HomeMy WebLinkAboutTB Packet 2020-04-13MEETING OF THE ITHACA TOWN BOARD
Monday, April 13, 2020 at 5:30 p.m.
Join by going to Zoom.com or calling 929-436-2866
Meeting Meeting ID: 566 489 2655
AGENDA
1. Call to order and Pledge of Allegiance
2. Persons to be heard and Board Comments
3. Consider approval of the Special Joint Committee request for funding for a Boiler Room
Evaluation at Ithaca Area Wastewater Treatment Facility
4. Consider award of Route 96B project and authorize Supervisor to sign associated
contracts
5. Discuss and Consider Fisher Associates recommendations for the Gateway Trail
6. Consider setting a public hearing for LaTourelle/Firelight Camp Noise Permit(s)
7. Consider a budget amendment for the Town of Ithaca's Bicentennial Celebration
8. Consider approval and authorization for the Supervisor to sign a contract with Spirit of
Tompkins associated with the Town's Bicentennial Celebration
9. Consider authorization to apply for funding through the Tompkins County Municipal
Parks and Trails Grant Program for a Native Tree Planting Project
10. Consider extension of Modified Employment Policies due to COVID-19
11. Consider Consent Agenda
a. Approval of Town Board Minutes
b. Approval of Town of Ithaca Abstract
c. Approval of Bolton Point Abstract
d. Ratify promotional appointment — Motor Equipment Operators
e. Ratify appointment of Deputy Town Clerk
f. Ratify provisional appointment of GIS IT Specialist — Bolton Point
g. Ratify appointment of Account Clerk Typist — Bolton Point
h. Ratify Administrative Computer Assistant — GTCMHIC
12. Report of Town Officials
13. Review of Correspondence
14. Adjourn
MEETING OF THE IHACA TOWN BOARD
Monday, April 13, 2020
TB, Resolution 2020 - : Approval ofReqFrom Special Joint Committee for
Funding for Consultant to Prepare Boiler Room Evaluation at Ithaca Area Wastewater
Treatment Facility
Whereas, the Ithaca Area Wastewater Treatment Facility (IAWWTF) is a sewer treatment plant
owned by the City of Ithaca and Towns of Dryden and Ithaca and governed by the Special Joint
Committee (SJC), and
Whereas, the IAWWTF is in need of reliable boilers used for comfort heating of indoor spaces
and for process heating of the anaerobic digesters, and
Whereas, the current boilers are reaching the end of their useful service life and are increasingly
unreliable and maintenance intensive so an evaluation of heating requirements and energy
sources for current as well as future anticipated plant and process needs is necessary, and
Whereas, an Engineering Evaluation Cost Estimate has been prepared by MRB Group fora JUMP
sum of $18,500 which includes: Boiler Evaluation (Assess existing boilers; Identify replacement
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boiler options) and Ener-gy Evaluation (Evaluate Biogas and Natural Gas usage at plant; Evaluate
redundancy needs; Evaluate biogaS use in microturbines with heat recovery vs use for heating;
Consider potential heating needs for future Sludge processing projects), and
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Whereas, the SJC recommends that the Owners establish IAWWTF Capital Project 423J Boiler
Room Evaluation in an amount ]lot to exceed $18,500.00, and voted on March 18, 2020 that the
protect should be authorized and funded from the IAWWTF Capital Reserve Account, and
Whereas, the SJC recommends funding this proposal from the Capital Reserve Account Would
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result in the Owners committing g the percentage as follows:
17
Municipality
Percentage
Project Cost
City of` Ithaca
57.14
$10,570,90
Town of Ithaca
40.88
7,562,80
Town of Dryden
1.98
366,30
$ 18,500.00
now, therefore, be it
Resolved, that the Town Board of the Town of Ithaca hereby approves the funding request from
the SJC in an amount not to exceed $18,500.00 ($7,562.80 for the Town's share) for the boiler
room evaluation proposal by MRB Group as detailed above, such amount to be taken from the
IAWWTF Capital Reserve Account, and further
Resolved, that the Town Board hereby authorizes the Town Supervisor to execute any necessary
agreement with MRB Group contingent upon approval by all IAWWTF owners, and subject to
the approval of the Attorney for the Town.
1 P",
MEETING OF THE ITHACA TOWN BOARD
Monday, April 13,2O20
TB Resolution 2020 - : Setting a public hearing regarding a noise permit for functions at
La Tourelle/Firelight Camps
Resolved that the Town Board will hold a public hearing at their meeting on Monday, May 11,
2020 beginning at 5:30 p.m. for the purpose of considering a noise permit application from
LaTourelle/Firelight Camps for events, "primarily wedding receptions" from May through
October 2020 and the Tuesday and Thursday evening Firelight Music series, June through
October, held outdoors at their location of 1150 Danby Rd. from June through October.
At such time and date, all persons interested in commenting on the application will be heard.
Moved. Seconded:
Vote,
TOWN OF ITHACA
215 N. Tioga Street, Ithaca, N.Y. 14850
www.to,wn.ithaca.ny.us
Paulette Rosa, Town Clerk Phone: (607) 2�73-1721 Jasmin J. Cubero, Deputy Town Clerk
prt15 12w�ijthacA.n us Fax: (6017) 273-5854
_ _ y_ lghg�go lowr�.Tt
Form must be subinitted to the Town Ueik's Office, with $50 Ipayinent, at least 21 days in advance (if the event.
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PERSON(S) RESPONSIBLE FOR EVENT. f ) C61 --r W / 441AZ—s ---
PHONE NUMBER:r —ALTERNATE PHONE
EMAIL' r
LOCATION OF EVENT:
GATE/TIME/DURATION OF EVENT
REASON/DESCRIPTION OF EVENT: tj
Ltr
PLANS & SPECIFICATIONS OF THE USE/DESCRIPTION OF NOISE EXPECTED (for example — amplified
music or speakers, cheering, non -amplified instruments) --,
NOISE ABATEMENT & CONTROL METHODS TO BE USED (Example: speakers will be faced a certain way):
7----!-� ---, --I
-,!Sj2c [--u77-cv,
10,55—f / 'asrt 10 tote� �- , / /cs
DEMONSTRATION WHY APPLICAI,,J� NOT CONFORM TO NOISE ORDINANCE (Example: Band
uses amplification and cannot be heard sufficiently without it) _Music could not be heard without using
amplication
Rev AP61 2't:717
OTHER COMMENTS THAT SHOULD BE CONSIDERED DURING REVIEW OF APPLICATION: We have
never had a complaint in the 5 or 6 years we have been doing these outdoor functions given the extremem
distance of any residential homes and facing the forest,
IF USE OF A TENT IS ANTICIPATED,
PLEASE LIST NUMBER AND SIZE(S): _Tents will be used in the event of rain and size and applicable permits
applied for at that time. _ (a separate permit may be required)
Notification of the Public Hearing
The Town will notify neighbors within a 500 foot radius of the event that a public hearing will be held.
The Town. Board may impose any conditions deemed necessary by such Board to minimize the intrusion of
sound that might occur by the exercise of the privileges granted by the permit. (Town Code. Chapter 184,
Section 12, D)
The undersigned applicant
Signature of Applicant:=
Date of public hearing:
Permit issued on:
Rev April 2017
complete and correct:
Sheriff Notified:
Special conditions:
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MEETING OF THE ITHACA TOWN BOARD
Monday, April 13, 2020
TB Resolution 2020 - —E
: BUDGET AMENDMNT – Increasing Appropriations in the 2020
Ithaca Town Budget for Conti -actual Services to, Prepare for the Bicentennial Celebration of
the Founding of the Town of Ithaca
Whereas, the Town of Ithaca will celebrate the 200"' Anniversary edits founding in 2021; and
Whereas, the Town Supervisor has formed an Ad Hoe Committee to begin planning the events to
be included in this celebration, and
Whereas, the work of the Ad Hoc Committee to date has also identified the need for approx. $4,000
funding in the 2020 fiscal year for Spirit of Tompkins County services; and
Whereas, as no appropriation for this Purpose was made in the 2020 Ithaca Town Budget, ,in
additional $4,000 will need to he appropriated from the unreserved fund balance of the General
Townwidc Fund; now therefore be it
Resolved, that Appropriations in the 2020 Ithaca Town Budget be amended as follows:
Moved:
Vote:
e General Townwide Fund – Culture and Recreation. Celebrations:
- Account A7550.403, Contractual is increased from $6,000 to $ 10,000.
Seconded -
MEETING OF THE ITHACA TOWN BOARD
Monday, April 13, 2020
TB Resolution 2020 - : Authorization for the Supervisor to sign contract with Robyn
Wishna associated with the Spirit of Tompkins County initiative and the Town's
Bicentennial Celebration
Whereas the project is a collaboration of The Discovery Trail, the Town of Ithaca and
Photographer/project director Robyn Wishna. While the hope is that this will be a broader
community project the approved monies to pay Robyn Wishna will be dedicated to
photographing and collecting stories of Town of Ithaca residents between May and October
2020, and
Whereas these aren't just photos of people but a collection of stories about a shared place. These
images and stories will remind us of the connections between people and their places helpillOr LIS
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celebrate our daily lives in this unique county and will be shown in the Town lobby in 2021 and
incorporated in Our Bicentennial Celebration and program, and
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Whereas a major benefit of this collaborative project is that these portraits and their stories will
become a visual part of our local history. This project will capture local faces and meaningful
places. Spirit of Tompkins County is inspired by the work of photographer Verne Morton who
captured life and work in the Groton area more than a hundred years ago. His work is highlighted
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in the book Great Possibilities: t 50 Verne Morton Photographs, now therefore be it
Resolved that this board authorizes the Supervisor to sign a contract with Robyn Wishna,
photographer, subject to the approval of the Attorney for the Town, to take photographs of Town
of Ithaca residents in recognition of the Town's 2021 Bicentennial as part of our involvement
with the Spirit of Tompkins County initiative in an amount not to exceed $,4,000. Through
portraits and stories, we: will highlight the Town's rich Culture of people and the places that are
highlight
meaningful to them.
Moved: Seconded:
Vote:
MEETING OF THE IHACA TOWN BOARD
Monday, April 13, 2020
TB Resolution 2020- : Authorization to Ay for Funding through the Tompkins
County Municipal Parks and Trails Grant Program for a Native Tree Planting, Proiect
Whereas, the Town of Ithaca owns and manages four preserves on Culver Road; and
Whereas, the Town of Ithaca desires to improve these preserves with a proposed project to plant
native trees and shrubs following the removal of invasive plants; now, therefore, be it
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Resolved, that the Town of Ithaca Town Board support's and authorizes, the Supervisor of the
Town of Ithaca, or designated representative, to file an application for the native tree planting
project in the Town preserves on Culver Road Linder the Tompkins County Municipal Parks and
Trails Grant Program in an amount not to exceed $5,000, and upon approval of said request, to
enter into and execute a contract with Tompkins County to implement the project, subject to the
approval of the Attorney for the Town,
Moved- Seconded:
Vote:
MUNICIPAL PARKS AND TRAILS GRANT PROGRAM
2020 Program Guidelines
The Tompkins County 2020 budget includes $50,000 to fund small grants for municipalities within Tompkins County that
wish to improve their municipal parks and/or trails. The fund is administered by the Department of Planning and
Sustainability.
Eliaible Applicants and Funding
• City, town, and village governments within Tompkins County are eligible to apply for these funds.
• Grant awards of up to $5,000 are available to fund improvements to publicly managed or supported parks
and/or trails.
• Municipalities may apply for more than one project or grant; however, the total approved funding for any one
municipality shall not exceed $5,000.
• A resolution from an elected body or a support letter from a supervisor or mayor should be included in the
application.
Eligible Projects
1. Park or trail infrastructure (e.g., construction of new trail segments, water connections for restrooms or
fountains)
2. Park or trail improvements (e.g., benches, trash cans, lighting, tree plantings)
3. Park or trail recreational equipment (e.g., playground equipment, soccer goalposts)
4. Land acquisition for parks or trails, including easements
S. Staffing costs for installing infrastructure, improvements, or equipment funded by the grant. (Note:
programming and staffing for operations are ineligible for this program.)
Evaluation Criteria
Preference will be given to municipalities that did not receive funding in 2019. Proposals will be evaluated on how well
the project achieves the following criteria:
• Improves publicly owned, managed, or supported parks or trails
• Can be completed within one year of grant award
• Demonstrates history of successful completion of other projects funded by the County (if applicable)
Process (deadline extended)
The online application will open March 2, 2020, and the deadline for submission is . The
application form will be accessible via a link on the Department of Planning and Sustainability webpage
(http://tompkinscountyny.aov/planning). The application will ask for contact information, amount requested (with
detailed breakdown), project category, location, description, and timeline, SEQR requirements, and documentation of
municipal support.
Project proposals will be reviewed by the Tompkins County Department of Planning and Sustainability, with approval by
the Commissioner of Planning and Sustainability. Applications will be reviewed for completeness and evaluated based
on the evaluation criteria identified above. In mid-April, applicants will be notified if their proposal will receive funding
or not. Upon approval, the County will prepare a contract for the awardee's signature. The County will make payments
to the municipality upon receipt of documentation of funds spent.
CONTACT: Darby Kiley, Associate Planner, dkilev@tompkins-co.ora. 607.274.5560.
MEETING OF THE ITHACA TOWN BOARD ' w
Monday, April 1.3, 2020
TB Resolution 2020-xxx : Approval of Continued Extension of Modified Employment Policies
Due to CC VID -1.9 through April 29, 2020
Whereas, the Town Board on March 30, 2020 approved of the following modified employment
policies due to the COVID- 19 Pandernic through April 15, 2020 or until further notice:
• Public Access has been restricted frorn entering both facilities until further notice
• Employees are permitted to work from hone, when applicable, and departments are
encouraged to reduce the number of staff on site to as few as possible but maintain essential
functions
• Employees that have any COVID- 19 related symptoms or have been potentially exposed to a
person being tested COVID-19 or as person who has received a positive test result of COVID-
19 are forbidden to enter as town facility or report to work (even if essential) and must be tested
for COVID-19 and provide a negative test result before being able to return to work. Sick time
will not be required to be used. Employees are reminded to use due diligence it' they are not
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feeling well due to other common illnesses and to not report to work.
• Employees are to be paid without the use of paid time off accruals frorn March 16, 2020
through April 15, 2020, whether working onsite, offsite or unable to perform work
• Employee vacation time accruals will be allowed to extend beyond the maximum allowed, but
will be required to be brought back within the triaximum allowed prior to the accrual on
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December 1, 2020
• Employees Who are Out ol'work on disability or workers' compensation claims will not be
required to use paid titre off accruals during the same time period as all other staff
• Employees that are tested positive or quarantined will be paid in full without the use of sick
tirne for the length of the required absence; and
Whereas, the Governor (hrOUgh Executive Order 202.14 extended Executive Order 202.4 that required
all local governirients, effective March 17, 2020, allow all non-essential personnel to work from home
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or take leave Without charging accruals and all non-essential staff shall total no less than 501'/v of the
entire workforce policies due to the COVID- 19 Pandemic through April 29, 2020 or until further
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notice; now, therefore, be it
Resolved, the Town Board of the 'fown of Ithaca does hereby continue the above approved modified
employment policies due to the COVID-19,Pandemic through April 29, 2020, unless later extended;
and be it further
Resolved, if staff request to be off or unavailable for work, they would be required to utilize their paid
fringe time for the requested time off, retroactive to April 1, 2020.
Moved: Seconded:
Vote: ayes —
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MEETING OF'THE ITHACA TO�WN BOARD
Monday, April 13, 2020
TB Resolution 2020 - : Adopt Consent Agenda
Resolved, that the Town Board of the Town of Ithaca hereby approves and/or adopts the following
Consent Agenda items:
a. Approval of Town Board Minutes
b. Approval of Town of Ithaca Abstract
c. Approval of Bolton Point Abstract
d. Ratify promotional appointment - Motor Equipment Operators
e. Ratify appointment of Deputy Town Clerk
f. Ratify provisional appointment of GIS IT Specialist -',Bolton Point
Ratify appointment of"Account Clerk Typist - Bolton Point
h. Ratify Administrative C0111I)LIter Assistant - GTCM1-IJC
Moved: Seconded:
Vote: ayes -
TB, Resolution 2020 - a: Approval of Minutes
Resolved, that the Town Board hereby approves as final the draft minutes SLjbrnitted for March 16,
23, and 30, 2020 with minor corrections as needed.
TB Resolution 2020 - b: Town of Ithaca Abstract No. 7 for FY -2020
Whereas the following numbered VOLIClIffs have been presented to the Ithaca Town Board for
approval of" payment; and
Whereas said vouchers have been audited for payment by the Town Board; now therefore be it
Resolved that the governing Town Board hereby authorizes the payn-ient of the said vouchers in
total for the amounts indicated.
VOUCHER NOS. 393-462
General Fund Town Wide
105,934.35
General Fund Part -Town
24,161.77
HighwaFund Town Wide ISA
65,890.81
H Fund Part Town DB
156,791.39
Water Fund
60,467.53
Sewer Fund
31,059-77
Gateway Trail - H8
3,232,79
State Route' 6b Sidewalk - H7
7,266.53
PWF Renovations Project — H22
36,995.58
Risk Retention Fund
1,050.00
Fire Protection Fund
320,786.41
Forest Home Lighting District
203.32
Glenside Lighting District
77.36
Renwick Heights Lighting District
95.93
Eastwood Commons Lighting District
19533
Clover Lane Li htina� Dt
22.91
Winner's Circle Lighting District
72.24
13urlei9 �h Drive Li titin- District
&
78,32
West Haven Road Light►n Drstrrct
245,43
Coddington Road Lighting District
145,79
Trust and Agency
Debt Service
469.76
TOTAL
812,243.32
TB Resolution 2020 - c: Bolton Point Abstract
Whereas, the following numbered vouchers for the Southern Cayuga Lakc, Intermunicipal Water
Conirnission have been presented to the governing Town Board for approval of payment; and
Whereas, the said vouchers have been audited for payment by the said Town Board; now,
therefore, be it
Resolved, that the governing 'I"'own Board hereby authorizes the payment of the said vouchers,
Voucher Numbers: 117-174
Check Numbers: 18909-18916, 18922-18971
Capital Impr/Rep] project
Operating Fund
TOTAL
Less Prepaid
TOTAL
$ 52,587,92
$ 112,591.69
$ 165,179,61
2:5,005.53
$ 140,174.08
TB Resolution 2020 — xxx: Ratify (2) Promotional Appointment to Motor Equipment
Operator
Whereas, there are two vacant Motor Equipment Operator position due to prornotions; and
Whereas, the Highway Superintendent has determined through interviews and evaluation that
Samantha Fish and Isaak Quick, Laborers, possess the necessary knowledge, skills and ability to
satisfactorily perform the duties of the Motor Equipment Operator position; and
Whereas, the Highway Superintendent promotionally appointed Samantha Fish and Isaak Quick
to the Motor Equipment Operator position, effective March 29, 2020; now, therefore, be it
Resolved, the Town Board of the Town of Ithaca does hereby ratify the Highway Superintendent's
promotional appointment of Samantha Fish and Isaak Quick as full time Motor Equipment
Operators for the Public Works Department, effective March 29, 2020; and be it further
Resolved, this is a 40 hour a week position, at the hourly wage of $25.32, in Job Classification
"III", with no change to their full time benefits; and be it further
Resolved, if the said successfully complete the mandatory eight (8) week probationary period there
will be no further action required by the Town Board.
TB Resolution 2020 — : Ratification of Town Clerk's Appointment of Deputy Town Clerk
Whereas, there is presently a vacancy in the position of Deputy Town Clerk in the Town Clerk
Department; and
Whereas, the Interview Committee that consisted of Paulette Rosa, Town Clerk and Judy Drake,
Human Resources Manager interviewed six candidates from the open recruitment; and
Whereas, the Committee determined that Becky Jordan possesses the necessary knowledge and
skills to satisfactorily perform the duties of the position; and
Whereas, Paulette Rosa, Town Clerk, appointed Becky Jordan to the Deputy Town Clerk position,
effective April 20, 2020; now, therefore, be it
Resolved, the Town Board of the Town of Ithaca does hereby ratify the appointment made by the
Town Clerk, of Becky Jordan as a Deputy Town Clerk, effective, April 20, 2020; and be it further
Resolved, the said position is in job classification `B" at 37.5 hours a week, at the hourly wage of
$24.68 (hire rate), with full time benefits from account A1410.100; and be it further
Resolved, a twenty-six (26) week probationary period applies with no further action by the Town
Board if there is successful completion of the probationary period as determined by the Town
Clerk.
TB Resolution 2020-xxx: Ratify Provisional Appointment of Geographic Information
Systemst Information Technology Specialist (GISAT Specialist) at SCLIWC
Whereas, the Southern Cayuga Lake Intermunicipal Water Commission on April 9, 2020,
appointed Darrin Christy to the title of Geographic Information Systems/ Information Technology
Specialist (GIS/IT Specialist), effective, April 27, 2020; now, therefore be it
Resolved, the Town Board of the Town of Ithaca does hereby ratify SCLIWC's appointment of
Darrin Christy to the title of Geographic Information Systems/ Information Technology Specialist
(GIS/IT Specialist), effective, April 27, 2020, at the hourly wage of $27.00, in Job Classification
6, with full time benefits.
TB Resolution 2020-xxx: Ratify Appointment of Account Clerk Typist at SCLIWC
Whereas, the Southern Cayuga Lake Intermunicipal Water Commission on April 9, 2020,
appointed Lilly Gustafson to the title of Account Clerk Typist, effective, May 18, 2020; now,
therefore be it
Resolved, the Town Board of the Town of Ithaca does hereby ratify SCLIWC's appointment of
Lilly Gustafson to the title of Account Clerk Typist, effective, May 18, 2020, at the hourly wage
of $19.65, in Job Classification 1, with full time benefits.
TB Resolution 2020-xxx: Ratify Provisional Appointment of Administrative / Computer
Assistant at GTCNQiIC.
Whereas, the Executive Committee of the Greater Tompkins County Municipal Health Insurance
Consortium (GTCMHIQ on April 7, 2020, approved the provisional appointment by the
Executive Director of Debra Meeker to the title of Administrative /Computer Assistant, effective,
March 31, 2020; now, therefore be it
Resolved, the Town Board of the Town of Ithaca does hereby ratify GTCMHIC's appointment of
Debra Meeker, Administrative /Computer Assistant, effective March 31, 2020, at the hourly wage
of $25.50 with full time benefits.