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Home My WebLink AboutTB Packet 2020-04-27Study Session of the Ithaca Town Boai-d Monday, Api-il 27, 2020 AGENDA This meeting will be held by video conte i-encin,glue to the Coi-ona-19 Vh-us WWW.ZO()M.US Join Meeting Meeting ID 566 489 2655 1. Considerextension of Modified Employment Policies due to COVID-19 2. Consider setting a public hearing regarding a PUblic Interest Order associated with the L� IA ^'' Capital Pro.ject 424.1 — Replacement Pumps and Piping 3. Discuss City Harbor Proect -Town and any comments as an involved agency J L� 4. Committee Reports a. P&O b. COC c. Planning d. Public Works e. Budget f. Ad Hoc Committees Inlet Valley Economic Development g. Other 5. Consent Agenda Z�' 6. Review of Correspondence MEETING OF THE ITHACA TOWN BOARD Monday, April 27, 2020 TB Resolution 2020-xxx : Approval of Continued Extension of Modified Employment Policies Due to COVID -19 through May15, 2020 Whereas, the Town Board on March 30, 2020 approved resolution 2020-056 which modified employment policies due to the Executive Order 202.4 due to COVID-19 Pandemic, which was extended through April 29, 2020 by Town Board resolution 2020-063; and Whereas, the Governor through Executive Order 202.18 extended Executive Order 202.4 that required all local governments, effective March 17, 2020, allow all non-essential personnel to work from home or take leave without charging accruals and all non-essential staff shall total no less than 50% of the entire workforce policies due to the COVID-19 Pandemic through May 15, 2020; now, therefore, be it Resolved, the Town Board of the Town of Ithaca does hereby extend the prior approved modified employment policies due to the COVID-19 Pandemic through May 15, 2020. Moved: Seconded: Vote: ayes — MEETING OF THE ITHACA TOWN BOARD April 27, 2020 at 4:30 p.m. 215 N. Tioga St., Ithaca, NY, Tompkins County TB Resolution 2020- : Order Setting a Public Hearing Regarding a Proposed Sewer Improvement for the Town of Ithaca, Tompkins County, New York, Pursuant to Article 12-C of the Town Law, to Be Known as the Town of Ithaca Replacement Pumps and Piping for the Tertiary Treatment Phosphorus Removal System Sewer Improvement at the Ithaca Area Wastewater Treatment Facility, and Establishing the Town of Ithaca Replacement Pumps and Piping for the Tertiary Treatment Phosphorus Removal System Sewer Improvement Area Present: Moved: Seconded: Whereas, a map, plan and report, including an estimate of cost, have been duly prepared in such manner and in such detail as has heretofore been determined by the Town Board of the Town of Ithaca, Tompkins County, New York, relating to the establishment and construction, pursuant to Article 12-C of the Town Law, of sewer system improvements to be known and identified as the Town of Ithaca Replacement Pumps and Piping for the Tertiary Treatment Phosphorus Removal System Sewer Improvement at the Ithaca Area Wastewater Treatment Facility (the "Improvement"), to provide such sewer Improvement to the present Town sewer improvement, such sewer system Improvement to be jointly constructed and jointly owned by the Town of Ithaca, City of Ithaca and Town of Dryden, all of which are co-owners of the Ithaca Area Wastewater Treatment Facility, to serve a benefitted area in said Town of Ithaca to be known as the Town of Ithaca Replacement Pumps and Piping for the Tertiary Treatment Phosphorus Removal System Sewer Improvement Area (the "Sewer Improvement Area"); and Whereas, said map, plan and report, including estimate of cost, were prepared by a competent engineer, duly licensed by the State of New York and have been filed in the office of the Town Clerk of said Town, where the same are available during regular office hours for examination by any person or persons interested in the subject matter thereof; and Whereas, the area of said Town determined to be benefited by said Improvement consists of the entire area of said Town excepting therefrom the area contained within the Village of Cayuga Heights; and Whereas, the Improvement proposed in connection with the establishment of the Sewer Improvement Area consists of the sewer improvements set forth below, and as more particularly shown and described in said map, plan and report presently on file in the office of the Town Clerk, at an initially determined maximum estimated cost to said Sewer Improvement Area of $41,977.63, it being determined that the additional $60,707.37 of the $102,685.00 aggregate maximum cost shall be apportioned and allocated to the City of Ithaca and Town of Dryden, pursuant to the terms of the December 31, 2003 Joint Sewer Agreement among the Town of Ithaca, City of Ithaca and Town of Dryden: The project will consist of the replacement of pumps and piping for the tertiary treatment phosphorus removal system at the Ithaca Area Wastewater Treatment Facility located at 525 Third Street in the City of Ithaca, including: A. Supply and install 2 McLanahan 3X3 Sand Pumps, a. Removal/demo of old pumps and piping. b. Provide all material and labor for the purpose of replacing and installing new pumps. B. Supply and install 2 Verder 5000 peristaltic chemical feed pumps a. Provide skid with valves, pressure dampeners and calibration column. b. Provide all PVC valves, unions, piping required to retrofit into existing process. c. Includes labor, start up and training. Municipal Allocation of Costs Municipality Percentage Project Cost City of Ithaca 57.14 $58,674.21 Town of Ithaca 40.88 $41,977.63 Town of Dryden 1.98 $2,033.16 $102,685.00 Whereas, said $41,977.63 maximum estimated cost, which is the cost of the project to be expended by the Town of Ithaca, shall be authorized to be paid, as follows: Ithaca Area Wastewater Treatment Facility co-owner City of Ithaca will issue bonds to pay for the City of Ithaca's share of the Improvement at the Facility as well as for the Town of Ithaca's share. The Town of Ithaca will not co -issue or be liable on the bonds. The Town of Ithaca will reimburse the City of Ithaca through a contract between the City of Ithaca and the Town of Ithaca. The Town of Ithaca's contractual payments to the City of Ithaca are proposed to be paid by expenditure of current revenues and surplus funds from sewer rents and charges to be assessed, levied upon and collected from the several lots and parcels of land within such Sewer Improvement Area, outside of any village, which the Town Board shall determine and specify to be especially benefited by the Improvement; and Whereas, the Improvement has been determined to be a Type II Action pursuant to the regulations of the New York State Department of Environmental Conservation promulgated pursuant to the State Environmental Quality Review Act (SEQR), because the Improvement constitutes replacement in kind of facilities on the same site, and thus approval, construction and implementation of the Improvement are not subject to review under SEQR; and 2 Whereas, it is now desired to call a public hearing for the purpose of considering said map, plan and report, including estimate of cost, and the providing of the Improvement, and to hear all persons interested in the subject thereof concerning the same, all in accordance with the provisions of Section 209-q of the Town Law; Now, therefore, it is hereby ordered, by the Town Board of the Town of Ithaca, Tompkins County, New York, as follows: Section 1. A public hearing shall be held by the Town Board of the Town of Ithaca, Tompkins County, New York, at the Town Hall, 215 North Tioga Street, in Ithaca, New York, in said Town, on the I I'd day of May, 2020, at 5:30 o'clock P.M., Prevailing Time, to consider the aforesaid map, plan and report, including estimate of cost, and the question of providing the Improvement, and to hear all persons interested in the subject thereof concerning the same and to take such action thereon as is required by law. Section 2. The Town Clerk is hereby authorized and directed to publish a Notice of Public Hearing regarding the aforesaid Improvement to be published once in the official newspaper, and also to post a copy thereof on the town signboard maintained by the Town Clerk, not less than ten (10) nor more than twenty (20) days before the day designated for the hearing as aforesaid, all in accordance with the provisions of Section 209-q of the Town Law. Section 3. This Order shall take effect immediately. The question of the adoption of the foregoing Order was duly put to a vote on roll call, which resulted as follows: The Order was thereupon declared duly adopted. 3 MEETING OF THE ITHACA, TOWN BOARD Monday, April 27, 2020 TB Resolution 2020 -XXX: Town of Ithaca Abstract No. 8 for FY -2020 Whereas the following numbered vouchers have been presented to the Ithaca Town Board for approval of payment, and Whereas the said vouchers have been audited for payment by the said Town Board; now therefore be it Resolved that the governing Town Board hereby authorizes the payment of the said vouchers in total for the amounts indicated. VOUCHER NOS. 463 -499 General Fund Town Wide 54,315.94 General Fund Part -Town 20,802.11 y Fund Town Wide DA jLt g Liwa 14.42 Highway Fund Part Town DB 2,074.93 Water Fund 16,454.22 Sewer Fund 2,183.13 Gateway Trail — H8 State Route 96b Sidewalk — H7 8,640.41 PWF Renovations Project — H22 Risk Retention Fund Fire Protection Fund 280,000,00 Forest Home Lighting District Glenside Lighting District 155.74 64.22 Renwick Heights Lighting District 73.92 Eastwood Commons Lighting District 164.53 Clover Lane Li hting District 18.85 Winner's Circle Lighting District 66.11 Burleigh Drive Lighting District 63.99 West Haven Road Lighting District 188.58 Cod lington Road Li ghting District --112.72 Trust and Acne Debt Service TOTAL 385,393.82 Moved: Seconded: Vote: