of 2022, is proposed, now therefore be it Resolved that the Town Board authorizes the Town Supervisor to execute the revised lease agreement as described, subject to a permissive referendum in the manner provided in Town Law Article 7. Moved: Bill Goodman Seconded: Pamela Bleiwas Vote: ayes — Goodman, Bleiwas, Leary, Levine, DePaolo and Howe Nays — Hunter TB 2020-09-14 PG. 7 6. Presentation of Highway Superintendent's Equipment and Machinery Report Mr. Slater stated that this is an annual requirement from the Superintendent listing vehicles and equipment. (Attachment 1) 7. Resolution Urging the Tompkins County Legislature to Call Upon New York State to Allocate Funding to Local Municipalities to Support the Provision of Rural Emergency Medical Services (EMS) TB Resolution 2020 -123: Resolution Urging the Tompkins County Legislature to Call Upon New York State to Allocate Funding to Local Municipalities to Support the Provision of Rural Emergency Medical Services (EMS) Whereas, volunteer Fire services and Emergency Medical Services (EMS) in rural New York State have been under pressure for many years - ongoing declining volunteerism rates which leads to the closure of departments, which leads to the expansion of coverage areas for nearby agencies, which themselves struggle with staffing - in an environment of ever-increasing costs, and Whereas, efforts to increase volunteerism, particularly in EMS, while noble, are neither sustainable nor effective enough to make a meaningful impact, and Whereas, as a result of these circumstances, many municipalities have been forced to implement paid EMS Departments, contract for services with other paid departments, or do without timely EMS coverage for their residents, and Whereas, the ongoing Covid-19 pandemic has highlighted the critical nature of EMS, particularly in rural areas where EMS response is the primary source of frontline emergency healthcare to millions of New York residents, and Whereas, as a subset of the healthcare field, annual EMS cost increases strain the budgets of rural towns and villages who are nevertheless morally and ethically obligated to provide these services to their constituents, and Whereas, Article XVII §3 of the New York State Constitution states that, "The protection and promotion of the health of the inhabitants of the state are matters ofpublic concern andprovision therefore shall be made by the state and by such of its subdivisions and in such manner, and bV such means as the le,-islature shall from time to time determine. " (emphasis added), and Whereas the Tompkins County Council of Governments (TCCOG) requests the Tompkins County Legislature call upon New York State to allocate funding to local municipalities to support the provision of rural EMS, and Whereas the TCCOG has requested that the Tompkins County Legislature advocate for a Consolidated Local Street and Highway Improvement Program (CHIPS) or State Operating Assistance (STOA) model of funding wherein funds will be allocated to municipalities using TB 2020-09-14 PG. 8 formulae which takes into account call volume, coverage area, and funding needs, now, therefore be it Resolved, that the Ithaca Town Board supports the request from TCCOG to the Tompkins County Legislature to call upon New York State to allocate funding to local municipalities to support the provision of rural Emergency Medical Services (EMS), and be it further Resolved, that the Town Clerk is directed to forward this resolution to New York State Legislators. Moved: Tee -Ann Hunter Seconded: Rod Howe Vote: ayes — Hunter, Howe, Leary, Levine, DePaolo, Goodman and Bleiwas 8. Discuss and consider naming of the various preserves on Culver Road the Culver Road Preserve with sub -areas retaining their names Ms. Ritter said this thought was prompted by a grant application for the preserve and simplifying the naming. TB Resolution 2020 — 124: Rename Dress Woods Preserve, Gerda Knegtman's Glen Preserve, Marcia's Woods Preserve, and the recently acquired Babcock lands as the "Culver Road Preserve" Whereas, in February 2006, the Town of Ithaca purchased "Dress Woods Preserve" (approximately 12 acres) on Culver Road, and Whereas, in October 2012, the Town of Ithaca purchased "Gerda Knegtman's Glen Preserve" (approximately 11 acres) on Culver Road, and Whereas, in May 2016, the Town of Ithaca purchased "Marcia's Woods Preserve" (approximately 59 acres) on Culver and Bostwick Roads, and Whereas, in June 2018 and December 2019, the Town of Ithaca purchased two parcels on Culver Road from the Finger Lakes Land Trust for an additional preserve (totaling approximately 74 acres), which has not been officially named, and Whereas, all of these properties are adjacent to each other and the Town of Ithaca now wishes to manage these 156 acres as one contiguous preserve; now therefore be it Resolved, that the Town Board hereby designates that the overall name of these 156 acres (Tax Parcel No.'s 32.-1-7, 32.-1-9, 31.-6-1.22, 31.-6-1.23, 31.-1-14.2, and 31.-1-14.4) shall be the "Culver Road Preserve", and be it further Resolved, that the Town Board hereby designates the names of the subareas of the "Culver Road Preserve", which will maintain the original intent of their naming, as "Dress Woods", "Gerda Knegtman's Glen", "Marcia's Woods" and "Babcock Ridge". TB 2020-09-14 PG. 9 Moved: Eric Levine Seconded: Bill Goodman Vote: ayes — Levine, Goodman, Howe, Hunter, DePaolo, Bleiwas and Leary 9. Consider a Resolution of Appreciation — Lisa Carrier-Titti Mr. Howe reported to the Board that this was read at the training and appreciation event on Friday and present to Ms. Carrier-Titti. He read portions of the resolution for the board. TB Resolution 2020-125: Recognition of Lisa Carrier-Titti's Dedicated Years of Service Whereas, Lisa Carrier-Titti started her career at the Town of Ithaca on September 14, 1998, as the pioneer Network/Records Specialist; she brought her education, years of experience in the administration of medical records and her great desire to learn, implement and work more with computer networks, and Whereas, Records Management was an integral part of the first decade of Lisa's career with the town; she worked collaboratively with the Town Clerks' Department in applying and procuring several records management grants, the largest of which included the placement of archival - quality, temperature and moisture controlled vault for historical records and a secondary records storage room located at the current Town Hall, and Whereas, Lisa started with a town that had a small number of computers, limited internet access and a makeshift network system. With the move to the current Town Hall in 2000 and renovations to the Public Works Facility in 2003, Lisa has been able to upgrade the network to include over 130 devices with unlimited internet access, a VOIP caller system, and has migrated all users to Office 365; Lisa was persistent in expanding her knowledge and skills to make sure all the departments and facilities had access to up-to-the-minute technology, and Whereas, through Lisa's determination and leadership, fiber optic was laid to enable both Town facilities to easily and efficiently share data and documents, and she integrated a fiber connection to Tompkins County to allow for a digital archival system integration that brought significant improvements and efficiencies to all Town staff and greatly benefited town residents, and Whereas, during the COVID pandemic, Lisa worked tirelessly in assisting Town staff and was instrumental in enabling the transition to allow for remote work with no advance notice, by making quick and effective decisions and providing support even if it meant driving to an employee's house to help configure routers so they could VPN into the Town's network system, and Whereas, after twenty-two (22) years and one day of dedicated and devoted service to our community, Lisa has chosen to retire from the Town of Ithaca, effective September 16, 2020, now, therefore, be it TB 2020-09-14 PG. 10 Resolved, that the Town Board of the Town of Ithaca, on behalf of the Town and its citizens, expresses its sincere appreciation and gratitude to Lisa Carrier-Titti for her distinguished and dedicated service to our community. Moved: Tee -Ann Hunter Seconded: Eric Levine Vote: ayes — Hunter, Levine, Goodman, Howe, Leary, DePaolo and Bleiwas 10. Consider Consent Agenda Items TB Resolution 2020 - 126: Adopt Consent Agenda Resolved, that the Town Board of the Town of Ithaca hereby approves and/or adopts the following Consent Agenda items: a. Approval of Town Board Minutes b. Approval of Town of Ithaca Abstract c. Approval of Bolton Point Abstract d. Set Interview Committee — Finance Officer Moved: Eric Levine Seconded: Pamela Bleiwas Vote: ayes — Levine, Leary, Bleiwas, Goodman, Howe, DePaolo and Hunter TB Resolution 2020 - 126a: Approval of Minutes Resolved, that the Town Board hereby approves the draft minutes of August 10 and 24, 2020 as submitted with non -substantial corrections suggested and approved by the Board made. TB Resolution 2020 - 126b: Town of Ithaca Abstract 17 for FY-2020 Whereas the following numbered vouchers have been presented to the Ithaca Town Board for approval of payment; and Whereas the vouchers have been audited for payment by the Town Board; now therefore be it Resolved that the governing Town Board hereby authorizes the payment of the said vouchers in total for the amounts indicated. VOUCHER NOS. 958 - 1051 General Fund Town Wide 80,537.43 General Fund Part -Town 2,978.66 Highway Fund Town Wide DA 1,711.40 Highway Fund Part Town DB 44,936.34 Water Fund 767,057.10 Sewer Fund 367,766.96 Gateway Trail — H8 891.13 TB 2020-09-14 PG. 11 State Route 96b Sidewalk — H7 36,548.93 PWF Renovations Project — H22 74,334.76 Risk Retention Fund 378.33 Forest Home Lighting District 178.72 Glenside Lighting District 73.14 Renwick Heights Lighting District 88.77 Eastwood Commons Lighting District 185.29 Clover Lane Lighting District 21.59 Winner's Circle Lighting District 70.25 Burlei h Drive Lighting District 73.66 West Haven Road Lighting District 227.00 Coddington Road Lighting District 135.07 Trust and Agency 27,099.91 Debt Service 31.54 TOTAL 1,405,325.98 TB Resolution 2020 - 126c: Bolton Point Abstract Whereas, the following numbered vouchers for the Southern Cayuga Lake Intermunicipal Water Commission have been presented to the governing Town Board for approval of payment; and Whereas, the said vouchers have been audited for payment by the said Town Board; now, therefore, be it Resolved, that the governing Town Board hereby authorizes the payment of the said vouchers. Voucher Numbers: 358-413 Check Numbers: 19167-19172, 19174-19223 Capital Impr/Repl Project $ 26,916.26 Operating Fund $ 68,877.50 TOTAL $ 95,793.76 Less Prepaid $ 2,323.65 TOTAL $ 93,470.11 TB Resolution 2020 - 126d: Set Interview Committee — Finance Officer Resolved that Town Board hereby establishes an interview committee consisting of Rod Howe, Eric Levine and Pamela Bleiwas for the position of Finance Officer 11. Report of Town Officials and Committees TB 2020-09-14 PG. 12 Mr. Goodman mentioned that there has been an increase in incidents of burglaries and the City Council members are having a neighborhood meeting at LACS tonight to discuss that and he will report on the outcome. 12. Review of Correspondence — None 13. Adjournment Meeting was adjourned upon motion and a second at 6:36p.m; unanimous. Submi i6 Paulette Rosa, Town Clerk TB 2020-09-14 PG. 13 Town of Ithaca Department of Public Works To: Ithaca Town Board From: Joseph Slater, Highway Superintendent/Director of Public Works Re: Inventory of Highway Machinery and Equipment Date: September 2, 2020 As Part of the 2021 Budget request, I am proposing the following vehicle replacement and new equipment: • Ford E-350 Van (922) $40,000 • Volvo 10-Wheeler Dump (913) $275,000 • Volvo 10-Wheeler Dump (915) $275,000 • Diesel Mower (955) $18,500 • Ford F-450 Super Duty Dump (97) $65,000 • Ford F-150 Pickup (923) $40,000 • Kubota Utility Tractor (950) $50,000 • Quality Steel Trailer (4T3) $5,500 Highway/Parks/W/S Highway/Parks/W/S/Stormwater Highway/Parks/W/S/Stormwater Parks/Stormwater/W/S Highway/Parks/W/S/Stormwater Engineering Highway/Parks/W/S Highway/Parks/W/S/Stormwater • Wells Cargo Trailer (4T11) $9,000 Highway/Parks/W/S/Stormwater As Part of the 2021 Budget request, I have identified the following costs for vehicle and equipment maintenance: • Highway/Machinery $105,000 • Parks $20,000 • Water $10,000 • Sewer $15,000 • Engineering $2,500 $152,500 0 CN 0 CN CN LE cn C) C) C) 00 C) C) C:) a) C) C) 00 rl— C) C) — C) C) U) LO CO ui C) C) cr� C-� Cf) E C� C'4 :E LO (.0 00 00 CO a) LO 00 (.0 00 E 0 0 LO (.0 0 U) z 00 o 0 w0 C)-a a) -�) 0— :E 0 0- U- w > z > > > > > I N z > z 0 0 Q. 0 0 C) 0 o CL o F0 0 U) w w M W 0 a 2 w 0 z 0- 0- 0- C a- z 0- z 0- < w 0- 0- < 0- < 0- < Q. 0 0- -a w0- < C: < w 1 0- 0- < 1 0- N 0- m c6 0 0- 0 0 a) 0 0 o Oa 0 0 U) a) u) E U) ui a) 0 U) CL U) Z) S� w Z) >, Z) W -a U) Z) :E 0 Z) Z = a) z M a) z _a) Q. a) Z U) — 0 z z (D 0 -a (D 0— a) a) LL <.E < < cu 0 -j Z) w :6 < 0 < < C: 7-5 7-5 C) < U- 0.2 C) a) 7 Ua) 75 E a) no- 0 - 0 a) C�fl C) 0 0 >1 0 a) CD a) 2 U) > a) a) > m c a) 0 a) 0 a) U) a) E 0 a U) U) 0 a) > C) 2- - a- 0 cn Q. < a) U) a) 'a a) a) a) a) 2 a) M a) U) 0 0 m C) a) >, a) m 0-0 a) (.1 W a) 75 LO cf) u) u) m 0') U) C14 00 m U) � cq cq co U) ui 0) 1- > C-i 06 (.0 E a) u) a) rl- C14 0') co 0) a) a) 0 0 0- U) 0- M 06 a) m 0) E -0 U) a) a) CN = C14 a) C14 v= CN CN Q. -0 a) cq (R C14 M O LO 2 C) a) a) 00 .2 a) 't 't 00 cq C? 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Tioga Street Ithaca, NY 14850 Certificates Issued From: 8/1 /2020 To: 8/31 /2020 Cert. # Date Type Temp SBL Legal Address Inspector Status 2020-0220 8/3/2020 CO 44.-1-11 21 Whitetail Dr DMAGNUSO ISSUED Permit Type: 2020-0225 8/3/2020 CO 44.-1-20 45 Whitetail Dr DMAGNUSO ISSUED Permit Type: 2020-0229 8/5/2020 CO 44.-1-34 81 Whitetail Dr DMAGNUSO ISSUED Permit Type: 2020-0227 8/5/2020 CO 44.-1-22 49 Whitetail Dr DMAGNUSO ISSUED Permit Type: 2020-0276 8/5/2020 CO 43.-2-14 1111 Danby Rd DMAGNUSO ISSUED Permit Type: 2020-0133 8/6/2020 CC 57.-1-8.61 173 SNYDER HILL ROAD MKELLY ISSUED Permit Type: 2020-0050 8/6/2020 Cert of C X 24.-5-7.1 211 Hayts Rd JHULL ISSUED Permit Type: 2019-0786 8/7/2020 CO 19.-2-19 1018 East Shore Dr JHULL ISSUED Permit Type: 2017-0421 8/7/2020 TCO X 52.-1-20 403 Coddington Rd MKELLY ISSUED Permit Type: 2019-0154 8/10/2020 CC 71.-1-68.1 1018 HANSHAW ROAD MKELLY ISSUED Permit Type: 2017-0417 8/11/2020 CC 70.-1-18 16 Muriel St MMOSELEY ISSUED Permit Type: 2020-0203 8/13/2020 CC 71.-1-34.3 1 ROCKY LANE MKELLY ISSUED Permit Type: 2020-0212 8/14/2020 CC 24.-1-14.21 1474 Trumansburg Rd MSTONIER ISSUED Permit Type: 2020-0303 8/20/2020 CC 30.-2-14.2 115 Coy Glen Rd DMAGNUSO ISSUED Permit Type: 2020-0283 8/20/2020 CC 71.-1-11.43 311 St Catherine Cir MSTONIER ISSUED Permit Type: 2020-0186 8/20/2020 CC 66.-2-1 200 Forest Home Dr MSTONIER ISSUED Permit Type: 2020-0268 8/24/2020 CC 33.-2-1.22 132 McGee Rd DMAGNUSO ISSUED Permit Type: Page 1 of 3 Town of Ithaca 215 N. Tioga Street Ithaca, NY 14850 Certificates Issued From: 8/1 /2020 To: 8/31/2020 9/2/2020 Cert. # Date Type Temp SBL Legal Address Inspector Status 2018-0484 8/24/2020 CO 24.-1-19.12 1458 Trumansburg Rd MMOSELEY ISSUED Permit Type: 2020-0229 8/25/2020 CO 63.-1-8.1 161 Synchrotron Dr ISSUED Permit Type: 2020-0047 8/25/2020 CO 39.-1-1.22 950 Danby Rd DMAGNUSO ISSUED Permit Type: 2020-0047 8/25/2020 CO 39.-1-1.22 950 Danby Rd DMAGNUSO ISSUED Permit Type: 2020-0296 8/25/2020 CC 33.-2-1.22 138 McGee Rd DMAGNUSO ISSUED Permit Type: 2020-0144 8/27/2020 CO 18.-5-5 940 East Shore Dr JHULL ISSUED Permit Type: 2019-0689 8/31/2020 CO 40.-3-11 229 Stone Quarry Rd DMAGNUSO ISSUED Permit Type: 2019-0689 8/31/2020 CO 40.-3-11 229 Stone Quarry Rd DMAGNUSO ISSUED Permit Type: 2019-0689 8/31/2020 CO 40.-3-11 229 Stone Quarry Rd DMAGNUSO ISSUED Permit Type: 2020-0255 8/31/2020 CC 52.-1-24 151 Northview Rd DMAGNUSO ISSUED Permit Type: 2020-0301 8/31/2020 CC 72.-1-1.121 324 Winthrop Dr MMOSELEY ISSUED Permit Type: Page 2 of 3 9/2/2020 Town of Ithaca 215 N. Tioga Street Ithaca, NY 14850 Certificate Report Totals by Tvae and Status From: 8/1 /2020 To: 8/31 /2020 Certificate Type Certificate Status Count CC 12 Cert of Compliance - Electrical Only CO TCO ISSUED 1 14 1 Total: 28 28 Page 3 of 3 Town of Ithaca 9/2/2020 215 N. Tioga Street Ithaca, NY 14850 Complaints Received Report From: 8/1 /2020 To: 8/31 /2020 Date Type Tax Parcel # Legal Address Disposition 8/3/2020 LOCAL LAW 17.-3-30 20 Renwick Heights Rd OPEN Desc: Neighbors report that home is being rented out to a family without a rental registry. Owner withdrew rental registry with Town stating that she was not renting the house. See Docs 8/4/2020 SIGN LAW 26.-4-46.1 1229-31 Trumansburg Rd ABATED Desc: Sign installed that appears as a flag, section 270-249 D does not allow for such a sign 8/5/2020 BUILDING WITHOUT A PER 45.-1-38 9 LaGrand Ct CLOSED Desc: Roofing contractor BSR from Binghamton working without a Building Permit. 8/5/2020 BUILDING WITHOUT A PER 53.-1-15.24 106 Pineview Ter OPEN Desc: Deck on back of house being built by homeowner without a Building Permit 8/6/2020 PROPERTY MAINTENANCE 24.-4-14.23 110-151 West Hill Cir OPEN Desc: Tenant called stating she was injured while walking on side walk near the bus stop on property. There is a large hole that could be dangerous to others. 8/7/2020 BUILDING WITHOUT A PER 57.-1-8.154 109 Sharlene Rd ABATED Desc: Working without a Permit - Reroofing underway by Hale Roofing Co. 8/10/2020 UNSAFE OCCUPANCY 39.-3-1 3A Vista Ln OPEN Desc: Next door neighbor (313 Vista Ln.) emailed about chipmunks living on balcony of 3A Vista Ln. which are also pooping on Carol LaBorie's balcony. Severe hoarding issue noted. 8/10/2020 FIRE SAFETY VIOLATIONS 904 East Shore Dr CLOSED Desc: Responded for a fire alarm. On arrival no horns or strobes sounding in the building. 1 activated detector indicated on alarm panel. No audible or visible indicators of alarm anywhere in the building. 8/14/2020 Desc: 8/17/2020 Desc: 8/17/2020 Desc: BUILDING WITHOUT A PER 28.-2-1 Pool installed without a permit PROPERTY MAINTENANCE 17.-3-30 185 Westhaven Rd OPEN 20 Renwick Heights Rd ABATED Neighbors report that the retaining wall is deteriorated and poses a safety hazard. SEE DOCS BUILDING WITHOUT A PER 57.-1-8.173 snug planet installing ac. 213 Tudor Rd OPEN 8/20/2020 BUILDING WITHOUT A PER 54.-5-2 217 Pennsylvania Ave OPEN Desc: When driving by I saw that both the front & back porches were being reconstructed, although no one Page 1 of 3 Town of Ithaca 9/2/2020 215 N. Tioga Street Ithaca, NY 14850 Complaints Received Report From: 8/1 /2020 To: 8/31 /2020 Date Tvoe Tax Parcel # Leaal Address Disposition was on site at the time. See pictures here. 8/21/2020 FIRE SAFETY VIOLATIONS 36.-1-4.5 1150-1154 Danby Rd OPEN Desc: Fire alarm activation due to water surge. Staff stated same issue occurred recently. System silenced and they stated Davis Ulmer enroute to address the issue. they requested alarm not be reset until repair made, they will notifiy IFDd when system is reset. 8/21/2020 BUILDING WITHOUT A PER 54.-5-47 223 Pennsylvania Ave OPEN Desc: New back deck under construction & house interior has been gutted w/ new wiring installed as seen from the outside. 8/21/2020 LOCAL LAW 54.-5-47 223 Pennsylvania Ave OPEN Desc: Neighbor called stating that work has been starting at this property before 7am on a regular basis for months. All sorts of work being done. 8/21/2020 BUILDING WITHOUT A PER 54.-4-44 111 Kendall Ave OPEN Desc: Gutted & remodeling kitchen without a Permit. See pictures here. 8/24/2020 REPORT OF FIRE 202 Cypress Ct CLOSED Desc: Small grease fire in the bottom of the electric oven. Small amount of water used to extinguish. Stove red tagged as a precaution to be evaluated by property owner. 8/28/2020 GARBAGE 54.-7-35.1 258 Pennsylvania Ave OPEN Desc: property has a dumpster that is too small for the number of tenants so often overflows and has to be picked up by neighbors. There have been mattresses laying out by dumpster for almost a year. Page 2 of 3 9/2/2020 Town of Ithaca 215 N. Tioga Street Ithaca, NY 14850 Complaints Report From: 8/1 /2020 To: 8/31 /2020 Totals by Complaint Type & Status ComplaintType Complaint Status Count BUILDING WITHOUT A PERMIT 8 FIRE SAFETY VIOLATIONS 2 GARBAGE 1 LOCAL LAW 2 PROPERTY MAINTENANCE 2 REPORT OF FIRE 1 SIGN LAW 1 UNSAFE OCCUPANCY 1 Total: 18 ABATED 3 CLOSED 3 OPEN 12 Page 3 of 3 Town of Ithaca 9/2/2020 215 N. Tioga Street Ithaca, NY 14850 Complaints Closed Report From: 8/1 /2020 To: 8/31 /2020 Date Type Tax Parcel # Legal Address Disposition 8/5/2020 BUILDING WITHOUT A PER 45.-1-38 9 LaGrand Ct CLOSED Desc: Roofing contractor BSR from Binghamton working without a Building Permit. 8/10/2020 FIRE SAFETY VIOLATIONS 904 East Shore Dr CLOSED Desc: Responded for a fire alarm. On arrival no horns or strobes sounding in the building. 1 activated detector indicated on alarm panel. No audible or visible indicators of alarm anywhere in the building. 8/24/2020 REPORT OF FIRE 202 Cypress Ct CLOSED Desc: Small grease fire in the bottom of the electric oven. Small amount of water used to extinguish. Stove red tagged as a precaution to be evaluated by property owner. Page 1 of 2 9/2/2020 Town of Ithaca 215 N. Tioga Street Ithaca, NY 14850 Complaints Report From: 8/1 /2020 To: 8/31 /2020 Totals by Complaint Type & Status ComplaintType Complaint Status BUILDING WITHOUT A PERMIT FIRE SAFETY VIOLATIONS REPORT OF FIRE CLOSED Count 1 1 1 Total: 3 3 Page 2 of 2