HomeMy WebLinkAboutTB Packet 2020-02-10 Mailout Feb 5th
MEETING OF THE ITHACA TOWN BOARD
Monday, February 10, 2020
Agenda
1. Call to Order and Pledge of Allegiance
2. Persons to be Heard
3. Public hearing regarding a proposed local law "Authorizing a monetary gift to the City of Ithaca to
support Cass Park and Stewart Park recreational facilities"
a. Consider adoption
4. Public hearing regarding a Public Interest Order for an increase in the amount for the Winston
Salem Water Main Improvement Project—Subject to permissive referendum
a. Consider adoption
5. Discuss and consider authorization to award the Public Works Facility Renovation Project
6. Discuss and consider establishing the Director of Public Works/Highway Superintendent Selection
Committee
7. Discuss and consider approval of the revised Wellness Plan
8. Discuss and consider authorization for the Supervisor to sign an MOU with the City of Ithaca
regarding the Hector Street sidewalk project
9. Discuss and consider a request for lower speed limit Game Farm Rd
10. Discuss and consider authorizing the Supervisor to sign a supplemental agreement with Fischer
Associates for additional design services for the Gateway Trail project
11. Consent Agenda
a. Town of Ithaca Abstract
b. Bolton Point Abstract
c. Acknowledge receipt of Town Court audits
d. Appointment to GIS Analyst position—Ben Coakley
e. Appointments for Conservation Board Members —Carolyn Lee & Karen Johnson Feltman
f. Appointment for Planning Board Member—Jamie Vanuccni
12. Adjourn
MEETING OF THE ITHACA TOWN BOARD
Monday, February 10, 2020
TB Resolution 2020 - Adopt Local Law of 2020: A Local Law Authorizing a
Monetary Gift to the City of Ithaca to Support Cass Park and Stewart Park
Recreational Facilities
Whereas, the Town Board discussed the need for monetary support for the Cass Park and
Stewart Park Recreational Facilities during its budget process, and
Whereas, the Town Board adopted a budget for 2020 including an amount of$56,000.00
for a contribution towards City Parks, of which approximately $38,000 would result in a
special benefit to Town residents, but the remainder would be considered a gift, and
Whereas, pursuant to the Town's New York State Municipal Home Rule powers, a local
law may be adopted to authorize the Town to make a gift to another municipality where
the gift furthers a public purpose of the Town, and
Whereas, at its meeting on January 13, 2020, the Town Board discussed the proposed
local law and set a public hearing for February 10, 2020 at 5:30 p.m. to hear all interested
parties on the proposed local law entitled "A Local Law Authorizing a Monetary Gift to
the City of Ithaca to Support Cass Park and Stewart Park Recreational Facilities", and
Whereas, said public hearing was duly advertised and held on said date and time and all
parties in attendance were permitted an opportunity to speak on behalf of or in opposition
to said proposed local law, or any part thereof, and
Whereas, pursuant to the New York State Environmental Quality Review Act
("SEQRA") and its implementing regulations at 6 NYCRR Part 617, it has been
determined by the Town Board that approval of the local law is a Type II action because
it constitutes "routine or continuing agency administration and management, not
including new programs or major reordering of priorities that may affect the
environment," and thus approval of the local law is not subject to review under SEQRA,
now therefore be it
Resolved, that the Town Board hereby adopts Local Law of 2020 entitled "A
LOCAL LAW AUTHORIZING A MONETARY GIFT TO THE CITY OF ITHACA TO
SUPPORT CASS PARK AND STEWART PARK RECREATIONAL FACILITIES,"
and it is further
Resolved, that the Town Clerk is hereby authorized and directed to file said local law
with the Secretary of State as required by law.
Moved: Seconded:
Vote:
TOWN OF ITHACA
LOCAL LAW NO. OF THE YEAR 2020
A LOCAL LAW AUTHORIZING A MONETARY GIFT TO THE CITY OF ITHACA
TO SUPPORT CASS PARK AND STEWART PARK RECREATIONAL FACILITIES
Be it enacted by the Town Board of the Town of Ithaca as follows:
Section 1. Authorization. This local law is adopted pursuant to New York
Municipal Home Rule Law §I0(1)(i), which grants local governments the power to adopt
local laws not inconsistent with the New York State Constitution or any general law,
relating to their property, affairs or government. The New York State Constitution,
Article VIII, §1 does not prohibit municipalities from making gifts to or in aid of public
entities for public purposes.
Section 2. Purpose. The purpose of this local law is to authorize the Town of
Ithaca to make a gift to the City of Ithaca to support the City's Cass Park pool and skating
rink, and the City's recreational facilities at Stewart Park. The Town of Ithaca intends to
give the City of Ithaca Fifty-Six Thousand Dollars ($56,000.00) in 2020 to support these
facilities, which are used by Town of Ithaca residents and serve a Town of Ithaca public
purpose. In exchange, the City of Ithaca will offer Town of Ithaca residents a discount on
recreation programs valued at approximately Thirty-Eight Thousand Dollars ($38,000).
This law authorizes the Town of Ithaca to make a gift to the City of Ithaca to the extent
the Town's payments to the City exceed the monetary benefit of the discounts received
by Town residents.
Section 3. Gift to City of Ithaca. Upon execution of a Memorandum of
Understanding between the Town of Ithaca and the City of Ithaca, the Town of Ithaca is
authorized to make a gift to the City of Ithaca,pursuant to the Memorandum of
Understanding's terms, in the amount and for the purposes described in Section 2 above.
Section 4. Partial Invalidity. In the event that any portion of this law is
declared invalid by a court of competent jurisdiction, the validity of the remaining
portions shall not be affected by such declaration of invalidity.
Section 5. Effective Date. This local law shall take effect immediately upon
its filing with the New York Secretary of State.
Agenda Item 04
Meeting of the Ithaca Town Board
215 N. Tioga Street, Ithaca, NY, Tompkins County
February 10, 2020 at 5:30 p.m. prevailing time
TB Resolution 2020 - : Order Increasing the Maximum Amount to be Expended
for the Town of Ithaca Winston-Salem Road Water Main Replacement Water
Improvement from $875,000 to $1,000,000
Whereas, on April 8, 2019, the Ithaca Town Board held a public hearing and
subsequently adopted a Public Interest Order authorizing the Winston-Salem Water Main
Replacement Water Improvement (the "Improvement") and the establishment of the
Winston-Salem Water Main Replacement Water Improvement Area("Water Improvement
Area"), through TB Resolution 2019-055; and
Whereas,the notice of public hearing stated that the initially determined maximum
estimated cost to said Water Improvement Area was $875,000, and the adopted Public
Interest Order stated that the maximum amount proposed to be expended by the Town of
Ithaca for the Improvement is $875,000; and
Whereas, because of anticipated increased construction costs in 2020, the Town
Engineer prepared a new estimate of cost in a memo that amends the map,plan and report
for the Improvement by increasing the maximum estimated cost to the Water Improvement
Area from $875,000 to $1,000,000; and
Whereas,no other changes are proposed to any aspect of the Improvement or Water
Improvement Area; and
Whereas, after said memo amending the plan, report and map to increase the
estimate of cost was filed in the office of the Town Clerk, the said Town Board did, on
January 27, 2020, duly adopt an Order describing the increase in the maximum amount to
be expended by the Town of Ithaca for the Improvement, and specifying that said Town
Board shall meet at the Town Hall, 215 North Tioga Street, in Ithaca, New York, in said
Town, on the 101h day of February, 2020 at 5:30 PM Prevailing Time, for the purposes of
conducting a public hearing on such proposal to increase the maximum amount to be
expended, and to hear all persons interested in the subject thereof concerning the same; and
Whereas, copies of said Order were duly published and posted according to law,
and said Town Board did, at the time and place specified in said Order, duly meet and
consider such proposal and held a public hearing in which it heard all persons interested in
the subject thereof, who appeared at such time and place, concerning the same; and
Whereas, the Town Board now desires to authorize the increase in the maximum
amount to be expended on the Improvement based on the evidence offered at such time
and place;
1
Now, Therefore, Be It Resolved, by the Town Board that it be and hereby is
determined as follows:
(1) The notice of hearing was published and posted as required by law and is
otherwise sufficient.
(2) It is in the public interest to authorize the increase in the maximum proposed to
be expended on the Improvement as hereinafter described; and be it
Further Resolved, that the Town Board does hereby authorize the increase in the
maximum proposed to be expended by the Town of Ithaca for the Improvement, including
costs of rights of way, construction costs, legal fees and other expenses, from $875,000 to
$1,000,000; and be it
Further Resolved, that this Order is subject to a permissive referendum in the
manner provided in Town Law Article 7 and Town Law Section 209-q; and be it
Further Resolved, it is hereby determined that the estimated expense of the
aforesaid Improvement does not exceed one-tenth of one per cent of the full valuation of
the taxable real property in the area of said Town outside of villages and, therefore, in
accordance with the provisions of subdivision 13(a) of Section 209-q of the Town Law,
the permission of the State Comptroller is not required for such Improvement; and be it
Further Resolved, that pursuant to subdivision 6(d) of Section 209-q of the Town
Law, the Town Clerk is hereby directed and ordered to cause a certified copy of this Order
to be duly recorded in the Office of the Clerk of the County of Tompkins within ten days
of the date this Order becomes effective pursuant to Town Law Section 91,which when so
recorded, shall be presumptive evidence of the regularity of the proceedings and action
taken by the Town Board in relation to the aforesaid Improvement.
The question of the adoption of the foregoing Order was duly put to a vote on roll
call, which resulted as follows:
The Order was thereupon declared(pending vote)
Paulette Rosa
Town Clerk
2
QF IT
TOWN OF ITHACA
: .� PUBLIC WORKS DEPARTMENT
N.Y. 14850
publicworks@townJthaca.ny.us
PHONE(607)273-1656 Roads,Parks,Trails,Engineering,Sewer,and Water FAX(607)272-6076
ENGINEERING MEMORANDUM 01n
�.n
F Daniel Thaete , Town Engineer ce
TO: Town Board 086 /1w
DATE: 2/5/2020 '""°°° '
*�"wsa,wv7b r.um'a�mrv.ax+
RE: Maximum Amount to be Expended for the Town of Ithaca Winston-Salem
Water Main Replacement Project from $875,000 to $1,000,000
Due to the bidding climate and increase in construction material and labor costs for
2020, we have prepared a revised cost estimate outlining an increase in the
construction costs for the 2020 Winston-Salem Water Main Replacement Project.
Estimated construction costs for this project have been increased from $875,000 to
$1,000,000, a cost increase of$125,000. (Refer to attached cost Estimate, Exhibit -
Revision 1, revised 2/5/2020).
Exhibit B - Revision I
Winston Salem Water Main Replacement Project 2020 Revised: 2/5/2020
Bid
Item Item Description Unit Amount Unit Price Item Price
No.
BASE BED
I MOBILIZATION LS 1 $36,000.00 $36,000.00
2 MAINTENANCE AND CONTROL OF TRAFFIC LS 1 $30,000.00 $30,000.00
3 8"POLYWRAPPED DUCTILE IRON WATER MAIN IN LF 1337 $106.00 $141,722.00
SHOULDER
4 8"POLYWRAPPED DUCTILE IRON WATER MAIN IN ROAD LF 2544, $108.00 $274,752.00
5 8'1 POLYWRAPPED DUCTILE IRON WATER MAIN IN PAVED LF 386 $108.00 $41,688.00
DRIVEWAY
6 8" GATE VALVES,VALVE BOXES,AND COVERS EA 25 $2,000.00 $50,000.00
7 HYDRANT ASSEMBLY COMPLETE EA 9, $7,000.00 $63,000.00
8 REMOVE EXISTING HYDRANT ASSEMBLY COMPLETE EA 5 $1,000.00 $5,000.00
9 DRY CONNECTION AT STON COURT BACKLOT LS 1 $8,500.00 $8,500.00
10 DRY CONNECTION AT DEERFIELD PLACE LS 1 $8,500.00 $8,500.00
11 DRY CONNECTION AT ROSEHILL,ROAD LS 1 $8,500.00 $8,500.00
12 DRY CONNECTION AT SALEM DRIVE LS 1 $8,500.00 $8,500.00
13 DRY CONNECTION AT SAPSUCKER WOODS BACKLOT LS 1 $8,500.00 $8,500.00
14 1-INCH SHORT SERVICE CONNECTION EA 18 $3,000.00 $54,000.00
15 1-INCH LONG SERVICE CONNECTION EA J 42 $4,000.00 $168,000.00
16 ADDITIONAL 1-INCH COPPER TYPE K SERVICE LF 734 $25.00 $18,350.00
17 12-INCH HDPE STORM PIPE FOR HYDRANT ACCESS LF 30 $50.00 $1,500.00
18 COMPACT DUCTILE IRON FITTINGS(A.O.B.E.) LBS. 800 $4.00 $3,200.00
19 ADDITIONAL WASHED STONE(A.O.B.E.) TN 100 $35.00 $3,500.00
20 SPECIAL GRAVEL BACKFILL(A.O.B.E.) TN 100 $35.00 $3,500.00
21 CLAY DAM RELIEF DRAIN(A.O.B.E.) EA 4 $500.00 $2,000.00
BID
TE ATE Al
ALI MOBILIZATION LS 1 $1,000.00 $1,000.00
A1.2 MAINTENANCE AND CONTROL OF TRAFFIC LS 1 $1,000.00 $1,000.00
A1.3 6"POLYWRAPPED DUCTILE IRON WATER MAIN IN LF 128 $100.00 $12,800.00
SHOULDER
AIA 6"POLYWRAPPED DUCTILE IRON WATER MAIN IN ROAD LF 18 $120.00 $2)160.00
A1.5 1-INCH SHORT SERVICE CONNECTION EA 1 $3,000.00 $3,000.00
11.6 1-INCH LONG SERVICE CONNECTION EA J 2 $4,000.00 $8,000.00
ISUBTOTAL $966,672.00
CONTINGENCY $33,328.00
ITOTAL $1,000,000.00
ENGINEERING REPORT
FOR
WINSTON-SALEM WATER MAIN
REPLACEMENT PROJECT 2019
LOCATED IN THE TOWN OF ITHACA
TOMPKINS COUNTY, NY
18 21
yo
PREPARED BY:
TOWN OF ITHACA DEPARTMENT
OF PUBLIC WORKS
106 Seven Mile Drive
Ithaca, NY 14850
ENGINEERING REPORT
TOWN OF ITHACA
WINSTON-SALEM WATER MAIN
REPLACEMENT PROJECT 2019
Table of Contents:
A. Purpose ................................................................................................... 3
B. Background .............................................................................................. 3
C. Conclusions .............................................................................................. 3
D. Project Costs ............................................................................................. 3
E. Certification.............................................................................................. 3
Appendices:
Exhibit A-Winston-Salem Water Main Replacement Project-Town of Ithaca:Plan-Sheet I of I
Exhibit B-Winston-Salem Water Main Replacement Project 2019:Engineering Cost Estimate
2
Engineering Report
A. Purpose
The purpose of the Report is to outline the Engineering calculations and conclusions for replacement and
upgrade of the existing/failing Winston Drive,Winston Court, Salem Drive,and Deerfield Place(aka,Winston-
Salem Water Main Replacement Project) water distribution main(s). The Winston-Salem Water Main
Replacement Project will begin at the existing water valve connection at the Winston Drive/Salem Drive
intersection, run north approximately 1800 LF along Salem Drive to Winston Court, run west approximately
360 LF along Winston Court to Winston Drive,then run approximately 2100 LF south/southeast along Winston
Drive, completing the `loop.' Additionally, a small 140 LF section of existing water main will be replaced
along Deerfield Place. (See attached map: Exhibit A). The water main(s) are distribution main(s) within the
Christopher Circle Tank Zone. This portion of the Town of Ithaca Water System is supplied from the Southern
Cayuga Lake Intermunicipal Water Commission(SCLIWC),hereafter called"Bolton Point."
B. Background
The water main(s)were placed into service in the late 1950s as part of the Northeast Water District Water
Project.The main(s)are now 60+/-years old and have reached the end of their life cycle. The water main(s)
have also experienced many failures leading to numerous breaks in the main(see attached map:Exhibit A).
C. Conclusions
The proposed water main(s)will replace approximately 4260 LF of existing 8-inch cast iron water main and
140 LF of existing 6-inch cast iron water main.The new 6-inch and 8-inch ductile iron water main(s)will be
placed in the same general location as the existing,avoiding existing utility conflicts.No increase in size is
proposed. The new main(s)will generally be placed in the shoulder(s)of Winston Dr./Ct., Salem Dr.,and
Deerfield Pl.to facilitate the required separation distance from the sanitary sewer while keeping the existing
main(s)in service during new main installation. Once the new main(s)have been properly installed and tested,
service connections will be transferred to the new main(s),and the old main(s)will be abandoned in place.This
method of installation will allow for minimal service interruptions and eliminate the need to install temporary
water main(s)during the installation process,reducing the overall cost of the project. New services and curb
boxes will be installed up to the existing curb boxes.
D. Project Costs
The Engineering Cost Estimate for construction of the 6-inch and 8-inch water main(s) and associated
appurtenances is: $875,000.00. (Refer to,Winston-Salem Water Main Replacement Project 2019 Engineering
Cost Estimate:Exhibit-B)
E. Certification
I certify that the map(s),plan,and report were prepared by an engineer duly licensed by the State of New York
and conform with NY Town Law Section 209-c's requirement related to the proposed water improvement(s).
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Exhibit A
WINSTON-SALEM WATER MAIN REPLACEMENT PROJECT 2019
TOWN OF ITHACA
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Exhibit B
Engineering Cost Estimate:
Winston-Salem Water Main Replacement Project 2019
Item
# Item Description Unit Amount Unit Cost Total Cost
1 Mobilization LS 1 $28,000.00 $28,000.00
2 Maintenance and Control of Traffic LS 1 $32,000.00 $32,000.00
3 6" Polywrapped Ductile Iron Water Main in Shoulder LF 128 $89.50 $11,456.00
4 6" Polywrapped Ductile Iron Water Main in Road LF 19 $141.00 $2,679.00
5 8" Polywrapped Ductile Iron Water Main in Shoulder LF 2560 $93.50 $239,360.00
6 8" Polywrapped Ductile Iron Water Main in Road LF 1305 $145.00 $189,225.00_
8" Polywrapped Ductile Iron Water Main in Paved LF $119.00
7 Driveway 380 $45,220.00
8 8"Gate Valves, Valve Boxes, and Covers Ea 32 $1,600.00 $51,200.00
9 Hydrant Assembly Complete Ea 10 $6,050.00 $60,500.00
10 Remove Existing Hydrant Assembly Complete Ea 5 $545.00 $2,725.00
11 Dry Connection at Winston Court Ea 1 $3,850.00 $3,850.00
12 Dry Connection to Rosehill Dr Ea 1 $3,850.00 $3,850.00
13 Dry Connection at Salem Dr Ea 1 $3,850.00 $3,850.00
14 Dry Connection at Deerfield Pi Ea 1 $3,850.00 $3,850.00
15 1-Inch Short Service Connection Ea 18 $1,410.00 $25,380.00
16 1-Inch Long Service Connection Ea 46 $2,600.00 $119,600.00
17 Additional 1-Inch Copper Type K Service LF 150 $15-00 $2,250.00
18 Compact Ductile Iron Fittings Lbs. 800 $4.30 $3,440.00
19 Additional Washed Stone A.O.B.E. TN 100 $27.00 $2,700.00
20 Special Gravel Backfill, A.O.B.E. TN loo $22.50 $2,250.00
TOTAL $833,385.00
CONTINGENCY $41,615.00
GRAND TOTAL $875,000.00
5
Agen l,i Itcaµai 05
MEETING OF THE ITHACA TOWN BOARD
Monday, February 10, 2020
TB Resolution No. XXXX - Authorization to Award Contracts for the Renovations to
Public Works Facility Administration, 114 Seven Mile Drive, Town of Ithaca.
Whereas on January 17, 2020, the Town of Ithaca Director of Public Works/Highway
Superintendent received bids for the Town of Ithaca Renovations to Public Works Facility
Administration. Renovations include a 2040 SF renovation of the existing building, construction
of a 1400 SF new addition for enlarged administrative office space, breakroom expansion, and
other work as indicated. The project was bid with four Alternates:
-Alternate No. 1: (Add) Expansion of the Breakroom.
-Alternate No. 2: (Add) Provide high-efficiency mechanicals at Office and Addition.
-Alternate No. 3: (Add) Provide high-efficiency mechanicals at Office, Addition, and Break
Room.
-Alternate No. 4: (Deduct)Provide formed metal wall panels in lieu of insulated metal wall
panels. Metal panel changes form insulated to uninsulated, closed-cell foam
cavity insulation increase to 5 inches, and panel height changes from 2 ft to 1
ft.
In conformance with Wicks Law, this project was a Multiple Contract Project consisting of the
following prime contracts; General Building Construction, Plumbing Construction, Mechanical
Construction, Electrical Construction, and,
Whereas the Management and Town Board discussed the project Alternates and prefer to award
the project components of Base Bid plus Alternates No. 1, No. 3, and No. 4.
Whereas the Director of Public Works has reviewed the bids and qualifications of the bidders
and has determined that the lowest responsive bids area as follows:
General Building Construction: Edger Enterprises of Elmira, Inc., 330 East 141h Street, Elmira,
NY 14903
Base Bid: $779, 900
Alternate No. l: $113,000
Alternate No. 3: $20,500
Alternate No. 4: ($15,600)
For a total General Building Construction value of$897,800.00
Plumbing Construction: DFM Mechanical Services, Inc., 97 Collins Road, Freeville, NY
13068
Base Bid: $34,000
Alternate No. 1: $5250.00
Alternate No. 3: $2600.00
Alternate No. 4: N/A
For a total Plumbing Construction value of$41,850
Mechanical Construction: DFM Mechanical Services, Inc., 97 Collins Road, Freeville, NY
13068
Base Bid: $110,880.00
Alternate No. l: $10,100.00
Alternate No. 3: 137,150.00
Alternate No. 4: N/A
For a total Mechanical Construction value of$258,130.00
Electrical Construction: Schuler-Haas Electric Corp., 727 Innovation Way, Johnson City, NY
13790
Base Bid: $104,800.00
Alternate No. 1: $2160.00
Alternate No. 3: $8280.00
Alternate No. 4: N/A
For a total Electrical Construction value of$115,240.00
Resolved that the Town Board of the Town of Ithaca authorizes the award of the contracts for the
Renovations to Public Works Facility Administration (Base Bid,plus Alternates No. 1, No.3, and
No. 4) to Edger Enterprises of Elmira, Inc., DFM Mechanical Services, Inc. and Schuler-Haas
Electric Corp., subject to final approval of the contract documents by the Town Engineer and
Attorney for the Town, and be it further
Resolved that the Town Supervisor is authorized to execute such contracts upon such approval;
and be it further
Resolved that the Director of Public Works is authorized to approve change orders to such
contracts upon receipt of appropriate justification provided that the maximum amount of such
change orders shall not in the aggregate exceed $100,000.00, plus $120,000 in ancillary costs
associated with furniture, paving, sitework, and temporary office trailer, without prior
authorization of this Board, and provided further that the total project cost, including the
contracts, engineering, legal and other expenses does not exceed the maximum authorized cost of
the project, and be it further
Resolved that the Town Finance Officer is directed and authorized to record all necessary and
appropriate budgetary and cash transactions, and transfer $1,313,020.00 bid amount plus a
$100,000.00 contingency to the construction account, $20,000 for Bonding Costs, and $120,000
for ancillary project costs for a total project fund budget of$1,553,020.00.
Moved: Seconded:
Vote:
A gencl,i Itcai 0
MEETING OF THE ITHACA TOWN BOARD
Monday, February 10, 2020
TB Resolution No. 2020—zzz: Appointment of Selection Committee—Director of Public Works
/Highway Superintendent
Whereas, there will be a vacancy in the position of Director of Public Works /Highway
Superintendent; and
Whereas, the Town Board wishes to appoint a Selection Committee to review the position, conduct
interviews and make a recommendation for appointment for the position; now, therefore, be it
Resolved, the Town Board of the Town of Ithaca hereby appoints the following persons to the
Selection Committee for the vacant Director of Public Works/Highway Superintendent position:
Tee-Ann Hunter, Town Board Member (Chair of Public Works Committee)
Pam Bleiwas, Town Board Member(Chair of the Personnel & Organization Committee)
Rod Howe, Town Supervisor
Judith C. Drake, Human Resources Manager-Staff Support
Daniel Thaete, Director of Engineering- Staff Support
Moved: Seconded:
Vote:
Agencl,i It a i 07
MEETING OF THE ITHACA TOWN BOARD
Monday, February 10, 2020
RESOLUTION NO. 2020-xx—Approval of the Revised Employee Wellness Program
Whereas, the Employee Relations Committee has reviewed the Employee Wellness Program at the
request of the employee representatives;
Whereas, the Employee Relations Committee recommends the revised Employee Wellness Program,
which would increase the reimbursement levels; therefore, be it
Resolved, the Town Board of the Town of Ithaca hereby approves of the revised Employee Wellness
Program effective for 2020 reimbursements.
Moved: Seconded:
Vote:
07
EMPLOYEE WELLNESS PROGRAM
The goal is to provide the opportunity to the employees to improve their health
and well-being by supporting a wellness program. This program is designed to
educate the employees on good nutrition, emphasize regular exercise, safe work
practices, and offer stress management and health improvement programs. It
has been proven that physically fit employees are more productive and less
stressed. A wellness program offers the employees the opportunity to lead a
healthier and more productive lifestyle.
This wellness program is a three-sided program including fitness, nutrition, and
general health. The employer is providing the support and opportunity to the
employees to increase their physical activity, participate in a weight management
program, and participate in smoking cessation program or other health
improvement programs. Many of these types of programs require a monetary
contribution on top of a physical and mental commitment. As part of the
employer's commitment to the employees they will assist with some of the
financial burden as an incentive for employees to participate and improve their
total health. This program is eligible to all full-time and part-time permanent
employees that are eligible for health insurance.
Fitness:
Employees will be reimbursed for a contract with a fitness center of their choice
based on the schedule below. The employee must complete at least one half of
the contract before requesting reimbursement and must submit proof that the
membership is still intact. (Copy of contract, proof of payment)
As a reminder, one does not have to join a gym to increase one's physical
fitness. Other programs that can be reimbursable are ones that increase the
heart rate for a minimum of twenty consecutive minutes; e.g., martial arts,
aerobic or dance classes, yoga, Pilates, pick-up sports (e.g., basketball, soccer,
hockey) and organized walking programs.
Nutrition:
Nutrition includes any program that would focus on improving one's nutritional
health and wellness. For example, commercial programs such as Weight
Watchers, Jenny Craig, a licensed dietician or nutritionist, or any healthy heart
program. The main intent is improving one's diet and exercise for a long period
of time for a total health lifestyle improvement.
VAPersonnel\Personnel comm\Policies\wellness policy\Wellness Program 2020-Revised Final clean.docx
General Health:
General Health includes an array of topics such as; health risk appraisals,
healthy back programs, blood pressure screenings, cholesterol testing, glucose
testing, body fat analysis, smoking cessation, stress management programs
Reiki, massage therapy, acupuncture and other types of complementary
medicine, upon referral by a medical professional. Many of these programs have
some coverage under the health insurance plans, but reimbursements of out of
pocket costs may still be eligible.
Reimbursement Program:
The reimbursement program requires an employee to complete at least one half
of the program before requesting reimbursement. This wellness program will
reimburse seventy five percent (75%) of the program cost up to a maximum of
$500 per employee per year. Employees may participate in more than one
program area, however; the maximum combined reimbursement would be $500
per person in any calendar year.
The Fitness Reimbursement program does apply to a family membership if the
employee has a family health insurance plan through the employer. i.e.:
percentage of reimbursement would be calculated on family membership not
individual membership.
To focus on the importance of maintaining physical activity and additional
incentive is available. If an employee provides documentation (at the time of
filing for reimbursement) that they have attended on average of 3 times per week
per year (e.g.- minimum of 150 days over a 12 month period) the reimbursement
level will be 100% of the membership fee up to a maximum reimbursement of
$1,000 per employee per year.
Incentive Program:
At times there will be additional programs offered to encourage participation in
wellness programs and utilizing wellness benefits provided as covered benefits
on health insurance plans. These programs may offer a discounted rate,
provided full coverage or may offer a participation reward.
Vaccinations like the flu, pneumonia and shingles are recommended to help
protect yourself, your family and your coworkers. Flu vaccinations and
depending on circumstance pneumonia and shingles vaccinations are a provided
benefit by your health insurance. As a means of encouraging staff to get the
vaccination the employer is offering an incentive of $25 gift card. Proof of
vaccination is required for each flu season (September through February) and
shall be submitted to Human Resources to receive incentive.
VAPersonnel\Personnel comm\Policies\wellness policy\Wellness Program 2020-Revised Final clean.docx
Physicals can help find potential health issues before they become a problem.
When you see your Primary Care Provider for an exam it gives you a chance to
talk with them about any issues and they can detect health conditions or
diseases early. By getting the correct health services, screenings and treatment
you are taking important steps toward living a longer and healthier life. Insurance
plans cover physicals annually. The first step to building a relationship around
your wellness is having a Primary Care Provider (PCP); instead of utilizing urgent
or emergency care facilities when sick. To qualify as an annual physical the
following screenings must have been completed; blood pressure, glucose and
cholesterol.
Incentives to employees that provide documentation for the Wellness
Reimbursement program are as follows:
• Have a Primary Care Provider: $100 wellness contribution annually
• Received an "annual" physical: $250 wellness contribution annually
Reimbursement and incentive requests should be directed to the Human
Resources Office with the appropriate documentation attached. All payments will
be disbursed once per year (September) through a separate payroll check, as
the reimbursement is a taxable benefit.
Approved by Town Board 12/13/99: Update: 1/2/08, 8/2015, 5/2017, 2/2020
VAPersonnel\Personnel comm\Policies\wellness policy\Wellness Program 2020-Revised Final clean.docx
Town of Ithaca Wellness Program
VACCINATIONS
Reimbursement Request Form
This is to certify that (employee name) had the
following vaccination(s) (check those listed below that apply)
Flu Shot
Pneumonia Shot
Shingles Shot
Performed on
No personal health information (PHI) will be shared with employer.
Employee Signature Date
Physician or Authorized Health Professional Signature Date
Submit completed forms to Human Resources Office
Deadline to submit for annual reimbursement: September 1St
V:\Personnel\Personnel comm\Policies\wellness policy\Wellness Program 2020-Revised Final clean.docx
Town of Ithaca Wellness Program
Primary Care Provider
Reimbursement Request Form
This is to certify that (employee name) has a
Primary Care Provider.
10 Reasons Why You Need a Primary Care Doctor
In the last year,92.8 percent of children in the United States had contact with a health care provider,according to the
Centers for Disease Control and Prevention(CDC).That percentage drops to 82.1 percent of adults in the United States
who had contact with a health care provider in the last year.Why do fewer adults visit their doctors,and why are these
annual visits so necessary?The following 10 reasons outline the importance of having a primary care doctor.
1. Holistic Health Care
Where should you go if you develop a cough, if you're feeling anxious and depressed,or if you are curious about a certain
vaccine?The answer:your primary care doctor!Your primary care doctor focuses on holistic health care, meaning he or
she is trained in treating a little bit of everything and coordinates patient health care in one central location.With a primary
care doctor,you only need to make one appointment to discuss a variety of health issues you might be experiencing,
whether they are physical,emotional or mental.
2. Better Manage Chronic Diseases
Chronic health conditions like diabetes,arthritis and lupus are often difficult to monitor by yourself.A primary care doctor
can help you stay organized and aware of how your chronic disease is affecting your body. Scheduling regular visits and
performing routine tests are two ways your doctor can help you better maintain your chronic disease.
3. Higher Level of Comfort
Most people don't love talking to strangers,especially about their health care needs and concerns. Choosing a primary
care doctor you trust is the first step. The next step is scheduling regular appointments with your doctor so that you can
discuss your concerns and overall health. In addition,researchers at the Journal of Health Affairs found that patients with
primary care doctors reported higher levels of satisfaction than patients without primary care doctors.The more you visit a
doctor you trust,the better your relationship with him or her and the better your care.
4. Transparency of Entire Health History
Routine visits with your primary care provider not only help with your comfort level, but they also build on your health
history. Knowledge of your health history,as well as your family health history, is imperative for prevention of diseases
and also helps your doctor catch early symptoms of serious conditions.
5. Lower Overall Health Costs
Attending regular appointments with your primary doctor might seem tedious and like a waste of money at times, but
research from the Journal of Health Affairs suggests that routine appointments with a primary care doctor cut overall
health costs for patients. Regular screenings,open communication between you and your doctor,and a record of your
health history all contribute to an overall lower cost of health care.
6. Routine Screenings
Taking your blood pressure at every appointment might seem like a task, but screenings like these hold great importance
when it comes to your health. Undergoing testing on a regular basis helps catch symptoms before they get worse or lead
to debilitating health issues.
V:\Personnel\Personnel comm\Policies\wellness policy\Wellness Program 2020-Revised Final clean.docx
7. Catch Health Issues Early
While routine screenings may find certain symptoms of health issues before they become larger problems,your primary
care doctor also knows you well enough to ask the right questions and detect other health issues in their early stages.
8. Referrals to Other Medical Specialists
Do you need a referral to see an ENT or a cardiologist?Start with an appointment with your primary care doctor. Chances
are your doctor has helpful recommendations for specialists since he or she is familiar with how you prefer to participate in
your health care.
9. Decrease in Hospital and ER Visits
Research shows that patients who regularly visit their primary care physicians have fewer hospitalizations and emergency
visits than those who do not utilize primary care doctors.Waiting too long to see a doctor or ignoring symptoms can lead
to a hospitalization or an ER visit,two of the most expensive and overwhelming outcomes for patients.
10. Better Patient-provider Communication
Communication is a two-way street,especially when it comes to your health.Communicating your health wants, needs
and concerns are crucial for your doctor to address your health appropriately. Likewise,your primary care doctor should
also feel comfortable holding honest conversations with you regarding their concerns and thoughts regarding your health.
No personal health information (PHI) will be shared with employer.
I attest that I am registered as a patient with a Primary Care Provider and do not utilize
Emergency Room, Urgent Care or Convenient Care Centers for my general health.
Employee Signature Date
Submit completed forms to Human Resources Office
Deadline to submit for annual reimbursement: September I"
VAPersonnel\Personnel comm\Policies\wellness policy\Wellness Program 2020-Revised Final clean.docx
Town of Ithaca Wellness Program
Annual Physical
Reimbursement Request Form
This is to certify that (employee name) had the
following tests/ measurements: (check those listed below that apply)
No personal health information (PHI) will be shared with employer.
Total Cholesterol
LDL Cholesterol
HDL Cholesterol
Triglycerides
Fasting Glucose
Blood Pressure
Performed on
Employee Signature Date
Physician or Authorized Health Professional Signature Date
Submit completed forms to Human Resources Office
Deadline to submit for annual reimbursement: September 1St
V:\Personnel\Personnel comm\Policies\wellness policy\Wellness Program 2020-Revised Final clean.docx
MEETING OF THE ITHACA TOWN BOARD
Monday, February 10, 2020
TB Resolution 2020- : Authorization for the Town Supervisor to Sign an Amended
Agreement/Memorandum of Understanding with the City of Ithaca Outlining
Responsibilities and Cost Allocation for the Hector Street Complete Street Project
Whereas the City of Ithaca's Hector Street Complete Street Project will include approximately
500 feet of new sidewalk in the Town of Ithaca along Mecklenburg Road/State Route 79; and
Whereas 80% of the project is funded by the Federal Highway Administration's Transportation
Alternatives Program administered by NYS Department of Transportation and 20% is funded
through a contributed local share; and
Whereas, on November 27, 2017, the Town Board authorized the Town Supervisor to sign the
Hector Street Complete Street Project Design Intermunicipal Agreement/Memorandum of
Understanding (MOU)with the City of Ithaca outlining responsibilities and cost allocation for
the design phase of the Hector Street project, with the Town's local share of the design costs not
to exceed $8,000; and
Whereas, the City of Ithaca has requested the Town of Ithaca enter into an addendum to the
original MOU agreement for the construction phase of the Hector Street Complete Street Project
which includes the Town agreeing to pay for a portion of the local share of the construction and
construction inspection costs not to exceed $62,380; now, therefore, be it
Resolved that the Town Board authorizes the Town Supervisor to sign an addendum to the
agreement with the City of Ithaca outlining responsibilities and cost allocation for the Hector
Street Complete Street Project subject to approval of the Attorney for the Town.
Moved: Seconded:
Vote:
ADDENDUM—AMENDMENT OF HECTOR STREET COMPLETE STREET
PROJECT DESIGN INTERMUNICIPAL AGREEMENT/MEMORANDUM OF
UNDERSTANDING
This Addendum is to amend the Hector Street Complete Street Project Design Intermunicipal
Agreement("Agreement") executed on , by and between: the Town of
Ithaca ("Town"), a municipal corporation with offices at 215 North Tioga Street, Ithaca, New
York, and the City of Ithaca ("City"), a municipal corporation with offices at 108 East Green
Street, Ithaca, New York, as follows:
1. The parties have agreed to amend the original Agreement referenced above, by adding
certain services as requested by the Town, namely provisions for a wider sidewalk within
the Town and special gravel pad to accommodate heavier equipment. These additional
services are more fully outlined in Schedule B attached hereto and made a part hereof.
2. The Town agrees to increase its not to exceed amount to $62,380 to cover the costs of
construction and construction inspection of the additional services shown in Schedule B.
3. The actual amount of the Town's local share will be documented after final construction
work is complete. The Town shall pay the City within 45 days of receipt of an itemized
billing and supporting documentation.
All other provisions of said Agreement shall remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have executed or approved this Agreement on the
dates appearing under their signatures.
THE TOWN OF ITHACA
By:
Title:
THE CITY OF ITHACA
By:
Title:
F:\Transportation\Transportation PROJECTS-Physical-Roads-Walkways-etc\Hector Street-Route 79-City
Sidewalk project\City-Town Hector Street Agreement\Hector Street Addenduml_KF.doc
HECTOR SIREETCOMPLETE STREETS
P I N_3950 63
CITY OF ITHACA
TOMPKINS COUNTY
SUMMARY OF QUANTITIES:
SHARE BREAKDOWN BOTHAR CONSTRUCTION,LLC I SHARE BREAKDOWN
ITEM NO. DESCRIPTION UNIT CITY TOWN QUANTITY COST TOTAL CITY TOWN
20106 CLEARING AND GRUBBING LS 1 1 $ 13,10000 $ 13,10000 $ 13,10000 $
20302 UNCLASSIFIED EXCAVATION AND DISPOSAL CV 3320 140 3,460 $ 3770 $ 130,44200 $ 125,16400 $ 5,27800
20303 EMBANKMENT IN PLACE CV 2310 150 2,460 $ 3300 $ 81,18000 $ 76,23000 $ 4,95000
20307 SELECT GRANULAR FILL CV 580 120 700 $ 5750 $ 40,25000 $ 33,35000 $ 6,90000
20321 SELECT STRUCTURE FILL CV 139 139 $ 5670 $ 7,88130 $ 7,88130
20401 CONTROLLED LOW STRENGTH MATERIAL(CLSM) CV 0 $ $ $ $
20601 STRUCTURE EXCAVATION CV 15 15 $ 18400 $ 2,76000 $ 2,76000 $
2060201 TRENCH AND CULVERT EXCAVATION CV 860 130 990 $ 3600 $ 35,640 00 $ 30,960 00 $ 4,680 00
20720 lGEOTEXF EBEDDING SV 1 15 1 15 1 $ 800 1$ 12000 $ 12000 1$
20722 GEOTEXF EDRAINAGE SV 1430 1,430 $ 280 $ 4,00400 $ 4,00400 $
20726 PREFABRICATED COMPOSITE STRUCTURAL DRAIN SV 25 25 $ 1650 $ 41250 $ 41250 $
2091003 SEEDANDMULCH-TEMPORARY SV 6590 380 6,970 $ 100 $ 6,97000 $ 6,59000 $ 38000
209110201 CHECK DAM(DITCH BOTTOM WIDTH 0 T03'),GRAVEL BAGTEMPORARYEA 35 5 40 $ 23400 $ 9,36000 $ 8,190 00 $ 1,17000
2092301 SEDIMENT FILTER LOG-TEMPORARV,12" LF 310 310 $ 700 $ 2,17000 $ 2,17000 $
2091701 DRAINAGE STRUCTURE INLET PROTECTION,SILT FENCETEMPORARYLF 122 10 132 $ 1140 $ 1,50480 $ 1,39080 $ 11400
2091702 DRAINAGE STRUCTURE INLET PROTECTION,GRAVEL BAGTEMPORARYCV 12 12 $ 20500 $ 2,46000 $ 2,46000 $
209190301 ROLLED EROSION CONTROL PRODUCT,CLASS II TYPE C,INTERMEDIATE SV 2580 L20 $ 235 $ 6,063 00 $ 6,063 00 $
30412 SUBBASE COURSE,TYPE 2 CV 1840 90 1,930 $ 7800 $ 150,54000 $ 143,52000 $ 7,02000
402000013 1PILANT PRODUCTION QUALITY ADJUSTMENT TO HMA ITEMS QU 1 51 3 54 1 $ 7000 $ 3,78000 $ 3,57000 $ 21000
402098303 95 F3 TOP COURSE HMA,80 SERIES COMPACTION TON 200 10 210 $ 11000 $ 23,10000 $ 22,00000 $ 1,10000
402 198903 19 F9 BINDER COURSE HMA,80 SERIES COMPACTION TON 270 10 280 $ 9500 $ 26,600 00 $ 25,650 00 $ 950 00
402378903 375 BASE COURSE HMA,80 SERIES COMPACTION TON 790 30 820 $ 8900 $ 72,98000 $ 70,31000 $ 2,67000
4070102 DILUTED TACK COAT GAL 380 20 400 $ 500 $ 2,00000 $ 1,90000 $ 10000
4187603 ASPHALT PAVEMENT JOINT ADHESIVE LF 5480 200 5,680 $ 100 $ 5,68000 $ 5,48000 $ 20000
55217 SHIELDS AND SHORING SF 2464 2,464 $ 200 $ 4,928 00 $ 4,928 00 $
55440 FILL TYPE RETAINING WALL(0-6 FT) SF 884 884 $ 6300 $ 55,69200 $ 55,69200 $
55441 FILL TYPE RETAINING WALL(6-12 FT) SF 121 121 $ 7400 $ 8,95400 $ 8,95400 $
55508 FOOTING CONCRETE,CLASS HP CV 14 14 $ 60000 $ 8,40000 $ 8,40000 $
55509 lCONCRETE FOR STRUCTURES,CLASS HP CV 33 33 $ 92700 $ 30,59100 $ 30,59100 $
5560202 EPDXY COATED BAR REINFORCEMENT FOR STRUCTURES LB 6335 6,335 $ 150 $ 9,50250 $ 9,50250 $
5860201 DRILLING AND GROUTING BOLTS OR REINFORCEMENT BARS EA 110 110 $ 8700 $ 9,57000 $ 9,57000 $
603171216 GALVANIZED STEEL END SECTIONS-PIPE(2-2/3"X1/2"CORRUGATIONS),18 INCH DIAMETER EA 1 1 $ 38700 $ 38700 $ 38700 $
603171416 GALVANIZED STEEL END SECTIONS-PIPE(2-2/3"X1/2"CORRUGATIONS),24 INCH DIAMETER EA 1 1 $ 21560 $ 21560 $ 21560 $
603171614 GALVANIZED STEEL END SECTIONS-PIPE(2-2/3"X1/2"CORRUGATIONS),30 INCH DIAMETER EA 2 2 $ 74670 $ 1,49340 $ 1,49340 $
60377 CLASS A CONCRETE COLLARS EA 14 14 $ 44100 $ 6,17400 $ 6,17400 $
6036005 REINFORCED CONCRETE PIPE CLASS III,24 INCH DIAMETER LF 55 55 $ 10750 $ 5,91250 $ 5,91250 $
6036007 REI NFORCED CONCRETE R PE CLASS III,30 INCH DIAMETER LF 4 4 $ 16760 $ 67040 $ 67040 $
60398040007 POLYVINYLCHLORIDE(PVC)SEWER PIPE&FITTINGS,4"DIAMETER LF 300 300 $ 4675 $ 14,02500 $ 14,02500 $
60398050007 IPOLYVINYLCHLORIDE(PVC)SEWER PIPE&FITTINGS,S"DIAMETER LF 30 30 $ 4900 1$ 1,47000 $ 1,47000 $
60398080007 POLYVINYLCHLORIDE(PVC)SEWER PIPE&FITTINGS,8"DIAMETER LF 12 12 $ 9800 $ 1,17600 $ 1,17600 $
6039812 SMOOTH INTERIOR CORRUGATED POLYETHYLENE CULVERT AND STORM DRAIN,12 INCH DIAMETER LF 1280 410 1,690 $ 1500 $ 25,35000 $ 19,20000 $ 6,15000
6039818 SMOOTH INTERIOR CORRUGATED POLYETHYLENE CULVERT AND STORM DRAIN,18 INCH DIAMETER LF 140 140 $ 1950 $ 2,73000 $ 2,73000 $
6039824 SMOOTH INTERIOR CORRUGATED POLYETHYLENE CULVERT AND STORM DRAIN,24 INCH DIAMETER LF 80 80 $ 3370 $ 2,69600 $ 2,69600 $
6039848 SMOOTH INTERIOR CORRUGATED POLYETHYLENE CULVERT AND STORM DRAIN,48 INCH DIAMETER LF 10 10 $ 16100 $ 1,61000 $ 1,61000 $
6039905 CONCRETE PLUGS FOR SEWER PIPE EA 2 2 $ 49900 $ 99800 $ 99800 $
604070301 ALTERI NO DRAINAGE STRUCTURES,LEACHING BAST NS AND MANHOLES EA 3 3 $ 2,38150 $ 7,14450 $ 7,14450 $
604070302 ALTERI NO DRAI NAGE STRUCTU RES,LEACH I N G BAST N S AND MAN NO LES EA 7 7 $ 2,50600 $ 17,54200 $ 17,54200 $
604300103 RECTAN GU LAR DRAI NAGE STRU CTU RE(TY PE A)FOR#3 WELDED FRAME LF 30 30 $ 80200 $ 24,06000 $ 24,06000 $
604300211 RECTAN GU LAR DRAI NAGE STRU CTU RE(TY RE B)FOR#11 WELDED FRAME LF 1 5 1 5 $ 80900 $ 4,04500 $ 4,04500 $
604300311 RECTAN GU LAR DRAI NAGE STRU CTU RE(TY PE C)FOR#11 WELDED FRAME LF 4 4 $ 87250 $ 3,49000 $ 3,49000 $
604300503 RECTAN GU LAR DRAI NAGE STRU CTU RE(TY PE E)FOR#3 WELDED FRAME LF 3 3 $ 1,21200 $ 3,63600 $ 3,63600 $
604300903 RECTAN GU LAR DRAI NAGE STRU CTU RE(TY PE I)FO R#3 WELDED FRAME LF 7 7 $ 85600 $ 5,99200 $ 5,99200 $
604301911 RECTAN GU LAR DRAI NAGE STRU CTU RE(TY RE S)FOR#11 WELDED FRAME LF 22 3 25 $ 81600 $ 20,40000 $ 17,95200 $ 2,44800
6044048 ROUND PRECAST CONCRETE MANHOLE TYPE 48 LF 11 11 $ 1,31300 $ 14,44300 $ 14,44300 $
6044072 ROUND PRECAST CONCRETE MANHOLE TYPE 72 LF 6 6 $ 1410.45 $ 8,462.70 $ 8,462.70 $
6050901 U NDERDRAI N FI LTER,TV PE I CV 120 120 $ 5600 $ 6,72000 $ 6,72000 $
6051502 PERFO RATED CORRUGATED PO LV ETHV LENE UN DERDRA N TU BI N G,6I N CH DI AMETER LF 3220 3,220 $ 160 $ 5,15200 $ 5,15200 $
60611 BOX BEAM MEDIAN BARRIER LF 413 413 $ 5800 $ 23,954 00 $ 23,954 00 $
6061402 BOX BEAM MEDIAN BARRIER END ASSEMBLY TV PE B(EA) EA 6 6 $ 1,535 00 $ 9,210 00 $ 9,210 00 $
6065148 RESETTING CORRUGATED BEAM GUIDE RAILING LF 50 50 $ 3100 $ 1,55000 $ 1,55000 $
60671 REMOVING AND DISPOSING CORRUGATED BEAM GUIDE RAILING LF 1100 11100 $ 325 $ 3,57500 $ 3,57500 $
60673 REMOVING AND DISPOSING BOX BEAM GUIDE RAILING LF 123 123 $ 445 $ 54735 1 $ 54735 $
60721000011 REMOVING AND DISPOSING OF CHAIN LINK FENCE LF 20 20 $ 3525 $ 70500 $ 70500 $
6073001 OPTIONAL CHANaINK FENCE,TYPE I,WITH TOP RAIL 4 FEET HIGH LF 60 60 $ 10600 $ 6,36000 $ 6,36000 $
60741010010 TEMPORARY PLASTIC BARRIER FENCE LF 610 135 745 $ 400 $ 2,98000 $ 2,44000 $ 54000
60791000011 PIPERAILFENCE-2RAIL LF 272 272 $ 5300 $ 14,41600 $ 14,41600 $
608000013 PLANT PRODUCTION QUALITY ADJUSTMENT TO HMA SIDEWALK ITEMS QU 17 17 $ 7000 $ 1,190 00 $ 1,190 00 $
6080101 CONCRETE SIDEWALKSAND DRIVEWAYS CV 400 40 440 $ 62740 $ 276,05600 $ 250,96000 $ 25,09600
608020102 HOT MIXASPHALT(HMA)SIDEWALKS,DRIVEWAVSAND BICYCLE PATHS AND VEGETATION CONTROLSTRIPS TON 320 320 $ 21400 $ 68,48000 $ 68,48000 $ -
60821 EMBEDDED DETECTABLE WARNING UNITS SV 25 2 27 $ 42100 $ 11,36700 j�19
500 $ 84200
6090203 STONE CURB,GRANITE(TYPE C) LF 3320 31320 $ 3200 $ 106,24000 000 $
6090401 CASTINPLACE CONCRETE CURB TYPE VF150 LF 70 70 $ 6800 $ 4,76000 000 $
60905 CASTINPLACE CONCRETE CURB AND GUTTER(AS DETAILED) LF 80 80 $ 6675 $ 5,34000 000 $
6092202 UNPAINTED HOT MIXASPHALT CURB(VERTICAL FACED) LF 1280 1,280 $ 900 $ 11,52000 2000 $
6101403 TOPSOILLAWNSCV 730 50 780 $ 8500 $ 66,30000 000 $ 4,25000
6101602 TURF ESTABLISHMENTLAWNSSV 6590 380 6,970 $ 090 $ 6,27300 100 $ 34200
61019 WATERING VEGETATION MOAT 150 10 160 $ 1050 $ 1,68000 500 $ 10500
61021 MOWING SV 26330 1,510 27,840 $ 038 $ 10,57920 540 $ 57380
6110141 PLANTING-MAJOR DECIDUOUS TREES-13/4 INCH CALIPER BALL&BURLAP,HELD POTTED OR FIELD BOXED EA 11 4 15 $ 52900 $ 7,93500 1900 $ 2,11600
6110171 PLANTING-MAJOR DECIDUOUS TREES-3 INCH CALIPER BALL&BURLAP,HELD POTTED OR FIELD BOXED EA 3 3 $ 1,27000 $ 3,81000 $ 3,81000 $ -
6110351 PLANTING-CONIFEROUSTREES-5 FOOT HEIGHT BALL&BURLAP,HELD POTTED OR FIELD BOXED EA 5 5221 $ 2,64500 $ 2,64500 $
61119010024 POST PLANTING CARE WITH REPLACEMENT-MAJOR DEC DUOUS TREES EA 14 4 18 $ 10600 $ 1,90800 $ 1,48400 $ 42400
61119030024 POST PLANTING CARE WITH REPLACEMENT-CONIFEROUSTREES EA 5 5 $ 10600 $ 53000 $ 53000 $
614060204 TREE REMOVAL OVER 6"T012"DIAMETER BREAST HEIGHT,STUMP GRUBBED EA 24 1 25 $ 66150 $ 16,53750 $ 15,87600 $ 66150
614060304 TREE REMOVAL OVER I2"T018"DIAMETER BREAST HEIGHT,STUMP GRUBBED EA 8 8 $ 84675 $ 6,77400 $ 6,77400 $
614 060404 TREE REMOVAL OVER 18"TO 24"DIAMETER BREAST HEIGHT,STUMP GRUBBED EA 8 8 $ 84675 $ 6,774 00 $ 6,774 00 $
614 060504 TREE REMOVAL OVER 24"TO 36"DIAMETER BREAST HEIGHT,STUMP GRUBBED EA 3 1 4 $ 1,210 00 $ 4,840 00 $ 3,630 00 $ 1,210 00
614 060604 TREE REMOVAL OVER 36"TO 48"DIAMETER BREAST HEIGHT,STUMP GRUBBED EA 2 2 $ 2,381 50 $ 4,763 00 $ 4,763 00 $
614060704 TREE REMOVAL OVER 48"T060"DIAMETER BREAST HEIGHT,STUMP GRUBBED EA 1 1 $ 2,64700 $ 2,64700 $ 2,64700 $
61901 BAST C WORK ZONE TRAFH C CONTROL LS 09 01 1 $207,60920 $ 207,60920 60
$ 186,84828 $ 20,792
61904 TYPE III CONSTRUCTION BARRICADES EA 14 14 $ 15000 $ 2,10000 $ 2,10000 $
61927 MAILBOXES EA 32 1 33 $ 36700 $ 12,11100 $ 11,74400 $ 36700
62003 STONE FIWNG(LIGHT) CV 6 6 $ 19500 $ 1,17000 $ 1,17000 $
62101 CLEANING CULVERTS WITH SPAN OF 50 IN OR LESS LF 70 70 $ 675 $ 47250 $ 47250 $
62103 CLEANING CLOSED DRAINAGE SYSTEMS LF 2630 2,630 $ 400 $ 10,52000 $ 10,52000 $
62104 CLEANING DRAINAGE STRUCTURES EA 22 22 $ 15900 $ 3,49800 $ 3,49800 $
62312 ICRUSHED STONE(IN PLACE MEASURE) CV 35 1 36 $ 7200 $ 2,59200 $ 2,52000 1$ 7200
62501 SURVEY OPERATIONS LS 0 9 0 1 1 $ 27,200 00 $ 27,200 00 $ 24,480 00 $ 2,720 00
62750140008 CUTTING PAVEMENT LF5480 200 5,680 $ 400 $ 22,72000 $ 21,92000 $ 80000
6350103 CLEANING AND PREPARATION OF PAVEMENT SURFACESLINESLF 1780 1,780 $ 110 $ 1,95800 $ 1,95800 $
63711 ENGINEER'S FIELD OFFICE-TVPE1 MNTH 9 9 $ 1,80000 $ 16,20000 $ 16,200 00 $
63726 RAN GAUGE EA 1 1 $ 20000 $ 200 00 $ 20000 $
63734 OFFICE TECHNOLOGY AND SUPPLIES DC 2500 2,500 $ 100 $ 2,50000 $ 2,50000 $
63736 CONSTRUCTION TESTING SUPPLIESCONSUMABLESDC 100 100 $ 100 $ 10000 $ 10000 $
6402 WHITE PAINT REFLECTORIZEDPAVEMENT STRIPES-20MILS LF 12480 960 131440 $ 030 $ 4,03200 $ 3,74400 $ 28800
64021 YELL OW PAINT REFLECTORIZED PAVEMENT STRIPES20MILS LF 13540 960 14,500 $ 030 $ 4,350.00 $ 4,062.00 $ 28800
6455101 GROUND-MOUNTED SIGN PANELS WITHOUT Z-BARS SF 242 242 $ 3000 $ 7,260.00 $ 7,260.00 $
6455102 GROUND-MOUNTED SIGN PANELS LESS THAN OR EQUALT030 SF,WITH Z-BARS SF 354 22 376 $ 3800 $ 14,288.00 $ 13,452.00 $ 83600
6455202 GROUND-MOUNTED SIGN PANELS LESS THAN OR EQUALT030 SF,WITH Z-BARS,HIGH-VISIBILITY SHEETING SF 50 50 $ 3500 $ 1750.00
HECTOR SIREETCOMPLETE STREETS
P I N_3950 63
CITY OF ITHACA
TOMPKINS COUNTY
SUMMARY OF QUANTITIES:
SHARE BREAKDOWN BOTHAR CONSTRUCTION,LLC SHARE BREAKDOWN
ITEM NO. DESCRIPTION UNIT CITY TOWN QUANTITY COST TOTAL CITY TOWN
64581 TYPEASIGNPOSTS EA 79 4 83 $ 19300 $ 16,01900 $ 15,24700 $ 77200
6458102 RETROREFLECTIVE SIGN POST STRIP EA 16 16 $ 6500 $ 1,04000 $ 1,04000 $
64622 DELINEATOR,SNOWPLOWING MARKER,SUPPLEMENTARY SNOWPLOWING MARKER PANELS EA 13 13 $ 1165 $ 15145 $ 15145 $
64631 STEEL POST,1 1 LWFT EA 13 13 $ 5200 $ 676 00 $ 676 00 $
64731 RELOCATE SIGN PANEL,SIGN PANEL ASSEMBLY SIZE 1(UNDER 30 SQUARE FEET) EA 18 1 19 $ 86 00 $ 1,634 00 $ 1,548 00 $ 8600
64761 REMOVE AND DISPOSE GROUND MOUNTED TYPE A SIGN SUPPORT(S),FDNS AND ANY ATTACHED SIGNSSIZEEA 22 1 23 $ 640 $ 14720 $ 14080 $ 640
1 UN DER 30 SQUARE FEET
6551003 WELDED FRAME AND RECTANGULAR GRATE 3 EA 10 10 $ 1,43000 $ 14,30000 $ 14,30000 $
6551011 WELDED FRAME AND RECTANGULAR GRATE 11 EA 10 1 11 $ 1,47600 $ 16,23600 $ 14,76000 $ 1,47600
6551202 MANHOLE FRAMEANDCOVER EA 3 3 $ 1,66000 $ 4,98000 $ 4,98000 $
6630106 DUCTILE IRON CEMENT LINED WATER PIPE,6" LF 52 52 $ 9700 $ 5,044 00 $ 5,044 00 $
6630603 COPPER WATER SERVICE PIPE(3/4"DIAMETER) LF 176 176 $ 6840 $ 12,038 40 $ 12,038 40 $
6630604 CURB STOP AND BOX(3/4"DIAMETER) EA 6 6 $ 51000 $ 3,06000 $ 3,06000 $
66333 ADJUST EXISTING VALVE BOX ELEVATION EA 10 10 $ 53000 $ 5,30000 $ 5,30000 $
66334 ADJUST EXISTING HYDRANT ELEVATION EA 1 1 $ 2,26000 $ 2,26000 $ 2,26000 $
68801 WHITE PREFORMED REFLECTORIZED PAVEMENT STRIPES LF 3240 31240 $ 2 7 $ 8,91000 $ 8,91000 $
68804 WHITE PREFORMED REFLECTORIZED PAVEMENT SYMBOLS EA 26 2 28 $ 412.00 $ 11536.00 $ 10,]12.00 $ 82400
69703 FIELD CHANGE PAYMENT DC 85235 9471 94,706 $ 100 $ 94,]05.]5 $ 85,235.18 $ 9,47058
69804 ASPHALT PRICE ADJUSTMENT OC 910 910 $ 100 $ 910.00 $ 910.00 $
69805 FUEL PRI CE ADJUSTMENT DC 1]50 1,]50 $ 100 $ 1]50.00 $ 1]50.00 $
69806 STEEUIRON PRICE ADJUSTMENT OC 100 100 $ 100 $ 100.00 $ 100.00 $
699040001 MOBILIZATION LS 0.9 0.1 1 $ 86,50000 $ 86,500.00
SII,TOf9I- $ 2,264,80475 $2,136,90756 $127,89720
CONSTRUCTION INSPECTION SERVICES LS 09 01 1 $181,00000 $ 181,00000 $ 162,90000 $ 18,10000
T.R1- $ 2,44J,8U4_/5 $2,299,80756 $145,99]20
59]%
Calculation for Town of Ithaca's contribution:
NYS DOT grant award was$1,751,127,with a 20%required local share;
20%Local share=$350,225
The project has exceeded the grant available funds by$694,677($2,445,504-1,751,127)
$145,997.20(TOI total cost)/$2,445,504(Total project cost)=5.97
5.97%x$350,225=$20,905(TOI portion of the 20%local share for the grant funded amount)
5.97%x$694,677=$41,472(TOI portion of grant exceeded amount;100%local share)
$20,905+$41,472=$62,350
Agenda Item 09
MEETING OF THE ITHACA TOWN BOARD
Monday, February 10, 2020
TB Resolution 2020 - : Authorizing a request for a speed reduction on Game Farm Rd
Whereas the Town of Ithaca supports the connection of the East Ithaca Recreation Way and the
Dryden Rail Trail at Game Farm Rd, and
Whereas, due to the high volume of users on the East Ithaca Recreation Way, and the likely high
volume on the newly opened Dryden Rail Trail, it is anticipated that Game Farm Road will have
a dramatically higher number of pedestrians and bicyclists crossing at the connection of the two
trails, and
Whereas, a parking lot adjacent to the East Ithaca Recreation Way on Game Farm Road has
increased the number of vehicles pulling in and backing out at the crossing, and
WHEREAS, the impaired sight lines north of the trail make it difficult for drivers travelling 55
miles per hour to see and stop in time for crossing trail users and cars entering and exiting the
parking lot, and
Whereas, the Towns of Dryden and Ithaca each own the crossing to the center line of Game
Farm Rd., and
Whereas, representatives of the two Towns met in June 2019 with officials from Tompkins
County Highway, Planning and Board of Representatives, Cornell Transportation, and Cornell
Botanic Gardens, to discuss the safest, most environmentally appropriate and most cost-effective
way of allowing trail users to cross Game Farm Road, and
Whereas, it was the consensus of that group that, following further study and planning, an at-
grade crossing should be installed between the two trails, and that a request be made to reduce
the speed limit on Game Farm Road from 55 MPH to 45 MPH,now therefore be it
Resolved that the Ithaca Town Board send a request to the County Highway Superintendent to
forward to the State Department of Transportation requesting a speed limit reduction on Game
Farm Road from 55 MPH to 45 MPH.
Moved: Seconded:
Vote:
OF rT TOWN OF ITHACA
p 215 N Tioga St, Ithaca, NY 14850
Phone: 607-273-1721 #3
1 18 21 V
www.town.ithaca.ny.us
'jV YO
Town Clerk: Paulette Rosa (PRosa@Town.Ithaca.NY.US)
Deputy Town Clerk: Jasmin J Cubero (JCubero@Town.Ithaca.NY.US)
February 11, 2020
Regional Traffic Engineer
Region No. 3
Department of Transportation
333 E. Washington Street
Syracuse, NY 13202
The Town Board of the Town of Town of Ithaca, by a resolution adopted February 10, 2020, and the County
Superintendent of Highways of the County of Tompkins, hereby requests that the Department of
Transportation, pursuant to Section 1622.1 of the Vehicle and Traffic Law, to establish a lower maximum speed
at which vehicles may proceed from 55 mph to 45 mph:
For the full length of Game Farm Rd
Upon receipt of notice that the regulation herein requested has been established, the Town of Ithaca will
provide, install, and maintain the signs in accordance with the Vehicle and Traffic Law and conforming to the
Manual of Uniform Traffic Control Devices of the Department of Transportation.
Dated:
Town Clerk
Dated:
County Highway Superintendent
Comments by County Superintendent:
TE 9a
Agen l,i It a i 10
MEETING OF THE ITHACA TOWN BOARD
Monday, February 10, 2020
TB Resolution 2020- : Supplemental agreement with Fisher Associates,PE,LS,LA,DPC for
the Gateway Trail proiect for additional design services for the proposed hvdrolo2ic analysis
Whereas, in May 2007 the Ithaca Town Board agreed to authorize and execute all necessary
agreements, certifications or reimbursement requests for Federal Aid on behalf of the Town with
the NYS Department of Transportation in connection with the Gateway Trail project: and
Whereas, in May 2013 the Ithaca Town Board authorized an additional $4,000.00 to increase the
funding for the design portion of the Gateway Trail project(TB Resolution No. 2013-077); and
Whereas, in March 2019 the Ithaca Town Board authorized an additional $17,000.00 to increase
the funding for design portion of the Gateway Trail project following difficulties obtaining
permission for an easement from Home Depot for the trailhead connection into their parking lot
(TB Resolution No. 2019-048); and
Whereas, the Town Board has identified the need for additional hydrologic information for the
Gateway Trail design for the area between Buttermilk Falls Road West and the Home Depot
property based on comments provided by the residents of Buttermilk Falls Road West of past
flooding in the area; and
Whereas, $7,500.00 is the amount required for the supplemental consultant services to
accomplish work described above, now therefore be it,
Resolved, that the Town Board approves, authorizes and directs the Town Supervisor to execute
a supplemental agreement with Fisher Associates, PE, LS, LA, DPC, to include an additional
amount not to exceed $7,500.00 (allocated from A7110.526, Gateway Trail), said supplemental
agreement subject to the approval for the Attorney for the Town.
Moved: Seconded:
Vote:
Agenda Item I la
MEETING OF THE ITHACA TOWN BOARD
Monday, February 10, 2020
TB Resolution No. 2020 -XXX: Town of Ithaca Abstract No. 3 for FY-2020
Whereas the following numbered vouchers have been presented to the Ithaca Town Board
for approval of payment; and
Whereas the said vouchers have been audited for payment by the said Town Board; now
therefore be it
Resolved that the governing Town Board hereby authorizes the payment of the said
vouchers in total for the amounts indicated.
VOUCHER NOS. 135 - 198
General Fund Town Wide 73,704.71
General Fund Part-Town 16,171.99
Highway Fund Town Wide DA 3,656.82
Highway Fund Part Town DB 20,441.28
Water Fund 10,436.38
Sewer Fund 99,329.32
Gateway Trail—H8
State Route 96b Sidewalk—H7 11,545.34
Park Lane Water Main Improv—Hl 1
Sapsucker Woods Water Main—H12
Christopher Circle Water Main—H13
Ellis Hollow Water Tank—H10
Trumansburg Water Tank Replace—H9
Risk Retention Fund
Fire Protection Fund 319,020.77
Forest Home Lighting District
Glenside Lighting District
Renwick Heights Lighting District
Eastwood Commons Lighting District
Clover Lane Lighting District
Winner's Circle Lighting District
Burleigh Drive Lighting District
West Haven Road Lighting District
Coddin ton Road Lighting District
Trust and Agency
Debt Service
TOTAL 554,306.61
Moved: Seconded:
Vote:
Ageunda Ilteurri I III
MEETING OF THE ITHACA TOWN BOARD
Monday, February 10, 2020
TB Resolution 2020- c: Bolton Point Abstract
Whereas, the following numbered vouchers for the Southern Cayuga Lake
Intermunicipal Water Commission have been presented to the governing Town Board for
approval of payment; and
Whereas, the said vouchers have been audited for payment by the said Town
Board; now, therefore, be it
Resolved, that the governing Town Board hereby authorizes the payment of the
said vouchers.
Voucher Numbers: 17-71
Check Numbers: 18809-18863
Capital Impr/Rept Project $ 87866.17
Operating Fund $ 84,272.01
TOTAL $ 937138.18
Less Prepaid ...................8..,.6.4::.3..:.9..1..
TOTAL $ 847494.27
Moved: Seconded:
Vote:
MEETING OF THE ITHACA TOWN BOARD
Monday, February 10, 2020
TB Resolution 2020 - : Acknowledge receipt of independent audits for the Town Courts
Whereas the Town Court audits for the year ending 2019 were submitted for review,now therefore
be it
Resolved that the Town Board hereby acknowledges receipt of the Town Court Audits for Judge
Klein and Judge Salk for year ending December 31, 2019.
Moved: Seconded:
Vote:
Agencl,i Itca i 1 1(I
MEETING OF THE ITHACA TOWN BOARD
Monday, February 10, 2020
TB Resolution No. 2020—zzz: Provisional Appointment of Geographic Information System
(GIS)Analyst
Whereas, there is a vacant Geographic Information System (GIS) Analyst position, and
Whereas, the interviewing committee interviewed 7 candidates from the open recruitment for the
position; and
Whereas, the committee has determined that Ben Coakley possesses the necessary knowledge and
skills to satisfactorily perform the duties of the position and recommend appointment effective
February 10, 2020; now, therefore be it
Resolved, the Town Board of the Town of Ithaca does hereby approve the provisional appointment of
Ben Coakley as Geographic Information System (GIS) Analyst, effective February 10, 2020; and be it
further
Resolved, this is a 40 hour a week position, at the hourly wage of$35.00, which is an estimated annual
salary of$72,800, from account number A1440.100, in Job Classification "F", with full time benefits;
and be it further
Resolved, the said appointment is a provisional appointment pending the results from the next civil
service exam for this position.
Moved: Seconded:
Vote:
Agcn(:fl,i Itca i 1 1 c
REGULAR MEETING OF THE ITHACA TOWN BOARD
Monday, February 10, 2020
TB Resolution No. 2020 - : Appointment of new Conservation Board Members
Resolved, that the Town Board of the Town of Ithaca hereby appoints the following individual to
the Conservation Board to fill a vacant seat, the term ending December 31, 2020:
Carolyn Lee 21 Chase Lane, Ithaca, NY 14850
And be it further
Resolved, that the Town Board of the Town of Ithaca hereby appoints the following individual as
an Associate Member of the Conservation Board for the term ending December 31, 2020:
Karen Johnson Feltman 513 Willow Avenue, Ithaca, NY 14850
Moved:
Seconded:
Vote:
Agcn(:fl,i Itcaai 1 1I'
MEETING OF THE ITHACA TOWN BOARD
Monday, February 10, 2020
TB Resolution 2020- : Appointment of Planning Board Member
Whereas, Michael LoPinto was appointed to complete a term ending December 31, 2020 but has
declined his appointment, which leaves the position vacant; and
Whereas the interview committee interviewed a candidate for the open position and recommends
appointing Jamie Vanuccni, 204 E. King Road, as a regular member completing a term ending
December 31, 2020; now, therefore, be it
Resolved that the Town Board of the Town of Ithaca does hereby Jamie Vanuccni, as a regular
member completing a term ending December 31, 2020.
Moved: Seconded:
Vote: