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TB Packet 2020-08-10
Meeting of the Ithaca Town Board Monday, August 10, 2020 at 5:30 p.m. ZOOM ID 9891095 8241 Call In 929-436-2866 AGENDA Call to order and Pledge of Allegiance 2. Persons to be Heard and Board Comments Public hearing regarding a 5 -year contract with the Village of Cayuga Heights for Fire Protection services in the Northeast portion of the Town a. Consider approval/authorization 4. Discuss and consider setting public hearings for September 14, 2020 regarding the 2020 Assessment Rolls for Special Benefit Districts and Special Benefit Areas for the 2021 tax year and the Southern Cayuga Lake Intermunicipal Commission (Bolton Point) Preliminary Budget 5. Discuss and consider approval of Wage Scale for non -Collective Bargaining employees Office and Field 6. Discuss and consider approval and authorization for the Supervisor to extinguish and existing easement and sign a replacement easement associated with the Coddington Road Community Center park land replacement subject to permissive referendum a. SEQR b. Adoption 7. Discuss proposed Cayuga Watershed Project submission 8. Discuss and consider approval and authorization to execute contract for the South Hill Recreation Way Native Planting project 9. Discuss and consider approval of an authorization to sign a one-year extension for Animal Control Services 10. Consider Consent Agenda Items a) Approval of Town Board Minutes b) Approval of Town of Ithaca Abstract c) Approval of Bolton Point Abstract d) Approval designation of Highway surplus vehicles and equipment e) Approval of the Remote Work Policy and Procedures f) Approval of a Modified Vacation Buy Back Program for 2020 g) Approval of the revised Smoking Policy to be Tobacco Free h) Approval of provisional appointment of Water Sewer Maintenance Supervisor i) Approval of the Revised Longevity Schedule (non -Collective Bargaining employees) j) Approval of closures for Town -wide training k) Approval of a temporary salary adjustment — Court Clerk 11. Report of Town Officials and Committees 12. Review of Correspondence 13. Adjournment ITEM 03 MEETING OF THE ITHACA TOWN BOARD August 10, 2020 TB Resolution 2020 - : Authorizing the Town Board to enter into a 5 -Year Contract with the Village of Cayuga Heights on Behalf of the Town of Ithaca Fire Protection District, which covers the Northeast portion of the Town outside the Village of Cayuga Heights, and is for the provision of Fire Protection Services, Hazardous Material Incident Services, and Emergency Medical First Response Services Whereas, the Town of Ithaca, New York (the "Town") on behalf of the Town Fire Protection District, which covers the Northeast portion of the Town outside of the Village of Cayuga Heights, has negotiated with the Village of Cayuga Heights, New York (the "Village") regarding a new fire contract for the provision of fire protection services, hazardous material incident services and emergency medical services, pursuant to New York Town Law § 184, and Whereas, a resolution was duly adopted for the Town Board to hold a public hearing on August 10, 2020 to hear all interested parties in connection with such proposed fire contract, and Whereas, said public hearing was duly advertised and held on said date and time and, Whereas, the Town Board believes it to be in the best interests of the Town to enter into such fire contract negotiated by Town and Village representatives, and Whereas, pursuant to the New York State Environmental Quality Review Act ("SEQRA") and its implementing regulations at 6 NYCRR Part 517, it has been determined by the Town Board that approval of the fire contract is a Type II action because it constitutes "routine or continuing agency administration and management, not including new programs or major reordering of priorities that may affect the environment," and thus approval of the contract is not subject to review under SEQRA, Now, Therefore, be it Resolved, that the Ithaca Town Board approves the above -referenced fire contract and hereby authorizes the Town Supervisor to execute such contract, subject to approval by the Attorney for the Town, on behalf of the Town of Ithaca Fire Protection District. Moved: Seconded: Vote: Item 04 MEETING OF THE ITHACA TOWN BOARD Monday, August 10, 2020 TB Resolution 2020 - : Setting a public hearing regarding the 2020 Assessment Rolls for the 2021 tax ear for Special Benefit Districts and Special Benefit Areas and the Southern Cayuga Lake Intermunicipal Water Commission 2021 Preliminary Budget Resolved that the Town Board will hold a public hearing at its September 14, 2020 meeting beginning at 5:30 p.m., regarding the proposed: 1. 2020 Assessment Rolls for the 2021 tax year for Special Benefit Districts and Special Benefit Areas, and 2. The Southern Cayuga Lake Intermunicipal Water Commission 2021 Preliminary Budget at which time the public may be heard concerning the same. Information on the above items is available from the Town Clerk's Office and online at www. town. ithaca.ny.LIS Moved: Seconded: Vote: ayes — Item 05 MEETING OF THE ITHACA TOWN BOARD Monday, August 10, 2020 TB Resolution 2020 -: Approval of 2021 Office and Field Classification Wage Scales Whereas, the Town Board established a Wage Scale, which sets the Hiring Minimum and Job Rate for each job classification, which may be increased each year based on a Cost of Living Adjustment (COLA); and Whereas, the collective bargaining agreement with the Public Works unit represented by Teamsters Local 317 established a 2.75% cost of living adjustment for 2021; and Whereas, after evaluating the Consumer Price Index (CPI -W) as well as other factors, the Town Supervisor and Human Resources Manager in preparation for the 2021 tentative budget recommended to the Personnel Committee a 2.75% Cost of Living Adjustment (COLA) to the 2020 Job Rate for all classifications in the Office and Field Wage Scales for 2021; and Whereas, the Personnel Committee reviewed and discussed the recommendation and recommends for the 2021 Wage Scales a 2.75% COLA on the 2020 Job Rate for all classifications in the Office and Field Wage Scales for 2021; and Whereas, the Budget and Finance Committee during its early review of the 2021 Budget projections discussed the Personnel Committee's recommendation, and concurred with the recommendation of a 2.75% cost of living adjustment; now, therefore, be it Resolved, the Town Board of the Town of Ithaca does hereby approve the 2021 Office and Field Classification Wage Scales, which include a 2.75% Cost of Living Adjustment on the 2020 Job Rate for all classifications in the Office and Field Wage Scales for 2021. Moved Seconded: Vote: OFFICE SYSTEM JOB CLASSIFICATION LISTINO $ 63,661. SO S 64,155.00 S 64,15500 11", eae. =., 103. :bss Civil S -i.. TNI. FINAL L0= FLS: esamlA-ssNrlvd PesBuns 6687200 $ 6191200 3 65,432.00 56843200 I rlml n0 140Y � otl.fmwswnem HW mnno.m Enplrwrnry Not rvawry mNs»t permw4 RwnCbrk�INl X .Mmprr NN rlrra.allnrrWY 3.5 NSM wry ml.sa IHMI G saner cr.4 F+Omrw a+PE lm1 �'."�'n„ 1TSMW Nnwry F Semrc P- 1]7.51 $ 63,661. SO S 64,155.00 S 64,15500 F--Ws) -oRaNp 51 rI414 H],SNw4 � Aaryulml� cm ErQaw 901 pvmvr xmwk slanaln 1491 se2ARldn 6687200 $ 6191200 3 65,432.00 56843200 E P 13751 37$99 �Ya ml awry memr n 1016+ Im1 C., Er9nNrr 149 prr00vi o Iv MI. P-mx IImICMY 24,87 S 29.1] $ 29.12 3 2962 RYsDY T7 OI31 rxavro rmt44pie41em. SrprM Ins) r..Nr1.n ml a e..ra,.r pYyiow� Fnsi nem rr rvr m 0I [mars P B O.p41Twn[Nn (ns1 swopIns tlnY TpY 3761 AtlmmlrrMr Axnnd 11 ITH3T5 P- ml A Avow caru7� N7.sJ oammxr. nr NI RNa75 P -m1 IT- creew5 surra AA +.r Prgq A44anN4T mkp e4Nn N.NauNEr4 rypMy Tnem.SrFwW 2000 1960 37.56OURSPER .Iwy a.k.alnzOn S 5],]3950 361,71]50 $62,69250 $ 63,661. SO S 64,155.00 S 64,15500 3 2961 3 3165 3 1a21a019 i4 "I 2DM 1Uw2020 11RINGSbpI 6687200 $ 6191200 3 65,432.00 56843200 t x.888 slap - "AM, Strp1- JOB RATE 41NIMBM NNN91bb lax AR01P. Yr, 2.dVr. 3rd A-' Yr. 1X 24,87 S 29.1] $ 29.12 3 2962 - 2080 S 5544964 554009.60 3 60.04960 s 61.049.60 S 6160960 S 6160960 48 4] 3 4872 3 48.]2 3 83.222.10 S 90,031.50 5 91,00050 6 91 98150 S 92,46900 $ 92469.00 E 25 65 S 1.25 3 S 42.66 E 16.17 S 46.6, S 4717 S 4712 S 4742 345,501.15 345,12800 3 89,10106 50.07&00 IS 50,565.90 550,563.50 S S51]024 S960]3.60 E 9),0]3.60 5 99113.fio 3 98,6]360 S 9.63360 S ?e]D s 78.741 90 S 79.225.50 S 79228.50 3 076 $ 36.57 3 3988 S E9..B8 5 3 136 x S ]]s.... 5]9305.50 S x141o.4 61,256.50 3 81,)44.00 f 61141:0 t 80261.50 1 5 3273 S 10.61 S /t.1] 5 41.67 3 41.92 5 4192 57647424 584,59360 S $5.633.60 S 86,673,60 S 87,193.60 587.193.60 Sx2,577 S 5 6331164 3 67.7456G E 68.78560 S 69,625.60 $70.345.60 $ 70345 60 5 122 44AxOr S 69,392,70 574,66530 5]5,640.50 $ ]fi,615.50 $ 44 7),10].00 $ 77,1M 0 S 4 3559 5 3629 5 ]9]9 $ ]929 3 39.54 5 19.51 ra 574,01868 57964320 3 5088320 3 81,]2320 S 8224320 S 82,24120 5 2903 $ 29.26 S 2928 $54612.16 35.30240 5 59,342.40 i 60,38240 $ 60,902.40 S 60,90240 S 1:15 S 078: 375 he^.3 S 48.75720 S 49.510.50 3 50.485.50 S 11.460.5D S 51.94860 S 51.94..00 $6361975 366,2$0.00 $ 89,225.00 j ]0,200.00 S 10,68].1 5 ]063].50 5489120 S 5541120 5 5541120 $ 3203 3 3500 3 3550 S 3680 S 36.25 5 3625 H -M 367.86000 57260000 3 7984000 S 74880.00 5 75400.00 5)5400,00 s 2xa $ 059 yon] mrox mr I Ina (� ayU S 1.00 maI ROJAeP-Ywn bm IBervmO w,qx S S 5],]3950 361,71]50 $62,69250 $ 63,661. SO S 64,155.00 S 64,15500 3 2961 3 3165 3 32.15 3 ]2.65 3 ]290 S 3240 i4 "I 2DM 1Uw2020 S 6150060 S6583200 S 6687200 $ 6191200 3 65,432.00 56843200 t x.888 BRAFT S 006 3 51,983.10 5 55,]21.50 f 55,296.SQ S 57,271.1 3 51,159:0 S 5],759.00 x S 26.66 3 25.]7 3 24,87 S 29.1] $ 29.12 3 2962 94,51650 5 95,004.00 $ 95,00400 S 5544964 554009.60 3 60.04960 s 61.049.60 S 6160960 S 6160960 48 4] 3 4872 3 48.]2 S 0.86 100 BIT 60 S 101337.60 41013376D $ 50,017.50 3 51,137.50 3 54,112.50 S 55575.00 S 55,57500 S E 25 65 S 1.25 3 2].75 5 28.25 S 26 50 3 2950 e]A99.00 3 13.- 50 S 83966 SD 5 53,352.00 5 50680,00 5 57,720.00 E 58,76G.00 $ 592BO.G0 5 59,24000 5 043 S x,xd 345,501.15 345,12800 3 89,10106 50.07&00 IS 50,565.90 550,563.50 S 3 2] 34 3 2468 3 25.18 $ 3 25.68 S 25.93 3 25.93 xr 548.540.96 $513]440 5 52.3]440 5 53,414 4Q $ 53,93440 S 3393:40 f yo 78.741 90 S 79.225.50 S 79228.50 3 076 $ 36.57 3 3988 S E9..B8 5 S 37872.90 339,643.50 3 40,614.50 S 41,59].50 3 4?.061.00 5 d2,081 .90 x 3 19,42 S 2033 3 20.83 f 213E 3 21.54 S 21.58 x141o.4 S 91.76 3 42.248.40 3 43,326.40 S 44,346,40 3 44,856.40 5 44,48640 s ]7,00 5 37.25 S 3725 .. $ 063 569,7]2.00 57488060 5 75,92000 $ w. 1•.1011 $t540 3 1,00 $ 1540 S 59.354.10 S 63,511 50 3 W466.50 S romprm: wbs.num wen F 15.10 S 1180 en 2021 WAGE SLALE IA02,536 .. lnrx5xl i4 "I 2DM 1Uw2020 IORINO Str Sbp JOB RATE BRAFT MINIMUM Hiring Rab 1st=ptN. Yr. 2nd Anni.. Yr. 3WA-W. Yr. 111 3080 x15 Nwk 585,50].60 592.566.50 $ 93,541.50 $ 94,51650 5 95,004.00 $ 95,00400 Rauh S 4J 65 S 4747 S d].9] $ 48 4] 3 4872 3 48.]2 s 91,20]64 S96,T3t60 E 99,1]]60 S 100 BIT 60 S 101337.60 41013376D row yvnr S - 5 138 17s3)5.58].05 eas 381.5411 3 82,52400 S e]A99.00 3 13.- 50 S 83966 SD marry j 38 76 S 4162 3 4232 S 42.82 S 43 17 5 41 07 40rvv�4 560.62,04 $6998560 $ 86,02560 $ 6906560 $ 89,56560 s 8955560 p«mw.veau. 3 - S 1.15 5 71,3C5 6 5 3 H.791 DO S ]7,]66.00 S 78.741 90 S 79.225.50 S 79228.50 NouM $ 36.57 3 3988 S E9..B8 5 4038 S 40.63 5 4063 $]6,059.36 581,910,10 S 82,950:0 S 8],99040 $ 44,51040 4 $4,510.40 S I.O9 365.37375 $76.20060 $S 71.x7500 5 72.15000 S 72637.50 S 72.637751 Ifa.e- $ 3],53 $ 36,00 E ]6,50 3 ]7,00 5 37.25 S 3725 m 569,7]2.00 57488060 5 75,92000 $ 70,96000 5 T?480.00 S 77480.00 IDtr 0xe4M' 3 1,00 S 59.354.10 S 63,511 50 3 W466.50 S 65461.5D 3 85.949.00 $ 65,94960 mu+v- 5 3044 3 32.51 3 33.07 S 13.57 5 33.02 S 3]62 5 6331164 3 67.7456G E 68.78560 S 69,625.60 $70.345.60 $ 70345 60 Irrnmur kcmer: 5 6.92' SOrAM1l 55]42220556,920.50 3 57.69530 $ 58,.70.50 $ 59,35$00 $ 59,35060 Nwrry S 2].. 3 29.19 3 2969 3 30.19 3 3044 5 ]044 35698368 560715.20 5 61155.20 S 62]9520 S 63.31520 S 63.]15.20 ra S 082' 5 51.386.4D 3 54,658:50 355.633.50 $ 56.608.50 S 57.09.00 S 57.09600 wwlr- 5 2' $ 28.03 5 2853 S 2903 $ 29.26 S 2928 $54612.16 35.30240 5 59,342.40 i 60,38240 $ 60,902.40 S 60,90240 pNe1w _ S 078: 375 he^.3 S 48.75720 S 49.510.50 3 50.485.50 S 11.460.5D S 51.94860 S 51.94..00 worry 5 23.88 S 25,]9 $ 2589 S 28.39 S 26.84 3 25.W $ 49,8]0.03 3 52 111-0 5 53,651.20 S 5489120 S 5541120 5 5541120 nv 3 071 5 38,908.35 S 40,794.00 34$ 42.74400 S 43.231.50 S 43.231.50 H -M 3 10.85 S 20.92 E 21 A2 S 21.92 S 22.17 5 22.17 S 41,502.24 343,513.60 3 44,55360 E 45,59360 5 46,113,50 5 46.11360 mai elmve, $ 059 yon] mrox mr I Ina (� ayU 5 530 maI ROJAeP-Ywn bm IBervmO w,qx S 153! $ 1558 CrOwp Gum I vea.® nre 3 1550 3 12 56 � n.r,namaA.n ��ptrvp.mn.�wvmenneroteemsmrmwnetBennr,revmnP.gn m4ow.4 e.n cRn1 uenaonnon xgoua6�nrtw9 HIRINO Slept Step 2• SR,p3- JOR RATE kas Civil Servic9THIa MINIMNM Hiring Pate 1zLAnniv. Yr. 2nd Anniv. Yr, ]b Anniv. Yr. 111 Rl%12020 - H.R. eunW11 HOURLY FINAL -CBA N oepry 6y.vysprwzm.ry «awry S ]].]5 S ]580 ; 3810 S 36.80 5 37.05 5 ]705 s wre s�pel=na Yr. 5 6925769 S 7!464 00 S 75,501. S ]6.514.00 1 ]] O64.00 1 ]? Ofi4 00 s x7r 1+ens lrmw..waw.+ 6v 5 3426 S S7126T.06 57658560 S 1A6 0.1 36.0] 5 ]9,18560 5 V wwra0 SL9e1eA.r sMuly' S 27.78 $ 2952 S ]0.12 S 10,62 5 30.87 S 30.6] s nr. S 28.55 S 557.76184 Sfil 6®960 5 62619.60 S 63.839.fi0 S 64,209.60 Sfi4 200.90 1 ren R.ErynaNq Tadrw9n var AwrSvease: 65457.60 $ 85,97].fi0 $ 3 Iwlmresu: wxEen,rce sw.nue� $ 095 wavy F26,46 F 1711 28.17 E 26.5] 5 IV1 29.42 5 S 21.71 $ 2]28 5 27.89 S 23.38 3 26.63 S 288] 46.2 m rryarYUYwE01 61.19]60 553595.36 556.95040 1 57.9901D S 59.03040 1 59,550.10 55955040 1 �, INa .d Madn�w wovy. EaSr15 $ 27 52 $ 2B 02 3 0A3. 262] $ 57,241 GD 5 S26.73 S 27.23 3 2743 3 2]43 1 bieuralae M.rM�c Aaawnwr�.aaA _ S 55,59840 $ M63840 3 57.15840 S 57.15840 f m 26.51 3 25_]9 5 26^]9 s 0.63 fll. w1a. EawrneM Opmm1ME01m mv6 55,72320 $ 5 2]46 S 24.82 S 25.J2 3 25 at S 25.0] S 2601 f 4damarha Meeeaxe4uMMM vxma.a a 548J3030a 551,52540 5 52,665.60 S 53,]05,60 5 54,225.60 354,22560 23. TD 3 f 24,04 n eu " E 48,443.20 3 S 0.76 SD.00320 II «ouM ME0.3275 ; 22.57 S 23. D7 $ 23.32 3 23,32 5 i e�,seo W 2;-. m+m6 COLan «1 21 OZ S 2152 S .,.I 4fi94580 $ 47,96360 S 43,505.60 51050580 4 S 1418160 3 Ims srlo 1632180 S bfi 32 A. 3 0]8 lamer S S 1950. S 2042 $ 2092 5 2142 3 21.6] 3 2167 1 1 5 40566 24 S 424]3 60 S 43,51560 S 14 55160 3 1507360 S 45,073 60 nue no. S 083 xgoua6�nrtw9 yt�it 1 )48m 7, 121�H7u 2fr]a m 2021 WAGE SCALE 1102.75% re Rl%12020 102.75% eunW11 FINAL -CBA HIRINGSIep1 Step 2• SI3, -RATE MINIMUM Hirdn9 Rale 1sl Anniv. Yr. 2nd Anniv. Yr. -Anniv. Yr. 111 HOURLY 5 3426 S S7126T.06 57658560 3652 S375 E 7T,62560 5 3],62 5 ]8665.60 5 0.1 36.0] 5 ]9,18560 5 3807 T9.t 65 E0 ,..�v mu .z.e i 1.02 wsmr: S 28.55 S J647 S ]0.97 E 3147 S 3112 $ 31s.72 S 59,3]9.84 S 63,3]7.60 E 6d I1].60 F 65457.60 $ 85,97].fi0 $ 65,9]7.60 Iwlmresu: $ 095 wavy F26,46 F 1711 28.17 E 26.5] 5 1 74% 24.17 3 29.42 5 2442 �Ose 55507424 558.59380 $ 59633.60 S 606]3.60 s 61,19360 5 61.19]60 Movav: 3 0.79 wovy. EaSr15 $ 27 52 $ 2B 02 3 282] $ 262] $ 57,241 GD 5 58.28180 E 56.30180 3 5890180 3 0.79 wweh 5 21.11 $ 2554 S 2501 S 26.51 3 25_]9 5 26^]9 40nMVF 550,150,68 353,12320 $ 54,163.20 $ 55203.20 3 55,72320 $ 55.72320 perlvvwsma $ 0.72 HOW6 Mf bat 75 S 23.29 S 23. TD 3 24.04 3 24,04 " E 48,443.20 3 4946320 S 50,003.20 E SD.00320 0.72 weary s 20 Od S 21 OZ S 2152 S 22025 s 22-27 s 2237 S 4188941 143)2180 S 1418160 3 4530190 5 1632180 S bfi 32 A. m..a. S 080 �n+srlear..va�. yt�it 1 )48m 7, 121�H7u 2fr]a m Item 06 a MEETING OF THE ITHACA TOWN BOARD August 10, 2020 TB Resolution 2020- : SEOR: Termination of Existing Parkland Easement and Acceptance of Substitute Parkland Easement to Town on Coddinaton Road Community Center Lands Whereas, the action is the termination of an existing parkland Easement and acceptance of substitute parkland Easement to the Town of Ithaca on lands owned by the Coddington Road Community Center; and Whereas, this is an Unlisted Action for which the Town of Ithaca Town Board is acting in an uncoordinated environmental review with respect to this action; and Whereas, the Town Board, at a meeting held on August 10, 2020, has reviewed, and accepted as adequate the Short Environmental Assessment Form, Parts 1-3 for this action, prepared by Town Planning staff; now, therefore be it Resolved, that the Town of Ithaca Town Board hereby makes a negative determination of environmental significance in accordance with Article 8 of the Environmental Conservation Law and 6 NYCRR Part 617 New York State Environmental Quality Review, for the above referenced action as proposed, based on the information in the EAF Part 1 and for the reasons set forth in the EAF Parts 2 and 3, and, therefore, a Draft Environmental Impact Statement will not be required. Moved: Seconded: Vote: Short Environmental Assessinent .Poria Part I - Project Information Instructions for Completing RECEIVED JUN 19 2020 TOWN OF rMACA PLANNING Part I -- Project Information. The applicant or project sponsor is responsible for the completion of Part 1. Responses become part of the application for approval or funding, are subject to public review, and may be subject to further verification. Complete Part I based on information currently available. If additional research or investigation would be needed to fully respond to any item, please answer as thoroughly as possible based on current information. Complete all items in Part 1. You may also provide any additional information which you believe will be needed by or useful to the lead agency; attach additional pages as necessary to supplement any item. Part I — Project and Sponsor information Name of Action or Project: Coddington Road Community Center Building Addition Project Location (describe, and attach a location map): 920 Coddington Road, Town of Ithaca Brief Description of Proposed Action: Construction of a new one-story building addition with a footprint of 9,670 sf. The property encompasses 11.9 acres whereas the project will disturb only 1.5 acres. Associated with the building construction is the conslruefion of a new parking lot to bring the existing lot into code with respect to the size of the parking spaces; the lot will be expanded to provide 35 parking spaces Other associated construction includes anew onsite wastewater treatment system subsurface absorption) and an underground stor(m'watter management system to mitigate the impacts to stormtwater runoff. ](utilizing ('3� %S c nx\:! [ {{ L + i r 'iffy s� T _ sLiCt� r U yri iY1C-Ii-�(41+L -D- ' ' n'Cv-a 0-f)p's. � � L 3�! V�' Rg _ r `CP\CC_. Name of Applicant or Sponsor: Telephone: p (607) 277-1434 E -Mail: heathe,@coddingtonroad.ofg Coddington Road Community Center (contact: Heather Mount, Executive Director) Address: 920 Coddington Road City/PO: State: Zip Code: Ithaca NY 14850 1. Does the proposed action only involvcrthe legislative adoption of plan, local law, ordinance, NO YES administrative rule, or regulation? If Yes, attach a narrative description of the intent of the proposed action and the environmental resources that #il El be affected in the municipality and proceed to Part ?. If no, continue to question ?. k� J ?. Does the proposed action require a permit, approval or funding from any other government Agency? NO YES If Yes, list agency name and ertnit or approval: Town or Ithaca ❑ ❑✓ �.ah t•]!Yt .r i �:xtiQ..t1�tL i c , rC-�iif c 3. a. Total acreage of the site of the pr osed actioA? 11.9 acre b. Total acreage to be physically disturbed? 1.5 acres c. Total acreage (project site and any contiguous properties) owned or controlled by the applicant or project sponsor? 11.9 acres 4. Check all land uses that occur on, are adjoining or near the proposed action: 5. ❑ Urban ❑ Rural (non -agriculture) ❑ Industrial ❑ Commercial m Residential (suburban) El Forest ❑ Agriculture Aquatic ❑ Other(Specify): ❑ Parkland Page l of 3 SEAF 2019 5.. Is the proposed action, a. A permitted use under the zoning regulations? b. Consistent with the adopted comprehensive plan?' �`� NO YES i NIA ® ❑rl —& 10 6. Is the proposed action consistent with the predominant character of the existing built or natural landscape? NO YES n("V"�('� 7. Is the site of the proposed action located in, or does it adjoin, a state listed Critical Environmental Area? If Yes, identify: NO YES r{ ❑ 8, a. Will the proposed action result in a substantial increase in traffic above present levels? b. Are public transportation services available at or near the site of the proposed action? c. Are any pedestrian accommodations or bicycle routes available on or near the site of the proposed action? NO YES ❑ 9. Does the proposed action meet or exceed the state energy code requirements? If the proposed action will exceed requirements, describe design features and technologies: NO YES c P Icac�t� ' 10. Will the proposed action connect to an existing publiclprivate water supply? If No, describe method for providing potable water: NO YES 11. Will the proposed action connect to existingwastewater utilites? If No, describe method for providing wastewater treatment: A new onsite wastewater treatment system, including a 13,000 gallon septic tank and a new absorption fretd, will be constructed. NO YES O 12. a. Does the project site contain, or is it substantially contiguous to, a building, archaeological site, or district which is listed on the National or State Register of Historic Places, or that has been determined by the Commissioner of die NYS Office of Parks, Recreation and Historic Preservation to be eligible for listing on the State Register of Historic Places? b. Is the project site, or any portion of it, located in or adjacent to an area designated as sensitive for archaeological sites on the NY State Historic Preservation Office (SHPO) archaeological site inventory? NO YES 21 El 13. a. Does any portion of the site of the proposed action, or lands adjoining the proposed action, contain wetlands or other waterbodies regulated by a federal, state or local agency? � C VX -e- 64 + 3 A ��A b. Would the proposed action physically alter, or encroach into, any existing wetland or waterbody? If Yes, identify the wetland or waterbody and extent of alterations in square feet or acres: A Class A unnamed tributary to Six Mile Creek runs through the property. The project does not impact the tributary; the closest point nttha prr'prt to the fributary is t70 feet NO YES El Page 2 of 3 14: Identify the typical habitat types that occur on, or are likely to be found on the project site. Check all that apply: ❑Shoreline ® Forest ® Agricultural/grasslands ❑ Early mid -successional ❑ Wetland ❑ Urban ID Suburban 15. Does the site of the proposed action contain any species of animal, or associated habitats, listed by the State or Federal government as threatened or endangered? NO YES ❑✓ ❑ 16. Is the project site located in the I Qt) -year flood plan? NO YES Z✓ ❑ 17. Will the proposed action create storm water discharge, either from point or non -point sources? If Yes, a. Will storm water discharges flow to adjacent properties? b. Will storm water discharges be directed to established conveyance systems (runoff and storm drains)? If Yes, briefly describe: NO YES © FVI Stormwater runoff, after the peek flows have been attenuated in an onsite system, will discharge to an existing roadside culvert that coveys flow to an unnamed trio iry to the north-northeast of_thg rgpedy, 18. Does the proposed action include construction or other activities that would result in the impoundment of water or other liquids (e.g., retention pond, waste lagoon, dam)? If Yes, explain the purpose and size of the impoundment: NO YES a ❑ 19. Has the site of the proposed action or an adjoining property been the location of an active or closed solid waste management facility? If Yes, describe: NO YES Z ❑ ?O.Has the site of the proposed action or an adjoining property been the subject of remediation (ongoing or completed) for hazardous waste? If Yes, describe: NO YES 1 CERTIFY THAT THE INFORMATION PROVIDED ABOVE IS TRUE AND ACCURATE TO THE BEST OF MY KNOWLEDGE Applicant/sponsor/name: Loddington road Community Center Date: Signature, Title: AgenUCivil Engineer for the Applicant PRINT FARM Page 3 of 3 EAF Mapper Summary Report Ithaca ��¢fr Danby 1.1 imtin USGS, In temt ap INCREMENII'l5 NPICan, Bd JapaR METl, Esn Ctuna (Hong Koncj Esn Korea; Esh MiAlano FI GCC (c) CipanStreetlJap contnbutors, and the GIS User Community Part 11 Question 7 [Critical Environmental Area] Part 1 1 Question 12a [National or State Register of Historic Places or State Eligible Sites] Part 1 1 Question 12b [Archeological Sites] Part i f Question 13a [Wetlands or Other Regulated Waterbodies] Part 11 Question 15 [Threatened or Endangered Animal] Part 1 / Question 16 [100 Year Flood Plain] Part 1 / Question 20 [Remediation Site] No No Wednesday, July 22, 2020 9:49 AM Disclaimer: The EAF Mapper is a screening tool Intended to assist project sponsors and reviewing agencies in preparing an emnronmental assessment form (EAF). Not all questions asked in the EAF are answered by the EAF Mapper. Additional information on any EAF question can be obtained by consulting the EAF workbooks. Although the EAF Mapper provides the most up-to-date digital data available to DEC, you may also need to contact local or other data sources in order to obtain data not provided by the Mapper. Digital data Is not a substllate for agency determinations. Ottawa 6lantreal Toronto T 5m i � eastm �elrolt �• � v F Clcvtfmd Proaldertee New York �ncc Pittsburgh Philadelphia tt>�Pi'VNCar1 ESn Japan IAETI Esn China (Hong lia.0, Esd c(4iObaiStree clap ctmtdb�rj,R2gA1e GI5 UserC,7tnntttrrtg No Yes - Digital mapping information on focal and federal wetlands and waterbodies is known to be incomplete. Refer to EAF Workbook. No Digital mapping data are not available or are incomplete. Refer to EAF Workbook. No Short Environmental Assessment Form -'EAF Mapper Summary Report RECEMD J U L 0 2 2020 TOWN OF ITHACA July 1, 2020 PLANNING Tompkins County Department of Planning & Sustainability Daniel D. Tompkins Building 121 East Court Street Ithaca NV 14850 Re; Tompkins County Energy Recommendations for New Construction To Whom it May Concern, From the beginning Coddington Road Community Center (CRCC) has prioritized energy saving and sustainable design for this new building. In reference to the recommendations provided please note the specific measures implemented and considered. Documentation will be more detailed in the building permit package. 1) The plumbing fixtures proposed meet the EPA's Water Sense requirements. 2) We are heating and cooling with air source heat pumps. Kitchen makeup air is also being supplied with a heat pump. We are providing hot water with a hybrid heat pump water heater. No gas is being used on this project. 3) The roof has been designed to be `solar receptive.' We have ensured that structurally the building can support solar panels, the building is a south facing pitched roof, with an open field adjacent to it. Penetrations and equipment are located to the north. The building utility space has been set up with area designated for future solar infrastructure. CRCC is very interested in a future solar installation if they can find funding. 4) Building envelope has been designed with a low window to wall ratio. The r -value is exceeded on all wall assemblies. We have also designed a vestibule at the main entrance. 5) The design also uses LED lighting including upgrading the lighting in the existing building. If you have any questions for require further detail at this time, please let me know. Very truly yours, HOLT Architects, PC x4 Kelly Maher Architect Architecture Planning Interior Design HOLT Architects Pt: Ithaca orrice: 610 W. State Street Ithaca, NY 14850 Syroam Office: 132 E. Wierson Saeet Syracuse, NY 13202 phone: 607 273 7600 http://www holt cam Grahom L Gillespie, AIA Steven W. Hugo, AtA Poul A. Levesque II, AIA A. quay Thompson, AIA Cindy Kaufman, AIA Richard J. Wagner, AIA David H. Taube Nathan Brown, AIA Thomas Covell, AIA Sarah Galbreath, AIA Andrew M. GN, AIA Gary L Myers, AIA Catherine Blakemore, AIA Agency Use Only [If applicable) Project CRCC Park Land Convey/Accept Date: August 10, 2020 Short Environmental Assessment Form Part 2 - Impact Assessment Part 2 is to be completed by the Lead Agency. Answer all of the following questions in Part 2 using the information contained in Part 1 and other materials submitted by the project sponsor or otherwise available to the reviewer. When answering the questions the reviewer should be guided by the concept "Have my responses been reasonable considering the scale and context ofthe proposed action?" PRINT FORM I Pagel oft No, or Moderate small to large impact impact may may occur occur 1. Will the proposed action create a material conflict with an adopted land use plan or zoning Q Elregulations? 2. Will the proposed action result in a change in the use or intensity of use of land? a ❑ 3. Will the proposed action impair the character or quality of the existing community? o El 4. Will the proposed action have an impact on the environmental characteristics that caused the a ❑ establishment of a Critical Environmental Area (CEA)? 5. Will the proposed action result in an adverse change in the existing level of traffic or rz ❑ affect existing infrastructure for mass transit, biking or walkway? 6. Will the proposed action cause an increase in the use of energy and it fails to incorporate Z❑ reasonably available energy conservation or renewable energy opportunities? 7. Will the proposed action impact existing: ❑ a. public / private water supplies? b. public / private wastewater treatment utilities? -El 8. Will the proposed action impair the character or quality of important historic, archaeological, El or aesthetic resources? 9. Will the proposed action result in an adverse change to natural resources (e.g., wetlands, FZ El waterbodies, groundwater, air quality, flora and fauna)? 10. Will the proposed action result in an increase in the potential for erosion, flooding or drainage a E]problems? 11. Will the proposed action create a hazard to environmental resources or human health? o I ❑ PRINT FORM I Pagel oft Age n Use Only [If applicable] Project: CRCC Parkland Date: August 10, 2020 Short Environmental Assessment Form Part 3 Determination of Significance For every question in Part 2 that was answered "moderate to large impact may occur", or if there is a need to explain why a particular element of the proposed action may or will not result in a significant adverse environmental impact, please complete Part 3. Part 3 should, in sufficient detail, identify the impact, including any measures or design elements that have been included by the project sponsor to avoid or reduce impacts. Part 3 should also explain how the lead agency determined that the impact may or will not be significant. Each potential impact should be assessed considering its setting, probability of occurring, duration, irreversibility, geographic scope and magnitude. Also consider the potential for short- term, long-term and cumulative impacts. PLEASE SEE ATTACHED. Check this box if you have determined, based on the information and analysis above, and any supporting documentation, that the proposed action may result in one or more potentially large or significant adverse impacts and an environmental impact statement is required. DCheck this box if you have determined, based on the information and analysis above, and any supporting documentation, that the proposed action will not result in any significant adverse environmental impacts. Town of Ithaca Town Board Name of Lead Agency Rod Howe Print or Type Name of Responsible Officer in Lead Agency Signature of Responsible Officer in Lead Agency Date Town Supervisor Title of Responsible Officer Signature of Preparer (if different from Responsible Officer) PRINT FORM ] Page 2 of Town Board Short EAF Part 3 Attachment: Coddington Road Community Center Addition (8/1012020) The proposal involves constructing a 9,670+/- square foot building addition to the Coddington Road Community Center (CRCC) to accommodate a growing childcare program at the center, and to replace the temporary classrooms that were installed in 2014. The building will be located on an existing multi-purpose field and gravel driveway and will connect to the existing CRCC building. The existing parking lot will be modified to meet current code requirements and expanded to accommodate employee parking, which currently exists along the south east property boundary. The proposed addition requires Planning Board site plan and special permit approval and Town Board approval for the conveyance/acceptance of parkland per NYS parkland alienation legislation (Chapter 289 of the Laws of 2019). The applicant asserts that with the addition, there will be an average of around 120 children and 27 staff members year-round, with higher numbers in the summer and lower numbers in other parts of the year. This is an overall average increase of 36 children year-round and an additional 9 staff members (84 current students, 18 staff). As such, the proposal will expand the use and increase the intensity of the use. However, the project includes mitigation measures below that will reduce environmental impacts associated with the expansion. Regarding traffic and parking, the site distance is limited for those approaching the northern entrance driveway. This situation was evaluated in the 2014 approval and it was determined that the entrance -only at the northern access and exit -only at the southern access mitigated the site distance issue. The only change to the entrance/exit with this proposal is to narrow the access points at Coddington Road, which will make the northern entrance even safer to enter. Given that Coddington Road is a county road, it will be capable of handling the increased traffic from parents and employees entering the site. The proposed number of parking spaces exceeds the number required by zoning but is appropriate for the projected annual number of users of the property without being excessive (35 spaces proposed for 27 staff, leaving 8 spaces for parents and visitors). Overall, the proposed parking lot improvements will result in a safer parking lot for users, with striped parking spaces, wider travel lane that facilitates safe traffic circulation, and parking space sizes that meet code requirements. There will be no significant traffic increase or negative traffic impacts resulting from the project. The project involves some tree loss, grading, and a slight increase in impervious surfaces. There are some very large Maple trees that border the north and west sides of the property, near the proposed employee parking area. These trees should be preserved during construction and protected with fencing around the drip line to prevent construction equipment and materials from impacting the trees. The project includes new spruce trees in the same area to provide parking lot screening. The building itself will be located on an existing ballfield and gravel drive, so the site has already been disturbed. While there could be a potential increase in erosion, flooding and drainage problems, the project includes erosion and sedimentation controls, and an underground stormwater management system to treat and mitigate stormwater runoff in accordance with NYSDEC regulations. The addition is situated so that the narrowest part of the building faces Coddington Road. The building is also low profile, with materials that are natural and expected to blend in with the surroundings. This will help mitigate visual and aesthetic impacts of the building on the surrounding neighborhood. There is an existing easement for a town park on the CRCC property that was originally established in 1986. The 1986 park easement area (replaced in 2008) includes a ballfield, a pavilion and walking paths. Over time, the use of the ball field has decreased, and the CRCC has appealed to the Town Board to alienate this part of the park so they can develop the addition to the existing CRCC building on a portion of the field. To accommodate the request, the Town Board has decided to terminate the existing easement and has designated an area outside of the ballfield that encompasses the pavilion and walking paths as the replacement parkland. As the town has another ballfield at Tutelo Park that better serves the community, the proposed new easement area is envisioned for passive recreation and is expected to serve the overall community as well as the CRCC. There are no anticipated negative environmental impacts associated with the Town Board action to terminate the existing park easement and accept the new easement. Regarding sewer capacity, the project involves upgrading the existing septic system to appropriately accommodate the increase in the number of users. In terms of water capacity, the proposal will have adequate water pressure and flow for regular activities and uses in the building. However, there is an existing issue with the supply of water for fire suppression, based on calculations that are shy of those required in the NYS Uniform Code for adequate sprinkler and fire flow. The Town plans to upgrade an existing water line along King Road East (part of the Troy Road water tank system) that serves this area of South Hill near, and including, the CRCC. This upgrade will increase flows to the system which will provide the fire flow required. In the meantime, the applicant plans to either seek a sprinkler variance from NYS or install a temporary water tank to provide additional fire flow for the project. The available solutions will reduce the potential for significant environmental impacts related to the project. Regarding Part 1, Question 13a, there is a NYS DEC -classified stream that crosses the CRCC property along the south west side (more than 600 feet from Coddington Road at the crossing point). The stream is around 175+/- feet west of the proposed building, and off the CRCC property at that point. There will be no significant adverse environmental impacts on the stream resulting from the project. Item 6b MEETING OF THE ITHACA TOWN BOARD August 10, 2020 TB Resolution 2020 - : Authorization to Release and Extinguish an existing easement and to accept and execute a replacement easement from Coddington Road Community Center for parkland purposes, subject to Permissive Referendum Whereas, an easement situated on lands owned by the Coddington Road Community Center, Inc. (CRCC) was acquired by the Town in 1986 and expanded in 2008, and served as, and was designated for, park and recreation purposes, and Whereas, after negotiations with the Town in 2018 over their desire to expand the childcare facility into the easement lands, CRCC agreed to offer the Town a replacement easement of similar size on another portion of their property, and Whereas, in the summer of 2019 the Town obtained permission from the New York State Legislature and Governor (Assembly A8235 & Senate 56441) to alienate the existing parkland easement and replace it with an easement located on another portion of the property; and Whereas, this is an Unlisted Action for which the Town of Ithaca Town Board is acting in an uncoordinated environmental review with respect to this action and has made a negative determination of environmental significance; now therefore be it Resolved, that the Town Board of the Town of Ithaca authorizes the release and extinguishment of the existing easement and authorizes the Town Supervisor to execute the necessary documents to release and extinguish said easement, subject to the approval of the Attorney for the Town, and subject to a permissive referendum as permitted by law, and be it further Resolved, that the Town Board does hereby approve and authorize the Town Supervisor to sign the replacement easement from the Coddington Road Community Center as described above, subject to the approval of the Attorney for the Town. Moved: Seconded: Vote: r c 7-1 Item 08 MEETING OF THE ITHACA TOWN BOARD Monday, August 10, 2020 TB Resolution 2020 —: Authorization for Supervisor to sign an Agreement for Services with Jim Engel of White Oak Nursery for the second phase of the Town of Ithaca South Hill Recreation Way Invasive Removal & Native Replanting Grant Whereas, the Town of Ithaca received a 2018 Urban and Community Forestry Grant from the New York State Department of Environmental Conservation (NYSDEC) for removing woody invasive plants and replanting with native trees and shrubs along the South Hill Recreation Way, and Whereas, the funding provided by NYSDEC is $38,250, which requires a local match of $12,750, and Whereas the Town awarded the first phase of the project consisting of the removal of invasive species to White Oak Nursery on October 3, 2019 which was completed satisfactorily, and Whereas, The Town of Ithaca Public Works advertised a RFP for the second phase of the project consisting of the provision of a minimum of 250 native trees and 250 native shrubs and assistance in planting the trees and shrubs in coordination with Town Staff and volunteers to reestablish native species where the invasive species were removed, and Whereas the Town received four responses and the Parks Manager and Director of Public works reviewed and evaluated the responses and determined that the proposal submitted by Jim Engel of White Oak Nursery is the best met the evaluation criteria stated in the RFP and was the lowest cost submitted, and Whereas the Director of Public Works and the Parks Manager recommend awarding the project to White Oak Nursery as the lowest responsive and responsible proposal, now therefore be it Resolved that the Town Board approves and accepts the recommendation of the Public Works Department and Park Manager and authorizes the Town Supervisor to sign an agreement with Jim Engle of White Oak Nursery in an amount not to exceed $11,800 as stated in the RFP. Moved: Seconded: Vote: ayes — Basic Price Submitted Info White Oak Nursery - $11,800 Cayuga Landscape - $37,160 Cardno Inc., - $14,410 DRG, Inc. - $15,000 Item 09 MEETING OF THE ITHACA TOWN BOARD August 10, 2020 TB Resolution 2020- : Approval and authorization to sign a 1 --year extension of the Tompkins County Animal Control services contract Whereas the Tompkins County Animal Control contract for services is due to expire and due to the uncertainty surrounding COVID 19 budget constraints for all parties/municipalities involved, the option of a one-year extension is optimal, now therefore be it Resolved that the Town Board hereby approves of and authorizes the Supervisor to sign a 1 -year extension of the existing contract with Tompkins County Animal Control. Moved: Seconded: Vote: MEETING OF THE ITHACA TOWN BOARD Monday, August 10, 2020 Notes on Consent Items Consent g: Smoking Policy to be Tobacco Free Policy Current Smoking Policy: 6.14.19 In the interest of providing a safe and healthy environment for employees, customers, and visitors, and in accordance with Article 13-E of the Public Health Law, the following smoking rule has been adopted: Smoking is prohibited in any Town building, Town vehicle and on Town property at Town Hall (including personal vehicles in parking lot). Smoking is permitted outside at Public Works Facility, but not within 25 feet of any public entrance doorway. TOBACCO FREE POLICY In the interest of providing a safe and healthy environment for employees, board/commission members, customers, contractors and any other visitors, in accordance with Article 13-E of the Public Health Law and the Tobacco Free policy, the following tobacco use rules has been adopted: Tobacco use is prohibited in any Town/SCLIWC building, vehicle/equipment, and on all owned or maintained property, with the exception that tobacco use is permitted in the designated area at Public Works Facility only. Tobacco Products are defined by the FDA to include cigarettes, cigars, roll -your- own tobacco, pipe tobacco, hookah tobacco, dissolvable, nicotine gels, smokeless tobacco (dip, snuff, snus, chewing tobacco), vaporizers, e -cigarettes, and other electronic nicotine or aerosol delivery systems. Tobacco Use refers to the intake of tobacco products by smoke or vapor from cigarettes, cigars, pipes, hookahs, vapes, e -cigarettes, or other electronic nicotine aerosol delivery systems, either by the individual smoking/vaping or the oral absorption of nicotine and related toxins through smokeless tobacco products. Consent is Longevity Current Schedule For non -unionized Town employees hired on or after 8/1/2010 the following longevity schedule gpnlies: 10-14 years $200 20-24 years $300 15- 19 years $250 25 + years $350 Revised schedule For non -unionized employees hired on or after 8/1/2010 the following longevity schedule applies: 10-14 years $300 20-24 years $500 15- 19 years $400 25 + years $600 Consent f: Adoption of Modified Vacation Buy Back Program for 2021) Personnel Manual: VACATION BUY BACK PROGRAM: what will be inserted: Employees are allowed to sell back up to 80 hours of accumulated vacation time in 2020, provided that at least one week of vacation time in the preceding twelve months has been used. Employees must complete the vacation buy back form and submit it to Human Resources with their timesheet. Payment will be in a separate check around the first pay in December. This is a taxable benefit, but union dues will not be assessed on the benefit. ITEM 10 MEETING OF THE ITHACA TOWN BOARD Monday, August 10, 2020 TB Resolution 2020 - : Adopt Consent Agenda Resolved, that the Town Board of the Town of Ithaca hereby approves and/or adopts the following Consent Agenda items: a) Approval of Town Board Minutes b) Approval of Town of Ithaca Abstract c) Approval of Bolton Point Abstract d) Approval designation of Highway surplus vehicles and equipment e) Approval of the Remote Work Policy and Procedures f) Approval of a Modified Vacation Buy Back Program for 2020 g) Approval of the revised Smoking Policy to be Tobacco Free h) Approval of provisional appointment of Water Sewer Maintenance Supervisor i) Approval of the Revised Longevity Schedule (non -Collective Bargaining employees) j) Approval of closures for Town -wide training k) Approval of temporary salary adjustment — Court Clerk Moved: Seconded: Vote: ayes — TB Resolution 2020 - a: Approval of Minutes Resolved, that the Town Board hereby approves the draft minutes of July 13, 2020 as submitted with non -substantial corrections suggested and approved by the Board made. TB Resolution 2020 - b: Town of Ithaca Abstract No. 15 for FY -2020 Whereas the following numbered vouchers have been presented to the Ithaca Town Board for approval of payment; and Whereas the said vouchers have been audited for payment by the said Town Board; now therefore be it Resolved that the governing Town Board hereby authorizes the payment of the said vouchers in total for the amounts indicated. VOUCHER NOS. 824-900 General Fund Town Wide 30,965.18 General Fund Part -Town 2,209.46 Highway Fund Town Wide DA 10,246.94 Highway Fund Part Town DB 12,012.89 ITEM 10 Water Fund 1.64,716.39 Sewer Fund 8,821.81 Gateway Trail — H8 2,673.38 State Route 96b Sidewalk — H7 271,500.81 PWF Renovations Project — H22 188,559.81 TOTAL 691,706.67 TB Resolution 2020- c: Bolton Point Abstract Whereas, the following numbered vouchers for the Southern Cayuga Lake Intermunicipal Water Commission have been presented to the governing Town Board for approval of payment; and Whereas, the said vouchers have been audited for payment by the said Town Board; now, therefore, be it Resolved, that the governing Town Board hereby authorizes the payment of the said vouchers. Voucher Numbers: 247-308 Check Numbers: 19110, 19119-19166 Capital Impr/Repl Project $ 15,898.59 Operating Fund $ 84,409.65 TOTAL $ 100,308.24 Less Prepaid $ 1,122.60 TOTAL $ 99,185.64 TB Resolution 2020 - d: Disposal of Surplus Vehicles and Equipment Whereas, the Town has received, or soon will receive, all of the replacement vehicles and equipment ordered as part of the 2020 Fleet Replacement Program; and. Whereas, the Public Works Department requests the Town Board to declare the following identified vehicles and equipment as surplus, obsolete, and no longer needed by the Town: 4 • 2010 Ford F350 Dump Truck (Fleet #17) Pending Delivery of Replacement 0 2006 Jeep Liberty (#26) — Originally Scheduled for 2019 Auction • 2010 John Deere 624K Loader (Fleet #31) • 2013 Caterpillar Mini -Excavator (Fleet #36) — Trade for $34,000 • 2010 Gehl Skid Steer (Fleet #46) • 2017 Grasshopper Mower (Fleet #53) — Traded for $6,500 2013 Ford F250 SuperCab w/Plow (Fleet #69)— Pending Delivery of Replacement + Bobcat 72" Sweeper Attachment 2 ITEM 10 • Tiger Boom Mower Attachment • ATI) Sand Blaster Tool Whereas, the Public Works Department recommends the listed vehicles and equipment be disposed of by sale in a public auction, by sale in an "on-line" public auction, or be considered for "trade-in" on new vehicles or equipment ordered as part of the 2020 Fleet Replacement Program, as determined to be in the best interest of the Town of Ithaca; now therefore be it; Resolved, that the Town Board of the Town of Ithaca does hereby declare the vehicles and equipment identified above are surplus, obsolete, and no longer needed by the Town; and be it further Resolved, that the surplus vehicles and equipment be disposed of by sale in a public auction, by sale in an "on-line" public auction, or as a "trade-in" on new vehicles or equipment ordered as part of the 2020 Fleet Replacement Program, as determined to be in the best interest of the Town of Ithaca; and be it further Resolved, that the proceeds realized through the sale of the surplus vehicles and equipment be deposited to Highway Fund account DB230, Cash Reserve - Highway Equipment. TB Resolution 2020 — e: Approval of Remote Work Policy and Procedures Whereas, the Town has had employees working from home due to the COVID-19 pandemic and it seems there will be a need and desire to allow staff to work remotely after the pandemic has past; and Whereas, the Management Team has reviewed a Remote Work Policy that will allow for temporary remote work and regularly scheduled remote work and recommends the creation of such policy; and Whereas, the Personnel and Operations Committee has reviewed the policy and has determined that there are several benefits to having the policy such as providing work life balance and reducing the carbon foot print; and Whereas, the Personnel and Operations Committee recommends the approval of the Remote Work Policy and Procedures; therefore, be it Resolved, the Town Board of the Town of Ithaca does hereby approve the Remote Work Policy and Procedures. TB Resolution 2020 — f: Adoption of Modified Vacation Buy Back Program for 2020 Whereas, during a time when staff are returning to work from the COVID-19 pandemic and vacations are more difficult to achieve, a modification to the current Vacation Buy Back program is in the best interest of the staff; and Whereas, the Personnel and Organization Committee has reviewed the recommendation to allow for a one year only modification to the Vacation Buy Back program allowing staff to return a maximum of 80 hours, while still meeting all other qualifications of the program; and Whereas, the Personnel and Organization Committee recommends the approval of the modified Vacation Buy Back program for the 2020 calendar year; now, therefore, be it Resolved, that the Town Board of the Town of Ithaca does hereby approve the modified Vacation Buy Back program for 2020. TB Resolution 2020 - g: Adoption of Replacement of Smoking Policy to be Tobacco Free Policy Whereas, the Town Board approved a Tobacco Free policy for all Town property and equipment; and Whereas, the Smoking Policy in the Personnel Manual needs to reflect the changes by replacing the Smoking Policy with a Tobacco Free Policy; and Whereas, the Bolton Point Water System approved the replacement of the current Smoking Policy with the Tobacco Free policy;'now, therefore, be it Resolved, that the Town Board of the Town of Ithaca does hereby approve the replacement of the current Smoking Policy with the Tobacco Free policy; and be it further Resolved, the Human Resources Manager is directed to update the policy in the Personnel Manual and Safety Manual. TB Resolution 2020 — h: Provisional Appointment of Water & Sewer Maintenance Supervisor Whereas, the Water & Sewer Maintenance Supervisor position is vacant due to a promotion, and Whereas, the interviewing committee interviewed 6 candidates from the open recruitment for the position; and Whereas, the committee has determined that Glen Reese Jr. possesses the necessary knowledge and skills to satisfactorily perform the duties of the position and recommend appointment effective August 10, 2020; now, therefore be it Resolved, the Town Board of the Town of Ithaca does hereby approve the provisional appointment of Glen Reese Jr. as Water & Sewer Maintenance Supervisor, effective August 10, 2020; and be it further 0 ITEM 10 Resolved, this is a 40 hour a week hourly position, at the hourly rate of $35.80, which is an estimated annual salary of $74,464, from account numbers F8310.100 and G8110.100, in Job Classification "VI", with full time benefits; and be it further Resolved, the said appointment is a provisional appointment pending the results from the next civil service exam for this position. TB Resolution 2020 - is Adoption of Revised Longevity Schedule for Non -Collective Bargaining Unit Staff Hired on or after 2010. Whereas, the Town Board on December 28, 2018 approved a revised Longevity Schedule for non -unionized employees hired on or after August 1, 2010 to match the Teamsters Collective Bargaining Agreement; and Whereas, the Personnel and Organization Committee reviewed the Longevity Policy and corresponding schedule as there are staff hired in 2010 reaching the ten year threshold and determined that the levels are not adequate; and Whereas, the Personnel and Organization Committee recommends revising the Longevity schedule for the non -collectively bargained staff to better reflect the incremental levels desired to appropriately award years of service; now, therefore, be it Resolved, that the Town Board of the Town of Ithaca does hereby approve the Longevity Schedule for non -unionized employees hired on or after August 1, 2010; and be it further Resolved, the Human Resources Manager is directed to update the policy in the Personnel Manual. TB Resolution 2020 - j: Approval of closure of Town Offices for Training Resolved that the Town Board hereby approves the full day closing of Town Hall offices on September 11`h and Public Works Facility Offices on September 18`h for Diversity Training. TB Resolution 2020 - k: Approval of a temporary salary adjustment — Court Clerk Whereas, Shannon Sanzi, Court Clerk, has resigned effective August 14, 2020; and Whereas, Penny Grant, Court Clerk, has agreed to keep the office running for both Judges with a small per week stipend; and Whereas, the Human Resources Manager recommends a temporary increase to Ms. Grant's salary by $150 per week for the duration of the period the position is vacant, and Whereas, the Town Supervisor has reviewed the request and recommends the approval of the temporary salary adjustment for Ms. Grant; now, therefore be it 5 INCOME#] Resolved, the Town Board of the Town of Ithaca does hereby approve the temporary salary adjustment of $150 per week for Penny Grant, Court Clerk, effective August 16, 2020 which will continue until the vacant position is filled. Reviewed by Manager 7.7.20 For ERC Review 7.13.20 & P&0 7.27.20 Remote Work Policy and Procedure DRAFT Objective Remote Work allows employees to work at home, or in a satellite location for all or part of their workweek. Town of Ithaca considers remote work to be a viable, flexible work option when both the employee and the job are suited to such an arrangement. Remote work may be appropriate for some employees and positions but not for others. Remote work is not an entitlement, it is not an employer wide benefit, and it in no way changes the terms and conditions of employment. Definition Remote work refers to an arrangement where an employee works from home or from another location away from the usual workplace. Depending on the details of the arrangement, remote work constitutes either a portion of the employee's work time or all of it. Typically, the remote work arrangement is initiated by an employee's request (although it can be a condition of employment). Supervisors must determine the feasibility of a proposed remote work arrangement before approving it. The arrangement is intended to benefit the employee without putting undue burden or added expense on the supervisor, department, or organization. • Types of remote work arrangements Temporary: Temporary remote work arrangements may be approved for circumstances such as inclement weather, special projects, business travel, waiting for a service call, or some work life balance circumstances. These arrangements are approved on an as -needed basis only, with no expectation of ongoing continuance. Other informal, short-term arrangements may be made for employees on family or medical leave to the extent practical for the employee and the organization and with the consent of the employee's health care provider, if appropriate. Prior notice and approval are required, but leeway may be granted for short term notices. Approval must be documented, which can be done by email Note: Employees who are unable to work at their regular location due to their own or family member's illness or injury should generally use sick time for this purpose, but leeway may be permitted. Remote work should not be used to provide regular active care for a child or other dependent. Regular: Regular remote work arrangements are ongoing and must be supported by a written agreement that specifies the requirements and details of the arrangement. The arrangement can last for a defined period or can continue indefinitely with regular bi- annual reviews. Arrangements are encouraged to include a combination of on site and remote work timeframes. Procedures Either an employee or a supervisor can suggest remote work as a possible work arrangement. Any regular remote work arrangement will be on a trial basis for the first three months and may be discontinued at the request of either the employee or supervisor -employer. Every effort will be made to provide 30 days' notice of such change in order to accommodate changes to commuting, child-care and other issues that may arise from the termination of a remote work arrangement. There may be instances, however, when less time or no notice is possible. Eligibility Individuals requesting regular remote work arrangements must have a minimum of 12 months of continuous, regular employment and must have a satisfactory performance record. Before entering into any remote work agreement, the employee and manager, with the assistance of the human resource department, will evaluate the suitability of such an arrangement, reviewing the following areas: • Employee suitability. The employee and manager will assess the needs and work habits of the employee, compared to traits customarily recognized as appropriate for successful remote workers. • Job responsibilities. The employee and manager will discuss the job responsibilities and determine if the job is appropriate for a remote work arrangement. • Equipment needs, workspace design considerations and scheduling issues. The employee and manager will review the physical workspace needs and the appropriate location for the remote work. • Tax and other legal implications. The employee must determine any tax or legal implications under IRS, state and local government laws, and/or restrictions of working out of a home-based office. Responsibility for fulfilling all obligations in this area rests solely with the employee. A draft remote work agreement will be prepared and signed by all parties, and a not more than three-month trial period will commence. Performance Evaluation of remote worker performance during the trial period will include regular interaction by phone, zoom and e-mail between the employee and the manager, and weekly face-to-face meetings to discuss work progress and problems. At the end of the trial period, the employee and manager will each complete an evaluation of the arrangement and make recommendations for continuance or modifications. Evaluation of remote worker performance beyond the trial period will be consistent with that received by employees working at the office in both content and frequency but will focus on work output and completion of objectives rather than on time -based performance. An appropriate level of communication between the remote worker and supervisor will be agreed to as part of the discussion process and will be more formal during the trial period. After conclusion of the trial period, the manager and worker will communicate at a level consistent with employee's working at the office or in a manner and frequency that is appropriate for the job and the individuals involved. Remote work is not designed to be a replacement for appropriate childcare. Although an individual employee's schedule may be modified to accommodate childcare needs, the focus of the arrangement must remain on job performance and meeting business demands. Prospective remote workers are encouraged to discuss expectations of remote working with family members prior to; entering a trial period. Time Worked Remote workers will be required to accurately record all hours worked using the Town's time -keeping system. Hours of work can be flexible but should cover most of the employee's regular workday schedule. Hours worked more than those scheduled per workweek require the advance approval of the remote worker's supervisor. Failure to comply with this requirement may result in the immediate termination of the remote work agreement. Equipment On a case-by-case basis, the employer will determine, with information supplied by the employee and the supervisor, the appropriate equipment needs (including hardware, software, smart phone, internet access and other office equipment) for each remote working arrangement. The information technology staff will serve as resources in this matter. Equipment supplied by the organization will be maintained by the organization. Equipment supplied by the employee, if deemed appropriate by the organization, will be maintained by the employee. The Town accepts no responsibility for damage or repairs to employee -owned equipment. The Town reserves the right to make determinations as to appropriate equipment, subject to change at any time. Equipment supplied by the employer is to be used for business purposes only. The supervisor must inventory the employer property provided and the remote worker must agree to take appropriate action to protect the items from damage or theft. Upon termination of employment, all Town property will be returned, unless other arrangements have been made. Employer will supply the employee with appropriate office supplies (pens, paper, etc.) as deemed necessary. Employer will also reimburse the employee for business-related expenses, such as phone calls that are reasonably incurred in carrying out the employee's job. The employee will establish an appropriate work environment within his or her home for work purposes. Employer will not be responsible for costs associated with the setup of the employee's home office, such as remodeling, furniture or lighting, nor for repairs or modifications to the home office space. Security Consistent with the organization's expectations of information security for employees working at the office, remote work employees will be expected to ensure the protection of employer and customer information accessible from their remote location. Steps include the use of locked file cabinets and desks, regular password maintenance, and any other measures appropriate for the job and the environment. Safety Employees are expected to maintain their home workspace in a safe manner, free from safety hazards. Injuries sustained by the employee in the remote location and in conjunction with his or her regular work duties are normally covered by the company's workers' compensation policy. Remote work employees are responsible for notifying the employer of such injuries as soon as practicable. The employee is liable for any injuries sustained by visitors to his or her home worksite.