HomeMy WebLinkAboutTB Minutes 2019-07-22Meeting of the Ithaca Town Board Monday, July 22, 2019 at 4:30 p.m. Agenda 1. Public hearing regarding adoption of the revised Official Town Map a. Adoption 2. Report from the Fire Chief 3. Continue discussion on water and sewer studies, options and the effect on the Capital Improvement Plan 4. Continue discussion on Green New Deal statement 5. Discuss Chainworks Finding Statement 6. Committee Reports Budget Planning Public Works Personnel and Organization Codes & Ordinances Other or Intermunicipal Short Term Rentals Sidewalk Committee 7. Report of Town Officials 8. Consent Agenda a. Approval of Minutes b. Town of Ithaca Abstract c. Appointment of Deputy Finance Officer 9. Adjournment TOWN OF I` I IIACA AFFIDAVITOF POSTING AND PUBLICATION 1, Paulette Ros,,.i., being dUly SW01-11, say that I ani the 'I'own Clerk cal the, Town of Ithaca, 1`ornpkins County, New York that the following notice has been duly poste(l on the sign board oftheTown Clerk of the'l'own cal' Ithaca and the notice has been (,July 1,niblishe(l in the official newspaper, Ithacajountal: J ADVERTISEMENT/NOTICE. 1] NOTICE OF PUBLICHEARIN111'rS I "I N071,710E OF ESTOIPPEL NOTICE OF ADOPTI(^ OF PIJBLIC INTERE'S'll ORDER Revised Official Town Map of the, Town of Ithaca Louttion of Sign Board Used for Posting: '1'own Clerk's Office 2 t 5 North 1'ioga Street Ithaca, NY 14850 J'own websiteat Date of Posting: July 10, 2019 Date of Pul,)licatiou,: JuIX, 12, 2019 n J Cub(I �vV), -Zlferk STA.'I,E OF NEW YORK) ( I , OUNTY OF TOMPKINS) SS: TOWN OF ITHACr. A) Sworn to aii(t' ibscribe(l before rrie this 12"' day of' J Lily 21�f N(Aafy Public PAMA"11 ROSA NOTApV, PkMA, WrATt Of NEW YORK NO. my"Isem ou"10d M Tomok"111, counity Co"J*#Wn Expir" 0*00"W 41 Meeting of the Ithaca Town Board Monday, July 22, 2019 Minutes Board Members Present: Bill Goodman, Supervisor; Members Pamela Bleiwas, Pat Leary, Tee -Ann Hunter, Eric Levine, Rod Howe and Rich DePaolo Staff Present: Susan Ritter, Director of Planning, Bruce Bates, Director of Code Enforcement; Mike Solvig, Director of Finance, Judy Drake, Director of Human Resources; Paulette Rosa, Town Clerk and Jim Weber, Highway Superintendent 1. Public hearing regarding adoption of the revised Official Town Map Mr. Goodman opened the public hearing at 4:32 p.m. There was no one wishing to address the board and the hearing was closed. Mr. Weber reported that he had received a comment from Mr. Orr regarding Vine St who wanted the road shown on the map. Mr. Weber said this is basically a dirt road off of Mitchell St and the only roads that actually front on it are resident in the City. He responded that there is criteria we use and the road has never been shown on the Official Town Map and there was no information to support adding it to the Official Town Map. He added that the Official Town Map is for State and Federal highway money and road frontage for certain State laws regarding building permits. There was no further discussion. TB Resolution 2019 —103: Adoption of Amendments and Revisions to Official Map of the Town of Ithaca Whereas, Section 270 of New York Town Law authorizes the Town Board to establish an official map of that part of the town outside the limits of any incorporated city or village showing the streets, highways and parks theretofore laid out, and may also show drainage systems; and Whereas, the current Official Map of the Town of Ithaca was last revised in 2012 and has not been changed or amended since then; and Whereas, Section 273 of New York Town Law authorizes the Town Board to change or add to the official map of the town so as to lay out new streets, highways, drainage systems or parks, after first referring any such proposed changes or additions to the Planning Board for a report thereon; and Whereas, the Town Highway Superintendent/Director of Public Works prepared a draft proposed, revised Official Map, dated June 10, 2019, showing the current and proposed streets, highways, parks and trails in the Town of Ithaca, which represented changes from the 2012 Official Map; and TB 2019-07-22 Pg. 1 Whereas, the Town Board discussed the draft revised Official Map as described above at its regular meeting on June 10, 2019, and referred the proposed changes to the Official Map to the Planning Board for a report and recommendation; and Whereas, the Town of Ithaca Planning Board reviewed the draft Official Map, dated June 10, 2019, held a public hearing on the draft Official Map at its meeting on June 18, 2019, and recommended that the Town Board adopt the proposed revised Official Map with the changes ultimately shown on the July 12, 2019 draft along with changes further identified by the Highway Superintendent/Director of Public Works; and Whereas, the Highway Superintendent/Director of Public Works has made the changes recommended by the Planning Board, and in addition made formatting changes to the Official Town Map, and has changed the Creation Date of the draft revised Official Map of the Town of Ithaca to July 12, 2019; and Whereas, at its July 12, 2019 meeting, a resolution was duly adopted by the Town Board of the Town of Ithaca for a public hearing to be held by said Town on July 22, 2019 at 4:30 p.m. to hear all interested parties on the proposed changes to the Official Map of the Town of Ithaca; and Whereas, notice of said public hearing was duly advertised in the Ithaca Journal; and Whereas, said public hearing was duly held on said date and time at the Town Hall of the Town of Ithaca and all parties in attendance were permitted an opportunity to speak on behalf of or in opposition to the proposed changes to the revised Official Map; and Whereas, pursuant to the New York State Environmental Quality Review Act ("SEQRA") and its implementing regulations at 6 NYCRR Part 617, it has been determined by the Town Board that adoption of the proposed local law is a Type II action because it constitutes "mapping of existing roads, streets, highways, natural resources, land uses and ownership patterns," and thus this action is not subject to review under SEQRA; now therefore be it Resolved, that the Town Board of the Town of Ithaca hereby accepts and adopts the amendments and revisions to the Official Map of the Town of Ithaca as shown on the July 12, 2019 version of the Official Map, which version shall hereafter constitute the Official Map of the Town of Ithaca, effective July 23, 2019. Moved: Rod Howe Seconded: Tee -Ann Hunter Vote: Ayes — Howe, Hunter, Leary, Levine, DePaolo, Bleiwas and Goodman 2. Report from the Fire Chief Chief Parsons stated that he wanted to talk to the Board about the budget and particularly staffing. He said that four firefighters have been on the roster through a federal grant and that TB 2019-07-22 Pg. 2 grant is expiring and he would like to have the positions remain through the normal budget process. Chief Parsons reviewing staffing requirements and history and how staffing was tied to the recruitment of volunteer firefighters under the last contract. Chief Parsons said recruitment is a problem nationwide and we have not been able to recruit people. He said it would take a lot of volunteers to cover a regular firefighter. Chief Parsons said the cost to the Town of Ithaca through the existing contract share would be approximately $50K. Chief Parsons also handed out a summary of call activity which showed the Town of Ithaca call volume and types. Attachment 1. 3. Continue discussion on water and sewer studies, options and the effect on the Capital Improvement Plan Mr. Weber reviewed the updated spreadsheet detailing projects and an attempt at rating the projects under different criteria; cost, urgency, people served and costs among others. The Board asked a number of questions about the scoring and why some points or levels were already filled in. Mr. Weber responded that the levels of priority and the numbers were from the GHD study and others were left blank for the Board to fill in. Lengthy discussion followed with the Board making suggestions for clarification on the weighting system and additional columns for scoring as well as possible changes to the numerical scoring so that one criterion would have a heavier weight than another. For example, cost should probably weigh heavier than whether it can be done in house or not or the effect on current customers should maybe be higher than the effect on TND areas or population impacted could have a higher range such as 1 or less than 500 people but a bigger span so 3 for the next grouping etc. After some discussion, the Board thought cost should be taken out of the evaluation until the benefit is weighted and then cost can become a factor; although cost may be a big factor it is secondary to some of the other concerns that need to be weighed, especially at the front end. Once projects are prioritized, then cost comes in to play with what can and can't be done in any given year. The Board discussed having the Public Works Committee really delve into this and bring it back to the full board with a little more clarity and suggestions. TB 2019-07-22 Pg. 3 4. Continue discussion on Green New Deal statement — Nick Goldsmith Mr. Goldsmith reported that the City unanimously adopted the Green New Deal with goals for City operations as well as community wide. He said the hope is to discuss this at the town and do something similar. The Board discussed the current goals set a few years ago and how realistic these new goals are. There were questions about the buying renewable energy credits (RECs) and what benefit that really gives to our town and community. Mr. Goldsmith said it is preferable to invest in local renewable energy sources and transition to renewable energy but the purchasing of RECs is very important to supporting the expansion of renewable energy and offsetting certain areas where green energy isn't available yet, for example, heavy equipment. Lengthy discussion followed on the buying of RECs and the pros and cons of using funds for those instead of putting it toward actual renewable energy upgrades etc. Buying RECs does allow renewable energy sources to come to fruition and add renewable energy to the grid that is then available to consumers. The Board discussed the feasibility of the goal and they wanted more information on that and costs and financing before deciding which was to move forward. Idealistically it sounds great, but realistically, how will this play out. Do we want to pass a resolution we know is more inspirational than achievable or something achievable? Are we looking at community -wide or town operations? These are the types of questions to think about and discuss. Mr. Goodman said this discussion will continue at later meetings. 5. Discuss Chainworks Finding Statement Ms. Ritter said the cleaner version was handed out for the boards review. Mr. DePaolo had a couple of comments/corrections which Ms. Ritter made note of. We are still waiting for the final ROD from the State before reviewing for adoption or acceptance by the Board. (Bad audio at this point) 6. Committee Reports Budget — Mr. Levine reported that they discussed sidewalk districts and reviewed the CIP and started looking at the County Assessment numbers and the effect on our tax levy and tax rate. Planning — Mr. DePaolo reported that they looked at incorporating a new use into the Low Density Residential Zone and Agricultural Zones associated with lumber processing which TB 2019-07-22 Pg. 4 was requested by a resident in LD that does that type of work. They also discussed making changes to the rental registry regarding HOAs. Public Works — Mr. Howe reported that the water and sewer studies and CIP discussed earlier this evening were the big topics of the committee and briefly discussed issues with the Forest Home issues (inaudible) but we are waiting on legal counsel comments Personnel and Organization — Ms. Bleiwas reported that they discussed the proposed wage scale with a 3% COLA adjustment, departmental staffing plan recommendations and recommended filling the recently vacated Codes position as well as recommending the board consider implementing a guest wife check box policy. We also looked at the recent survey comments and comparison, and health incentives. There will be special committee meetings to discuss the possible changes to Public Works and Engineering. Codes & Ordinances — No meeting Other or Intermunicipal Short Term Rentals — Mr. Goodman reported that the committee continues to discuss making exceptions for more days for special situations with minimum setbacks and zones Sidewalk Committee — Mr. Goodman reported that work continues on establishing a Forest Home Sidewalk district and how to establish fees for that 7. Report of Town Officials Mr. Goodman reported that discussions continue on what to do about the Public Works Facility addition which came in extremely over budget. All options are still being discussed from rebidding, to scaling back to building new. 8. Consent Agenda TB Resolution 2019 -104: Adopt Consent Agenda Resolved, that the Town Board of the Town of Ithaca hereby approves and/or adopts the following Consent Agenda items: a. Town Board Minutes of June 24, 2019 b. Town of Ithaca Abstract c. Appointment of Deputy Finance Officer Moved: Rod Howe Seconded: Tee -Ann Hunter Vote: ayes — Howe, Hunter, Leary, Bleiwas, Goodman, DePaolo and Levine TB Resolution 2019-104a: Approval of Minutes of June 24, 2019 TB 2019-07-22 Pg. 5 Whereas, the draft Minutes of the June 24, 2019 meeting of the Town Board have been submitted for review and approval, now therefore be it Resolved, that the Town Board hereby approves the submitted minutes, with changes, as the final minutes of the meeting on June 24, 2019 of the Town Board of the Town of Ithaca. TB Resolution 2019-104b: Town of Ithaca Abstract No. 14 for FY-2019 Whereas the following numbered vouchers have been presented to the Ithaca Town Board for approval of payment; and Whereas the said vouchers have been audited for payment by the said Town Board; now therefore be it Resolved that the governing Town Board hereby authorizes the payment of the said vouchers in total for the amounts indicated. VOUCHER NOS. 889 - 955 General Fund Town Wide 37,235.89 General Fund Part -Town 14,284.97 Highway Fund Town Wide DA 2,297.47 Highway Fund Part Town DB 8,722.71 Water Fund 147,615.99 Sewer Fund 5,036.83 Gateway Trail — H8 15,390.60 Fire Protection Fund 299,557.85 Forest Home Lighting District 37.33 Glenside Lighting District 11.14 Renwick Heights Lighting District 18.58 Eastwood Commons Lighting District 26.09 Clover Lane Lighting District 3.49 Winner's Circle Lighting District 5.21 Burlei h Drive Lighting District 12.13 West Haven Road Lighting District 48.23 Coddin ton Road Lighting District 28.07 Trust and Agency 2,492.47 Debt Service 450.00 TOTAL 533,275.05 TB Resolution 2019 —104c: Appointment of Deputy Finance Officer Whereas, there is presently a vacancy in the position of Deputy Finance Officer in the Finance Office; and TB 2019-07-22 Pg. 6 Whereas, the Interview Committee that consisted of. Mike Solvig, Finance Officer, Bill Goodman, Town Supervisor, Eric Levine, Town Board -Chair Finance Committee and Judy Drake, Human Resources Manager interviewed two of the five candidates; and Whereas, the Committee has determined that Donna Shaw possesses the necessary knowledge and skills to satisfactorily perform the duties of the position and make the recommendation for appointment; now, therefore be it Resolved, the Town Board of the Town of Ithaca does hereby approve the temporary part time appointment of Donna Shaw as Deputy Finance Officer, effective July 10, 2019; and be it further Resolved, this twenty-one (21) hours a week position, is at the hourly wage of $33.94, which is an estimated 2019 total -cost of $17,818, from account number Al340.100, in Job Classification "F", with no benefits. 9. Adjournment Meeting was adjourned at 6.30 p.m. Submitte ias y Paulette Rosa, Town Clerk TB 2019-07-22 Pg. 7 Ithaca F0 Incident Type Period Comparisons Alarm Date Between {Ol/01/2019) and 106/30/2019) Incident Type 100 Fire, Other lll Building tire 113 Cooking fire, confined to container I14 Chimney or floe fire, confined to chimney or 115 Incinerator overload or malfunction, fire 116 Fuel burner/boiler malfunction, fire confined 118 Trash or rubbish fire, contained 121 Fire in mobile home used as fixed residence I30 Mobile property (vehicle) fire, Other 131 Passenger vehicle fire 132 Road freight or transport vehicle fire 134 Water vehicle fire 140 Natural vegetation fire, Other I41 Forest, woods or wildlaod tire 143 Brush or brush -and -grass mixture fire 143 Grass fire znO outside rubbish fire, Other 151 Outside rubbish, trash or waste fire 154 oumpoter or other outside trash receptacle fire 160 Special outside tire, Other 162 Outside equipment fire 170 Cultivated vegetation, crop fire, Other 200 Overpressure rupture, explosion, overheat other 221 Overpressure rupture of air or gas pipw/pipelin 231 Chemical reaction rupture of process vessel 251 Excessive beat, scorch burns with no ignition 300 Rescue, uma incident, other 300loozge Rescue, EMS incident, Ground Evacuation 3002Gorge Rescue, EMS incident, Low Angle Rope ]zl Medical assist, assist EMS crew 320 Emergency medical service, other 321 EMS call, excluding vehicle accident with iojor 323 motor vehicle accident with injuries 223 Motor vehicle/pedestrian accident (Mv ped) 324 Motor Vehicle Accident with no injuries 331 Lock -in (if lock out , use 511 ) ]]llLook-in / Knox Boo anneua Required 3312Look-io / Force Entry Required 342 Search for person in water 350 Extrication, rescue, Other 351 Extrication of victim(s) from uuildiog/strvctuz 352 Extrication of victim(s) from vehicle 353 Removal of victim(s) from stalled elevator 01/01/2019 01/01/2018 01/01/2017 01/01/2016 to to to to 06/30/2019 06/30/2018 06/30/2017 06/30/2016 5 6 ] o 23 17 21 23 6 9 8 IO U 2 l D U 1 D O 0 O l U 0 1 l 2 0 O O l O 0 I O 5 2 4 5 z 2 2 0 0 l 0 0 0 5 D 5 D 3 O U 3 3 � 2 O 2 l l 1 I 3 2 ] 6 2 3 l 3 2 2 O 2 l 3 0 3 O O O 0 O 2 1 I l O e O D 0 l l 1 O l 2 l 2 l 3 2 8 3 l O U D O I 1 O 13 %l 15 9 25 26 14 32 �y 1019 940 1025 981 27 32 28 aO 6 Il 6 8 19 16 16 16 O O O 1 5 5 3 3 O 2 l V O O l V l 2 ] 0 �e O U l 0 D 1 l 2 8 8 12 8 07/22/2019 08:34 page z Ithaca FD Incident Type Period Comparisons Alarm Date Between {01/01/20191 and (06/30/2019) Incident Type 354 Trench/below-grade rescue 355 cuocimed space rescue 356zGorge Rescue, x/ High -angle Rope Extrication 360 Water a ice -related rescue, other 361 Swimming/recreational water areas rescue 363 Swift water rescue 365 Watercraft rescue 381 Rescue or EMS standby 400 Hazardous condition, Other 410 Combustible/flammable gas/liquid condition, 411 Gasoline or other flammable liquid spill 412 Gas leak (natural gas or LPG) 413 oil or other combustible liquid spill 431 Chemical hazard (no spill or leak) 422 Chemical spill or leak 424 Carbon monoxide incident 431 Radiation leak, radioactive material 440 Electrical wiring/equipment problem, Other 441 Heat from abort circuit (wiring), defective/wor 442 Overheated motor 443 Breakdown of light ballast 444 Power line down 445 Arcing, shorted electrical equipment 451 Biological hazard, confirmed or suspected 460 Accident, potential accident, Other 461 Building or structure weakened or collapsed 463 Vehicle accident, general cleanup 471 Explosive, bomb removal (for bomb scare, use 480 Attempted burning, illegal action, Other 481 attempt to tmro 500 Service Call, other 510 Person in distress, Other 511 Look -not 520 water problem, Other 521 Water evacuation 522 Water or steam leak 531 Smoke or odor removal 540 Animal problem, Other 541 Animal problem 542 Animal rescue 550 Public service assistance, other 551 Assist police or other governmental agency 552 Police matter 01/01/2019 01/01/2018 01/01/2017 01/01y2016 to to to to 06/30/2019 06/30/2018 06/30/2017 06/30/2016 O 0 O 1 O 1 0 O O D O 4 O O O l 0 l V O l O l U l O l l l O O O 20 14 16 34 l l 4 % 4 3 J 5 28 41 25 38 0 3 2 4 l O l 3 l U l U ll 18 II 9 0 l 0 O 6 lO 7 5 u 2 l 3 2 6 4 3 ] 0 l O 2 lV 22 25 17 5 lI 7 5 0 O 1 I l 0 O O 2 l U 0 z 3 U l O O O l O O l O l O O 0 64 56 63 35 5 % 8 4 6 7 5 6 6 1% 5 14 I 4 D 8 IU 6 7 10 A 6 3 5 O 1 O 0 l l l 0 8 3 l O 3 4 3 3 13 ll 9 16 o z 3 2 07/22/2019 08:34 Page 2 Ithaca FD Incident Type Incident Type Period Comparisons Alarm Date Between (01/01/2019) and 106/30/2019) 01/01/2019 to 06/30/2019 553 Public service 6 554 Assist invalid 2 555 Defective elevator, no occupants 0 561 Unauthorized burning 5 571 Cover assignment, standby, moveup 600 Good intent call, Other 611 Dispatched & cancelled en route 6111Dispatched & cancelled en route - By Dispatcher 6112Dispatched & cancelled en route - By Bangs 6113Dispatched & cancelled en route - By CUEMS 6114Dispatched & cancelled en route - By CU EH&S 6115Dispatched & cancelled en route - By IC Safety 6117Dispatched & cancelled en route - By MA Dept 6118Dispatched & cancelled en route - By IPD 6119Dispatched & cancelled en route - By Other 621 Wrong location 622 No Incident found on arrival at dispatch address 631 Authorized controlled burning 641 Vicinity alarm (incident in other location) 650 Steam, Other gas mistaken for smoke, Other 651 Smoke scare, odor of smoke 652 Steam, vapor, fog or dust thought to be smoke 653 Smoke from barbecue, tar kettle 661 EMS call, party transported by non -fire agency 671 HazMat release investigation w/no HazMat 700 False alarm or false call, Other 700lFalse alarm or false call, Other - Medical Ala 710 Malicious, mischievous false call, Other 711 Municipal alarm system, malicious false alarm 714 Central station, malicious false alarm 715 Local alarm system, malicious false alarm 721 Bomb scare - no bomb 730 System malfunction, Other 731 Sprinkler activation due to malfunction 733 Smoke detector activation due to malfunction 734 Heat detector activation due to malfunction 735 Alarm system sounded due to malfunction 736 CO detector activation due to malfunction 740 Unintentional transmission of alarm, Other 741 Sprinkler activation, no fire - unintentional 742 Extinguishing system activation 743 Smoke detector activation, no fire - 744 Detector activation, no fire - unintentional Alarm 2 30 4 5 129 16 ill 34 5 3 1 1 33 0 1 0 6 1 0 1 13 4 35 12 1 12 1 0 14 12 33 5 22 12 66 13 0 306 26 01/01/2018 01/01/2017 01/01/2016 to to to 06/30/2018 06/30/2017 06/30/2016 3 5 5 5 1 6 1 1 0 6 4 5 1 1 0 33 28 36 4 3 6 16 11 9 143 149 150 13 8 23 83 99 67 45 46 52 0 8 8 8 5 6 0 0 1 0 0 0 43 28 17 1 0 1 1 3 0 2 0 0 5 15 7 4 1 2 1 0 0 1 2 1 16 13 30 7 3 20 26 28 44 4 5 2 3 0 1 5 14 15 3 3 1 0 1 0 12 27 10 8 2 9 31 26 37 5 4 3 26 49 42 11 15 11 49 61 44 12 12 9 0 3 0 282 282 257 30 28 32 07/22/2019 08:34 Page 3 Ithaca FD Incident Type Period Comparisons Alarm Date Between (01/01/2019) and (06/30/2019) Incident Type 01/01/2019 to 06/30/2019 745 Alarm system activation, no fire - unintentional 67 746 Carbon monoxide detector activation, no CO 1 800 Severe weather or natural disaster, Other 0 813 Wind storm, tornado/hurricane assessment 0 900 Special type of incident, Other 0 911 Citizen complaint 2 Totals 2460 01/01/2018 01/01/2017 01/01/2016 to to to 06/30/2018 06/30/2017 06/30/2016 62 107 55 2 3 5 0 3 0 3 0 0 1 4 1 0 1 0 2405 2525 2431 07/22/2019 08:34 Page 4 iz z zi 7E 2 o cn EL 1-1 q � \ e \ a a m 0 m 0 m CD 0 Co (D (D (D (D 0 (D 0 C> 0 0 0 0 0 0 C) 00 (0 IT & 0 00 o # C14 19 Q b Q Q Q QL3 Q Q Q GJ O � C� Q 4 4 0 0) co r- (D tt) (N q °'�#aaaa■a@aaa# ��«4 2 |£�_ © z B M ...0000c0000. 1 1040C3C� C� C�000000010| k&�oo a £ U. � 7�$000 �_ 000�g 7 rq 2 £ k )°§§�°°°Q»m0000 v§Q� J J $=�0000��000� q e mmmm a� §s to )■ C —w000 o . m cqaoo §IrrN K ( ��00000000000_ EL 2� e� I� �0000a��o�o_�) |��m" �. �•-�- 7og k�$12 C�/E2 \Mk%� \]aks§§1" e§��■a.a.e.ee Ak ��%o£■______■ __