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Home My WebLink AboutTB Minutes 2020-02-24Study Session of the Ithaca Town Board Monday, February 24, 2020 at 4:30 p.m. Agenda 1. Call to Order 2. Martha Robertson — Presentation on affordable housing fund 3. Update on new Neighborhood Code 4. Discuss and consider NYS Environmental Advocates resolution of support for the Clean Water Infrastructure Act and increased funding 5. Committee Reports a. COC b. P&O c. Planning d. Public Works e. Budget f. Other — Short Term Rentals/Sidewalk/Green New Deal/Economic Development 8. Consider Consent Agenda items a. Town of Ithaca Abstract 9. Departmental Reports / Review of Correspondence Adjournment Study Session of the Ithaca Town Board Monday, February 24, 2020 at 4:30 p.m. Minutes Board Members Present: Rod Howe, Supervisor; Members Pamela Bleiwas, Tee -Ann Hunter, Pat Leary and Eric Levine Absent: Rich DePaolo, Bill Goodman, Staff Present: Judy Drake, Director of Human Resources; Marry Moseley, Director of Code Enforcement; Susan Ritter, Director of Planning; Paulette Rosa, Town Clerk; Mike Solvig, Director of Finance; and Dan Thaete, Director of Engineering 1. Presentation on Community Housing Development Fund — Martha Robertson Ms. Robertson went through a PowerPoint presentation (Attachment 1) which included current and past projects that have been helped by this Fund. Key points were: • Municipalities can designate their contribution to that municipality only. • The County and Cornell have recently increased their contribution amounts. • These funds help developers with grant applications by showing community support as well as the funds themselves. • Joining the Fund gives you representation and a vote on the reviewing committee • Town of Dryden just joined with a $50,000 contribution Questions Ms. Leary asked if the projects are competing against each other at the State level and Ms. Robertson said yes, they are and the State doesn't like to give more than 1 or 2 to one municipality so we usually get two. This fund helps us get the maximum number of projects approved. Ms. Leary asked if the contributions from other municipalities helps and Ms. Robinson said yes; we didn't even have a spring round for review because we don't have any money in the Fund. Ms. Robinson added that Cornell contributions go to any municipality, not just the City. Sometimes other municipalities will contribute to another municipality to get a project funded. The Board thanked her for the presentation. 2. Update on New Neighborhood Code — Dan Tasman, Planner Mr. Tasman gave a general update on the status of the NNC primarily to show the Board where the draft plan is available on the Town's website an the next step is to incorporate some minor TB 2020-02-24 Pg. 1 tweaks to address non -conforming uses and/or buildings and looking at our current Code and where any changes might be needed to incorporate the NNC. The Board asked for a presentation of the actual NNC at a study session soon. 3. Discuss and consider NYS Environmental Advocates resolution of support for the Clean Water Infrastructure Act and increased funding Ms. Hunter explained the resolution and need for written support. TB Resolution 2020-036: Resolution of support for the continuance and increased funding for the Clean Water Infrastructure Act in the SFY 2020-2021 New York State Budget Whereas, up-to-date drinking water and wastewater infrastructure is vital to preserve clean water resources and foster thriving communities, and Whereas, many communities have aging and inadequate water mains, sewer lines, and treatment plants that endanger public health and the economy, and Whereas, investing in infrastructure projects creates good -paying jobs and a solid foundation for businesses, and Whereas, new threats from emerging contaminants and lead service lines have added to the urgency to invest in our water infrastructure, and Whereas, local governments struggle to make necessary water infrastructure upgrades in the face of high up -front costs, and Whereas, key members in the New York State Senate and Assembly, along with the Governor, recognized that local governments need financial support and passed the Clean Water Infrastructure Act of 2017, and Whereas, the Clean Water Infrastructure Act has been successful at awarding over $1.2 billion in grants to protect clean water across the state, and Whereas, only a fraction of the shovel -ready projects have received grants due to a lack of sufficient state funding to meet New York's more than $80 billion water infrastructure need, now therefore be it Resolved that the Town Board of the Town of Ithaca hereby authorizes the Town Supervisor to send a letter with this resolution to the Governor, State Senator Thomas O'Mara, and State Assembly member Barbara Lifton encouraging them to continue funding water infrastructure projects and requesting that they include at least $1 billion in new funding for the Clean Water Infrastructure Act in the SFY 2020-2021 New York State Budget Moved: Tee -Ann Hunter Seconded: Eric Levine TB 2020-02-24 Pg. 2 Vote: ayes — Hunter, Levine, Howe, Leary, and Bleiwas 4. Committee Reports a. COC — No meeting/report b. P&O — Ms. Bleiwas reported that they discussed revisiting Tobacco Free Zone and looking at turning our parks and trails tobacco free; reviewed trainings coming up for staff and health reimbursement accounts that don't really fit our structure. Reviewed a policy to clearly state pay situations when the Town is closed during an emergency. c. Planning — No meeting but Mr. Moseley talked about a minor change to the Sign Law that is needed. Board approved the change. (Canopy signs not visible from road) d. Public Works — No meeting/report e. Budget — Mr. Levine reported on sales tax revenue, which is up and income from investments. Discussed not bonding for some projects and using fund balance to bring it down to what the State likes to see and save the interest and processing fees. 8. Consider Consent Agenda items TB Resolution 2020 - 037: Town of Ithaca Abstract No. 4 for FY-2020 Whereas the following numbered vouchers have been presented to the Ithaca Town Board for approval of payment and have been audited by same; now therefore be it Resolved that the Ithaca Town Board hereby authorizes the payment of vouchers in total for the amounts indicated below. VOUCHER NOS. 199 - 260 General Fund Town Wide 27,651.80 General Fund Part -Town 17,586.29 Highway Fund Town Wide DA 65,157.80 Highway Fund Part Town DB 32,716.96 Water Fund 19,185.20 Sewer Fund 12,715.98 Risk Retention Fund 250 Forest Home Lighting District 53.47 Glenside Lighting District 16.02 Renwick Heights Lighting District 26.62 Eastwood Commons Lighting District 37.31 Clover Lane Lighting District 4.99 Winner's Circle Lighting District 7.46 Burlei h Drive Lighting District 17.40 TB 2020-02-24 Pg. 3 West Haven Road Lighting District 69. 1 ...Coddington Road Lighting District 40.16 TOTAL 175,536.47 Moved: Tee -Ann Hunter Seconded: Eric Levine Vote: ayes — Hunter, Levine, Flowe, Leary, and Bleiwas 9. Departmental Reports / Review of Correspondence The Board had no questions or comments on the annual reports, Ms. Rosa noted that they do come in handy for her when residents ask questions and they are looked at'by residents, so the effort put into them is not in vain. Adjournment Meeting was adjourned at 6:00 p.m Su ulette Rda, Town Clerk TB 2020-02-24 Pg. 4 Community Housing Development Fund Request to the Town of Ithaca February 2020 http:l/www.tompkinscountyny.gov/planninglhousing-choices-housing-fund • Cornell University: $200,000/year • Tompkins County:$ 1 00,000/year • City of Ithaca: $100,000 obligated annually CHDF Impacts To date: • $4,669,865 awarded • 431 units built • 223 additional units expected to draw awards and begin construction shortly 3 Impact: Leveraging Local Dollars • Leveraging: On average, CHDF awards represent just 3 % of all development costs, but help secure millions more. • The $4.7 million in CHDF awards are estimated to leverage an additional $177 million towards development costs, from public agencies and other grantors and lenders. • Local support drives success: NYS awards extra points for highly -competitive low income housing tax credits. n M I Financial assistanice towards constriucition or rehabilitation of permanently affordable housing u�nits Can include a single unit; largest to date: 98 • Annual Notice of Funding Availability (NOFA) issued with details; 2 review committees, - Next appl:ication deadline is Sept. 23, 20,20 IIIIII 11111q� !IIII WIMI.1 eWTIVIC-1111111111r111 !!!Ili I 'A f fs F I -*'H lw�iiililMiiliM qkIns-Weekh — ---------------- ------ Housing Needs Assessments • 2004 target:4,000 new housing units over 10 years, 54% affordable at less than 80% of Area Median Income (AMI) • Built: 3,200, less than I0 of which met the affordability goal • 2016 target: 5,800 over10 years, not counting specialized housing for seniors and special needs populations 2009 Creek TowMwrnes-t1tN Women's CWMWnqv &Adira (1L*qMqft1• INNS Town I tt 200000 ,090 11 SO 2010 SG S3es•tNHS t go- lu T vam I a Town 200000 I1 2011 3 4 PW Sn •1 H II 000 1 Pat tCiVOIN 2012 10"Imbormckdo-M HAWsVibsegulds-HabWorlioma My of I ca V.Orato Y. 000 I20.000 1 4 Aurora Pocket ' hbortlood-Aurora Pocket NeighborflMd. LqvW1t G n G 2013 4 0 rd G Wh&e Hawk tbs Town DSXODO I G$300.000 47 201S E�Anj• Ha for HumaritvG I n 320,000 8 Amki flaese•TCA 22 000 23 2016 VWM Wiwi tnc ownSSUSO R G 300 4 98 Ithaca 2 2017 W H ' Teem City of Ithaca 2 75 72 3 TW.im G 12 2018 4025. aSt.T -INNS Ithaca 140000 4 1932 5tatervkte W. • Ho H Pr I awn G 1 1 29 622 W. C6rton St.-Hawtkn n ca 27 1 ''. 28 Dr.-INHS Town 2019 1932 Statervi0e Rd. Pan II - Nibha or Hums own en '.. O GMW nments r 0 H -IN romans46 I 300 CA�ntfr Park MT*rft • PAM W 000 42 SnvdDK1*ra oraJre4tm�rl�o.ht+v�rwa�ftoudaSriaAa•w?o 2 tba+apgrcr.avboa5. bvarodniro+rwrarjsp+er 654 r mdrarvwr,e q. Wfi U.21N e lwcr ocrit Serea. dwarrdlLoa6 rdbt^Pw2rot4tTrte nmsiafJrduu ass?�lw do. abr[.rW T Aq/KtOK1drs a Sat7arda raua w rveMitl Mom 2xvrvm 8 Project Locations - Urban Core !NSET �� y, �a auw��u�o� 7 Vrw A"'Mmvp MAE'RJIDO R fw"A, Ev WpAv MEN Lv',mrwrr w51, I Project Locations —Towns and Villages Eo .. . ..... .. ...... IN� 14 Near -term Opportunities • Expectation: In the next two years, I I potential new projects, to build an estimated 388 new units, may apply to CHDF Funding gap: At current award caps, these projects represent approximately $2.3 M in requests; CHDF has only $680,135 available. 11 New Commitments: Original CHDF Partners • Cornell: additional $200,000 commitment and pledge to extend 6 more years • County: additional $200,000 commitment and creation of $300,000 Contingent Fund • City: additional $100,000 commitment for 2020 • Town of Dryden: $50,000 contribution to become first Associate Member W Proposal: Town of Ithaca to Join CHDF For a contribution of $50,000 or more: • Appoint one associate member to CHDF Program Oversight Committee, with voting privileges, for the year in which contribution is made • Can restrict use of its funds to projects within Town's borders • Elected body votes to disburse their funds; may require SEQR determination 13 • SupportsTown's Comprehensive Plan, specifically "Housing and Neighborhoods" recommendations. CHDF's track record and outstanding leveraging of funds helps Town's contribution be most effective. • Encourage providers to consider locating in Town of Ithaca • Could strengthen applications for CDBG and other outside funding for housing • Show leadership in supporting affordable housing 14 http://www.tompl<inscountyny.gov/planning/housing- choices-housing-fund Department of Planning and S,ustainabiliLy 607-274-5560 David West (dwest@tompl<ins-co.org) Megan McDonald (mmcdonald@tompl<ins-co.org) 15 Community Housing Development Fund request to the Town of Ithaca February 24, 2020 Community Housing Development Fund: Overview and Request Background: • In 2007, Tompkins County's first Housing Strategy recommended developing a "Community Housing Affordability Fund" with contributions from public and private sources to fill funding gaps for affordable housing units and help leverage additional funds. • Tompkins County, the City of Ithaca, and Cornell University representatives collaborated to develop the program. In 2009 the partners executed a six -year Memorandum of Understanding creating the Tompkins County Housing Fund, with the hope that it would grow both in membership and in impact over time. • In 2015 the partners executed a new MOU to continue the program for an additional six years (through 2021), renaming it the Community Housing Development Fund (CHDF). The current MOU runs through November 2021, with the last funding allocation set to occur in November 2020. Current Annual Funding: City of Ithaca, $100,000; Tompkins County, $100,000; Cornell University, $200,000. Additional one-time commitments: Cornell $200,000; Tompkins County $200,000 plus $300,000 Contingent Fund; City of Ithaca $100,000. Description: The CHDF encourages the construction and rehabilitation of housing units that remain affordable to successive buyers or renters — defined as 49 years or more. Applicants may seek funds to purchase or underwrite the cost of land or any other development costs that will reduce the overall cost of the housing built or rehabbed. CHDF awards vary depending on the income of the target population, up to 120% area median income (AMI). However, the vast majority of units serve those earning below 80% AMI. Applicants draw award funds once they have their building permits. HUD FY2019 Income Limits for Tompkins County Household Size Income Limit $0% AMI Income Limit 100% AM Income Limit 120% AMI 1 $47,000 $58,800 $70,560 2 $53,700 $67,200 $80,640 3 $60,400 $75,600 $90,720 4 $67,100 $83,900 $100,680 Proven concept — Since its inception in 2009: • Almost $4.7 million has been awarded towards projects totaling 654 units. • On average CHDF awards represent just 3% of all development costs but help secure millions more. • The $4.7 million in CHDF awards are estimated to leverage an additional $177 million towards development costs, from public sources (e.g., Low Income Housing Tax Credit program) and other grantors and lenders. • CHDF has gained special attention from the NYS Office of Community Renewal, and been recognized by Center for Community Change's Housing Trust Fund Project (https://housingtrustfundproiect.org/). • The Deputy Commissioner of NYS Homes and Community Renewal cites this unique program in NYS, as demonstrating local support that elevates applications for the highly competitive low income housing tax credits, which drive most affordable housing development here and nationwide. Why are more funds needed now? Seizing near -term opportunities: • County staff conservatively estimate that 11 projects may apply to CHDF in the next two years, based on conversations with developers. At current award caps, these known projects represent approximately $2.3 million in requests to CHDF and the opportunity to add over 388 affordable units. • However, CHDF has only $680,000 (29.6% of that total) available for awards. Community Housing Development Fund request to the Town of Ithaca February 24, 2020 Benefits for the Town of Ithaca: The CHDF furthers both housing and neighborhood goals of the Town's Comprehensive Plan, including to "promote the availability of diverse, high -quality, affordable, and attractive residential neighborhoods" and to "encourage a balanced blend of high -quality housing opportunities, including moderately priced housing to provide a range of prices to accommodate the local workforce" (2014, p.16,17). Joining CHDF would also enable the Town to advance the affordable housing -related recommendations in the implementation section of its Comprehensive Plan (p. 79) by joining an established program with a proven track record, rather than expending the time and effort to create new programs and initiatives from scratch. Sustainability: The CHDF advances the energy and climate protection and land use goals of the Town by encouraging energy efficient, sustainable design in locations that can be served by transit. Applicants are put in touch with county and state resources to explore new technologies and incentives in building envelope, and heating and cooling. Request: This request is for $50,000 for the 2020 fiscal year of the current MOU. This contribution would allow CHDF to fund more of the near -term projects that show strong likelihood of leveraging funds needed to proceed to construction. The Town of Ithaca would be eligible to appoint one associate member, with voting privileges, to the Program Oversight Committee for the program year in which the contribution is made. CHDF AWARDS & PARTNER CONTRIBUTIONS (2009-present) YEAR I PROJECT - APPLICANT LOCATION AWARD TOTAL #QE UNITS Holly Creek Townhomes-INHS Town of Ithaca 200,000 11 2009 Women's Community Building (Breckenridge) - INHS City of Ithaca $75,000 50 2010 Seven Scattered Sites- INHS Lansing 2 City of Ithaca Village of Lansing $140,000 $75,000 7 NA Holl CreekTownhomes Phase 11- INNS Town of Ithaca $200,000 11 2011 314 South Plain Street - INNS City of Ithaca 30,000 1 Stone Quarry Apartments - PathStone Development Corp. City of Ithaca 200,000 35 10 Hawthorne Circle - INHS City of Ithaca $30,000 1 2012 Habitat's Village Builds - Habitat for HumanitV V. Groton, V. $120,000 4 Aurora Pocket Neighborhood - Aurora Pocket Neighborhood. City of Ithaca $30,000, 1 Amid H s City of Ithaca $75,000 NA 2013 Scattered Site 2013 214 Second St., 203 Third St. - INHS City of Ithaca $90,000 3 White Hawk Ecovilla e - Seven Circles LLC Town of Danby 30,000 1 a City of Ithaca $300,000 47 2015 Breaking Ground Morris Ave. - Habitat for Humanity City of Ithaca $80,000 2 Scattered Site New Construction 2015 - I NHS City of Ithaca 320,000 8 Amici House - TCA City of Ithaca $225,000 23 Second Wind Cottages Expansion - Second Wind Cottages, Inc. Town of Newfield $S6,250 4 2016 INHS Scattered Site Preservation City of Ithaca $300,000 98 Endeavor House - e City of Ithaca 60,000 2 Milton Meadows - Cornerstone Town of Lansing 256,875 72 2017 West End Heights - Lakeview City of Ithaca $250,000 60 327 W. Seneca St. - Visum City of Ithaca 200,000 12 402 S. Cayuga St. Townhomes - INHS City of Ithaca $140,000 4 2018 1932 Slaterville Rd. -Habitat for Humanity Town of Dryden $40,000 1 INHS Scattered Site Preservation 11 City of Ithaca $100,000 29 622 W. Clinton St. - Hawkins City of Ithaca $27,800 1 28 Crystal Dr. - INNS Town of Dryden $38,940 1 2019 1932 Slaterville Rd. Part I I - Habitat for Humanity Village Grove Apartments Crescent Way) - INHS Town of Dryden Village of Trumansburg 80,000 300,000 2 46 320 W. Buffalo St. Imm. Conc. School Redevelopment - INHS City of Ithaca 300,000 75 Car enter Park Apartments - Park Grove Realty City of Ithaca 300,000 42 I Several projects include additional market rate units not included in this number 2 80-unit project not built, but award repayment was forgiven i $4 669 865 654 3 This loan was forgiven as part of the 2016 cnvard for the project, for a total project award of $300, 000 and the units were expanded from 15 to 23 to 4 project includes 59 units, but award funds will be applied to the 47 units intended far those earning less than 80'� AW 5 Project includes 4 SRO beds, which are treated as equivalent to 2 rental units CITY OF ITHACA 310 West Green Street Ithaca, New York 14850-5497 OFFICE OF THE FIRE CHIEF Telephone: 607/272-1234 Fax: 607/272-2793 MEMORANDUM To: Mayor Svante Myrick City of Ithaca Common Council Ithaca Town Board From: Tom Parsons, Fire Chief Date: February loth 2020 Re: Fire Chief s Annual Report ADMINISTRATIVE DIVISION Administration 1) Career Personnel Report PERSONNEL STAFFING LEVELS 1 Chief 0 Deputy Chief 6 Assistant Chiefs 8 Lieutenants 49 Fire Fighters 67 Uniform Personnel 1 Administrative Coordinator Total employees as of January 1, 2020 — 65 a) Vacancies • There were two unfunded vacancies at the end of 2019. Those two vacancies are funded on July 1st, 2020. b) Retirements: • In 2019, there were two retirements and two firefighters who left service during their probationary period. Page 2 of 6 - Fire Chief s Annual Report February 10th 2020 • In 2020, 3 people have given notice of retirement in February and March c) Hiring/Promotions • In 2019, one Lieutenant was promoted to Assistant Chief to fill a vacancy caused by retirement. One firefighter was promoted to Lieutenant to fill the vacancy caused by the previous promotion. • Two firefighters were hired to fill two vacancies (one from 2018 and one from 2019) d) Firefighters on Injury Leave or Light Duty • There is one fire lieutenant who is on injury leave • There is one firefighter who is on light duty. 2) Budget Report a) 2019 Budget: Budget Summary is attached to this memo (The 2019 budget has not been closed out, but it is expected to be closed soon) 3) County Communications and 911 Programs: a) The department is updating is protocols for dispatching and receiving alarms. We are working with the 911 Center to update our response plans that reflect the new changes in dispatch procedures. The purpose of these changes is to address some of the concerns of our neighboring departments about the burden we put on them when requesting mutual aid. 4) Grants and Donations a) In 2019, we received a FEMA AFG grant to replace the Diesel Exhaust Extraction Systems in each of the four fire stations. The new systems will be installed in the spring of 2020. 5) Apparatus a) One Staff Vehicle was purchased and delivered in 2019. b) One Aerial Platform Truck was purchased in October of 2019 and will be delivered in October of 2020 Page 3 of 6 - Fire Chief s Annual Report February loth 2020 6) Fire Training Center The fire training was used regularly in 2019. Due to structural damage and needed repairs, the live -fire training building has not been used for live -fire training. A contractor will be working on repairs so that the building could be used for live -fire training in 2020. The training facility is need of replacement. A capital project for its replacement will be submitted in 2020 for replacement in 2021. LIFE SAFETY DIVISION Fire Prevention Bureau 1) Code Enforcement Division: The following is a list of Activities for 2019: Complaints Received: 347 Referred to the City Building Division 193 Referred to the Town of Ithaca 61 Investigated by the Fire Prevention Bureau 93 Inspected Properties: 1261 City Fire Safety & Property Maintenance 325 City - Permit Required City Fire Safety 487 Town Fire Safety & Property 103 City - Sprinkler Inspections 92 City - Alternative Fire Protection Systems 9 City - Fire Alarm Inspection 139 City — Standpipe Hydrostatic Test 1 City - Standpipe Flow Test 8 City — Fire Pump Flow Test 3 City — Elevator 94 Permits or Certificates: 965 Operating Permit - Install/Alter Fire Protection 125 Operating Permit - Assembly Occupancy 229 Operating Permit - Large Assembly Occupancy 52 Operating Permit - Elevator 219 Operating Permit - Food Truck 19 Operating Permit - Hazardous Occupancy 10 Operating Permit - Lumberyard 3 Page 4 of 6 - Fire Chief s Annual Report February loth 2020 Operating Permit - Parking Garage 2 Operating Permit - Discharge Fireworks - Outdoors 2 Certificate of Compliance - Alternative Suppression 9 Certificate of Compliance - Commercial Inspection 162 Certificate of Compliance - Educational Occupancy 5 Certificate of Compliance - Emergency Responder Radio 1 Certificate of Compliance - Fire Alarm System 65 Certificate of Compliance - Fire Pump 2 Certificate of Compliance - Fire Sprinkler System 33 Certificate of Compliance - Fire Standpipe 7 Occupancy Postings 20 Plan Reviews: 87 Alternative Fire Protection System Plan Review 5 Fire Alarm System Plan Review 30 Water -Based Fire Protection System Plan Review 52 2) Fire Investigation Unit: The Fire Investigation Team investigated ten fires in 2019. Ten fires were in the City of Ithaca, and five fires were in the Town of Ithaca 3) Public Education and Special Events Public Education Events: 14 Fire Drills Witnessed: 3 Child Safety Seat Inspections: 45 4) In November, the City Administration Committee passed a resolution to fire inspection fees for 2020. Inspection fees are increasing to $58 per hour. Permit fees will remain the same for 2020. The last change in fire prevention inspection fees was in 2018. Page 5 of 6 - Fire Chief s Annual Report February loth 2020 OPERATIONS DIVISION 1) Emergency Response: 2019 Responses - 5218 Incidents City of Ithaca: 3781 Incidents (72.46%) Fires: 65 Overpressure/Rupture 8 EMS/Rescue: 1494 Hazardous Conditions: 188 Service Calls: 251 Good Intent: 659 Alarms/No Fires: 1101 Severe Weather: 13 Other: 2 Town of Ithaca: 1414 Incidents (27.10%) Fires: 30 Overpressure/Rupture: 3 EMS/Rescue: 825 Hazardous Conditions: 57 Service Calls: 46 Good Intent: 213 Alarms/No Alarm: 238 Severe Weather: 2 Other: 0 Mutual Aid: 23 Incidents (0.44%) Fires: 2 Overpressure/Rupture: 0 EMS/Rescue: 6 Hazardous Conditions: 3 Service Calls: 3 Good Intent: 7 Alarms/No Fires: 2 Severe Weather: 0 Simultaneous Incidents: 1086 Incidents (20.81%) Page 6 of 6 - Fire Chief s Annual Report February 10th 2020 Volunteer Recruitment and Retention 1) Summaries of Service Hours: Annual Report 2) There are currently 10 Active Volunteer Fire Police and 1 Active Scene Support Volunteer Firefighter. 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G�� o o��raGa G�� r O O N 0 a Z N N O o o s > O > N N N O � ¢ (D U)= W O LL ■ m m m m O m m m o LO o LO o LO o LO � M M N N r.+ 10 0 0 0 0 0 0 0 0 0 0 0 00 0) OD O (D `O Ocl O O O O Ithaca FD Incident Type Period Comparisons Alarm Date Between {01/01/20191 and {12/31/20191 Incident Type 100 Fire, Other 111 Building fire 113 Cooking fire, confined to container 114 Chimney or flue fire, confined to chimney or 115 Incinerator overload or malfunction, fire 116 Fuel burner/boiler malfunction, fire confined 118 Trash or rubbish fire, contained 120 Fire in mobile prop used as a fixed struc, Othe 121 Fire in mobile home used as fixed residence 123 Fire in portable building, fixed location 130 Mobile property (vehicle) fire, Other 131 Passenger vehicle fire 132 Road freight or transport vehicle fire 134 Water vehicle fire 137 Camper or recreational vehicle (RV) fire 140 Natural vegetation fire, Other 141 Forest, woods or wildland fire 142 Brush or brush -and -grass mixture fire 143 Grass fire 150 Outside rubbish fire, Other 151 Outside rubbish, trash or waste fire 154 Dumpster or other outside trash receptacle fire 160 Special outside fire, Other 162 Outside equipment fire 170 Cultivated vegetation, crop fire, Other 200 Overpressure rupture, explosion, overheat other 210 Overpressure rupture from steam, Other 212 Overpressure rupture of steam boiler 221 Overpressure rupture of air or gas pipe/pipelin 231 Chemical reaction rupture of process vessel 243 Fireworks explosion (no fire) 251 Excessive heat, scorch burns with no ignition 300 Rescue, EMS incident, other 3001Gorge Rescue, EMS incident, Ground Evacuation 3002Gorge Rescue, EMS incident, Low Angle Rope 311 Medical assist, assist EMS crew 320 Emergency medical service, other 321 EMS call, excluding vehicle accident with injur 322 Motor vehicle accident with injuries 323 Motor vehicle/pedestrian accident (MV Ped) 324 Motor vehicle Accident with no injuries 331 Lock -in (if lock out , use 511 ) 3311Lock-in / Knox Box Access Required 01/01/2019 01/01/2018 01/01/2017 01/01/2016 to to to to 12/31/2019 12/31/2018 12/31/2017 12/31/2016 11 8 5 9 38 35 42 37 15 18 16 17 1 2 2 0 0 1 0 0 0 0 2 1 1 1 1 3 r 0 1 0 0 0 0 0 1 0 1 0 0 0 0 1 1 9 6 11 12 1 2 2 0 1 1 0 0 0 1 0 0 2 6 2 14 0 3 0 0 3 5 3 6 0 3 1 5 4 2 6 6 6 9 6 8 2 6 5 5 3 5 2 4 0 3 0 0 0 0 1 2 2 1 1 0 0 0 1 0 0 0 1 0 e 0 0 0 1 5 2 0 1 0 1 0 0 4 2 4 2 10 9 16 6 1 1 4 3 0 2 1 0 24 40 36 29 98 80 61 87 y 2040 1928 1996 1959 62 74 78 85 16 27 15 17 36 36 30 42 1 0 0 2 7 10 3 4 02/10/2020 17:24 Page 1 Ithaca FD Incident Type Period Comparisons Alarm Date Between {01/01/20191 and {12/31/20191 Incident Type 3312Lock-in / Force Entry Required 341 Search for person on land 342 Search for person in water 350 Extrication, rescue, Other 3501Gorge Rescue w/o Rope Systems 351 Extrication of victim(s) from building/structur 352 Extrication of victim(s) from vehicle 353 Removal of victim(s) from stalled elevator 354 Trench/below-grade rescue 355 Confined space rescue 3561Gorge Rescue, w/ High -angle Rope Extrication 360 Water & ice -related rescue, other 361 Swimming/recreational water areas rescue 363 Swift water rescue 365 Watercraft rescue 371 Electrocution or potential electrocution 381 Rescue or EMS standby 400 Hazardous condition, Other 410 Combustible/flammable gas/liquid condition, 411 Gasoline or other flammable liquid spill 412 Gas leak (natural gas or LPG) 413 Oil or other combustible liquid spill 420 Toxic condition, Other 421 Chemical hazard (no spill or leak) 422 Chemical spill or leak 423 Refrigeration leak 424 Carbon monoxide incident 431 Radiation leak, radioactive material 440 Electrical wiring/equipment problem, Other 441 Heat from short circuit (wiring), defective/wor 442 Overheated motor 443 Breakdown of light ballast 444 Power line down 445 Arcing, shorted electrical equipment 451 Biological hazard, confirmed or suspected 460 Accident, potential accident, Other 461 Building or structure weakened or collapsed 463 vehicle accident, general cleanup 471 Explosive, bomb removal (for bomb scare, use 480 Attempted burning, illegal action, Other 481 Attempt to burn 500 Service Call, other 510 Person in distress, Other 01/01/2019 01/01/2018 01/01/2017 01/01/2016 to to to to 12/31/2019 12/31/2018 12/31/2017 12/31/2016 0 4 3 1 1 0 0 0 1 0 1 0 2 2 3 2 1 3 0 0 e 0 0 1 1 1 2 2 2 12 12 24 18 0 0 0 1 0 1 0 0 2 1 1 4 1 0 0 1 0 2 1 0 2 1 3 0 3 0 1 3 1 0 0 0 3 1 1 1 48 30 37 54 1 4 6 3 10 12 7 14 65 93 65 86 3 3 4 5 0 0 1 0 3 1 2 3 3 0 1 1 0 0 0 1 27 34 22 20 0 1 0 0 14 21 12 17 n 4 2 5 5 11 9 8 8 2 2 1 2 27 48 42 39 18 18 13 13 1 0 1 1 2 2 1 2 2 2 0 0 6 3 2 9 0 0 0 1 0 0 1 0 1 0 1 0 165 126 125 101 7 3 10 9 02/10/2020 17:24 Page 2 Ithaca FD Incident Type Period Comparisons Alarm Date Between {01/01/20191 and {12/31/20191 Incident Type 511 Lock -out 512 Ring or jewelry removal 520 Water problem, Other 521 Water evacuation 522 Water or steam leak 531 Smoke or odor removal 540 Animal problem, Other 541 Animal problem 542 Animal rescue 550 Public service assistance, Other 551 Assist police or other governmental agency 552 Police matter 553 Public service 554 Assist invalid 555 Defective elevator, no occupants 561 Unauthorized burning 571 Cover assignment, standby, moveup 600 Good intent call, Other 611 Dispatched & cancelled en route 6111Dispatched & cancelled en route - By Dispatcher 6112Dispatched & cancelled en route - By Bangs 6113Dispatched & cancelled en route - By CUEMS 6114Dispatched & cancelled en route - By CU EH&S 6115Dispatched & cancelled en route - By IC Safety 6117Dispatched & cancelled en route - By MA Dept 6118Dispatched & cancelled en route - By IPD 6119Dispatched & cancelled en route - By Other 621 Wrong location 622 No Incident found on arrival at dispatch addres 631 Authorized controlled burning 641 Vicinity alarm (incident in other location) 650 Steam, Other gas mistaken for smoke, Other 651 Smoke scare, odor of smoke 652 Steam, vapor, fog or dust thought to be smoke 653 Smoke from barbecue, tar kettle 661 EMS call, party transported by non -fire agency 671 HazMat release investigation w/no HazMat 700 False alarm or false call, Other 7001False alarm or false call, Other - Medical Alar 710 Malicious, mischievous false call, Other 711 Municipal alarm system, malicious false alarm 712 Direct tie to FD, malicious false alarm 713 Telephone, malicious false alarm 01/01/2019 01/01/2018 01/01/2017 01/01/2016 to to to to 12/31/2019 12/31/2018 12/31/2017 12/31/2016 12 14 9 7 1 0 0 0 9 23 16 24 1 5 10 11 17 17 14 15 8 11 9 10 0 1 0 1 2 1 2 1 9 7 1 2 9 6 14 7 23 22 20 22 4 3 5 6 15 11 11 11 8 7 7 7 2 3 1 0 6 7 4 8 2 2 1 4 59 53 55 74 15 12 8 9 16 28 27 20 267 265 347 304 45 29 26 40 241 201 199 193 93 83 85 109 6 1 14 18 10 12 14 15 5 4 3 3 1 0 0 0 s 70 85 60 41 0 1 2 1 1 1 3 0 0 5 0 1 12 13 22 18 4 4 3 4 0 1 0 1 1 2 2 1 33 35 42 47 8 15 6 38 m 70 46 62 74 13 7 7 5 2 4 1 3 0 0 1 0 0 1 0 0 02/10/2020 17:24 Page 3 Ithaca FD Incident Type Period Comparisons Alarm Date Between {01/01/20191 and {12/31/20191 Incident Type 714 Central station, malicious false alarm 715 Local alarm system, malicious false alarm 721 Bomb scare - no bomb 730 System malfunction, Other 731 Sprinkler activation due to malfunction 733 Smoke detector activation due to malfunction 734 Heat detector activation due to malfunction 735 Alarm system sounded due to malfunction 736 CO detector activation due to malfunction 740 Unintentional transmission of alarm, Other 741 Sprinkler activation, no fire - unintentional 742 Extinguishing system activation 743 Smoke detector activation, no fire - 744 Detector activation, no fire - unintentional 745 Alarm system activation, no fire - unintentiona 746 Carbon monoxide detector activation, no CO 800 Severe weather or natural disaster, Other 812 Flood assessment 813 Wind storm, tornado/hurricane assessment 900 Special type of incident, Other 911 Citizen complaint Totals 01/01/2019 01/01/2018 01/01/2017 01/01/2016 to to to to 12/31/2019 12/31/2018 12/31/2017 12/31/2016 17 10 30 34 1 5 8 3 0 0 1 0 39 40 43 41 18 16 6 11 87 88 79 93 10 19 9 6 90 71 110 80 26 20 32 31 ill 119 112 92 25 25 23 18 0 0 3 0 632 599 611 519 64 70 66 98 1 124 155 195 136 4 10 12 13 11 3 3 0 1 5 3 0 3 3 1 0 0 2 4 3 2 1 2 2 5218 5084 5229 5132 02/10/2020 17:24 Page 4 M N 4 � C i` Q O u � O �� _ �v u m CO m E Q d m Z Y � y "` 3 0 T Ithaca FD IFD Mutual Aid Responses by Department (Summary) Alarm Date Between {01/01/20191 And {12/31/20191 Type of Aid Count 55002 Cayuga Heights Fire Department Mutual aid received 6 6 55004 Danby Fire Department Mutual aid given 5 55005 Dryden Fire Department Mutual aid received 2 2 55006 Enfield Fire Department Mutual aid received 1 Mutual aid given 4 55011 Lansing Fire Department Mutual aid received 1 Mutual aid given 1 2 55013 Newfield Fire Department Mutual aid received 5 5 55018 Trumansburg Fire Department Mutual aid given 3 55019 Varna Fire Department Mutual aid given 1 1 02/11/2020 11:50 Page 1 Ithaca FD Volunteer Hours Report (Summary) Date Between {01/01/20191 And {12/31/20191 Staff Id Alt Id Name Total 4602 Adams, Andrew J 35.56 3258 Baker, Lyman E 22.75 4619 Barton, Jody M 82.00 3617 Bordoni, Gary 44.68 4413 Cantone, Frank 1.50 3883 Cornelius, Dave 50.28 4188 Gilligan, William 69.98 4301 Gould, Jack 45.98 4618 Greven, Christin B 244.96 4606 Hayton, Anthony J 2.00 4609 Howland, Morgan D 26.50 4153 Longo, Robert 41.32 4193 Maas, Daniel I 3.50 4620 Onah, Joy 6.50 3793 Rogers, James 26.47 4617 Williams, Steve 53.65 757.63 02/11/2020 11:58 Page 1 . . . ........ ---------- . . . . . ...................... .................. ........... .. . ........ o ".1 0 DOUDID9 CM CN CN by 6T IN lu7 M CN N 't -4- C.) 0 (N N 04 a) V) CN r Ch C) 04 '1 CO 1) t C cS c" C), 111 a� cl8 Ci 0" -R I It — CV'v C-4 04 CV'M CN CN pepuedx3 �2 -4 0, 11) OSEE L Go nosing BUjUtDJj 0 OOCZL LO luaw&Bouow A*uGBjeW3 N 0, 11) xr N -4 0 OSZZL uolloeS 4ioddnS oa 0 In lOOZZ L (1) u 01138S ssuodseM C0 oQ q.I N OSL9L 'n U01138S 40IDS (N CIO 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The Senior Code Enforcement Officer was promoted to the Director of Code Enforcement position and one new Electrical/Code Official was hired. The total staff level in 2019 was five inspectors in the field, a director, and two administrative assistants. The current staffing level, for 2020, is four inspectors in the field, a director, and two administrative assistants. Our department provides the Town Board with activity reports at the regular Town Board Meeting, on a monthly basis. Goals: • Adapt to proposed Uniform Code Changes, as identified by NYS. NYS is proposing to update their current Uniform Code collection on May 12, 2020. Any permits filed after May 12, 2020 will need to be reviewed and approved in accordance with the new 2020 NYS Code Collection. • Continue to update records in our Municity Data Base and the use of Laserfiche. • Continue to train our new Electrical and Code Enforcement Official. • Conduct a pilot program for digitizing our applications. We plan to start with our operating permit applications to see how this process will work. We will be working with Tompkins County, within the Laserfiche program. • Continue to work with the Ithaca Fire Department and the NYS Office of Fire Prevention and Control. Implement a different tracking system, in conjunction with Municity, to issue operating permits, vouchers, and fire inspections for large properties, such as Cornell and Ithaca College. • Work to develop a website presence on the Town website. The current Code Enforcement Department tab is active but could use some more helpful information for individuals to utilize. • Update Chapter 125, titled `Building Construction and Fire Prevention", to include changes suggested in the State's model law. Current major projects carrvdna over to next year: • Cornell Friedman Wrestling Center Addition • Cornell — several small projects • Cayuga Medical Center- several small projects with the radiation addition • Sleep Inn Hotel — Elmira Road Anticipated ejects for next year: • Amabel- Five Mile Drive • IC3 addition — Warren Road • Cornell -301 Maple Ave Apartment- demolition/redevelopment • Town of Ithaca Public Works Facility — Seven Mile Drive Conclusion- While 2019 was a very active year for our department, the upcoming year will be a year of transition and a continuation of our typical activities. We will strive to provide our constituents and applicants with a quality service, while also keeping the public health and safety a priority. A summary of reports and activities can be found below. Attached to this report are additional graphs and matrixes from our department. A copy of the report, supplied to the State, can be provided upon request. Respectfully Submitted, Marty Moseley Director of Code Enforcement (and Zoning Department) Condensed view of the 2019 activity for the Code Enforcement (and Zoning) Department All Permit Applications: 797 All Permits Issued: 902 Open Permits: 92 Total Inspections Conducted: 5,747 Stop Work Orders Issued: 18 Permits Renewed 17 Total Certificates issued: 442 Operating Permit Applications: 184 Operating Permits Issued: 204 Rental Registry Applications Received: 89 Rental Registry Operating Permits Issued 198 Complaints Received: 152 Complaints Closed: 125 Zoning Variance Applications Received: 15 Zoning Variances Approved: 10 Zoning Variances Withdrawn: 2 Zoning Variances Denied: 1 Zoning Variances Pending. 2 Total Fees Collected: $ 243,118.13 Total Cost of Construction: $ 31,449,052.15 2 Permits Issued: Accessory Structure: 9 Commercial Addition: 1 Commercial New: 1 Commercial Renovation/Alteration: 56 Deck: 16 Demolition: 10 Dock: 3 Educational Renovation/Alteration: 1 Electrical Only: 74 Fence or Retaining Wall: 2 Foundation Only: 1 Generators: 5 Heating and Coolie Units: 30 Institutional Renovations/Alterations: 1 Multiple Residence Renovation/Alteration: 22 Operating Permits: 204 Operating Permit Rental Registry: 198 Pool or Spa: 4 Pyrotechnics: 4 Roofing: 75 Signs: 26 Single Family Renovation/Alteration: 49 Single Family Residence Addition: 5 Single Family Residence New: 6 Solar: 7 Temporary Membrane Structure: 58 Two Family Addition: 1 Two Family Residence New: 3 Two Family Residence Alteration/Renovation 22 Zoning Only: 5 Permit Applications Received: Accessory Structure: 14 Commercial Addition: 1 Commercial New: 0 Commercial Renovation/Alteration: 54 Deck: 20 Demolition: 11 Dock: 3 Educational Renovation/Alteration: 1 Electrical Only: 77 Fence or Retaining Wall: 2 Foundation Only: 2 Generators: 6 Heating and Coolie Units: 31 Institutional Renovations/Alterations: 1 Multiple Residence Renovation/Alteration: 22 Operating Permits: 184 Operating Permit Rental Registry: 89 Pool or Spa: 4 Pyrotechnics: 4 Roofing: 82 Signs: 28 Single Family Renovation/Alteration: 52 Single Family Residence Addition: 7 Single Family Residence New: 4 Solar: 7 Temporary Membrane Structure: 59 Two Family Addition: 1 Two Family Residence New: 3 Two Family Residence Alteration/Renovation 24 Zoning Only: 4 Certificates Issued: Certificate of Com fiance 255 Certificate of Occupancy 170 Electrical only Certificate of Com fiance 1 Temporary Certificate of Com fiance 16 Complaints Received Building without a permit 23 Fire safety Violations 44 Garbage 2 Grass 2 Lack of Heat 2 Local Law 11 Noise 1 NYS Building Code 3 NYS Residential Code 2 Occupancy without a certificate issued 1 Other 12 Property maintenance 23 Report of fire 12 Sign law 2 Unsanitary living conditions 3 Unsafe occupancy 2 Zoning violation 7 .0 C: r 12 u, u, u, �i CILr V) c C �i eb v_ u, s� zc u I q r� u car C: r C: r C: r C: r C: r C: r C: r C: r C: r C: r C: r C: r C: r C: r C: r C: r C: r C: r C:.7 C:.7 C:.7 C:.7 C:.7 C:.7 0 0 0 0 0 0 C: r C: r C: r C: r C: r C: r C:.7 C:.7 C:.7 C:.7 C:.7 C:.7 0 0 0 0 0 0 dV C:.7 00 rD dV 0 0 ci 0 0 0 0 ci ci 0 0 ci 0 0 ci 0 0 ci 0 0 ci 0 0 0 ci C� 0 C� 0 0 C� C� 0 C� 0 C� 0 C� 0 C� 0 0 C� 0 Ln 0 Ln m 0 m Ln 0 Ln 0 0 Ln 4-J 00 0 C, u ull a V) 0) Lj- V) > eh c 0 u 4-J V) lvt 0 u 0 u 0 �D V, u 4-J V) 0 u 0 0 C? 0 0 C? 0 0 C? 0 0 C? 0 0 C? 0 0 C? 0 0 C:.7 0 C:.7 0 C:.7 0 C:.7 0 C:.7 0 C:.7 0 0 C:.7 0 0 C:.7 0 0 C:.7 0 0 C:.7 0 0 C:.7 0 0 C:.7 0 0 0 00 0 rD 0 0 0 9 , 8 8 8 (51 0 (U 4-j u ZD 0 u V) E c r"4 Q) 0 Q. Z u Q) cl Ln c 13 > 4-J Q) Q) J) E D z C) C) C) 0 C) LQ) 8 2020 Town of Ithaca Historian Report In the past year, my activities have included the following: 1) Attended monthly meetings of the Municipal Historians of Tompkins County. 2) Attended the first Bicentennial ad -hoc committee meeting on January 29, 2020 to discuss the Town of Ithaca 2021 Bicentennial. 2) Met with the executive director of The History Center in June of 2019 and discussed outlines of a PocketSites tour of places of interest in the Town of Ithaca. 3) Discussed placing a gate in front of the Bostwick Road Cemetery, formally establishing the cemetery boundaries, and settling the issue of taxes currently levied on the cemetery land despite it being explicitly excluded from the surrounding land on an earlier deed. 4) Participated in History Night at DeWitt Middle School on May 29, 2019. Prepared a display table with photo displays (many provided by The History Center), books related to local history, and Town history brochures. Responded public inquiries and talked with students about their history projects. 5) Discussed memorial plans for victims of the 1967 fire at the Cornell Residential Club with a survivor of the fire and an administrator at Cornell University. A memorial was dedicated on October 4, 2019. 6) Responded to public inquires: --Referred landowner of Davis Family Cemetery in the Town of Ithaca to the Town of Newfield Historian who provided records of his survey of the cemetery and of other cemeteries in the Town of Ithaca containing burials connected with the former residents of the site. Learned of historically significant building structures on the site from the landowner. --Found information on backyard burial laws in New York State. --Searched for burial records from Hayts Cemetery in a genealogy request. --Searched for relatives in a photo donation and passed on the photo to the History Center. --Researched a missing historical sign in Renwick Heights and discovered the information on the missing sign was incorrect. --Searched for information about any flag of the Town of Ithaca. 7) Discussed historical sign locations with the Public Works Department. 8) Attended a Historic Ithaca Unseen Ithaca tour of the Ithaca Town Hall on January 18, 2020. Respectfully submitted, February 12, 2020, David George Town of Ithaca Conservation Board Activities & Accomplishments for 2019 -1- Awarded its 16' annual Richard B. Fischer Environmental Conservation Award to New York State Hemlock Initiative and held the associated tree planting ceremony in Forest Home Park; -1- Environmental Review Committee continued to provide comments for site plan and subdivision projects; * Provided support to the Town's Deer Management Program; -1- Continued to update and monitor the Conservation Board Facebook page (�a.tt://www.fac�bool�.com/IthacaC.;o�aservatio�aBoard); -1- Participated in the spring and fall Streets Alive! Ithaca event by setting up a table focusing on invasives, bluebirds, and soliciting feedback on a variety of environmental topics; -1- Hosted a public invasive species education event at East Shore Park in July as part of the NYS's Invasive Species Awareness Week; -1- Have continued to monitor and clean the Bluebird boxes along the Town trails; -1- Scenic Resources Committee coordinated the installation of the scenic view sign on Danby Road (NYS Route 96B) and has started layout and design for the 3' scenic view sign proposed for Pine Tree Road; -1- Provided a support letter to Tompkins County regarding the proposed ban on plastic bags; -1- Reviewed and provided feedback on the draft Ithaca Energy Code Supplement and the draft New Neighborhood Code. J,WLMFV 0. 2020 TOWN OF 215 N. Tioga Street, Ithaca, N.Y. 14850 FINANCE ANo BUDGET - (607) 273-1721 FAX - (607) 273-1704 Date: February 24, 2020 Memo to: Rod Howe, Supervisor, and Members of the Town Board From: Michael T. Solvig, Finance Officer Subject: Preliminary Financial Report for the Fiscal Year Ended December 31, 2019 The financial results for Fiscal Year 2019 were generally positive, with fund balances increasing in all funds except the Fire Protection Fund„ Debt Service Fund and Capital Project Funds group. For all funds, combined revenues and other sources of $23,358,224 exceeded combined expenditures and other uses of $20,784,997. 2019 saw revenue from sales tax collections increase 6.2% over collections for the prior year. Total collections of $3,597,162 in 2019 set a new historical high for sales tax revenues, surpassing the previous historical high total of $3,388,799 received in 2018. Results of Fiscal Year 2019 Operations by Fund: GOVERNMENTAL FUNDS: • GENERAL TowNwDE FUND Fund balance increased by $192,951, with revenues of $4,985,657 exceeding expenditures of $4,792,706. Ending fund balance totaled $3,966,213, which includes reserves of $858,458 in the Parks, Recreation and Open Space Plan account, $168,508 for the General Benefit Reserve, $40,907 in the Preserve Maintenance account, $9,918 in the Land Stewardship account, and $4,468 for the Inlet Valley Cemetery. The unreserved fund balance of $2,883,999 represents 52.3% of 2020 budgeted appropriations. • GENERAL PART-TowN FUND - With revenues of $1,862,296 exceeding expenditures of $1,726,560, fund balance increased by $135,736. Revenues exceeded budget due to increased receipts from sales tax collections. Expenses were significantly under budget for contractual services. Year-end fund balance of $1,848,503 includes $70,676 for the General Benefit Reserve. The unreserved fund balance of $1,777,827 represents 96.8% of 2020 budgeted appropriations. • HiGHwAy TowNWIDE FUND - This fund was established with the 2018 Ithaca Town Budget to account for those highway activities to be funded on a town -wide basis. With revenues of $829,406 exceeding expenditures of $641,677, year-end fund balance totaled $430,854, all of which is unreserved. The unreserved fund balance represents 53.7% of 2020 budgeted appropriations. • HIGHWAY PART-TowN FUND - With revenues of $3,915,995 exceeding expenditures of $2,851,457, year-end fund balance increased by $1,064,268. Revenues were higher than expected, helped by adjusted sales tax collections and state aid (CHIPS). Ending fund balance of $3,734,597 includes $370,892 for the Highway Equipment account and $80,793 for the General Benefit Reserve. Unreserved fund balance totals $3,283,156 or 115.2% of 2020 budgeted appropriations. • RISK RETENTION FUND - With revenues of $16,763 exceeding expenditures of $15,592, fund balance increased from $149,221 in 2018 to $150,392 in 2019. In 2016 the Town Board set the target for year-end fund balance at $150,000 for this fund. • CAPITAL PROJECT FUNDS - As of January 1, 2019, the Town of Ithaca had eight (8) active capital project funds with a combined fund balance of $999,875. During 2019 four (4) of these capital project funds were closed. At year-end, the combined fund balance of the Capital Project Funds totaled $874,713. In 2020, the Sand Bank Road Improvements and Ellis Hollow Water Tank & Main Construction project funds will also be closed. Route 96B Sidewalk $ 180.450 $ 151,911 $ 61,566 $ 270,795 GatewayTrall 72,627 14,769 17,679 69,717 Sand Bank Road Imprvmnts 360,866 6,603 - 367,469 Trumansburg Water Tank 5,927 6 5,933 - Park Lane Water Main 27,592 71 27,664 - Sapsucker Woods Water Main 7,727 7 7,733 - ChristopherCircle Water MaIn 5,325 5 5,329 - Ellls Hollow Water Tank & Maln 339.363 2,249 174.880 166.732 Total- Capital Project Funds $ 999,875 $ 175,622 $ 300,784 $ 874,713 • FIRE PROTECTioN DISTRICT FUND - With revenues of $3,236,678 falling short of expenditures of $3,438,404, fund balance will decrease by $201,726 to total $1,808,624 at year-end. The year-end fund balance represents 51.4% of 2020 budgeted appropriations. • LIGHT DISTRICT FUNDS - Combined fund balance for all light district funds increased from $14,487 in 2018 to $15,619 in 2019. The results of 2019 operations for individual districts are presented on the table shown below. Light District Fund ', 1 Beginning� Fund Balance 2019 Revenues 2019 Mcpenditures Ending Fund Balance Forest Home Light District $ 5,649 $ 5,341 $ 5,414 $ 5,576 Glens fdeLight District 1,004 903 952 955 Renwick Heights Light District 836 1,303 1,190 949 Eastwood Cmmns Light Dist 1,418 2,706 2,399 1,725 Clover Lane Light District 202 301 283 220 Winners Circle Light District 433 1,002 878 557 Burleigh Drive Light District 881 1,103 966 1,018 Westhaven Road Light District 2,357 3,308 3,050 2,615 Coddington Road Light District 1,708 2,106 1,810 2,004 Total - Light District Funds $ 14,488 $ 18,073 $ 16,942 $ 15,619 • DEBT SERVICE FUND - With debt service and other expenditures of $449,322 exceeding interfund transfers and other revenues totaling $444,520. fund balance decreased by $4,802 to total $93,355 at year-end. PROPRIETARY FUNDS: • WATER FUND - With revenues of $4,947,012 exceeding expenditures totaling $4,086,510 fund equity increased by $860,501. The estimated ending fund equity of $7,121,299 includes $24,253 for the General Benefit Reserve. The unreserved fund equity is estimated at $3,358,578, representing 67.5% of 2020 budgeted appropriations. • SEWER FUND - With revenues of $2,926,203 exceeding total expenditures of $2,464,773 fund equity increased by $461,430. The estimated ending fund equity of $5,880,269 includes $12,255 for the General Benefit Reserve and $1,537,396 for the SJC Projects account. The unreserved fund equity is estimated at $1,323,794 represents 42.4% of appropriations budgeted for 2020. w O N W! m lu U W O LLJ z w J a u sn W x F 0 M in , , r 1 ® I r 1 w t- , , try , tq • • , 1 h N ' tow M O CI to tl' c C9 O O 0 O N N W7 w O �(LQ1 T fC fC f N V P% CS w M A m in r M w N W IId O ID N M Q O O O w l90 �? 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This account is funded by the Town Board making an annual re - designation of a portion of the Fund Balance of the General Townwide Fund from unreserved to reserved. Additional income is received from interest earnings and, from time -to -time, state grants. During 2019 this account received a $100,000 re -designation of fund balance, plus $13,839 in interest income. There was an expenditure of $96,312 from this account to purchase part of the Babcock property on West Hill from the Finger Lakes Land Trust. The balance of this account as of December 31, 2019 was $858,458. • GENERAL BENEFIT RESERVE ACCOUNT - The fund balance of the General Townwide Fund, General Part -Town Fund, Highway Part Town Fund, Water Fund and Sewer Fund includes funds established for managing unanticipated increases in employee fringe benefit costs (e.g. NYS Retirement, Health Insurance). The aggregate balance for the year ended December 31, 2019 was $356,485. The balance by fund is as follows: General Townwide Fund $ 168,508 General Part -Town Fund 70,676 Highway Part -Town Fund 80,793 Water Fund 24,253 Sewer Fund 12,255 Total - Benefit Reserve: $ 356,485 • PRESERVE MAINTENANCE ACCOUNT - The fund balance of the General Townwide Fund includes funds designated for the maintenance of the Pine Tree Wildlife Preserve, donated to the Town by a local family in 2013. In conjunction with the donation of the land, the amount of $40,000 was also donated to provide for future maintenance of the preserve. As of December 31, 2019, the balance of this account totaled $40,907. • LAND STEWARDSHIP ACCOUNT - In 2014 the Town purchased the development rights to the Indian Creek Farm with financial assistance through a State of New York grant. This grant included $10,000 to be held by the Town, designated for the future stewardship of the Indian Creek Farm lands. For the year ended December 31, 2019, the balance of this account totaled $9,918. • INLET VALLEY CEMETERY ACCOUNT - In 2017 the Inlet Valley Cemetery Fund was closed and the remaining assets transferred to the General Townwide Fund, to be used in maintaining the Inlet Valley Cemetery. The balance of this account at December 31, 2019 was $4,468. • HIGHWAY EQUIPMENT ACCOUNT - The fund balance of the Highway Part -Town Fund includes funds designated for the purchase/replacement of highway equipment and machinery. This account is funded primarily by the sale of surplus machinery and equipment, with additional income from interest earnings. During 2019 this account received $81,875 from the sale of surplus equipment, plus $5,112 in interest income. There were no expenditures from this account in 2019. In November 2018 the Town Board increased the maximum amount of this account from $250,000 to $400,000. The balance at December 31, 2019 was $370,892. SJC ACCOUNT IN SEWER FUND - The fund balance of the Sewer Fund includes funds designated for SJC purposes. In 2015 these purposes were defined by the Town Board as 1) to pay for expenditures related to the improvement of jointly -owned sewer interceptor lines, and 2) to pay the Town's share of the City of Ithaca's bonded debt issued to pay for Ithaca Area Wastewater Treatment Facility (IAWWTF) improvements. The balance in this account as of December 31, 2019 totaled $1,537,396. 0 Sales Tax and Mortgage Tax: • SALES Tax - Collections in 2019 totaled $3,597,162, an increase of $208,363 or 6.2% over the 2018 total of $3,388,799. 2019 also sets a new historical high for sales tax collections, surpassing the previous historical high total received in 2018. Sales tax revenues are distributed between the General Townwide Fund, General Part -Town Fund and Highway Part -Town Fund. Please see page 8 for detailed information on sales tax collections. • MORTGAGE TAx - Mortgage taxes increased $101,013 or 33.7%, from collections totaling $299,934 in 2018 to $400,947 in 2019. Mortgage tax revenues are assigned to the General Townwide Fund. General Obligation Long -Term Debt: OUTSTANDING DEBT - During 2019, the Town retired $1,302,000 in outstanding debt. As of December 31, 2019, the total outstanding general obligation long-term debt of the Town of Ithaca totaled $12,570,000, as shown on the following table: F-7-1Amount of Amount Year, of Description of Debt debt IgAilad nuhstandinn Maf �ri�v' Public Improvement (Serial) Bonds - 2004-A Public Improvement (Serial) Bonds - 2009 Public Improvement (Serial) Bonds - 2011 Public Improvement (Serial) Bonds - 2013 Public Improvement Refunding Bonds -2014-A Public Improvement (Serial) Bonds - 2014-B Public Improvement (Serial) Bonds - 2015 Public Improvement (Serial) Bonds - 2018 Total General Obligation Long -Term Debt $ 1,000,000 $ - 2019 1,125,000 430,000 2024 2,650,000 1,520,000 2031 3,450,000 1,865,000 2028 910,000 480,000 2024 3,000,000 2.090,000 2029 2,950,000 2,255,000 2030 4,150,000 3,930,000 2033 $ 19,235,000 $ 12,570,000 Of this total, $426,000 is for facility improvements, $1,991,000 is for road improvements, and $10,153,000 is for water infrastructure improvements. • BOND RATING - On November 8, 2018, Moody's Investors Service assigned an Aa1 rating to the 2018 Bond Issue. The Aa1 rating reflects the Town's "moderately -sized tax base with strong institutional presence", and "sound fiscal management which is defined by conservative budgeting practices." Moody's full report is available upon request. The Town's bond rating will be reviewed when we issue bonds again in 2020. • CONSTITu nONAL DEBT LiMrr - The Town of Ithaca maintains a very low direct debt burden. At year-end the Town had exhausted only 2.33% of its debt -contracting power. Please see page 9 for the detailed calculation of the 2019 Constitutional Debt Limit and page 10 for the detailed calculation of the estimated 2020 Constitutional Debt Limit. • 2020 PUBLIC IMPROVEMENT (SERIAL) BONDS - In 2020 the Town will issue approx. $2,350,000 in new long-term debt to finance water infrastructure improvement projects from 2019 and 2020, and an additional $1,400,000 to finance the 2020 Public Works Facility Office Expansion. This will increase the Town's outstanding debt and annual debt service payments, but only the Public Works Facility Office Expansion project will affect the calculation of the constitutional debt limit. R Investments and Interest Income: • INVESTMENTS - At December 31, 2019, out of $18,083,445 in available funds, $6,813,933 or 37.7% was invested in Certificates of Deposit at an interest rate of 2.23%. $10,871,617 or 60.1% was in a short- term investment account earning 1.39%. The remaining $397,895 was in various Town savings and checking accounts. a INTEREST INCOME - In 2019, the Town earned $302,268 in interest income Summary of all Funds/Fund Groups for Fiscal Year 2019: General Townwide Fund $ 3,773,262 $ 4,985,657 $ 4,792,706 $ 3,966,214 General Part -Town Fund $ 1,712,768 $ 1,862,296 $ 1,726,560 $ 1,848,503 Highway Townwide Fund $ 243,125 $ 829,406 $ 641,677 $ 430,854 Highway Part -Town Fund $ 2,670,329 $ 3,915,995 $ 2,851,726 $ 3,734,597 Water Fund $ 6,260,798 $ 4,947,012 $ 4,OB6,510 $ 7,121,299 Sewer Fund $ 5,418,840 $ 2,926,203 $ 2,464,773 $ 5,880,269 Capital Project Funds: Route 96B Sidewalk $ 180,450 $ 151,911 $ 61,566 $ 270,795 Gateway Trail 72,627 14,769 17,679 69,717 Sand Bank Road Imprvmnts 360,866 6,603 367,469 Trumansburg Water Tank 5,927 6 5,933 - Park Lane Water Main 27,592 71 27,664 - Sapsucker Woods Water Main 7,727 7 7,733 - Christopher Circle Water Main 5,325 5 5,329 - Ellis Hollow Water Tank 8 Main 339,363 2,249 174,880 166,732 Total - Capital Project Funds 1I $ 999,876 $ 175,621 $ 300,784 $ 874,713 Risk Retention Fund $ 149,221 $ 16,763 $ 15,592 $ 150,392 Fire Protection Fund $ 2,010,360 $ 3,236,678 $ 3,438,404 $ 1,808,624 Light District Funds: Forest Home Light District $ 5,649 $ 5,341 $ 5,414 $ 5,576 Glenside Light District 1,004 903 952 955 Renwick Heights Light District 836 1,303 1,190 949 Eastwood Cmmns Light Dist 1,418 2,706 2,399 11,725 Clover Lane Light District 202 301 283 220 Winner's Circle Light District 433 1,002 878 557 Budeigh Drive Light District 881 1,103 966 1,018 Westhaven Road Light District 2,357 3,308 3,050 2,615 Coddington Road Light District 1,708 2,106 1,810 2,004 $ 14,488 $ 18,073 $ 16,942 $ 15,619 Total - Light District Funds Debt Service Fund J $ 98,157 $ 444,520 $ 449,322 $ 93,355 N TOWN OF ITHACA SALES TAX COLLECTIONS For the Year Ending December 31, 2019 f l6r 1 January April $ - $ 105,980.51 $ 163,415.81 $ 269,396.32 February April 88,530.65 136,509.13 225,039.78 March April 121,971.02 188,038.65 310,009.67 April June 100,824.04 155,437.05 256,261.09 May July 105,521.96 162,679.68 268,201.64 June August 164,777.02 254,031.24 418,808.26 July August - 116,164.06 179,086.26 295,250.32 August September 113,145.30 174,432.33 287,577.63 September October - 131,874.37 203,306.31 335,180.68 October November 107,422.73 165,610.04 273,032.77 November Y/E Accrual - 119,224.04 183,803.74 303,027.78 December Y/E Accrual - 139,820.25 215,556.23 355,376.48 f j % of 2019 Budget Collected: 0.0% 117.9% 117.9% 117.9%' 2019 Total Collections: $ - $ 1,415,255.96 $ 2,181,906.46 $ 3,597,162.42 Over (Under) Budget: a 215,255.96 331,906.46 547,162.42 2016 - 2019,.tSALES.TAX..COLLECTIONS PERIOD 2016 2017 2018 2019COMPARISON January $ 234,073.60 $ 238,752.31 $ 249,058.27 $ 269,396.32 108.17% February 173,405.66 202,536.13 226,911.56 225,039.78 99.18% March 254,499.79 299,837.18 292,631.96 310,009.67 105.94% 1st Quarter $ 661,979.05 $ 741,125.62 $ 768,601.79 $ 804,445.77 104.66% April $ 252,207.77 $ 224,256.83 260,601.06 256,261.09 98.33% May 220,044.01 226,772.22 240,448.25 268,201.64 111.54% June 279,491.54 323,875.18 354.024.40 418,808.,2 118.30%! 2nd Quarter $ 751,743.32 $ 774,904.23 $ 855,073.71 $ 943,270.99 1110.310 Firston s 1,413,722.37 1,516,0 1,623,675.50 1,74,716.76 107.64% July $ 256,678.29 $ 257,300.32 $ 279,704.84 $ 295,250.32 105.56% August 235,865.88 237,288.44 271,252.79 287,577.63 106.02°% September 314,611.21 336,691.57 369,610.27 335,180.68 90.68% 3rd Quarter $ 807,155.38 $ 831,280.33 $ 920,567.90 $ 918,008.63 99.72% First 9 Months $ 2,220,877.75 2,347,310.18 2,544,243.40 , ,7 5. 104.77% October $ 238,071.61 $ 243,261.49 $ 255,095.27 $ 273,032.77 107.03%' November 242,520.42 239,502.36 272,761.48 303,027.78 111.10% December 302,473.47 354.894.82 316„698.86 355 376.48 112.21 % 4th Quarter $ 783,065.50 $ 837,658.67 $ 844,555.61 $ 931,437.03 110.29°% ANNUAL TOTAL $ 3,003,943.25 $ 3,184,968 85 $ 3,388,799.01 $ 3,597,162.42 106.15°% TOWN OF ITHACA CONSTITUTIONAL DEBT LIMIT 12131 /2019 DEBT LIMIT Assessed Full Valuation of Taxable Real Property: - For the Fiscal Year ended 12/31/2015 1,366.007,677 - For the Fiscal Year ended 12/31/2016 1,409,739,322 - For the Fiscal Year ended 12/31 /2017 1.470,783,820 - For the Fiscal Year ended 12/31/2018 1,649,688,565 - For the Fiscal Year ended 12/31/2019 1,615,447,157 Five -Year Average Full Valuation of Taxable Real Property: $ 1,482.333,308 Permitted Percentage of the "Average Full Valuation" 7% Town of Ithaca Constitutional Debt Limit: $ 103,763,332 $103,763,332 represents the maximum amount of indebtedness that the Town of Ithaca can issue and have outstanding pursuant to Article VIII of the New York State Constitution, and Title 9 of Article 2 of the Local Finance Law. TOTAL NET INDEBTEDNESS OF TH>E TOWN Principal Borrowings Outstanding as of 12131/2019: - $1.000,000 Public Improvement (Serial) Bonds, 2004 $ - - $1,125,000 Public Improvement (Serial) Bonds, 2009 430,000 - $2,650,000 Public Improvement (Serial) Bonds, 2011 1,520,000 - $3,450,000 Public Improvement (Serial) Bonds, 2013 1,865,000 - $ 910,000 Public Improvement Refunding Bonds, 2014 480,000 - $3,000,000 Public Improvement (Serial) Bonds, 2014 2,090,000 - $2,950,000 Public Improvement (Serial) Bonds, 2015 2,255,000 - $4,160,000 Public Improvement (Serial) Bonds, 2018 3,930,000 Total Debt Outstanding as of 12/31/2019: $ 12,570,000 Less: Exclusion for Water & Sewer Indebtedness: (10,153,000) Total Net Indebtedness Subject to Debt Limit: $ 2,417,000 NET DEBT -CONTRACTING' MARGIN Constitutional Debt Limit: $ 103,763,332 Less: Total Net Indebtedness (2,417,000) Net Debt -Contracting Margin: $ 101,346,332 Percentage of Debt -Contracting Power Exhausted: 2.33% TOWN OF ITHACA CONSTITUTIONAL DEBT LIMIT Estimated as of 12/31/2020 DEBT LIMIT Assessed Full Valuation of Taxable Real Property: - For the Fiscal Year ended 12/31/2016 1,409,739,322 - For the Fiscal Year ended 12/31/2017 1,470,783,820 - For the Fiscal Year ended 12/31/2018 1,549,688,565 - For the Fiscal Year ended12/31/2019 1,615,447,157 - For the Fiscal Year ended 12/31/2020 (Estimated) 1,671,987,807 Five -Year Average Full Valuation of Taxable Real Property: $ 1,543,529,334 Permitted Percentage of the "Average Full Valuation" 7% Town of Ithaca Constitutional Debt Limit: $ 108,047,053 $108,047,053 represents the maximum amount of indebtedness that the Town of Ithaca can issue and have outstanding pursuant to Article Vill of the New York State Constitution, and Title 9 of Article 2 of the Local Finance Law. TOTAL, NET" INDa=B6NE8S OFTHETOWN Principal Borrowings Outstanding as of 12/31/2020, - $1,125,000 Public Improvement (Serial) Bonds, 2009 $ 350,000 - $2,650,000 Public Improvement (Serial) Bonds, 2011 1,365,000 - $3,450,000 Public Improvement (Serial) Bonds, 2013 1,555,000 - $ 910,000 Public Improvement Refunding Bonds, 2014 380,000 - $3,000,000 Public Improvement (Serial) Bonds„ 2014 1,895,000 - $2,950,000 Public Improvement (Serial) Bonds, 2015 2,075,000 - $4,150,000 Public Improvement (Serial) Bonds, 2018 3,700,000 - $3,750,000 Public Improvement (Serial) Bonds, 2020 3,750,000 Total Debt Outstanding as of 12/31/2020: $ 15,070,000 Less: Exclusion for Water & Sewer Indebtedness: (11,621,000) Total Net Indebtedness Subject to Debt Limit: $ 3,449,000 NET 6El3T-CONTRACTING MARGIN Constitutional Debt Limit: $ 108,047,053 Less: Total Net Indebtedness (3,449,000) Net Debt -Contracting Margin: $ 104,598,053 Percentage of Debt -Contracting Power Exhausted: 3.19% 110 TOWN OF ITHACA PUBLIC WORKS DEPARTMENT 2019 Annual Report 2019 presented a number of weather challenges for the department. Substantial fall rains and premature snow gave us some wet environments. One long time employee left the Town which resulted in new approaches to past practices; The Public Works Department had a very busy year in which the following maintenance and Capital projects were accomplished: Highway: • Purchased 3090 tons treated and raw salt thus providing a 3/4 full salt barn for the beginning of the next winter season. • Worked with other Town Departments to address concerns with Inter -municipal Utility Agreements. • Employed 10 seasonal workers for the summer providing assistance on Highway, Engineering, Water and Sewer and Parks projects. • Informed of the potential retirement of a long time employee resulting in the internal and external recruitment process to fill the resulting vacancies. • Added four new staff members to the Public Works Staff. • Provided training sessions for staff on topics including: construction site safety, snow removal operations, motor vehicle laws and CDL requirements, and storm water. • Purchased equipment and tools, as approved within the budget including; , 2 Pickup 4x4 with plows, 2 utility tractors ( Tool Cat and Ventrac), purchased a new vehicle for the facility maintenance department, a new mini excavator and a new one ton double cab dump truck, 2 Medium Duty dump trucks, Grasshopper mower, 2 utility trailers • Completed drainage maintenance work at various locations throughout Town which included, ditch cleaning, driveway culvert replacement/installation, • Completed pavement reconstructions/repairs to Poole Road, Renwick Drive, Renwick Heights Road, Wyckoff Road, Cayuga Street. This work was completed with Town CIP, operations, CHIPS and NYS Emergency Roads monies. • Completed pavement maintenance work, stone/ oil and asphalt overlays, on 4 miles of roadway in the South Hill, East Hill and Eastern Heights areas of town. • Crews responded to 48 "call -in" events for winter maintenance and plowing. • completed two rounds of roadside mowing throughout the Town. • Completed mowing and clearing along trails and utility easements. • Cooperated with other municipal agencies to provide manpower and equipment support through our mutual aid agreements. • Continued to provide staff support and representation to Town committees and intermunicipal organizations. • Provided for and responded to the daily maintenance needs of the Town's vehicle, equipment and small tools, utility infrastructure, buildings and facilities, roadways parks and trails. • Continued dealings and service to the citizens of the Town. • Installed pedestal, conduit and wiring for the electric charging station, had the steps at the Buffalo street entrance repointed, Cabling and wiring modifications for the temporary relocation of Engineering at Town Hall. • Removed old steel walkways and replaced with new steel rails and heavy-duty fiberglass mesh covers at Troy Road and Coddington Road water pump buildings. • Replaced the two air conditioning units at the Public Works facility. • Rewired and replaced lights and wiring in cold storage building and added lighting and electrical fixtures in the salt storage overhang. • Revised Construction Drawings and rebid for PW Administrative addition. • In conjunction with the adjacent property owner began the process to abandon a portion of Winston Drive, Salem Drive and Winston Ct. • Invited PESH to the PW facility for a courtesy inspection. Addressed/corrected all items identified in the inspection. Parks/ Trails/ Preserves/ Cemeteries: • Provide weekly grounds maintenance at 65 Town owned sites (parks, trails, preserves, tank sites, pump stations, Town Hall and the Public Works Facility). • Completed year-round weekly site checks at park and trail facilities. • Completed the restriping of all cross walks and stop bars within the Town. • Continued administration and maintenance of the use of Tutelo Park and Valentino Field for Cal Ripken Little League and pavilion picnic use. Completed a renovation of the infield dirt and warning track on Valentino Field. • Created a fresh paved and painted surface on all three town basketball courts. Eastern Heights Park, Iacovelli Park, and Hungerford Heights Park all received these upgrades to their courts. • Continued to support volunteers doing grounds maintenance at the Inlet Valley Cemetery, West Hill Community Garden, East Ithaca Recreation Way (Honness Lane section) and Tutelo Park, Town Hall, and Game Farm Trail. • Assisted Town's Conservation Board with the annual Richard Fischer Award tree planting at Forest Home Park, planting a locally -sourced, native Eastern Hemlock. • Continued Pale Swallow -wort eradication efforts at the East Ithaca Preserve. Intensified our mowing in highly infested meadow area at same preserve to try achieving better control of the spread of the invasive plant. • Worked closely with Jim Engel, owner of White Oak Nursery in Geneva, as our invasive species control contractor to rid several sites of woody invasive trees and shrubs. Extensive elimination of these invasive species was done at the East Ithaca Recreation Way (Honness Lane and Game Farm sections); the East Ithaca Preserve and adjacent Pew Trail alignment; East Shore Park; Babcock Preserve, Dress woods Preserve and Marcia's Woods Preserve during 2019. At many of these sites we planted a wide selection of native trees and shrubs, along with various herbaceous seed mixes. Park staff also cleared invasive woody plants along several other trails and at several parks during the course of the year. • Selected a consultant for the Forest Home Walkway Improvements and identified a preferred alternative for the potential reconstruction. • Mulched beds and no -mow areas were refreshed with new woodchip mulch at all park and trail sites. • Several town parks were refurbished with fibar playground mulch to improve stabilization and playground safety. • Began work on the invasive removal along the South Hill trail. Stump cutting and treating invasive woody plants within 15 feet on either side of the trail. This will be followed by native replanting the following fall along all sections of the trail to reestablish a native landscape. • Coordinated work by volunteer Master Gardener at Town Hall. He continued working on rehabilitating the planting bed, adding new plant material and mulch. • Continued on -going removal of hazardous trees along our trails and in the parks. This included several of the trees identified by our contractor as part of the grant to do a tree census of all Town -owned rights -of -way. • Annual inspection of Pine Tree Preserve was completed with the representative of Finger Lakes Land Trust. • Restoration of all historical signs located throughout the Town of Ithaca. Removing and repainting all 28 within the Town. This ongoing process will coincide with the towns bicentennial next year. • Continued maintenance of the Pine Tree Paths trail linking our trails and sidewalk along Maple Avenue. • Established new and improved walking trails at several park sites. Salem Park, Tutelo Park, and the Forest Home Walkway all received upgrades and maintenance relative to drainage and obstructions along the paths. • Began the construction of the upper trail section at new park site on East King Rd. Created an established walking path and improved drainage along the entire project. To be continued and revamped during 2020. • Paved a trail overlay along the remaining portion of Game Farm trail. • Reinforced the Honness Lane trail with a mulch base to stabilize the pavement. Eventually will create vegetation along the trail side while also vastly improving safety for trail users. Water: • Winthrop Drive Water Main and Muriel Street Water Main, contractor accommodations to facilitate the project. • Replaced faulty electrical service line, including weather head, at the Coy Glen water pump station. • Maintenance at Sapsucker Tank, site maintenance. • Maplewood inspections of water terminations and construction of new watermains. • Cleared miscellaneous easements at #115 Christopher Circle, Renwick Drive, and areas of Inlet Valley. • Responded to and repaired 16 water main breaks, replaced/repaired water valves, and water curb boxes. • Blacktop repair and lawn restoration from winter water main breaks and easement clearing • Installed new high visibility markers on hydrants around town. • Terminated two hydrants in the front of the Cayuga Medical Center Complex that were out of service • Water easement maintenance mowing. • Placed a stream crossing culvert pipe near #200 Glenside and reclaimed water line easement from Glenside Road to West Village Apartments. • Performed demolition on the old East State Street Pump Station that historically served the Town East Hill water system. • Terminated the water main entering the Cliff Street Pump Station including electrical lines serving heat to the facility. In turn relinquishing rights of ownership back to the City. • Clear brush around the West Hill Tank in preparation of subdivision of parcel and fence installation. Sewer: • Repaired infiltrating sewer lateral and performed cleaning of line in the Southwoods sewer service area. • Terminated an abandoned sewer line between the Cayuga Medical Center and the Tompkins County Probation Building, formerly the "Biggs A" building. • Responded to 1503 NY Dig Safely utility "mark out" requests. This number is up slightly from 2018 of 1463. • Located major infiltration of the Caldwell Hill / Forest Home Pump Station and worked with Cornell to rectify the situation. • Maplewood inspections for demolition phase of sewer utility using CCTV of existing mains and inspections of new mains. • Continued to repair leaking manholes as found with Parson Environmental Product and received training on how to use these products. • Camera inspections and cleaning of sanitary sewer mains in the lower northeast sector of town. • Performed routine easement mowing • Worked with the homeowner at #1028 Eastshore Drive to remove fencing around pump station and raise wet well hatch that was allowing infiltration. • Investigated Cornell's sewer billing and held meetings to figure out disconnects • Bypass pumping and repairs at the Waldorf pump station on NY Route 13A. • Repairs to sanitary main at #253 Coddington Road to accommodate spot repair for reline contractor. • Preventative Maintenance on the 9 sanitary sewer Town owned lift stations, oils changed, pump amperage checks, impellor checks, seal checks. Engineering: • Administered 39 Simple SWPPP permits, 5 Basic SWPPP permits, and managed 9 full SPDES Permits. • Represented the Town at the Tompkins County Storm Water Coalition. • Represented the Town at the Multi -Jurisdictional FEMA Flood Plain Review and Analysis. • Represented the Town of Ithaca at the Bolton Point Engineering and Operation Meetings. • Represented the Town of Ithaca at the "Meeting of 6' relative to intermunicipal cooperation, review, and coordination for sewage flows to the VCHWTP and IAWTP. • Represented the Town of Ithaca at the IAWTP SJC monthly meetings • Attended meetings with the VCH, City, and Cornell to review/update existing/outdated sanitary sewer contracts. • Attended design/coordination meetings for ongoing town/city sidewalk projects: RT 9613; Trumansburg Rd.; Hector St. • Attended monthly/bi-monthly Town Planning Board meetings to facilitate ongoing Engineering/PWD review and approval of projects. • Completed engineering support and design review for 18 development submittals. • Completed design, construction and project administration of the Winthrop Drive and Muriel Street Watermain Replacement, Bundy Road Reconstruction, and Townwide Sanitary Sewer Manhole/Sewer Main Rehabilitation Projects. • Onsite inspection on various construction sites Townwide to review installation and testing of Town infrastructure and stormwater management facilities. (Cornell North Campus Residential Expansion, Maplewood, Larisa Lane/Westview Subdivision, CMC Parking Expansion) • Assisted Town Parks staff for installation, layout, and survey of the future King Road Park and Trail and/or Town Preserve Facilities. • MS4 (Municipal Separate Storm Sewer System): Townwide inventory of Illicit Discharge/End Section review and classification. Townwide Stormwater Management Structure inventory and data collection. Stormwater pipe inventory. • Initiated site survey and analysis for future 2020-2021 Town projects • Began design for 2020-2021 projects including;Cliff St./Trumansburg Rd./Hopkins Rd., Southwoods PRV & Troy Rd. PRV, Troy Road Watermain, Ridgecrest Tank, and Sanitary Sewer Rehabilitation. • Installed and monitored temporary traffic counters in various locations throughout the Town. • Installed and monitored temporary and permanent sanitary flow meters. Attended numerous meetings with City of Ithaca to discuss ongoing sewer meter issues/ coordination. • Worked with water and sewer maintenance supervisor to review and update sewer pump station infrastructure and monitoring capabilities. • Completed the Townwide Sanitary Sewer Study. Larson Design Group in conjunction with town staff investigated, surveyed, and modeled the existing sanitary sewer system relative to existing and future development. • Value Engineered and rebid the Public Works Facility office expansion project. • Established and implemented the New External Plumbing Permit process and procedure(s). Yard Waste Management: • Completed the biannual town wide pick up of leaves, brush and annual Christmas trees. • Realized over 700 visits by Town Residents to either drop off leaves and brush or take compost and mulch. • In cooperation with the Village of Cayuga Heights, facilitated the storage and processing of woody debris. Grinding of the brush pile was completed in July.. • Management of yard waste stockpiles, composting and topsoil mixing. • Cooperated with Tompkins County Soil and Water staff by donating well -decayed woodchips used in their mulch spreading equipment obtained by a grant from NYS DEC. They assisted us with mulching and silt logs associated with our King Rd. Park project. Overall Town staff was able to meet the expectations of the community by providing services and representation and being fiscally responsible by staying within approved or modified budgets. 2020 Priorities The year 2020 will provide many challenges for the Public Works Department as we continue to meet the expectations of the community. We will continue to work with development, pursue and complete the projects identified within the approved 2020 Town Budget. 2019 Equipment Process Vendor Budgeted Amended Budget Cost Mitsubishi Outlander Nick LIC Motor Group $32,000.00 $37,889.25 $37,889.25 Mitsubishi Outlander Nick LIC Motor Group $33,000.00 $37,889.25 $37,889.25 Int'I MV607 4x2 Piggyback - Onondaga #8996 Stadium Int'I. $100,000.00 $117,969.00 $117,969.00 Int'I MV607 4x2 Piggyback - Onondaga #8996 Stadium Int'I. $100,000.00 $117,969.00 $117,969.00 Ford F350 Piggyback - Onondaga #7974 VanBortel Ford $50,000.00 $46,636.01 Ford F350 Piggyback - Onondaga #7974 VanBortel Ford $50,000.00 $46,636.01 Ford F-150 Maint. Piggyback - Onondaga #8771 VanBortel Ford $38,000.00 $36,613.03 Ford F-450 Dump Piggyback - Onondaga #7974 VanBortel Ford $75,000.00 $59,302.94 Caterpillar Mini -Excavator State Bid Milton -Cat $120,000.00 $119,712.00 Bobcat Toolcat 5600 State Bid Clark E ./Th & J coat $80,000.00 $73,342.88 Ventrac Tractor Quote CNY Farm Supply $55,000.00 4r>4,a Grasshopper Mower Quote Martin's Outdoor $18,000.00 $18,004.00 Trailer Quote Wrisle Auto $11,000.00 $6,862.00 Trailer Quote Wrisle Auto $11,000.00 $13,120.00 $819,716.50 $778,438.92 Discount-$2,700.00 Trade Value $lQIQQQ;QQ Total w/out Trade or Discount $765,738.92 Income from 2019 Auctions = $82,675. Human Resources 2019 Year End Report, by Judy Drake ■ Civil Service: Maintained compliant requirements o Received approved payroll certification as required by civil service law. o Reviewed changes for positions and reclassifications o Position changes at the Town and SCLIWC due to deaths, retirements, resignations/terminations. 4 retirements, 1 resignation, 2 termination, 13 internal promotions and 10 new hires. 4 new positions created and filled- Deputy Finance Officer, 3 GTCMHIC positions, re-creation of the Engineering Department and created GIS Analyst position o Staff levels as of 12/31 (see page 2-3) (not including new positions budgeted for 2020) ■ Town: 57 FT/ 1 PT (30 hrs) Vacant 12/31: 3 MEO —back filled by Laborer ■ BP: 21 FT/ 0 PT (30 hrs) Vacant: Admin. Asst II P/T ■ GTCMHIC: 2 FT/ 1 PT Vacant: none ■ Town and BP Personnel Committee and Employee Relations Committee staff support o Consistent meetings with each committee monthly- prepared minutes/agendas o Discussed and recommended revisions to policies o Continued review of Personnel Manual- completed section 3 o ERC reviewed suggestion box comments and reviewed policies o Scheduled and arranged for Board/staff lunches, picnic and other events. ■ Town Hall management representative on Safety Committee- reviewed 3 injury claims ■ Benefits Administrator for: o Health, Dental, Life, Short Term Disability, Flex Spending, Workers' Compensation, Deferred Compensation & NYS Retirement System o Greater Tompkins County Municipal Health Insurance Consortium ■ Serve as the Director representing the Town and serves as Board Chair ■ Member of sub committees -Joint Committee on Plan Structure & Design, Audit & Finance Committee, Operations and the Executive Committee ■ Greater Tompkins County Municipal Health Insurance Consortium- Created status as employer under Town of Ithaca and established rented office space ■ Human Resources support to Bolton Point Commissioners and staff —attend weekly management team meetings. ■ Commercial Insurance coordinator for Town and Bolton Point - Worked on insurance claims against the town. ■ Payroll management and law compliance — ran payroll collaboratively with Debby Kelley o 126 w-2's issued, 1095 and 1094 C forms regarding health insurance coverage were completed and sent with w-2's — Completed budget work for 2020 for Town, BP & GTC ■ Coordinated town and Bolton Point staff trainings and held 2 staff retreats ■ Represent Town on TCCOG Training Academy, TC Diversity Consortium and PW Apprenticeship program. 2020 Priorities: Finish revisions to Personnel Manual Succession planning for retirements in 2020 through 2022 Organize staff training — Diversity topic, Workplace Violence Prevention TOWN OF ITHACA EMPLOYEES AND STAFFING CHANGES FOR FISCAL YEARS 2010 - 2019 Based on Full Time Equivalent (FTE) for non -elected positions as o� J V POSITION idlo !oil' 1612 1613' 2014 2416 2016 20V 201$ 2019 Town Board Town Supervisor 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Town Board Members 6.00 6.00 6.00 6.00 6.00 6.00 6.00 6.00 6.00 6.00 Justices Town Justice 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 Court Clerk 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 Town Clerk Town Clerk 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 First Deputy Town Clerk 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Deputy Town Clerk - - - - - - - 1.00 1.00 1.00 Budget & Finance Budget Officer 1.00 - - - - - - - - - Finance Officer - 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Deputy Finance Officer - - - - - - - - - 0.50 Bookkeeper to the Supervisor 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Receiver of Taxes (Dec. - March) 0.25 0.25 0.25 0.25 0.25 0.25 0.25 0.25 0.25 0.25 Engineering Director of Engineering - - - - - - - - - - Asst. Director of Engineering - - - - - - - - - - Sr. Civil Engineer 1.00 - - - - - - - - - Civil Engineer - - - - - - - - - - Human Resources Human Resources Manager 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Principal Account Clerk - Payroll 1.00 - - - - - - - - - Information Technology Network / Records Specialist 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Parks & Recreation Recreation Coordinator 1.00 - - - - - - - - - Sub -Total -General Government 20.25 17.25 17.25 17.25 17.25 17.25 17.25 18.25 18.25 18.75 Code Enforcement Director of Code Enforcement 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Sr. Code Enforcement Officer 1.00 1.00 - - - - - 1.00 1.00 - Code Enforcement Officer 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 - Electrical / Code Enforcement Officer 0.75 0.75 1.75 1.75 1.75 1.75 2.00 3.00 3.00 4.00 Senior Typist 1.00 1.00 1.00 1.00 - - - - - - Administrative Assistant IV - - - - 1.00 1.00 1.00 1.00 1.00 1.00 Administrative Assistant I - - - - - - - - 1.00 1.00 Sub -Total -Code Enforcement 4.75 4.75 4.75 4.75 4.75 4.75 5.00 7.00 8.00 7.00 Planning Director of Planning 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Asst. Director of Planning 1.00 1.00 1.00 1.00 - - - - - - Senior Planner - - - - 2.00 2.00 2.00 2.00 2.00 2.00 Environmental Planner 1.00 1.00 1.00 1.00 - - - - - - Planner 2.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Senior Typist 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Sustainability Planner 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Sub -Total - Planning 7.00 6.00 6.00 6.00 6.00 6.00 6.00 6.00 6.00 6.00 TOTAL -'TOWN HALL 32.06 28.00 28.100 28.100 28.00 28.00 28;25 M.25 32.25 31.75 POSITION 2010 2011 2012 2013 2014 201s 2016 2017 2018 2019 ' Public Works Department Highway Superintendent/Director PW 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Deputy Highway Superintendent 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Parks Maintenance Manager 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Water / Sewer Maint. Supervisor 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Maintenance Supervisor - - - - - - - 1.00 1.00 1.00 Maintenance Worker 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Working Supervisor 3.00 3.00 3.00 3.00 3.00 3.00 3.00 3.00 4.00 4.00 Heavy Equipment Operator 4.00 4.00 4.00 4.00 4.00 4.00 4.00 4.00 4.00 4.00 Motor Equipment Operator 6.00 6.00 6.00 6.00 6.00 6.00 8.00 8.00 8.00 8.00 Laborer 5.00 5.00 5.00 5.00 5.00 5.00 3.00 3.00 4.00 4.00 Sr. Heavy Equipment Mechanic 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 2.00 Heavy Equipment Mechanic 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 - Automotive Mechanic Assistant 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 - - Administrative Assistant IV 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Administrative Assistant I 0.50 0.75 0.75 0.75 0.75 0.75 0.75 0.75 0.75 1.00 Engineering Department reformed 12/2019 still located at PWF Director of Engineering - - - - - - - - - 1.00 Sr. Civil Engineer 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 - Civil Engineer 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 2.00 2.00 Sr. Engineering Technician - - - - 1.00 1.00 1.00 - - - Engineering Technician 2.00 2.00 2.00 2.00 1.00 1.00 1.00 2.00 2.00 2.00 TOTAL - PUBLIC WORKS FACILITY ' 31.60 31(.76 3116, 31.75 . , 31.76 ] , 31.76 M .76 32.76 34.76 36.00 ' TOTAL -TOWN OF, ITHACA :+ 63.50 5946 59.75, 59.76 , 59.75 , 5946 60.00 64.00 67.06 66.7a TOTAL -TOWN OF ITHACA WIO ELECTED 54.50 50.76 50.76 50.76 , 60.76 50.76' 51.00 55:00 58.00 67.76 Network Record Specialist 2019 Accomplishments / 2020 Priorities Report 2019 Accomplishments • Replaced aging desktops and tablets for CEOs, Planning, PW and Town Supervisor • Upgraded staff PC operating systems to Windows 10 • Completed roll out of Microsoft Office 365 upgrades • Installed new TH network switch to accommodate increase in staff • Installed and tested new Synology backup system for disaster recovery • Installed new hardware and software for video conferencing • Provided software updates and hardware maintenance for TH and PW networks/servers/PCs/mobile devices • Provided daily Help Desk support for TH and PW staff Priorities/Goals/Expectations for 2020 • Assist with Public Works facility rebuild o Provide IT equipment and network services for PW staff relocated to trailer, annex and Town Hall o Assist project manager with moving network services to new IT closet • Assist TOI administration with an RFP for managed service provider for outsourcing TH & PW network administration • Assist HR with revising current job description for future ITS staff person • Participate on interview committee for replacement ITS staff person Town of Ithaca Planning Department February 20, 2020 Planning Department 2019 Year End Report & Proposed 2020 Priorities The following provides an overview of the Planning Department's accomplishments/highlights in 2019 and proposed priorities for 2020. Activities & Accomplishment for 2019 DEVELOPMENT REVIEWS The Planning Board considered a total of 23 individual projects this year, including eight site plans, eight subdivisions, and one sketch plan, along with two modifications of Planning Board conditions and three recommendations to the Town Board. This compares with 16 individual projects in 2018 and 28 in 2017. The Chain Works District Findings Statement was the most significant project for the Board to consider, with 4 meetings devoted to reviewing the Findings Statement and making a recommendation to the Town Board. The Cornell North Campus Residential Expansion project was another significant project, taking three Board meetings to consider preliminary and final site plan approval. In addition, the Planning Board reviewed a sketch plan for a new 90,000 sq.ft. multidisciplinary building on the Cornell campus. Finally, the Board heard a presentation and provided a recommendation to the Town Board on the proposed New Neighborhood Code. GRANT FUNDED PROJECTS Transportation Related • Gateway: Due to Home Depot corporate office's lack of cooperation in granting permission to connect into the Home Depot parking lot (allowing property owner, Widewaters, to provide the Town with an easement), a modification in the trail design was necessary. The modification extends the trail a relatively short distance further north, where it can connect with the future phase of the Black Diamond Trail. Working with NYS Park's staff, access points on to the state park land were identified and NYS OPRHP extended the license agreement to permit access into this additional area. In late 2019, residents of Buttermilk Falls Rd W. expressed concern over the trail plans to fill in a right-of- way underpass (established for agricultural purposes/equipment) rather than construct a new bridge, initiating an investigation of the matter by the town. • Route 96/Trumansburg Road Pedestrian Corridor Study: Staff coordinated work efforts with consulting firm Barton & Loguidice. Two open house style public meetings were conducted, along with meetings with TCAT representatives, and a preliminary draft report was prepared for internal review. • Route 96B/Danby Road sidewalk project: Progress continued on the sidewalk design phase, including a public meeting to introduce the project to the community, holding several meetings with Ithaca College representatives, completing the necessary SEQR documents and completion of the final design report for submission to NYS DOT for approval. Park, Trails & Environmental Related • Removal of invasive plants and replacement with native trees and shrubs along the South Hill Recreation Way: Planning and Public Works Dept. staff worked with a design firm to create an engaging interpretive sign for permanent installation along the trail that provides information about the project and about invasive and native plants. White Oak Nursery started removing invasive plants along the trail and/or treating them with herbicide. • Fundingfor or acquisition of +/-74 acres of preserve land on Culver Road: The Town acquired +/-36- acres from the Finger Lakes Land Trust for dedication as a preserve and will be reimbursed for this, Town of Ithaca Planning Department February 20, 2020 and the previous acquisition of the adjoining +/- 38-acre property on Culver Road, thanks to the NY Environmental Protection Fund for Parks, Recreation and Heritage. Reimbursement is expected in 2020. TOWN CODE RELATED PROJECTS New Neighborhood Code • The zoning working group wrapped up its review of the new zoning initiative and finalized preparation of a preliminary draft for internal review by Town staff. • Weekly meetings were held in February/March with the Code Enforcement Department staff to review the law, identify implementation or enforcement issues, and provide recommendations for improvements. Meetings were also held with Public Works Department staff and the Attorney for the Town to gather input and recommendations. After these internal reviews a revised draft was prepared for public comment. • Outreach efforts were conducted, including a presentation to the Planning Board, a presentation and roundtable meeting with property owners in areas of the Town where the comprehensive plan envisions traditional neighborhood development, and a community meeting was held in September to introduce the first public draft, hear comments and suggestions, and answer questions. • A page was added to the Town's website devoted to the New Neighborhood Code where the public can learn more about its concepts, download the draft code, and find out about similar efforts by other municipalities. Other New and Amended Regulations Completed & Adopted • Changes to site plan modification provisions, Town Code Section 270-191, for the purpose of making the criteria and thresholds better reflect the type and scale of projects that warrant Planning Board approval. • Added new language to allow Landscape Service Provider and Tree -Care Service Provider as a permitted principal uses authorized by special permit in the Low Density Residential Zone and as a permitted use in the Agricultural Zone. • Added certain exemptions to the rental registry law pertaining to dwelling units owned by a cooperative corporation or in certain situations that involve a house sitter. • Amending yard and principal building requirements for publicly owned properties and private institutions in the Low, Medium and High Density Residential Zones. The changes allow private and public institutions to maintain more than one principal building on a lot and, under certain situations, eliminates building setbacks. The changes recognize the needs of local institutions with campus -style developments. In Process • The Chain Works District Planned Development Zone was largely completed. Revisions to the thoroughfare graphics, provided by the project consultant, is the only remaining element. The Town Board will consider adoption after NYS Department of Environmental Conservation issues a revised Record of Decision pertaining to the cleanup of hazardous materials on the site. • The Inlet Valley/Elmira Road Corridor zoning amendment effort was restarted in the fall of 2019 with the hiring of Behan Planning and Design to conduct the work. GENERAL PROJECTS & ACTIVITIES Agricultural • Staff continued work on the application and drafting of the agricultural conservation easement and associated documentation for the purchase of development rights for 471 Bostwick Road. The Town of Ithaca Planning Department February 20, 2020 easement has not yet been finalized as issues have arisen with the landowner (divorce, banks, etc.), but they are still interested and hopeful for completion in 2020. Annual inspections were performed for Indian Creek and Laughing Goat Fiber Farms conservation easements. Both were found to be in compliance, although the Laughing Goat and Fiber Farms easement required approval of a modification allowing for installation of ground -mounted solar panels within the farm area. The easement modification also included language to allow a portion of the non- farmable land to remain un-mowed. Parks & Trails • Final trail and park design drawings were completed for Saunders Park (previously referred to as King Rd Park/Michigan Hill Park). This was a coordinated effort between Planning and PWD staff and T.G. Miller, P.C. Construction of the trail portion of the project by PWD crews got underway. Upon learning that Saunders Rd., adjacent to the trail, was likely named for Cicely Saunders, founder of the modern hospice movement, the Town Board formally named the park after her. Miscellaneous • GIS support continues to be provided to the town, including maintenance of GIS databases and coordination of updates with County GIS staff, as well as development of maps and information as needed. • Annual inspection of Ithaca College's Rapom and Rich Road Wetland Mitigation Sites conservation easement were conducted and all areas were found to be in compliance. • Coordination of the Richard B. Fischer Award which was awarded in 2019 to NYS Hemlock Initiative. • Staff provided extensive support to the newly created Deer Management Program, including public outreach, coordination with landowners and participants, purchasing equipment and supplies, and completing NYSDEC permit paperwork. • Planning Department staff attended the 2019 Upstate NY American Planning Association annual conference in Rochester and the 2019 International Trails Symposium and Training Institute in Syracuse. Planning Department Proposed Priorities for 2020 DEVELOPMENT REVIEWS Major development projects anticipated in 2020 include: • Chain Works District: following adoption of the Planned Development Zone (after a Record of Decision is issued by NYS DEC) it is anticipated that site plan approval for phase I of the project will be pursued by the developer. • CU Multidisciplinary building: next steps are consideration of site plan approval by the Planning Board. • East Hill Village: status is unknown at this time, but possible planning efforts for future redevelepment could get underway in 2020. • Ithaca East (formerly Maple Hill Apartment) redevelopment: status is unknown at this time, but with the demolition of the Maple Hill apartments, Cornell University will be conducting a feasibility study to determine the economics of redeveloping the site for additional graduate student housing. GRANT FUNDED PROJECTS In Process -Transportation Related • Gateway Trail Phase I: trail construction and access across the "blue bridge" anticipated for 2020. • Route 96B/Danby Road sidewalk project (IC entrance to city/town line): sidewalk construction is anticipated to get underway in early 2020. Town of Ithaca Planning Department February 20, 2020 • Route 96/Trumansburg Road Pedestrian Corridor Study: a final report will be prepared by Barton & Loguidice in 2020. In Process — Park/Trail/Environmental Related Invasive vegetation removal along the South Hill Recreation Way: project completion is anticipated in 2020 with the contactor completing removal of the woody invasive plants and replanting with native trees/shrubs. A public planting events and installation of the permanent educational/interpretive sign is anticipated. Ideas for the Future — Seeking Funding Opportunities for Potential Projects • Inlet Valley/Elmira Corridor: funding for improvements, such as a pedestrian/bicycle feasibility study, beautification projects, and assistance with corridor promotion and branding. • South Hill Recreation Way: in collaboration with partnering municipalities, funding for a feasibility study/preliminary design for a trail extension. • New Neighborhood Code: funding to assist with implementation of the NNC. • Various sustainability related projects. PROJECTS GENERAL (non -grant funded) New and Amended Land Use/Zoning Regulations • Finalize and prepare New Neighborhood Code for adoption. • Finalize and prepare the Ithaca Energy Code Supplement for adoption. • Develop zoning regulations for the Inlet Valley/Elmira Road corridor in coordination with Behan Planning and Design; hold public/stakeholder meeting(s) for input and comment on proposals. • Revise Town Subdivision Regulations. • Initiate various revisions to Town Zoning regulations: simplify language, add tables and graphics, and provide other revisions to reflect recommendations in the Comprehensive Plan and the Recoding Ithaca — Zoning Review and Approach Report, including development of a possible Institutional Zone. Parks & Trails/Environmental Related • Time permitting, possibly pursue development of a management plan to address anticipated Emerald Ash Borer infestation using the databases from the 2017 tree inventory (for town right-of-way and parks) and 2017 forest assessment for parks and preserves. • Time permitting, initiate of an inventory of existing conditions and a needs assessment in anticipation of advancing an update to the Town's Park, Recreation, and Open Space Plan. Agricultural Related • Finalize the agricultural conservation easement (purchase of development rights) for the Bostwick Road property. Committee/Board Support & Regular Ongoing Activities • Continue staff support and coordination for the Planning Board, Conservation Board, Planning Committee, Codes and Ordinances Committee, Green Building Policy Committee, Agricultural Committee, Deer Management Oversight Committee and Economic Development Ad Hoc Committee. • Continue staff representation on Ithaca Tompkins Transportation Council, Tompkins County Parks and Trails Network, Tompkins County Conservation Partners, and other interagency initiatives as needed. 4 Town Clerk's Office 2019 Year End Report and 2020 Goals There are not many categories for which I have quantitative numbers for what we do. Yes, we issued over 100 marriage licenses, over 1,000 dog licenses and almost 200 handicap permits but what we really do, day in and day out, is help residents and coworkers. The most important thing we do is interface with the public and our residents and project a friendly, open and helpful atmosphere. 2019 was challenging for my department; a retirement, coverage of a military deployment and various medical leaves, but we have held our own and continue to work on completing our goals. 2019 Laserfische/Municity This project hit a snag when the State informed us that they require 100%, line by line verification of digital records prior to any final disposal/shredding. This verification requirement is unattainable and not what the State had told us and the County in the past. We are waiting for updated regulations from the State. Once received, a RMAB meting will be held to determine recommendations to the Town Board on how to proceed. 2020 Goals and Plans Staffing Hire a new Deputy Town Clerk and train him/her in daily tasks as well as an introduction to Laserfische and our Records Management Program Records Management Laserfiche and Municity Integration Individual licenses for Laserfische were ordered for most staff as well as desktop scanners. Training individually with all staff will be a major focus and task for my department. This will improve and foster the continued move to digitalization of all town records as well as providing an important research tool and time saver for all. Large Drawings Challenge continues to scan these documents and my department will do quality control and putting them in the correct folders on Laserfische and work with departments to ensure correct naming and filing of the scans. Planning Department As the next large department of the Town, the plan once again is to meet with and assist Planning staff in developing a Laserfische folder structure for all Planning documents. My hope is that now that the New Neighborhood Plan is in its final stages, more time will be available to move forward with records management. Finance Department/Taxes With Donna Shaw coming onboard and being familiar with Laserfische, I was able to start developing and assisting Laserfische folder structure and scanning/transferring documents to the repository for Finance/Taxes and this will continue in 2020. Customer Service I am looking into issuing hunting licenses to support our deer program as well as provide that service to our residents and nearby residents. Bicentennial The Town's Bicentennial planning will be in full swing in 2020!