HomeMy WebLinkAboutTB Packet 2020-05-11
MEETING OF THE ITHACA TOWN BOARD
Monday, May 11, 2020 at 5:30 p.m.
AGENDA
ZOOM ID 5664 489 2655 Call In 929-436-2866
1. Call to order and Pledge of Allegiance
2. Persons to be heard and Board Comments
3. Public Hearing regarding a noise permit application for LaTourelle & Firelight Camps
Outdoor Events
a. Consider Approval/Denial
4. Public Hearing regarding a proposed Public Interest Order, Subject to Permissive
Referendum: The Town of Ithaca Replacement Pumps and Piping for the Tertiary Treatment
Phosphorus Removal System Sewer Improvement at the Ithaca Area Wastewater Treatment
Facility, and Establishing the Town of Ithaca Replacement Pumps and Piping for the Tertiary
Treatment Phosphorus Removal System Sewer Improvement Area
a. Consider adoption
5. Continue discussion on Gateway Trail
6. Consider a Resolution of Appreciation – James Weber
7. Consider extension of Personnel Policy – COVID-19
8. Consider authorization for an updated appraisal required by NYS for completion of the grant
award for the Culver Rd Preserve
9. Acknowledge receipt of the Trumansburg Rd Sidewalk Study
10. Consider Consent Agenda
a. Approval of Town Board Minutes
b. Approval of Town of Ithaca Abstract
c. Approval of Bolton Point Abstract
d. Approval of reclassification of Network/Records Specialist to Network Specialist and
revised Job Description
e. Approval of the establishment of NY State and Local Retirement Systems Standard
Work Day
11. Report of Town Officials
12. Review of Correspondence
13. Adjournment
MEETING OF THE ITHACA TOWN BOARD
May 11, 2020
TB Resolution 2020 - :Noise permit for LaTourelle Firelight Camps for Outdoor Events
with Music
Whereas the Town Board held a public hearing on May 11, 2020 regarding the noise permit
application for outdoor events at LaTourelle and Firelight Camps for the upcoming season and
discussed same, now therefore be it
Resolved that the Town Board grants/denies a noise permit for LaTourelle/Firelight Camps for
the events listed as submitted with the following
Findings:
1. The waiver from the requirements of Town Code Chapter 184 for the above music event is
necessary for a valid purpose, because music might not be able to conform at all times to the
requirements of Chapter 184, and LaTourelle/Firelight Camps’ Planned Development Zone
specifically allows for events/receptions, subject to or upon the issuance of any permits required
(Town Code §271-3B(e)(1),
2. The waiver is the minimal intrusion needed, because the amplification is needed to provide
dinner music to the area, and music is limited to no later than 10 p.m.; the entertainment is
intended to be and has proven to be unobtrusive given the location of the property, and
3. On balance, the need for and benefits of the waiver outweigh the needs and rights of the
surrounding neighbors to a peaceable and quiet environment, because the music is for a limited
amount of time on the specified dates.
Moved: Seconded:
Vote: ayes –
From:Scott Wiggins
To:Paulette Rosa
Cc:cameron@latourelle.com; robert@firelightcamps.com; jason@firelightcamps.com
Subject:Noise Permits for La Tourelle and Firelight Camps - 2020
Date:Thursday, April 16, 2020 12:11:40 PM
Paulette,
Thanks for reaching out on questions regarding our noise permits. We submitted these requests
prior to the pandemic dominating our lives, and we all understand that there will be restrictions on
gatherings as our state and county begins to get us back to a new normal.
Please pass on the note below to the Town Board, along with my thanks for continuing their work
during these challenging times.
Could you also please remind me of date and time of May meeting and instructions to participate?
Thanks so much for all of your help – Scott
Town Board,
Paulette told me there were a couple of questions at the last meeting about the noise permit
application for events at La Tourelle and Firelight Camps, allow me to add some
information/comments:
The Firelight weekly music - if you haven’t been to the site, this music is down the hill from the hotel
at the “lobby” tent of the campsite. This is 2-5 musicians with light amplification and is intended as a
pleasant way for campers to meet each other and for some local public/camper’s friends to meet
and mingle.
As to the virus, we of course will be adhering to any and all regulations and restrictions regarding
reopening and holding social gatherings that come from the County and State. Some of the dates
for functions listed may very well not happen due to the restrictions and/or as in the case of
weddings, the party deciding to postpone their event.
We hope to be able to have these functions and this application at this time is to meet the timeline
the Board needs to process it, but I fully understand this is not a permit to move forward with any
function outside of guidelines and regulations regarding the COVID- 19 virus.
I will be available at the May meeting via ZOOM to answer any additional questions.
Thank you for all you do for our Town……………………….Scott
Scott Wiggins
Managing Director
La Tourelle Hotel * Bistro * Spa
MEETING OF THE ITHACA TOWN BOARD
MAY 11, 2020 at 5:30 p.m.
215 N. Tioga St., Ithaca, NY, Tompkins County
TB Resolution2020 - : Public Interest Order in the Matter of a Proposed Sewer
Improvement for the Town of Ithaca, Tompkins County, New York, Pursuant to Article
12-C of the Town Law, to Be Known as the Town of IthacaReplacement Pumps and Piping
for the Tertiary Treatment Phosphorus Removal System Sewer Improvement at the Ithaca
Area Wastewater Treatment Facility, and Establishing the Town of Ithaca Replacement
Pumps and Piping for the Tertiary Treatment Phosphorus Removal System Sewer
Improvement Area
Present:
Moved: Seconded:
Whereas, a map, plan and report, including an estimate of cost, have been duly prepared
in such manner and in such detail as has heretofore been determined by the Town Board of the
Town of Ithaca, Tompkins County, New York, relating to the establishment and construction,
pursuant to Article 12-C of the Town Law, of sewer system improvements to be known and
identified as the Town of Ithaca Replacement Pumps and Piping for the Tertiary Treatment
Phosphorus Removal System Sewer Improvement at the Ithaca Area Wastewater Treatment
Facility (the “Improvement”), to provide such sewer Improvement to the present Town sewer
improvement, such sewer system Improvement to be jointly constructed and jointly owned by
the Town of Ithaca, City of Ithaca and Town of Dryden, all of which are co-owners of the Ithaca
Area Wastewater Treatment Facility, to serve a benefitted area in said Town of Ithaca to be
known as the Town of Ithaca Replacement Pumps and Piping for the Tertiary Treatment
Phosphorus Removal System Sewer Improvement Area (the “Sewer Improvement Area”); and
Whereas, after said map, plan and report, including estimate of cost, were prepared by a
competent engineer, duly licensed by the state of New York, and filed in the office of the Town
Clerk, the said Town Board did, on April 27, 2020, duly adopt an Order reciting the proposed
Improvement, a description of the boundaries of the proposed benefited area, the maximum
amount proposed to be expended for the Improvement, the proposed method of apportioning the
costs of such Improvement, the proposed method of financing to be employed, the fact that a
map, plan and report describing the same are on file in the Town Clerk's office for public
inspection, and specifying that said Town Board shall meet at the Town Hall, 215 North Tioga
th
Street, in Ithaca, New York, in said Town, on the 11 day of May, 2020 at 5:30 P.M. Prevailing
Time, for the purposes of conducting a public hearing on such proposal to provide said
Improvement, and to hear all persons interested in the subject thereof concerning the same, and
Whereas, copies of said Order were duly published and posted according to law, and said
Town Board did, at the time and place specified in said Order, duly meet and consider such
proposal and held a public hearing in which it heard all persons interested in the subject thereof,
who appeared at such time and place, concerning the same, and
1
Whereas, the Town Board now desires to authorize the Improvement based on the
evidence offered at such time and place, and
Whereas, at its meeting on May 11, 2020, the Town Board has determined approval,
construction andimplementation of the Improvement to be a Type II Action pursuant to the
regulations of the New York State Department of Environmental Conservation promulgated
pursuant to the State Environmental Quality Review Act (SEQR) for the following reasons: the
Improvement includes the purchase of equipment; replacement in kind of facilities on the same
site, and thus approval, construction and implementation of the Improvement are not subject to
review under SEQR,now therefore be it
Resolved, by the Town Board that it be and hereby is determined as follows:
(1) The notice of hearing was published and posted as required by law and is otherwise
sufficient.
(2) That all of the property within the proposed benefited area is benefited by the
proposed Improvement.
(3) That all of the property benefited is included within the proposed benefited area.
(4) That the proposed method of apportioning the costs of the Improvementshould not be
changed.
(5) It is in the public interest to authorize, establish, and make the Town of Ithaca
Replacement Pumps and Piping for the Tertiary Treatment Phosphorus Removal System Sewer
Improvement at the Ithaca Area Wastewater Treatment Facility, and to establish theTown of
Ithaca Replacement Pumps and Piping for the Tertiary Treatment Phosphorus Removal System
Sewer Improvement Area, as hereinafter described, and be it
Further Resolved, that the Town Board does hereby approve, authorize and establish
Town of Ithaca Replacement Pumps and Piping for the Tertiary Treatment Phosphorus Removal
System Sewer Improvement at the Ithaca Area Wastewater Treatment Facility, and establish the
Town of Ithaca Replacement Pumps and Piping for the Tertiary Treatment Phosphorus Removal
System Sewer Improvement Area, in the area of the Town described as follows and as more
particularly shown and described in said map, plan and report presently on file in the office of
the Town Clerk at an initially determined maximum estimated cost to said Sewer Improvement
Area of $41,977.63, it being determined that the additional $60,707.37 of the $102,685.00
aggregate maximum cost shall be apportioned and allocated to the City of Ithaca and Town of
Dryden, pursuant to the terms of the December 31, 2003 Joint Sewer Agreement among the
Town of Ithaca, City of Ithaca and Town of Dryden:
The project will consist of the replacement of pumps and piping for the tertiary treatment
phosphorus removal system at the Ithaca Area Wastewater Treatment Facility located at 525
Third Street in the City of Ithaca, including:
A. Supply and install 2 McLanahan 3X3 Sand Pumps,
a) Removal/demo of old pumps and piping.
2
b)Provide all material and labor for the purpose of replacing and installing new
pumps.
B.Supply and install 2 Verder 5000 peristaltic chemical feed pumps
a)Provide skid with valves, pressure dampeners and calibration column.
b) Provide all PVC valves, unions, piping required to retrofit into existing process.
c) Includes labor, start up and training.
Municipal Allocation of Costs
Municipality Percentage Project Cost
City of Ithaca57.14$58,674.21
Town of Ithaca 40.88 $41,977.63
Town of Dryden 1.98$2,033.16
$102,685.00
Further Resolved, that the area hereby determined to be benefited by said Town of Ithaca
Replacement Pumps and Piping for the Tertiary Treatment Phosphorus Removal System Sewer
Improvement at the Ithaca Area Wastewater Treatment Facility is all of that portion of the Town
outside of the Village of Cayuga Heights, and be it
Further Resolved, that all of the allocable costs of said Improvement shall be borne
wholly by property within the Town of Ithaca Replacement Pumps and Piping for the Tertiary
Treatment Phosphorus Removal System Sewer Improvement Area that is hereby established,
being the entire area of the Town outside of the Village of Cayuga Heights, and be it
Further Resolved, said $41,977.63 maximum estimated cost, which is the cost of the
project to be expended by the Town of Ithaca, shall be authorized to be paid, as follows: Ithaca
Area Wastewater Treatment Facility co-owner City of Ithaca will issue bonds to pay for the City
of Ithaca’s share of the Improvement at the Facility as well as for the Town of Ithaca’s share.
The Town of Ithaca will not co-issue or be liable on the bonds. The Town of Ithaca will
reimburse the City of Ithaca through a contract between the City of Ithaca and the Town of
Ithaca. The Town of Ithaca’s contractual payments to the City of Ithaca are proposed to be paid
by expenditure of current revenues and surplus funds from sewer rents and charges to be
assessed, levied upon and collected from the several lots and parcels of land within such Sewer
Improvement Area, outside of any village, which the Town Board shall determine and specify to
be especially benefited by the Improvement; and be it
Further Resolved, that this Order is subject to a permissive referendum in the manner
provided in Town Law Article 7 and Town Law Section 209-q, and be it
Further Resolved, that the permission of the State Comptroller is not required because the
Town of Ithaca does not propose to finance the cost of the Improvement by the issuance of
bonds, notes, certificates, or other evidences of indebtedness of the Town, and be it
3
Further Resolved, that pursuant to subdivision 6(d) of Section 209-q of the Town Law,
the Town Clerk is hereby directed and ordered to cause a certified copy of this Order to be duly
recorded in the Office of the Clerk of the County of Tompkins within ten days of the date this
Order becomes effective pursuant to Town Law Section 91, which when so recorded, shall be
presumptive evidence of the regularity of the proceedings and action taken by the Town Board in
relation to the aforesaid Improvement.
The question of theadoption of the foregoing Order was duly put to a vote on roll call,
which resulted as follows:
The Order was thereupon declared duly adopted.
4
Item 06
MEETING OF THE ITHACA TOWN BOARD
Monday, May 11,2020
TB Resolution 2020 - : Recognition of James Weber’s Dedicated Years of Service
Whereas, James Weber started his career at the town on October 21, 2009 as the Director of
Public Works/ Highway Superintendent bringing over twenty-five (25) years of knowledge and
experience as a Public Works Director and licensed Civil Engineer; and
Whereas,Jim instituted many changes in the department to improve employee relations issues,
as well as creating efficienciesand modernization throughout the department which allowed the
department to better meet the needs of residents; and
Whereas, under Jim’s leadership, the Public Works Department implemented a fleet replacement
program that established criteria and an evaluation tool to make educated decisions; and
Whereas, due to Jim’s leadership and determination the town developed a comprehensive capital
improvement plan, which brought about significant improvements to the Town’s infrastructure;
and
Whereas, Jim was a very reliable and dedicated employee as he seldom was absent from work
and was known to hold his ground and defend decisions in the best interest of the Town and its’
employees; and
Whereas, the Town of Ithaca has greatly benefited from Jim’s devotion, and his desire to serve
our community to make it a better place to live; and
Whereas, after ten (10) years of dedicated service, Jim has chosen to retire from the Town of
Ithaca effective May 30, 2020; now, therefore, be it
Resolved, that the Town Board of the Town of Ithaca, on behalf of the Town and its citizens,
expresses its sincere appreciation and gratitude to James Weber for his distinguished and
dedicated service to our community.
Moved: Seconded:
Vote:
Item 08
MEETING OF THE ITHACA TOWN BOARD
Monday, May 11, 2020
TB Resolution 2020 - :Authorization for Town Staff to Proceed with Contracting for
Appraisal Services for the Culver Road Preserves Recently Acquired from the Finger
Lakes Land Trust
Whereas, the Town of Ithaca has recently purchased two properties(Tax Parcel No’s 31.-1-14.2
and 31.-1-14.4) totaling approximately 74 acres on Culver Road from the Finger Lakes Land
Trust as part of an Environmental Protection Fund grant received in 2018 from the New York
State Office of Parks, Recreation & Historic Preservation, and
Whereas, the property Appraisal Report, dated September 12, 2017, prepared by Kenneth V.
Gardner II of the North East Appraisals & Management Co., Inc., for the Finger Lakes Land
Trust needs to be updated to meet State requirements to submit as part of the grant
reimbursement, and
Whereas, the Planning Department has solicited a proposal from North East Appraisals &
Management Co., Inc. to update the existing appraisal to meet current State requirements, with a
total cost of $2,900; now, therefore, be it
Resolved, that the Town Board of the Town of Ithaca authorizes the hiring of North East
Appraisals & Management Co., Inc. to prepare an updated appraisal of the Culver Road
properties to meet State requirements, at a cost not to exceed $2,900, to be allocated from the
Open Space Plan Account.
Moved:
Seconded:
Vote:
Item 09
MEETING OF THE ITHACA TOWN BOARD
Monday, May 11, 2020
TB Resolution 2020 - : Acknowledge Receipt of the Final Report for the NYS Route 96 /
Trumansburg Road Pedestrian Corridor Study Project (PIN 375621)
Whereas, on December 12, 2016 the Town Board agreed to accept funding from NYS
Department of Transportation and authorized the Supervisor to execute the Federal Aid Local
Project Agreement for the NYS Route 96 / Trumansburg Road Pedestrian Corridor Study
project, and
Whereas, on March 26, 2018 the Town Board authorized the Town Supervisor to execute a
contract with Barton & Loguidice D.P.C. for the NYS Route 96 / Trumansburg Road Pedestrian
Corridor Study Project, and
Whereas, on January 27, 2020 Barton & Loguidice presented the draft report (dated January
2020) to the Town Board and provided an overview of the project, and
Whereas, Barton & Loguidice has now provided the Town with the completed final report (dated
April 2020); now, therefore, be it
Resolved, that the Town Board of the Town of Ithaca acknowledges the receipt of the final
report for the NYS Route 96 / Trumansburg Road Pedestrian Corridor Study Project (PIN
375621), dated April 2020.
Moved: Seconded:
Vote:
Item 10
MEETING OF THE ITHACA TOWN BOARD
Monday, April 13, 2020
TB Resolution 2020 - : Adopt Consent Agenda
Resolved, that the Town Board of the Town of Ithaca hereby approves and/or adopts the following
Consent Agenda items:
a.Approval of Town Board Minutes–None
b. Approval of Town of Ithaca Abstract
c. Approval of Bolton Point Abstract
d. Approval of reclassification of Network/Records Specialist to Network Specialist and
revised Job Description
e. Approval of the establishment of NY State and Local Retirement Systems Standard
Workday
Moved: Seconded:
Vote: ayes –
TB Resolution 2020 - b: Town of Ithaca Abstract No. 9 for FY-2020
Whereas the following numbered vouchers have been presented to the Ithaca Town Board for
approval of payment; and
Whereas the said vouchers have been audited for payment by the said Town Board; now therefore
be it
Resolved that the governing Town Board hereby authorizes the payment of the said vouchers in
total for the amounts indicated.
VOUCHER NOS. 500 - 534
General Fund TownWide 12,191.86
General Fund Part-Town4,012.34
Highway Fund Town Wide DA 238.37
Highway Fund Part Town DB6,927.24
Water Fund 66,732.10
Sewer Fund 5,158.30
Gateway Trail – H8 322.92
PWF Renovations Project – H22 202,311.68
TOTAL 297,894.81
TB Resolution 2020 -d: Reclassify Network/Records Specialist position to Network Specialist
position and approve modified job description
Whereas, the Town of Ithaca has worked with the Tompkins County and New York State Civil
Service Agencies in accordance with applicable Civil Service laws, rules and regulations to
Item 10
maintain appropriate titles and positions and the following recommended changes hasbeen
approved by Tompkins County Civil Service; and
Whereas, due to a retirement there will be a vacancy in the title of Network/Records Specialist
position, which was created over twenty years ago and has not been updated to match the changes
in the position since; and
Whereas, the Town Supervisor and Human Resources Manager recommend reclassifying the
Network/Records Specialist position to the title of Network Specialist and recommend a modified
job description which better matches the position and needs of the Town; and
Whereas, the Human Resources Manager has performed the evaluation of theFair Labor Standards
Act salary determination test and have determined that it meets the criteria of a white collar
exemption -administrative employee and recommends the Network Specialist position remain in
the same “F” grade of the Office Job Classification however, be classified as a salaried (exempt
from overtime) position at 40 hours per week; and
Whereas, the Personnel & Organization Committee discussed changes recommended for the
Network Specialist title and job description, salaried exempt from overtime classification at 40
hours per week, and concurs with all the recommendations; now, therefore, be it
Resolved, that the Town Board of the Town of Ithaca does hereby approve reclassifying the
Network/Records Specialist position to a Network Specialist position; and be it further
Resolved, the Town Board approves of the modified job description with the position remaining in
the “F” Office Job Classification grade but as a salaried position at 40 hours per week.
TB Resolution 2020 - : Establishment of NY State and Local Retirement Systems Standard
Work Day
Whereas, New York State and Local Retirement Systems requires municipalities to set a standard
workday to report all employees participating in the New York Retirement System; and
Whereas, the Town last updated the list to the retirement system was in May 2018; now, therefore,
be it
Resolved, the Town Board of the Town of Ithaca, location code 30222, does hereby set the
following standard work day for the following classifications as required by the NY State and Local
Employees’ Retirement System for the Town of Ithaca based on a time keeping system or records
of activity maintained and submitted by these members:
Five days a week, six hours a day:
Town Supervisor Members of Planning Board
Councilperson Members of Zoning Board of Appeals
Justices Crossing Guards.
7.5 hours per day, 5 days a week 8 hours per day, 5 days a week
Network/Records Specialist Highway Superintendent
Senior Planner Director of Planning
Item 10
Environmental Planner Director of Code Enforcement
PlannerDirector of Engineering
Deputy Finance Officer Finance Officer
First Deputy Town ClerkTown Clerk
Principal Account Clerk TypistHuman Resources Manager
Bookkeeper to the Supervisor Senior Civil Engineer
Court ClerkCivil Engineer
Secretary Senior Engineering Technician
Senior Account Clerk TypistEngineering Technician I
Deputy Town Clerk Deputy Highway Superintendent
Senior Typist Parks Maintenance Manager
Keyboard Specialist Water/Sewer Maintenance Supervisor
Typist Working Supervisor
Account Clerk Typist Senior Heavy Equipment Mechanic
Administrative Assistant I (TH) Heavy Equipment Mechanic
Administrative Assistant II (TH) Heavy Equipment Operator
Administrative Assistant III (TH) Maintenance Worker
Administrative Assistant IV (TH) Motor Equipment Operator
Project Assistant Automotive Mechanic Assistant
Planning Intern Laborer
Information Aide (TH)Sr. Code Enforcement Officer
Code Enforcement Officer
Electrical / Code Enforcement Officer
Keyboard Specialist (PWF)
Account Clerk Typist (PWF)
Administrative Assistant I (PWF)
Administrative Assistant II (PWF)
Administrative Assistant III (PWF)
Administrative Assistant IV (PWF)
GIS Analyst
Network Specialist
Resolved, the Town Board of the Town of Ithaca does hereby set the following standard
work day for the following classifications as required by the NY State and Local Retirement System
for Southern Cayuga Lake Intermunicipal Water Commission:
Five days a week, eight hours a day:
General Manager Finance Manager
Assistant Production Manager Production Manager
Assistant Distribution Manager Distribution Manager
Water Treatment Plant Operator Assistant Water Treatment Plant Operator
Electrical & Mechanical Technician Sr. Water Maintenance Specialist
Distribution Operator Water Maintenance Specialist
Distribution Operator Assistant GIS/IT Specialist
Principal Account Clerk Typist Account Clerk Typist
Administrative Assistant I, II, III and IV Senior Account Clerk Typist