HomeMy WebLinkAboutTB Packet 2020-01-27Meeting of the Ithaca Town Board
Study Session
Monday, January 27, 2020
1. Trumansburg Rd. Sidewalk Study presentation
2. Census Discussion – Tompkins County
3. Discuss and consider results of the Public Works Facility Renovation Project
4. Discuss and consider results of the Winston-Salem Water Improvement Project
5. Discuss and consider a budget amendment re.: Fire Protection Fund/VCH Ladder Truck
6. Discuss and consider approval of a Fire Ladder Truck for VCH Fire Department
7. Discuss and consider authorization for the Supervisor to sign Construction and Design
Contract with NYS DOT for the 96B/Danby Road Sidewalk Project
8. Town Board 2020 Priorities
9. Association of Towns Resolutions – Continued Discussion
10. Committee Reports
Planning
Personnel and Organization/ERC
Public Works
Codes & Ordinances
Budget
Others – Sidewalk/STR/GND
11. Consent Agenda
a. Approval of Minutes
b. Town of Ithaca Abstract
c. Surplus Vehicles & Equipment – Public Works
MEETING OF THE ITHACA TOWN BOARD
January 27, 2020
Tb Resolution 2020 - : Budget Amendment increasing the 2020 Ithaca Town Budget to
provide funding for the Town of Ithaca’s proportionate share of a new Fire Ladder Truck
purchased by the Village of Cayuga Heights
Whereas the Ithaca Town Board approved the purchase of a new Fire Truck Ladder by the
Village of Cayuga Heights Fire Department and agreed to a contributory payment in the amount
of $319,020.77 to the Village of Cayuga Heights under Town Board Resolution 2020 – , and
Whereas the Town Board has directed that such payment be made from the fund balance of the
Town’s Fire Protection Fund, and
Whereas a review of the 2020 Fire Protection Fund budget has disclosed that no funds have been
budgeted to meet this expenditure, now therefore be it
Resolved that the Town Board hereby amends the 2020 Ithaca Town Budget and authorizes and
directs the Town Finance Officer to appropriate and additional $315,500.00 from the unreserved
fund balance of the Fire Protection Fund to meet this expenditure as follows:
Fire Protection Fund – Expenditures
- Account SF3410.481: Fire Protection Contract – Village of Cayuga Heights
is increased from $165,000 to $480,500.
Moved: Seconded:
Vote:
MEETING OF THE ITHACA TOWN BOARD
Monday, January 27, 2020
TB Resolution 2020 – xx: Authorizing the Implementation, and Funding in the First
Instance 100% of the Federal-aid Project, and Appropriating Funds Therefore (Route 96B/
Danby Road Sidewalk Project ROW Acquisition and Construction)
Whereas, a Project for the Route 96B (Danby Road) Sidewalk Project, P.I.N. 395062 is eligible
for funding under Title 23 U.S. Code, as amended, that calls for the apportionment of the costs
such program to be borne at the ration of 80% Federal funds and 20% non-federal funds; and
Whereas, the Town of Ithaca desires to advance the Project by making a commitment of 100% of
the non-federal share of the costs of ROW acquisition and construction, now therefore be it
Resolved, that the Town Board, duly convened does hereby
Resolve, that the Town Board hereby approves the above-subject project; and it is hereby further
Resolved, that the Town Board hereby authorizes the Supervisor of Town of Ithaca to pay in the
first instance 100% of the federal and non-federal share of the cost of ROW acquisition and
construction for the Project or portions thereof; and it is further
Resolved, that the sum of $1,300,200 is hereby appropriated from town fund A9950.927 and
made available to cover the cost of participation in the above phase of the Project; and it is
further
Resolved, that in the event the full federal and non-federal share costs of the project exceeds the
amount appropriated above, the Town of Ithaca shall convene as soon as possible to appropriate
said excess amount immediately upon the notification by the NYSDOT thereof, and it is further
Resolved, that the Supervisor of the Town of Ithaca be and is hereby authorized to execute all
necessary Agreements, certifications or reimbursement requests for Federal Aid on behalf of the
Town of Ithaca with the New York State Department of Transportation in connection with the
advancement or approval of the Project and providing for the administration of the Project and
the municipality’s first instance funding of project costs and permanent funding of the local share
of federal-aid and state-aid eligible Project costs and all Project costs within appropriations
therefore that are not no eligible, and it is further
Resolved, that a certified copy of the resolution be filed with the New York State Commissioner
of Transportation by attaching it to any necessary Agreement in connection with the Project, and
it is further
Resolved, this Resolution shall take effect immediately
Moved: Seconded:
Vote:
MEETING OF THE ITHACA TOWN BOARD
January 27, 2020
TB RESOLUTION 2020 – : Approval for the purchase of a new Fire Ladder Truck by the
Village of Cayuga Heights
Whereas, the Town of Ithaca has entered into a Contract for Fire Protection with the Village of
Cayuga Heights for the provision of fire, hazardous material and emergency medical incident
response by the Cayuga Heights Fire Department within the Fire Protection District of the Town
of Ithaca, and
Whereas, the Contract for Fire Protection specifies that the Town of Ithaca shall pay a proportion
of the Cayuga Heights Fire Department’s capital expenses in excess of $25,000 per capital item,
with the proportion of the Town’s contribution determined by calculation specified within the
Contract, currently calculated to be 37.94% of the capital expense, and
Whereas, the Town Supervisor has received communication from the Village of Cayuga Heights
informing him of the planned acquisition of a new 2020 E-ONE Model HP-75 Fire Ladder Truck
and Equipment, to be delivered in 2020, as replacement for a 2005 E-ONE 75’ Ladder Truck, at a
total cost of $872,746.00, and requesting contributory payment by the Town of Ithaca in the
amount of $331,119.83, and
Whereas, the Village of Cayuga Heights wishes to exercise the 100% prepay option for the
apparatus, providing a discount of $31,890.00 and reducing the total cost to $840,856.00 and the
requested contributory payment by the Town of Ithaca to $319,020.77, and
Whereas, the Town Supervisor and Town Finance Officer, after review of financial projections for
the Town’s Fire Protection Fund, are recommending to this governing Town Board that the Town
of Ithaca approve the requested $319,020.77 contribution, to be paid from the existing fund balance
of the Town’s Fire Protection Fund; now therefore be it
Resolved, that after discussion the Town Board approves the purchase of a new 2020 E-ONE
Model HP-75 Fire Ladder Truck and Equipment by the Village of Cayuga Heights at a total cost
of $840,856.00, and be it further
Resolved, the Town Board approves the requested $319,020.77 contribution, to be paid from the
unreserved fund balance of the Town’s Fire Protection Fund, and be it further
Resolved, that a certified copy of this resolution be forwarded to the Mayor of the Village of
Cayuga Heights and Fire Chief of the Cayuga Heights Fire Department.
Moved: Seconded:
Vote:
MEETING OF THE ITHACA TOWN BOARD
Monday, January 27, 2020
TB Resolution No. 2020- : Disposal of Surplus Vehicles and Equipment
Whereas, the Town will soon be receiving the replacement vehicles and equipment as
part of the 2020 Fleet Replacement Program; and
Whereas, the Public Works Department requests the Town Board to declare the following
identified vehicles and equipment as surplus, obsolete, and no longer needed by the
Town:
2013 Caterpillar mini excavator (Fleet #36)
2010 John Deere 624 Loader (Fleet #31)
2010 Gehl skid steer loader (Fleet #46)
2017 Grasshopper Mower (Fleet #53)
2013 Ford F-250 w/plow (Fleet #69)
2006 Jeep Liberty (Fleet #26)
2010 Ford F-350 crew truck (Fleet #17)
Whereas, the Public Works Department recommends the listed vehicles and equipment
be disposed of by sale in a public auction, by sale in an “on-line” public auction, or be
considered for “trade-in” on new vehicles or equipment ordered as part of the 2020 Fleet
Replacement Program, as determined to be in the best interest of the Town of Ithaca.
Now therefore be it;
Resolved, that the Town Board of the Town of Ithaca does hereby declare the vehicles
and equipment identified above are surplus, obsolete, and no longer needed by the Town;
and be it further
Resolved, that the surplus vehicles and equipment be disposed of by sale in a public
auction, by sale in an “on-line” public auction, or as a “trade-in” on new vehicles or
equipment ordered as part of the 2020 Fleet Replacement Program, as determined to be
in the best interest of the Town of Ithaca; and be it further
Resolved, that the proceeds realized through the sale of the surplus vehicles and
equipment be deposited to Highway Fund account DB230, Cash Reserve - Highway
Equipment.
Moved: Seconded:
Vote: